World Vision International

Job Opportunities in Democratic Republic of the Congo

World Vision operates in four regions of the Democratic Republic of Congo (DRC), focusing on transformational development programmes in the south and the west, and humanitarian and emergency response in the eastern region.

World Vision began its work in DRC in 1984 with a food program funded by USAID in conjunction with local Christian churches in the Katanga province. Today there are 93,700 sponsored children in 30 projects across the country, and more than two million people benefit from transformational development programmes including education, health care, water and sanitation, nutrition, food security and Christian Commitments.

Additionally, due to widespread natural disasters and ongoing armed conflicts, World Vision is actively engaged in humanitarian and emergency response particularly in the eastern part of the country, focused on food aid, humanitarian protection, nutrition, health care, child friendly spaces (CFS), and reintegration of internal displaced people (IDPs).

Current Opportunities

Finance Coordinator South Zone

Type de recrutement : Local (interne seulement)

Location : Lubumbashi (Bureau de la Zone)

Date limite de dépôt des candidatures : Jeudi 01 Octobre 2020

  1. But du poste:

    Contribuer aux valeurs fondamentales de World Vision en fournissant des conseils et un soutien technique dans la gestion financière; Renforcer les contrôles internes et veiller à ce que les politiques et les procédures financières, administratives, d'approvisionnement et autres soient compris et suivis par tout le personnel. Assurer la conformité avec les exigences internationales en matière de déclaration financière des Donneurs et de et World Vision; Fournir un soutien financier adéquat au personnel sur le terrain.

  2. Principales responsabilités :

  1. Examiner tous les paiements effectués au niveau du bureau de zone pour vérifier l'exactitude arithmétique, le codage correct, la disponibilité du budget et s'assurer que tous les documents de soutien pertinents sont joints pour une piste d'audit appropriée, en alertant le directeur financier de toute divergence ou de toute question nécessitant un suivi supplémentaire.

  2. Assister à l'examen des budgets des projets. Effectuer des examens des budgets par rapport à chaque trimestre pour chaque projet et guider les programmes sur la nécessité de révisions budgétaires en fonction de la performance financière du projet.

  3. Coordonner avec tous les comptables pour soumettre chaque trimestre des rapports de dépenses par ligne budgétaire pour chaque projet et suivre les dépenses par ligne budgétaire afin de guider et fournir un soutien sur la gestion budgétaire appropriée.

  4. Veiller à ce que tous les processus et procédures de passation de marchés fassent l'objet d'un suivi de tous les documents, effectuer des examens financiers de toutes les demandes de paiement et des journaux

  5. Préparer et veiller àce qu'un rapport financierde zone précis et opportun (IA209, rapports de base, explications des écarts) soit produit pour le 15 de chaque mois. Veiller àce que tous les projets de zone soient joints à la base de données du FFR avant le 25 avril et le 25 octobre pour les dates limites des rapports financiers de mi-année et de fin d'année.

  6. Coordonner et consolider le rapport sur l'ancienneté du bilan de la zone et l'analyse consolidée àsoumettre au FFR au plus tard le 15 de chaque mois.

  7. Aider à la préparation et à la révision des budgets des projets. Effectuer des examens des projets par rapport aux chiffres réels chaque trimestre pour chaqueprojet et orienter les programmes sur la nécessité de réviser les budgets en fonction des résultats financiers du projet pour chaque trimestre. Coordonner la préparation du budget annuel.

  8. Coordonner avec tous les comptables du Cluster et préparer l'outilde suivi des recommandations d'audit trimestriel et s'assurer que les conclusions de l'audit pour toutes les entités sont mises en œuvre dans les délais fixés pour la réception de l'audit final

  9. Surveiller le flux de trésorerie de tous les projets : s'assurer que les projets soumettent des demandes de financement précises basées sur les besoins réels au bureau de zone avant le 3 de chaque mois, en fonction des dépenses réelles àpayer au cours de ce mois particulier et non en fonction du budget.

  10. Superviser les comptables du bureau de zone (comptable, caissier, autres comptables), en élaborant un plan de renforcement des capacités clair pour chacun d'entre eux au début de chaque exercice financier avant le 25 octobre de chaque année. Proposer des accords de performance clairs avant le 30 octobre.

  11. Soutenir les processus budgétaires annuels du LEAP et coordonner les entrées budgétaires dans les systèmes Horizon pour toute la zone

  12. Assurer la coordination avec tous les comptables et veiller àce que les rapports d'activité soient soumis chaque mois au plus tard le 5 de chaque mois. Veiller à ce que les rapprochements mensuels et trimestriels des LDR soient effectués pour s'assurer que ce qui figure dans le grand livre correspond àce qui figure dans les LDR.

  13. Participer activement aux audits de projets et diriger la mise en œuvre des recommandations d'audit dans les délais convenus ; participer activement aux examens des FFR et au QRM au niveau des NO et des zones.

  1. Qualifications : Formation / connaissances / Compétences Techniques et Expérience

Les éléments suivants peuvent être acquis par une combinaison d’une formation formelle ou autodidacte, une expérience préalable ou un apprentissage sur le tas:

  • Qualification minimum requise : Diplôme de Licence dans un domaine connexe à la Comptabilité ou aux finances.

  • Expérience:Un minimum de 5 ans d'expérience en comptabilité de préférence au sein de World Vision.

  • Préférence : ACCA, expert-comptable agrééavec certification en Sun System

  • Compétences & Aptitudes Techniques :

  • Une qualification d'un organisme professionnel de comptabilité reconnu préférable

  • Connaissance des principes comptables généralement reconnus, une connaissance pratique des systèmes financiers et de contrôles internes.

  • Doit avoir une bonne compréhension de la budgétisation et des normes LEAP et des processus de budgétisation Horizon

  • Au moins cinq ans d'expérience connexe avec les PA et/ou la gestion des subventions, de préférence au sein de World Vision.

  • Bonne connaissance de Sun Systems, Vision, Excel et Word.

  • Bilingue (français et anglais) de préférence.

  • Expérience dans la gestion financière des subventions gouvernementales et de la gestion financière des projets

Director, Financial Planning, Reporting & Analysis

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Director, Financial Planning, Reporting & Analysis – Global Centre leads a team that is responsible for the financial aspects of financial planning, reporting and analysis for the WVI Global Centre. This is a critical role that supports the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and works closely with the Chief Financial Officer to ensure the budgeting processes, reporting and analysis for the Global Centre is timely, accurate and supports strategic conversations regarding resource allocation in line with Our Promise.

To achieve this, the position is responsible for:

  • Leading the team.

  • Overseeing timely and accurate financial reporting and analysis to the Chief Financial Officer, the Executive Leadership Team, senior leaders and managers in the Global Centre.

  • Building strategic reporting and analysis capability that facilitates strategic resource allocation decisions of the Global Centre allowing leaders to invest in activities to deliver of Our Promise.

  • Driving a customer focused culture, ensuring staff develop a deep understanding of the business units of the Global Centre from the perspective of Executive Leadership and Partnership Leaders, and cost centre managers.

  • Leading and oversee projects to continuously improve reporting and analytics by utilizing new technology capability and working with the Director, Data, Systems and Services to drive new capabilities.

  • Working closely with peers to understand the end-to-end Support Office/Global Centre/Field Office financial eco-system and ensuring budgeting, financial reporting and analysis is consistent and aligned.

  • Working closely with peers to ensure financial systems and processes are seamless from a customer perspective.

  • Advising on issues related to partnership budgeting, reporting, compliance, internal controls, liquidity, and systems.

  • Initiating and participating in global and departmental initiatives.

  • Being a thought leader on broader Partnership financial management.

KEY RESPONSIBILITIES:

Partner with the business to leverage accurate, timely and insightful reporting and analysis and achieve business outcomes.

Design and continuously improve a reporting framework for the Global Centre to ensure reports are streamlined, timely, clear, provide actionable insights, inform decision making and meet customer needs.

This involves:

  • Thinking forward and pre-empting and identifying key decision and reporting needs of stakeholders in future years (possibly before they even ask), driven primarily from the vision articulated in Our Promise and from deep knowledge of stakeholders.

  • Identifying appropriate sources of data that need to be captured and design solutions for capturing data in systems, utilizing systems thinking skills, technology developments, internal controls and quality control.

  • Be the business owner for the Finance systems projects designed and implemented as a result of needing to capture the new data, engaging stakeholders and driving the Finance Data, Systems and Services team and IT to deliver an appropriate technological solution.

  • Design and oversee the implementation of new reporting and analysis that can be created as a result of the new data available.

  • Review the existing reports and analysis to identify their appropriateness of need for update and rebuild as a result of the new data and technology available.

  • Seek feedback from customers and iterate reporting and analysis to be fit for purpose.

  • Oversee the production of regular reports and analysis to stakeholders (monthly, quarterly, annually, key meetings) to ensure decision makers are empowered with accurate and timely information to support their activities, including cost centre reporting.

  • Be a trusted advisor to the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and Chief Financial Officer, ensuring they have appropriate information and insights for decision making.

  • Manage a team of trusted Finance Business Partners to work closely with Executive Leaders, Partnership Leaders and cost centre managers on business cases and other financial analysis to support their decisions.

  • Ensure integration and alignment with the activities of peers to build a seamless customer experience.

Lead the Global Centre annual cycle from planning through to year end.

Collaborate with peers to ensure alignment and integration of processes and activity of the annual financial cycle from planning to year-end close, in particular:

  • Lead the Global Centre annual and multi-year planning and budgeting process, by:

  • Designing the process for the upcoming fiscal year, ensuring alignment with all aspects of the global planning process;

  • Leading the preparation of financial information for the Chief Financial Officer as they facilitate high-level resource negotiations and planning parameters with the Executive Leadership Team at the start of the process;

  • Overseeing the production of tools, templates and communications to execute the process;

  • Leading the execution of the process across all Global Centre departments, supported by a team of Finance Business Partners and analysts;

  • Being an escalation point for issues identified by Finance Business Partners during the process and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters;

  • Preparing reports and analysis of the submitted budget for review and approval by the Senior Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer, identifying opportunities and issues for consideration;

  • Preparing Board pre-reads and presentations regarding the Global Centre budget for the WVI Stewardship Committee and WVI Board for their approval;

  • Ensuring stakeholders from across the Global Centre are appropriately engaged during and after the process and that decisions are clearly communicated;

Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the annual Chargeback setting process, by:

  • Designing the process for the upcoming fiscal planning period, ensuring that it connects appropriate to the timelines for the Field Office and Support Office planning processes.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Convening the Chargeback Committee, delivering a process that has clear recommendations to the Chief Financial Officer for approval that are in line with principles.

  • Ensuring stakeholders from across the Partnership (including Field Offices and Support Offices) are appropriately engaged during and after the process and that decisions are clearly communicated.

  • Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the Global Centre forecast process throughout the fiscal year, by:

  • Designing the process.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Executing the process at key points during the year through a team of Finance Business Partners and Financial Analysts.

  • Overseeing the review of business cases submitted by departments seeking redistribution of resources and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters.

  • Identifying opportunities for strategic realignment of resources to ensure key organizational priorities have appropriate resources for delivery and presenting this information to the Senor Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer for consideration and approval.

  • Communicating outcomes of the process to stakeholders.

Lead a component of the Global Centre year-end processes, by:

  • Ensuring that costs are recorded in the appropriate period and cost centre.

  • Reviewing actual expenditure against budget and identifying issues and ensuring corrections prior to the general ledger close.

  • Negotiating carry forward of savings from the current year to the next fiscal year (with approval from the Chief Financial Officer).

  • Working with the Director of Corporate Accounting to ensure year-end adjustments are minimized through effective monitoring and identification of issues and corrections well prior to the end of the fiscal year.

Leadership and Management:

  • Management responsibilities, including cost centre management, people management and strategic planning for the team.

  • Oversee continuous improvement initiatives that will support the Group’s business plan and objectives.

Other duties as requested:

  • Perform other duties as requested by Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis, including, but not limited to, participation in organizational projects as a representative of GC Finance and the interests of the Global Centre and broader team leadership and management responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s degree in Accounting / Finance.

  • Extensive knowledge in Generally Accepted Accounting Principles and audit and/or internal controls.

  • Excellent communication skills, both verbal and written.

  • Minimum of 5 years of experience in financial planning, budgeting, forecasting, financial analysis and performance management in large, global organizations.

  • Minimum of 5 years of experience in managing teams, projects and performing finance functions in a corporation, financial institution or non-profit organization.

  • Demonstrated experience in developing and implementing financial best practices, work-flow, and procedures for a large global organization.

  • Certified Public Accountant, Chartered Accountant or equivalent.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • MBA preferred.

  • Superior organization, prioritization, and self-motivation skills.

  • Strong computer skills and knowledge in MS Office Suite, SunSystems and PowerBI.

  • High level of working knowledge related to automated accounting / financial systems.

  • Excellent stakeholder management skills.

  • Excellent project management skills.

  • Ability to translate technical information into common language so that non-financial individuals can readily understand the information.

  • Minimum of 5 years of experience leading large global team of financial analysts across multiple countries and regions.

  • Ability to translate or communicate complex finance and accounting principles into common language so that non-finance people or finance staff with very basic knowledge in finance can readily understand the information.

  • Experience working with senior leadership teams, with demonstrable ability to communicate and engage effectively.

  • Experience in developing and implementing process improvement initiatives.

  • Cost centre management.

  • Experience managing and developing people, including hiring, talent and succession planning and performance management.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the year.