World Vision International

Job Opportunities in Kenya

World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.

World Vision began its operations in Kenya in 1974 and currently provides hope and assistance to children and communities in 35 of the 47 counties in Kenya. Motived by God’s love, we serve alongside the poor and oppressed focusing on those who are most vulnerable, regardless of a person’s religion, race, ethnicity or gender. We are committed to the well-being of children.

Current Opportunities

Technical Specialist - Natural Resources Management.(Laisamis)

Purpose of the Position:

To provide technical support in Sustainable Natural Resource Management (NRM), implementation, capacity building, coordination and monitoring functions of IMARA Program within the program sites in the County (operations will be in Marsabit and Laikipia hence either of the two). This is towards inspiring a sustainable natural resource management as part of the Kenya ASAL policy and Ending drought emergencies (EDE) framework aimed to support increased resilience of vulnerable communities in the ASAL counties of Kenya.

The incumbent will be instrumental in capacity building and coordination of key program stakeholders on IMARA Program efforts aimed at enhancing rangeland management and dry land forest management strengthening tree based value chains and Non Wood Forest products, increased access to and protection of water resources, promote sustainable and renewable energy options plus Disaster Risk Management. S/he will also be responsible for tracking program uptake, especially with respect to program targets, besides documentation, reporting, and performing other M&E functions as regards reaching the target beneficiaries.

The position Holder must be able to communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Effective Technical Program design, Planning and Implementation , 40%

  • Work closely with the Program Manager to provide effective, innovative and technical leadership in the IMARA Program towards reaching the program goal.

  • Responsible for the in the implementation of the all activities in the IMARA program with focus on Rangeland/dry land forest management, Water access and protection, DRM and Renewable energy options in partnership with partners within the consortium

  • Work with relevant ministries, departments, private sector, civil society and partners to achieve program objective

  • Provision of technical skills in integrated natural resource management practices across communities and partners in targeted areas

  • Train the partners, selected farmer groups and partners on the various recommended focal areas (Community Based Natural Resource management, Dry land forestry, Climate smart agriculture, Sustainable energy options, soil and water conservation, Disaster Risk management, Advocacy and policy influence etc).

  • Support implementation of water access and protection for enhanced water supply in collaboration with relevant line ministries

  • Mobilization of smallholder farmers into Farmers Marketing groups geared to strengthen tree based value chains market systems enhancing increased production

  • Develop a program capacity building plan of action for partners, CBOs and Community Owned Resource Persons as per context with specific focus on the key objectives.

  • Ensure timely and efficient expenditure at acceptable levels as per donor requirements

  • Actively participate in the collection and collation of views from stakeholders for the development of program plans and budgets

  • Providing strategic leadership and supporting collaborative partnership engagements within the IMARA NRM focus areas across county.

  • Contribute to effective and timely implementation of all levels of interventions and initiatives with communities and partners;

  • Collaborate with Program manager, IMARA MEAL Coordinator, Program Director and the Technical Specialist – Environment and Climate Change to effectively support the program to carry out all measurements – baselines, assessments, designs, monitoring and evaluations in accordance with Consortium guidelines and donor requirements.

  • Support the program technically in relation to your expertise in the event of any disaster and/or crisis response when called upon to do so;

  • Monitor and support the timely and appropriate utilization of budgeted resources for all L&R program interventions as well as ensure effective and timely response plans.

  • Together with key partners conduct on site trainings and strengthening community groups in issues on integrated NRM in respect to climate change

Partnership, networking and resource acquisition, 35%

  • Ensures collaborative roles and partnerships with key partners in the leverage county partners including GoK line Ministries at the county and national, Community Based organization, NGO, Learning Research institutions and any relevant authorities

  • Gender and Youth integration in program activities through the implementation strategies.

  • Develop working agreements / MOUs with partners as per need.

  • Coordinate stakeholder / partner forums on IMARA counties strengthening strategic NRM alliances.

  • Coordinate reflection and learning forums for community and partners for purposes of providing forums for experiential learning & reflection.

  • In liaison with Partners, lead/support development of data collection and monitoring tools as required

  • Strengthen advocacy on prioritization and increased resource allocation for NRM related activities by county government and other CSOs.

  • Build capacity on community groups on advocacy to engage service providers and participate in forums to relating to sustainable NRM and related interventions

Quality Assurance, Monitoring, Reporting & Documentation, 20%

  • Participate/Support program assessments, planning, implementation, monitoring & evaluation, documentation and dissemination of promising practices

  • Develop a monitoring and evaluation framework that ensures that the targets from leveraging sites are tracked.

  • Coordinate joint monitoring visits with key partners to track and document program progress in the targetted leverage counties.

  • Ensure the feedback from monitoring exercises feed into the working of environment technical working group within the program counties.

  • Support the development and submission of program reports and core documents as per WVK guidelines and donor standards.

  • Develop context specific electronic and live media communications on NRM activities.

  • Support development of technical papers and or policy breifs on key issues for external engagement with decision makers

Any Other 5%

Qualifications: Education/Knowledge/Technical Skills and Experience:

The following may be acquired through a combination of formal or self-education, prior experience or on the job training:

  • The holder of this position must have a minimum of a Bachelor’s degree in a relevant field from a recognized University preferably in Natural Resource Management, Environmental Science, Rangeland Management, Forestry, or Climate Change;

  • Minimum of four years’ experience in implementing sustainable natural resource management (SNRM) programs in ASAL/degraded parts of Kenya integrating livelihoods strengthening; with demonstrable competencies in designing, planning, implementation, documenting, record-keeping and reporting;

  • The holder of this position must be a results orientated person who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands and;

  • S/he must also have ample experience in public relations and be a strong team player

  • Must have skills and ability to provide training and mentorships;

  • S/he must be a self-starter, able to work under minimum supervision and maintain good relationships.

  • Experience working with private sector, local communities, institutions, governmental and traditional authorities in ASAL regions;

  • Excellent interpersonal, communication, networking and representation skills;

  • Proven leadership qualities, problem-solving and negotiation skills, and evidence of successful team player;

Grant Accountants- Field Based

Purpose of the Position:

The purpose of this position is to promote financial stewardship and accountability in multiple donor funded projects

The Grants Accountant must be able to effectively communicate World Vision’s Christian ethics and demonstrate a quality of spiritual life that serves as an example to others.

Major Responsibilities:

Budget Monitoring 25%

  • Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget

  • Ensure strict adherence to the approved budgets.

  • Monitor and review activities to ensure that only budgeted costs have been incurred.

Financial Reporting 20%

  • Prepare and submit timely, accurate and complete grants financial reports

  • Load grants reports in FFR database

  • Prepare management reports for decision making purposes

  • Support and participate in year- end processes

Monitoring and Compliance 20%

  • Monitor Project expenses against the approved budget.

  • Reconcile LDRs with payroll for the project staff under grants.

  • Ensure donor regulations are adhered to for the assigned projects.

  • Perform Vendor screening

  • Support and coordinate grants end closure processes

Risk Management 20%

  • Facilitate audit process for assigned grants both internal and external audits

  • Provide relevant information for audit responses

  • Follow up on implementation of audit recommendations

  • Review grants PRFs for budget availability and proper coding

  • Provide and maintain grants financial information for safe custody and access

  • Ensure assets purchased through donor funds are properly utilized and safe guarded

Administration: 10%

  • Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants.

  • Ensure good storage of financial reports and records in line with the WVK and donor requirements

  • Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file

Others 5%

  • Effectively manage other assignments as may be delegated to you by the supervisor from time to time.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Bachelor of Commerce, Economics, Accounting or Finance , Business management/ Administration or related degree

  • Certified Public Accountant (CPA K)

  • Minimum of 5 years relevant experience

  • Practical experience of using SUN system accounting Software is preferred

  • Post graduate qualification in Purchasing and Supplies Management from CIPS is an added advantage

  • Professional membership with a recognized body

Key Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Excellent verbal and written communication skills, good interpersonal, organizational and management skills.

  • Ability to lead a multi-cultural team with an empowering and outcome oriented approach

  • Strong budgetary, financial management and analytical skills.

  • The person must be results oriented, able to handle public relations, able to satisfy stakeholders and commitment and respect for diversity.

  • Ability to solve complex problems and to exercise independent judgment.

  • Demonstrable ability to work with minimum supervision.

  • Computer literate.

National Director, World Vision Kenya

PUPRPOSE OF POSITION:

The purpose of the National Director position is to:

  • Set a strategic vision for the office and lead, develop and direct the implementation of all aspects of World Vision Kenya Ministry as an effective member of the Partnership in line with ‘Twin Citizenship’ principles to ensure solid ministry quality and high impact in the field; be accountable for all aspects of WV’s work in the country.

  • Ensure that WV’s ministry directly aligns with Learning through Evaluation with Accountability and Planning (LEAP) 3 principles and contributes at scale to the sustained well-being of children and the fulfilment of their rights within families and communities.

  • Have a strong external orientation and represent WV with all donors, project partners, WV Partnership Offices and divisions, local government, church representatives and non- governmental organizations, serving according to the Power of Attorney given by the Global Centre.

  • Ensure alignment with Micro Finance Institution (MFI) (Vision Fund Kenya) through participation in Vision Fund’s Board as a member of the Board and other Governance structures, and provide appropriate collegial support to the MFI’s Executive Director.

  • Appropriately develop national governance through identifying national lay leaders for board membership and leading organizational transition.

  • Maintain a strong growth with quality mentality and lead the office to leverage its private resources portfolio to ensure growth in the area of grants.

  • Provide leadership, strategic direction and support in the development and implementation of an effective Resource Development Strategy.

  • Ensure people issues are front and centre, promoting an office that embraces diversity, interfaith collaboration, gender balance and engagement with all Partnership staff.

KEY RESPONSIBILITIES:

Spiritual Leadership:

  • Ensure that the office has a strong and integrated Faith and Development strategy that includes staff nurture, integration of program approaches such as Covenant with umbrella church bodies, Celebrating Families, FBFs, etc.

  • Model a high standard of personal Christian leadership, ministry and integrity though lifestyle and work relationships, and provide spiritual guidance to staff on the Vision, Mission and WV Core Values.

  • Ensure that office leadership is capable to work in interfaith contexts and is familiar with World Vision’s commitments.

  • Participate and lead regular devotional meetings.

Ministry Performance:

  • Ensure high quality Ministry approaches that align with LEAP 3 principles and ensure best practice development work at scale.

  • Ensure strong ability to measure Child Well Being (CWB) outcomes and maintain a green rating on the CWB report each year.

  • Ensure strong engagement in international and local resource mobilization, including positioning and support to grant acquisition efforts to raise additional resources and diversify WV Kenya’s portfolio.

  • Ensure the highest standards of quality and accountability through compliance with World Vision policies and standards and international standards for emergency response, disaster mitigation, rehabilitation and development.

  • Ensure all project proposals, reports, integrated audits and Ministry evaluations are reviewed at a proper level within the office and appropriate actions are implemented, to ensure impact, accountability and compliance.

  • Ensure that a strong national Monitoring, Learning & Evaluation (ML&E) strategy is in place and that ML&E systems are streamlined to reduce processes and focus on child well-being.

  • Ensure accountability for the implementation of effective ministry to all key stakeholders. Ensure a relevant, timely and accurate flow of management and operational reports according to program objectives and standards and to meet reporting requirements from donors, Regional Offices, local partners.

Strategy, Operating Plan and Long and Short Term Targets:

  • Ensure there is a documented office strategy, Ministry strategies and operating plans, and the latter have been derived from the office strategy and has clear, measurable short-term and long-term targets.

  • Ensure that Ministry strategies are aligned with Regional and Partnership strategic priorities.

  • Ensure there are clear strategies for People and Culture, Communications and other main functions, and they are based on the office strategy and operational plan and include main priority areas identified in respective Regional and Partnership Strategies. Facilitate and be accountable for the execution and monitoring of strategies.

Leadership and Management of WV Kenya:

  • Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of WV Kenya strategies and work.

  • Lead the Senior Leadership Team (SLT) and ensure diverse representation on the leadership team.

  • Strong focus on leadership and people management, ensuring the most capable and qualified staff members are in place to implement office strategy and operational plans.

  • Lead processes to develop National Office (NO) governance from advisory status to governing board. Lead processes to transition the office to fully interdependent status.

  • Review and approve WV Kenya’s succession plan; ensure that proper capacity is in place and succession plans are updated and executed.

  • Promote and participate in leadership development initiatives, including those for staff at management levels in the field and at the NO level.

  • Lead and manage WVK’s team in a way that facilitates a high performance culture, open trustworthy relationships and integrity.

  • Promote a culture of learning and development, employee engagement and good stewardship of human capital in the office.

  • Ensure implementation and compliance to Partnership Performance Management Standards and Principles, while seeking to implement Performance Management guidelines on reasonable level.

  • Champion WVK’s leadership team in the proper implementation of Performance Evaluations on a mid –term and annual basis for the whole organization.

  • Support initiatives for staff care and well-being, both for international and local employees.

  • Ensure excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders.

  • Visit field projects frequently to encourage, build relationships and support WV programs.

  • Ensure that initiatives directed to build capacity required to implement local fundraising are included in the office capacity-building plan.

Advocacy and Representation:

  • Represent WVK and engage and build strategic alliances with the National and County governments of the country, WVK board, major donor agencies, WV Partnership, non-governmental agencies, churches and media.

  • Develop and implement appropriate advocacy strategies to raise awareness of- and advocate for change in- key issues within Kenya that relate to CWB.

  • Lead and facilitate strategies for the promotion of justice that look for the change of unfair structures that oppress those in need.

  • Ensure WV is positioned as a leading NGO in promoting the well-being and rights of children within the country context to develop public and stakeholders’ confidence and trust.

  • Strengthen awareness of World Vision’s program both within and outside of the WV Partnership.

  • Ensure that the WV brand is respected within the country and that all vehicles and facilities are properly branded with standard WV branding.

  • Provide leadership, strategic direction and support to the team for developing and implementing a strong donor experience and acquisition of ministry funds.

  • Identify new opportunities and forge alliances that lead to optimization of all resources.

Financial Management and Financial and Operational Audit Compliance:

  • Ensure efficient and effective organizational practices that result in successful financial and operational audit scores.

  • Ensure action planning and execution to resolve audit findings in an agreed and timely manner. Undertake appropriate reporting of audit results and actions.

  • Oversee and ensure strong engagement of leadership in monthly Field Finance Reports (FFRs) and ensure rapid action on issues raised.

  • Ensure strong financial compliance through timeliness and completeness of financial reports.

  • Ensure strong operational compliance through timeliness and completeness of program/project reports.

  • Provide direction for integrating private and public funds to maximize results and respond to community needs in most effective and efficient way.

  • Manage overall financial integrity of the program to WV Support Offices donors, the government and other stakeholders.

  • Provide overall strategic leadership and initiative for identifying and securing financial resources to support the program.

Safety and Security, Disaster Mitigation and Preparedness:

  • Develop and maintain capacity to respond to natural and man-made emergencies.

  • Review security and safety plans and protocols (security manual, evacuation plan, Disaster Preparedness Plan, and Risk Assessments at National, Regional and Programme Office levels) and ensure understanding and compliance by all staff and visitors.

  • Oversee relief efforts, as and when they arise and work in partnership with response teams. Build in-country relief response capacity to ensure adequate disaster management and response.

  • Liaise with other international organizations to collect information about the security environment and, where appropriate, discuss joint responses to security threats.

Compliance and Country Legal Environment:

  • Ensure the office complies with local labour law requirements and standards.

  • Maintain an external legal counsel that can support WV leadership when required.

  • Ensure and oversee proper mechanisms for Child Protection and other WVI standards and principles implementation.

  • Ensure that the entity functions in a complementary, cohesive manner where principles of interdependence and twin citizenship guide the contribution made to the Partnership and the use of WV Partnership resources.

Resource Development and Management:

  • Explore opportunities and facilitate Resource Development business planning. Align with regional and local Grants Acquisition and Management (GAM) team objectives.

  • Implement an effective National Resource Development strategy and implementation plan to generate funds locally.

  • Execute plan to generate funds from a variety of donors.

  • Implement long term and short term programs that create new opportunities for acquisition, retention and transformation of a diverse set of private donors.

  • Ensure strong external engagement and visibility of WV Kenya to help promote its work to key donors and acquire greater levels of resource for ministry from a diverse set of donors.

  • Ensure strong grants management to create trust and engagement with the donor for accessing future resources and increased credibility.

Micro Finance Institution (MFI) Strategic Management:

  • As a member of the VISION FUND board, ensure that Vision Fund’s micro-finance ministry is integrated with World Vision’s Ministry to promote fullness of life for children and their communities.

  • Facilitate programmatic integration of VISION FUND and APs/ADPs operations.

KNOWLEDGE, SKILLS & ABILITIES:

Government Grants & Budgets:

  • Strong knowledge of financial management and accounting principles.

  • Strong expertise in grant acquisition and management.

  • Manage a budget of almost $80m (Level III position - $41 – 100 million).

Major Ministries:

  • Experience in technical programming in at least one of the major ministry components.

  • (Relief, Development or Advocacy), close familiarity with the other two.

  • Knowledge of LEAP 3 processes and Transformational Development preferred.

  • Experience and/or understanding of advocacy execution, national advocacy strategy development and leading advocacy efforts as a pillar of a theory of change.

Contexts:

  • Experience working in African contexts.

  • Understanding of political, socio-economic, and cultural contexts within the country achieved within 3 months after assuming the role.

  • Experience and/or understanding of working in a large and complex organization with a matrix management structure.

Leadership/Governance:

  • Experience with Boards or Advisory councils and have a good understanding of their mandate – Board Role Clarity.

  • Experience leading diverse executive teams.

  • Ability to present persuasively to a board, Senior Management Team, staff, donors, NGOs, government officials, community leaders and other stakeholders.

Qualifications:

  • Master’s Degree in a relevant field

  • 15 years relevant experience in international relief and development, with progressively more complex and higher level leadership roles.

  • Training in NGO leadership and experience in leading diverse teams that include national and international staff.

  • Experience with integrated community development programming, with a diverse knowledge of technical program areas where WV focuses (education, health/nutrition, livelihood/resilience, micro-finance, child protection, etc.).

  • Experience managing large and complex operations. Experience in emergency/refugee contexts.

  • Excellent grant acquisition experience, including experience with a diverse set of donors, as well as a strong ability to partner and position for complex grants.

  • Experience in leading local fundraising, including management responsibilities preferably over the areas of fundraising with major private donors and Governments.

  • Experience in Microfinance operations is an advantage.

  • Experience in being a member of a Board and also understanding of Board mandate.

  • Significant management experience (general/operational) where there is evidence of both accountability and managerial know-how, and high quality delivery of results.

  • Strong ability to engage externally with donors, partners and other stakeholders. Evidence of building coalitions and engaging externally to influence policy and strategic directions.

  • Fluency in English/strong written and spoken English language skills and ability to communicate the Mission and Vision of the organization well.

  • Experience with World Vision desirable.

Other Competencies/Attributes:

  • Must exhibit composure and professionalism. Able to represent World Vision to government officials, donors and other external stakeholders in a professional and self-assured manner.

  • Have worked in Africa and understand the context and cultures of the continent.

  • Able to interact with a variety of individuals and ethnic groups.

  • Strong developer of teams and ability to embrace leadership principles and promote staff engagement and well-being.

  • Model Christian commitment and integrity while embracing denominational diversity and demonstrating an ability to engage in an interfaith context.

  • Strong moral values and convictions. Personal life which is exemplary.

Working Environment/Travel:

  • Work environment: Office-based with frequent travel to the field.

  • Travel: 25% domestic with occasional international travel required.

Regional Humanitarian Emergency Affairs Advisor, East Africa

PURPOSE OF POSITION:

The position of Regional Humanitarian & Emergency Affairs (HEA) Advisor will provide support to National Offices (NOs) to assist, in emergency preparedness planning, response management, humanitarian preparedness and response capacity assessments, compliance to both internal and international standards, facilitate humanitarian learning across the region, and provide leadership to the region’s humanitarian knowledge management. This position will focus on countries within the Horn of Africa

KEY RESPONSIBILITIES:

  • Ensure timely information, early warning data and situation report is gathered, analyzed and reported by National Offices on a monthly basis at a minimum.

  • As needed and required, Disaster Preparedness Plans are developed, implemented and managed by National Offices (NOs).

  • Facilitate integrated programming models within the organization at the National Office level, most importantly within the framework of Capacity Building in Disaster Risk Management.

  • Facilitate the proper functional capacity of the National and Regional Disaster Management (DM) Teams (identification, reporting, training, growth).

  • All NOs supported in capacity assessment and performance reviews (to complete annual disaster management scorecard, child wellbeing reports etc.).

  • Facilitate the evaluation and/or documentation of best practices and approaches of HEA programming in 50% of implemented projects for external consumption.

  • Be actively involved and/or ensure NO involvement in major consortiums/WGs/ groups directly involved with humanitarian response as needed and as appropriate.

  • Assist in raising awareness within WVI (NO Level) and the Government of the various standards, DM tools, services and mechanisms available for emergency response and response preparedness.

  • Actively participate in project and program development at the NO level and coordinate resource mobilization activities with appropriate internal departments, and external entities/partners.

  • Deploy as necessary to national, regional and global responses.

  • Any other duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum of a master’s degree in a related field of study, or a Bachelor’s degree with 8 years direct experience equivalent (experience in the Horn of Africa a distinct advantage).

  • Requires at least 6 years work experience in emergency response programming and hands on operations.

  • Strong experience in project design and proposal writing.

  • Strong empirical knowledge of the humanitarian sector including humanitarian charters, laws, standards principals, and ability to mainstream leading cross-cutting themes.

  • Empirical knowledge of emergency response DM&E processes.

  • Proven track record for multi-sector program design and implementation in large and complex emergencies.

  • Requires cross-cultural experience, understanding and sensitivity.

  • Strong ability to facilitate appropriate information flow and coordination amongst a complex range of internal and external stakeholders.

  • Must have a clear understanding of major donors’ perspectives, requirements and standards and the ability to represent WV to major donors and other external stakeholders in a highly professional m manner.

  • Strong commitment to WV’s vision, mission and core values.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Participate in daily devotions and weekly Chapel services.

  • Perform other duties as required.

Working Environment/Travel:

  • Work environment: Office-based with frequent travel to the field.

  • Travel: Should be ready to travel 40% of the time, both domestic/international.

  • On call: Must maintain readiness to travel at very short notice (within 24 hours).

Response Programmes Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

The Response Programmes Director oversees/leads the Sector Programming Team, including Program Officer(s), Design Monitor Evaluation (DME), Humanitarian Accountability and Information Management. The Programme Director supports the Response Director (RD) and Operations Director (OD) in designing the response strategy and operations plan and works in close coordination with both.

The Response Programmes Director is responsible to manage grant acquisition, assessments, monitor and humanitarian accountability and liaises with Support Offices (SOs), and international donors.

Response Programmes Director is part of the Response Senior Leadership Team. Response Programmes Director will coordinate/advise with Response Director (RD)/Senior Leadership Team (SLT) go or no go for proposals.

KEY RESPONSIBILITIES:

Establish, lead, resource and staff the programmes unit to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to National Office (NO) capacity building in the area of emergency response in coordination with NO leadership and Human Resources (HR).

  • Determine Programmes organisational structure and staffing plan with HR.

  • Work with HR to recruit and deploy Programmes staff and plan for capacity development.

  • Ensure Programmes staff handovers are conducted.

  • Develop Programmes budget in coordination with Finance.

  • Support RD and Finance in developing Response Budget, ensuring strong alignment and coordination with Operations team during budgeting and budget management process.

  • Plan for Programmes Unit transition/integration with NO, where applicable.

Lead the programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality:

  • Support development of operational intent plan to align with funding allocations ensuring operational feasibility and

  • technical quality.

  • Support Sectors and Operations Director to draft response plan.

  • Work with Grants, Acquisition and Management (GAM) to coordinate grant acquisition.

  • Write Operational Intent inclusive of targets.

  • Prepare project RACIs (responsible, accountable, consulted, informed) for new grants.

Oversee donor liaison and advocacy is undertaken to resource operations plan to address humanitarian needs. The Response Programmes Director will ensure that the GAM team undertake the following activities:

  • Monitor and analyse donor opportunities to ensure they align with operational intent.

  • Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices International Programmes Groups.

  • Represent World Vision with potential donors (ECHO, DFID, EU, OFDA, etc.) including bilateral, multilateral and corporate.

  • Collaborate with Advocacy to influence donor funding strategies when appropriate.

  • Liaises with SOs regarding donor priorities and opportunities for funding.

  • Support Finance in the allocation and tracking of response funding to ensure response strategic priorities are funded and effective leveraging of available funding.

  • Support mapping of all funding sources with Finance.

  • Support funding allocation process (Private Non Sponsorship & grant opportunities) in coordination with Finance, Response Director and Operations to reflect response strategic priorities, operational realities and ensure compliance with relevant funding regulations.

  • Support Finance to track donor funding allocation and commitments to ensure response strategic priorities are funded.

  • Oversee development and submission of project proposals to donors to resource operations plan.

  • Develop project proposals with Operations, Advocacy, Finance and relevant Support functions and ensure stakeholders have the opportunity to review proposals and raise issues prior to submission to donors.

  • Ensure proposals are aligned with the operational plan, sector DADDs and standards.

  • Ensure proposals are aligned with accountability standards and basic DME requirements.

  • Maintain donor and SOs communications to facilitate funding acquisition.

  • Support Finance to ensure an up-to-date funding matrix.

Ensure support for Finance to establish grant management system to guarantee fulfillment of donor requirements:

  • Support Finance to conduct grant orientation or grant start-up workshops for relevant staff.

  • Plan and manage donor reporting to ensure that all donor requirements are met.

  • Support Finance with monitoring of grants for compliance with grant requirements.

  • Oversee planning, implementation, analysis and sharing of findings from assessments and program monitoring.

The Response Programmes Director will ensure that the DME team undertake the following activities:

  • Design and implement community consultation processes to ensure understanding of World Visions role, planned interventions and provide opportunities for input and feedback into programme and project designs.

  • Design and implement Information Provision plan to ensure that accurate and reliable information about the programme is made available and shared with communities in a timely and accessible manner.

Establish and support implementation of complaint and feedback mechanisms:

  • Document, implement and monitor complaint and feedback systems to ensure timely responses to communities.

  • Consolidate and analyse community complaint information to inform Operations and response management of key issues raised by beneficiaries.

  • Coordinate Humanitarian Accountability planning and learning with other accountability focused INGOs and LNGOs.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 3-5 years in leadership role in the humanitarian assistance and development sector, with a significant portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Work experience as Program Officer at least for 1-3 years in a country other than the home country.

  • Strong team leadership skills.

  • Emotional Intelligence (self awareness, managing emotions and those of others, remaining calm/composed, dealing with ambiguity and change).

  • Understand Humanitarian Industry and have proven experience within a relief setting.

  • Effective in written and verbal communication in English.

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

Preferred:

  • Previous experience working in complex emergency/rehabilitation settings.

  • Experience coordination with INGOs and other key stakeholders-High degree of negotiation and persuasion skills.

  • Ability to work with a reasonable level of comfort in high tension and high security risk situations.

  • Ability to maintain performance expectations in diverse cultural contexts psychologically stressful environs and physical hardships.

  • Ability to facilitate the creation of cross-functional project teams and the development of national strategies.

  • Excellent time-management and prioritization.

  • Demonstrates openness and transparency.

Response Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

The Response Director (RD) has primary responsibility for directing the response from strategy to implementation, inclusive of performance and oversight of all aspects of the response. She/he should develop and maintain an efficient, cohesive team, while ensuring effective coordination and relationships with the other agencies, officials, beneficiaries, donors and all areas of the Partnership.

KEY RESPONSIBILITIES:

Develop and monitor implementation of response strategy that addresses WV strategic goals to meet humanitarian needs:

  • Lead response strategy development with National Director (ND), Regional Leader (RL), Partnership Executive Team

  • (PET) and other senior stakeholders.

  • Ensure primary and secondary information on needs inform strategy formulation.

  • Ensure context analysis informs strategy development.

  • Consult with ND and RL to ensure National Office (NO) strategy and plans (including Child Wellbeing targets) are taken into account in

  • response strategy formulation.

  • Ensure strategy aligns with anticipated capacity.

  • Monitor appropriateness of strategy in addition to implementation of strategy and transition plans.

Ensure response is staffed to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to NO capacity building in the area of emergency response in coordination with NO leadership and Human Resources (HR).

  • Determine response organization structure with ND and HR.

  • Conduct high-level workforce planning with HR and mobilise surge functions as required.

  • Oversee the recruitment of the RDs direct reports.

  • Ensure defined accountabilities under the Emergency Management System (EMS) are clear for each function including Term of Reference (TOR) objectives and qualitycriteria.

  • Ensure HR works with EMS functions to identify workforce requirements.

  • Ensure HR plans for capacity building with EMS functions.

  • Ensure HR develops performance planning and review processes that include quality criteria.

  • Ensure HR establishes a staff care function and mechanisms that support staff well-being.

  • Consult ND to plan Response team transition/integration.

  • Ensure adequate internal communications mechanisms are in place to ensure policies, information and decisions are shared with staff as appropriate.

Establish and maintain effective working relationships with humanitarian actors, government representatives, World Vision stakeholders, the media and general public:

  • Represent the response in Partnership Executive Team and Partnership Coordination Team (PCT) (where activated).

  • Identify and highlight areas of conflict to Response Senior Management Team (SMT), ND, RL and Partnership

  • Executive Committee (where activated).

  • Create and maintain collaborative relations and where appropriate partnerships with government, other NGOs, UN

  • agencies, civil society, churches, bi-lateral missions and donors.

  • Participate in consortium meetings and Response related national coordination meetings.

  • Ensure World Vision is represented at relevant technical and coordination mechanisms in-country.

  • Serve as an organizational spokesperson for media interviews, advocacy initiatives and other public events.

Develop and plan response to achieve response strategy goal and objectives:

  • Provide oversight to funding allocation (i.e. Private Non-sponsorship or PNS, grants, etc) to ensure alignment with

  • strategy and humanitarian needs.

  • Ensure response programme development meets World Vision and international standards.

  • Ensure that adequate funding to address humanitarian needs is acquired.

  • Ensure Advocacy staff are empowered to integrate advocacy across sectors and to develop child-focused advocacy positions which are aligned with strategy and organisational priorities, in strong alignment with NO and Response

  • Operations teams.

  • Facilitate the signing of MOUs and contracts, with donors, Support Offices (SOs) and other relevant stakeholders.

  • Ensure appropriate waivers are in place to facilitate timely response implementation.

Implement response programme in accordance with commitments to meet international and WV standards:

  • Ensure that accessible beneficiary feedback mechanisms are established and functioning.

  • Ensure staff establish community accountability methods across all of the response program.

  • Monitor and identify risks to programme quality and coordinate resources to address them.

  • Ensure that all programmes are implemented, monitored and evaluated according to set plans and that agreements

  • with donors, SOs and other stakeholders are adhered to.

  • Ensure management meetings address quality risks, relevant monitoring data and community feedback.

  • Initiate resourcing mechanisms and ensure financial and material (in-kind) resources are managed according to WV

  • standards, donor and SO agreements.

Initiate response funding mechanisms with support of ND, RL & Regional HEA Director (RHEAD):

  • Ensure that funding is managed and accounted for in compliance with donors and Support Offices agreements and WV standards.

  • Ensure that programme and projects audits are planned and conducted as per WV audit regulations and donor government requirements.

  • Ensure that audit reports are responded to and recommendations implemented.

Ensure that response meets World Vision minimum quality standards and supports program improvement, reflection, learning and innovation:

  • Ensure previous response learnings from Global learning facilitator are reviewed in program design.

  • Encourage the incorporation of best practice and innovation in program design.

  • Ensure all functions have quality planning sessions to meet quality objectives of their TOR.

  • Ensure achievement level of all function quality objectives is monitored monthly and reported.

  • Ensure risks that prevent the achievement of quality objectives are reported and rapidly addressed.

  • Ensure mechanisms are established to identify, document, and share lessons learned with Partnership.

Oversee Security function, planning and implementation to ensure response staff and organisational safety and security:

  • Ensure staffing of Security function.

  • Provide oversight to implementation of security protocols as per CSR.

  • Facilitate inter-agency coordination for information sharing and intelligence sharing.

Ensure response internal and external reporting requirements are met:

  • Liaise with Programmes and Info Management to ensure internal and external reporting requirements are planned for

  • and reports are prepared.

  • Review and submit partnership programme reports.

  • Prepare and submit monthly management reports.

  • Ensure internal response coordination & information sharing mechanisms are functioning.

Ensure that response staff have appropriate housing, offices and information/communication systems:

  • Ensure that staff have access to appropriate office space/equipment, information/communication systems/equipment

  • and other facilities which enable them to carry out their responsibilities.

  • Ensure that all response vehicles and other equipment are well managed and maintained.

  • Where necessary, ensure that relevant staff have access to appropriate housing.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 5-7 years in leadership role in the humanitarian assistance and development sector, with a significant

  • portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Experience in serving as an organizational spokesperson to media and other external audiences.

  • Effective in written and verbal communication in English.

Preferred:

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders as well

  • as staff.

  • Ability to work in coordination with other humanitarian organizations.

  • Ability to analyse and make decisions in challenging situations in the absence of specific guidance and/or full

  • information.

  • Ability to communicate and model to staff positive behaviours which help them remain resilient and effective in dynamic and high pressure environments.

Work Environment:

  • Work hours are often in excess of 12 hours per day during difficult periods of the response.

  • Responses are often mounted in insecure or natural disaster-prone contexts, which may disrupt normal work patterns

  • and generate staff safety issues.

  • Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene.

Response Operations Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

Response Operations Director leads the Operations team and oversees the implementation of the response activities. He/she transforms the response strategy into implemented reality, managing day-to-day sector activities and providing technical guidance to the Programmes team for design and programme quality.

KEY RESPONSIBILITIES:

Ensure program planning is informed by technical standards and operational viability:

  • Contribute to planning of sector requirements for people, funding and supplies.

  • Ensure all program designs are based on needs assessment findings (primary & secondary data) and analysis,

  • targets the most vulnerable/chronically and is operationally viable.

  • Ensure all programs refer to technical standards, consider government standards and are aligned with Strategic

  • Guidance and Do-Assure Dont Do (DADDs) for the First Phase of Emergency Responses and Sector Packages.

  • Ensure inclusion of advocacy issues and cross cutting themes are considered in design.

  • Ensure programs and projects are measured according to technical standards and Child Well-being targets.

  • Ensure Operations Plans are developed and implemented with community engagement, taking into account local capacities and utilising Do No Harm/Local Capacities for Peace (DNH/LCP).

Establish, lead, resource and staff Operations unit to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to National Office (NO) capacity building in the area of emergency response in coordination with NO

  • leadership and Human Resources (HR).

  • Determine Operations organisational structure and staffing plan with HR.

  • Monitor recruitment and deployment of Operations staff and plan for capacity development.

  • Ensure Operations staff handovers are conducted.

  • Develop Operations budget in coordination with Finance, ensuring strong alignment and coordination with

  • Programming team during budgeting and budget management process.

  • Plan for Operations transition/integration.

Conduct response operational planning to ensure effective coordination and timely delivery of response activities:

  • Plan and facilitate detailed operational plan and delegate responsibilities to carry out plan.

  • Ensure Accountability mechanisms are in place for Community and stakeholder feedback.

  • Planning process considers community requirements (i.e. timelines) and progress is monitored by Design, Monitoring & Evaluation (DME).

  • Facilitate planning between sectors to meet overall program goals.

  • Facilitate requirements planning with Support Services.

  • Ensure collaborative planning with external stakeholders such as UN Agencies, other NGOs and Government ministries where possible through coordination mechanisms.

Oversee implementation and monitoring of operations to ensure achievement of response goals and objectives and inform operational improvement:

  • Monitor results against sector plans and address identified issues.

  • Monitor expenditure reports and take corrective action with Finance and Programs.

  • Review Monitoring & Evaluation (M&E) and Accountability data with Sectors and Programs to identify and address any issues for operational improvement.

  • Review context analysis with Programs and Liaison for Operational Intent adaptation.

  • Review findings of learning events and evaluations with Programs to make operational improvements.

  • All evaluations of sector interventions are planned with DME to assess effectiveness and timeliness.

Oversee development and implementation of operations reporting systems to support timely and accurate reporting:

  • Establish and implement internal reporting system in coordination with DME.

  • Ensure Operations provide input for grant/donor and program milestone and reports to Programs.

  • Write report on quality risks and their resolution and submit to Response Director on regular basis.

  • Ensure that Operations meets reporting requirements for Clusters, Ministries and/or in-country stakeholders.

Ensure implementation of response operations according to safety standards with support from the Security function:

  • Organise security assessments for all field operations that inform a security plan.

  • Implement the recommendations of the security plan for all field operations.

  • Ensure security incident reporting protocols are complied with by operations staff.

  • Ensure Operations staff adhere to security standards for staff movement and communications.

  • Work with Security to ensure safe and effective Civil/Military relationships with armed actors.

Ensure operations meet WV minimum quality standards and support improvement, reflection, learning and innovation in sectors:

  • Ensure previous sectors learning from Global Learning Facilitator are reviewed.

  • Encourage the incorporation of sector best practice and innovation.

  • Ensure sector have a quality plan to meet quality criteria and minimum sector standards.

  • Ensure achievement of all function quality criteria is monitored and reported regularly.

  • Ensure risks limiting achievement of objective to quality criteria are reported & rapidly addressed.

  • Ensure mechanisms are established to identify, document, and share function lessons learned.

Coordinate with Support Services function for ongoing provision of funds, staff, equipment, vehicles and supplies to ensure timely implementation of operations:

  • Ensure Ops submit clear and timely budgets and funds requests to Finance.

  • Ensure Ops submit clear and timely staff plans to HR and immediately advises on changes.

  • Ensure Ops follow Finance procedures to rapidly process payments to suppliers.

  • Ensure Ops submit vehicle requirements to logistics and follow vehicles management guidelines.

  • Ensure Ops submit communications requirements to ICT and follow ICT procedures.

  • Address delays in Support Services to Response Manager for rapid resolution and waivers.

Identify, report and refer operational blockages caused by external actors to Liaison to be addressed through external advocacy:

  • Establish operation team protocols where sector and geographic leads identify and report where external actors are

  • delaying/preventing implementation.

  • Refer issues delaying implementation to Liaison to resolve through inter-agency coordination and/or government

  • relations.

  • Ensure protection issues are reported and addressed in coordination with Advocacy.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 5-7 years in leadership role in the humanitarian assistance and development sector, with a significant

  • portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Strong team leadership skills.

  • Emotional intelligence (self awareness, managing emotions and those of others, remaining calm/composed, dealing

  • with ambiguity and change).

  • Effective in written and verbal communication in English.

  • Academic and on-the-job training in at least one of the support services or response-sector relevant areas.

Preferred:

  • Understanding of the international humanitarian system, particularly the systems, structures and key actors.

  • Understanding of the key accountabilities that must be maintained in a response (beneficiaries, donors, peers).

  • Ability to lead operational planning processes.

  • Strong communication skills (oral and written) with ability to express ideas and concepts clearly and persuasively with

  • senior internal and external stakeholders.

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders as well

  • as staff.

  • Ability to work in coordination with other humanitarian organizations.

  • Ability to analyse and make decisions in challenging situations in the absence of specific guidance and/or full information.

  • Ability to communicate and model to staff positive behaviors which help them remain resilient and effective in

  • dynamic and high pressure environments.