World Vision International

Job Opportunities in Kenya

World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.

World Vision began its operations in Kenya in 1974 and currently provides hope and assistance to children and communities in 35 of the 47 counties in Kenya. Motived by God’s love, we serve alongside the poor and oppressed focusing on those who are most vulnerable, regardless of a person’s religion, race, ethnicity or gender. We are committed to the well-being of children.

Current Opportunities

Food Assistance Manager

Reporting to : Operations Director

Grade Level : 16

Supervising : Design, Monitoring and Evaluation Officer, Senior Commodity Officer, and Humanitarian

Information Management & Reporting Officer

Work Location : Karen

Purpose of Position

To provide strategic leadership, technical management and coordination to World Vision Kenya in the incorporation of food, cash and NFI resources in programs including those in Food Security, Education, WASH and Livelihoods; and to ensure that such programs are designed, monitored, and implemented in compliance with industry standards.

Major Responsibilities

Major Activities

End Results Expected

Program Management, 40%

Managing the day-to-day implementation of Food, cash and NFI Commodities according to Field Level Agreements and Detailed Implementation Plans.

  • Participate in project design, proposal writing, budgeting process, and engaging various support offices and donors during the negotiation process in coordination with GAM and Finance units.

  • Liaise and meet with donors and other food and/or cash programming stakeholders for the purposes of networking, information sharing and nurturing partnerships.

  • In collaboration with the design, monitoring and evaluation team ensuring that food and/cash programs are monitored and evaluated and that operational research contributes to program innovation.

  • Responsible for the recruitment, selection, supervision and training of project department staff to ensure the smooth implementation of activities.

Timely implementation of projects

Operating Plan Developed

Well Designed and Aligned Project Design Documents

Demonstrated Integration with other sectors

Performance Tools timely filled and submitted/Staff motivated to perform

Program Design and Planning, 20%

  • Lead program growth for food, cash, and NFI programming beyond the current WFP portfolio to include recovery & development funded grant projects, as well as sponsorship funded ones.

  • Develop and present a comprehensive operating plan for the food, cash, and NFI portion of the WV program on a yearly basis including: program design; AERs, Call forward, Logistics plan and assisting in the preparation of agreements related to food, cash and NFIs.

  • Consolidate Call Forwards Schedule Distribution Plans, and pipeline projections for the WFP program as well as supporting similar aspects for grant and AP programs with similar components

  • Ensure that the WFP pipeline remains as healthy as possible by constantly following up call Forwards and shipments allocations and schedules with WFP Sub Office and Country Office.

Use of food, cash, and food resources beyond WFP and Emergency type of projects.

Project designs aligned with WV Kenya objectives and strategy

Financial & Operational Compliance, 15%

  • Maintain tight budgetary control over all program budgets and ensure compliance with the grant rules and regulations of a variety of donors (WFP and WVI standards).

  • Work with the Finance unit in the creation of programmatic budgets and recommend revision where necessary in coordination with the donor.

  • Create budgets and spending projections for the food, cash, and NFI operations.

  • Prepare the program for Internal, DMT and other external audits and to ensure that food, cash and NFI programs achieve acceptable audit standards in national, partnership, and DMT Audits.

  • Maintain a comprehensive commodity tracking systems so as to ensure that all food, cash and NFI commodities are properly distributed and accounted for to WV Partnership and major donor standards.

  • Ensure that all food, cash and NFI commodity losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.

  • Ensure that the required periodic reports are generated from the CTS reports and submitted to the relevant consumers on a timely basis.

  • Ensure the loss and claims registers, files are well maintained and checked on a regular basis.

Signed FLAs

Project expenditures managed within acceptable range

Timely reimbursement by donor and PBAS Commitment of projects

Timely submitted accurate reports

Risk Register Maintained and Updated

Well maintained Asset Registers

External Engagement, Positioning, and Acquisition, 10%

  • Positon WV Kenya as a leader in food, cash, and programming and by so doing grow our portfolio in this regard

  • Position WV Kenya with the Kenya Cash Working Group, the Collaborative Cash Delivery mechanism, the Cash Learning Partnership and other learning and implementing cash groups in Kenya and the region.

  • Attend Donors monthly coordination meetings and other meetings as required

  • Liaise with UN and other NGO partners to ensure coordination on program implementation on the ground

  • Liaise with Local government and other government agent on issues related to implementation of food, cash & NFI assistance in the country.

  • Ensure good representation of World Vision in national and county government coordination meetings.

  • Grow internal programming in food, cash and NFIs beyond WFP grants to include other grants and Sponsorship funded projects.

Synergies and program visibility for greater impact

WVK representation in critical sector groups

Sustained funding for Cash/Food Assistance Projects

Good relationships with donors for sustained funding

Contribute to Knowledge Management and Innovation, 10%

  • Contribute to the development and introduction of innovation to ensure best practice approaches in the operations.

  • Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.

Prudent project financial management, timely and accurate financial reporting as per donor regulations.

  • Any Other -5%.

Good relationships with supervisor and stakeholders

Knowledge, Skills and Abilities

  • Bachelor’s degree in social sciences/community development or related fields. An advanced degree is an added advantage

  • Minimum 6 years experience with at least 3 years management exposure in commodity programming, designing, planning and implementing Food Assistance programming

  • Adequate knowledge and experience in food and cash aid programs and donors standards appropriate to the management of the food and/or cash programs preferably in the humanitarian development field.

  • Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards

  • Extensive experience in supervising staff and conducting capacity building workshops.

  • In depth working Knowledge of computer soft wares including CTS, Excel, words and e-mail, etc.

  • Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies

  • Experience in proposal development is preferred

  • Must be willing to travel and a flexible approach to living conditions.

  • Excellent Communication skills

  • Ability to achieve personal Integrity and trustworthiness.

  • Ability to solve problems and prioritize many demands without losing focus.

  • Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in multi-cultural environments with sensitivity and respect for diversity.

  • Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork and technological solutions.

  • Proven experience of representing externally to key stakeholders and maintaining donor relations.

Ability to live and work under pressure in a rapidly changing environment.

Regional Monitoring & Capacity Building Coordinator

Grade Level: 15

Work Location: Southern Region (Karen)

Purpose of Position

To effectively lead, coordinate and ensure quality Design, Monitoring & Evaluation (D, M & E) operations at WVK Regional Office. To effectively execute this mandate, the staff will require to promote learning, ensure adherence to guidelines and standards for the LEAP project cycle, WVK internal/contextualized business processes and other donor specifications as appropriate.

Major Responsibilities

Major Activities

End Results Expected

Planning in the Programme Cycle, 15%

  • Facilitate the development of a programme design that builds partner capacity in a way that ensures sustainability. Make recommendations for the log frame development, based closely on relevant information. Support the programme managers in the development of the logic of the intervention, as required

  • Facilitate a participatory review of logical flow and consistency within the hierarchy of objectives and assumptions. Contextualise indicators drawing on community conversations as appropriate

All AP under the Region have effective design documents completed in time

  • Identify key areas for monitoring according to the log frame. Identify and contextualize methodologies for appropriately measuring indicators using participatory methods where possible

Functional monitoring framework, M&E Plans and tools in place

  • Work proactively with key staff and stakeholder to develop detailed monitoring plan for the technical programme, ensuring clarity of roles and responsibilities

Monitoring plans put in place and in use; evidence by schedules and reports

  • Share monitoring and evaluation plans with key stakeholders and incorporate their feedback as appropriate. Seek approval for monitoring and evaluation plan from program design team lead as necessary

Approved M&E Plans in use (showing contribution of key stakeholders and approved)

  • Support planning for effective Surveys (Evaluations and Baselines) for APs transitioning or entering new phases within the Region

100% execution of all the planned surveys and assessment

  • Support Area programs to plan and coordinate M&E activities

Well adhered to AP Specific M&E Plans

  • Lead the process of annual planning and budgeting by all the APs and Grants depending on their implementation calendar and phases

100% timely completion and submission of the Annual Plans for Grants meeting donor requirements

Technical Support all DME and CB in the Region, 20%

  • Provide support to AP teams and partners in data processing, consolidation and analysis across the local programming areas.

Technically sound and csted AP process and Monitoring Plans and processes

  • Provide oversight on scheduling and budgeting for monitoring processes according to the needs of the technical programmes (TPs).

  • Support Programmes/Projects to ensure real-time monitoring and appropriate data storage for timely utilization by staff and partners to show progress and issues at Area Program, regional and national level.

Local programming data/information readily available for reference in decision making and programme evaluation/surveys,

  • Work closely with the area programme managers and teams to co-design technical programme M&E plans that are relevant to the local programming context.

TP M&E Plans in place and in use

  • Provide constructive/technical support to area programme managers on monitoring data generation to ensure that information produced is relevant and useful to the difference stakeholders.

UP to date and retrievable monitoring data in the M&E system

  • Share lessons learned from technical programmes with area programmes to enhance local planning and implementation. Suggest modifications that might be necessary at the local level based on evidence and lessons learned

Consolidated lessons from review of monitoring data documented and used in improving TP programming

  • Support the establishment and ensure use of quality monitoring systems and processes within the Region

Established and usable monitoring Systems in place

  • Visit field offices to monitor GIS operationalization in programs/projects and collect data

GIS Field Visit report with recommendations and action

Quality Assurance and Management through the Programming cycle, 20%

  • Ensure the sustained implementation of all DME related processes including LEAP/ HORIZON ,STEP, GIS/WVDPA /HAP/SPHERE at the Area Program and Regional operational levels;

Up-to-date monitoring databases (within the portfolio of projects) and in use in reporting and decision making

  • Ensure that D,M&E related activities - assessment, design, monitoring, baselines, evaluations, transition, and documentation - are successfully implemented as per standard and disseminated to staff and used to inform future ME processes and decision making.

DM&E Key components and processes meets the quality standards of practices

  • In relation to the AP Designs: Verify that collaboration with partners is appropriate to their capacity. Ascertain that the specific needs of the most vulnerable children are addressed. Verify the inclusion of collaboratively developed sustainability and transition plans with associated agreements with partners

Design documents meets the LEAP and relevant donor specific standards

  • Ensure harmonised timely and comprehensive routine and non- routine monitoring system for quality data as per the Technical program needs at the county and regional level

Joint/Integrated Quality monitoring completed and reported

  • Review Area Program monitoring data to ensure that it is accurate, relevant and contributes to national office strategy and CWB.

Up to date monitoring system (Horizon)

  • Ensure real time mapping of projects using GIS in the area programs

Up to date mapping of all project assets and profile

  • Develop periodic data verification and data quality improvement plans for the region

Functional data verification plan in place that is aligned to the National Data Quality Management guidelines

  • Ensure that GIS business processes, standards and policies developed in coordination with other WVK entities are effectively and consistently used by operations staff

GIS mapping adheres to the recommended processes and meets the standards and policies of practice

  • Ensure thorough data cleaning and processing prior to analysis and that descriptive and appropriate statistical analysis/tests are applied according to the analysis plan/indicator detail sheets, with support from NO DME specialists and consultancy teams.

All progress and Impact measurements are completed using aprorpiate Statistical Analysis and plan

  • Ensure that appropriate methods are used for sorting and analysing qualitative data, according to the analysis plan/indicator detail sheets, with support from the NO me specialists or consultancy teams.

Analysis summaries and appropriate factsheets are generated and shared with relevant stakeholders

  • Work with the Area Program manager to ensure active critical reflection and interpretation of the findings in context at the community and regional level.

Survey report meeting completed in time and disseminated to relevant stakeholders

Final report filed in appropriate repositories

Reporting of Progress and Performance, 10%

  • Facilitate/socialize Area Program teams’ understanding of requirements for a management report, according to LEAP/WV procedures. Guide the teams in the use of data management system efficiently to access relevant and necessary data for report generation

100% completion and timely submission of the AP Management Report as per guidelines and schedules

  • Review the analysed and interpreted data from across the area programmes in the region to collate learning and use the monitoring data developed during the reporting period as the basis for the programme report. Facilitate review sessions of participatory monitoring data to identify key messaging for the report

Documented learning and monitoring data and reports used in reporting

  • Coordinate collection of feedback from technical report reviewers to Area Program managers. Check the report for accuracy and quality to ensure they meet report LEAP requirements. Provide Technical support to program managers on uploading reports on Horizon

All the AP and Grants Reports in the Region are reviewed and feedback provided for

  • Support documentation of special donor reports or documentations of best practices or success stories

We documented reports meeting donor and standard reporting requirements

  • Lead the process of semi and annual reporting by all the APS and Grants depending on their implementation calendar and phases

100% timely completion and submission of the Semi/Annual Reports meeting donor requirements

Capacity Building, 10%

  • Support implementing staff to have required capacity (skills, knowledge & attitude) in DM&E processes and utilize it for enhanced programming.

Staff engaged in training, mentoring, coaching and practical field experience.

  • Promote an enhanced culture of learning, innovation and practice of LEAP/DME discipline and Empowered World View.

We adhered to learning schedule and Reports documented

  • Lead in the implementation of new program effectiveness initiatives to staff within the region e.g. Horizon Wave 2, WVDPA, EWV

100% roll out of the new initiatives as per standards and schedules

  • Support in building capacity of implementing staff to integrate Programme and accountability framework within Area Programs

  • All targeted staff trained of PAF and follow up reports on application done

  • Support Local Institutions capacity building initiatives

  • Institutional assessment reports in place

  • Up to-date guidelines and procedures

  • Advisory support provided to Regional ME teams on capacity building of local institutions.

  • Support Programs/Projects sustainability and transition (S&T) planning and implementation

  • Programs/Projects S&T plans in place and being implemented.

Research, Surveys (Evaluation/baselines) and documentation, 15%

  • Participate actively in scoping discussions with key stakeholders, in an analytical and well-informed way to inform program evaluation TOR. Build capacity of field level teams in understanding the relevant information for the basic information sheet.

Approved TORs and schedules for surveys meeting the DME Standards

  • Support the Area Programs teams in logistics planning for the training of data collectors and the data collection in the field in accordance with ToR. Critically analyse and approve plans as necessary to respond to field reality, in collaboration with the evaluation lead or and Area Program manager

Sound Methodology and tools applied in the scheduled surveys/measurements and other studies

  • Coordinate the review and provision of feedback on standard tools in consultation with DME Coordinator Research and documentation and field staff/partners.

  • Participate in the field testing of tools to ensure evaluation lead has adopted a technical sound methodology to ensure accuracy in data collection. Provide critical, review and approve the final tools to be used for the evaluation after feedback has been received

  • Co-facilitate training for data collectors and data entry clerks, in a way that supports effective learning. In collaboration with the Area Program manager support the smooth-running of the data collection process. Supervise the consultant during data collection and data entry clerks, with due care and attention to ensure maximum data quality

Data collection meets acceptable standard/agreed on and documented methodology and quality assurance procedures

  • Support AP storage of collected data securely as per policies relating to data protection for all programs at the regional level. Deal with and/or escalate technical issues and problems proactively as they arise, adapting plans as appropriate. Participate actively in reflection sessions and provide constructive critical feedback as necessary

Data storage and retrieval meeting the policy standards

  • Support data analysis, interpretation and validation with relevant stakeholders according to the indicator analysis plan

Robust/rigorous analysis according to the indicator detail sheets – Analysis Summary

  • Participate in feedback processes, with community, staff and partners in a context-sensitive way. Co-facilitate reflection and learning with staff and partners to refine interpretation of the findings. Review and provide considered feedback on the baseline or evaluation report, as requested

Well documented reflection and learning report on the surveys/study findings

  • Provide input for products appropriate for different audiences to share the findings and recommendations, as requested. Participate in reflection with DME team to review and refine learnings about the evaluation process

Documented evidence of feedback/input provided on the various DME products

  • Contribute to identification, protocol setting and monitoring of action researches integrated to Technical Programmes or their models

Up to date implementation of action researches given in regular tracking reports

Strategic Coordination and collaboration, 5%

Establish and maintain links with external organizations for collaboration, networking, resource sharing, materials development, and learning activities in DM&E.

Evidence of functional partnerships with learning institutions on potential research areas for evidence based programming sustained with running agreements/MoUs

Ensure WVK participation in learning/research forums within the county and National platforms/forums for wider experience gathering and sharing of practice.

Active Learnings for replication from participation in external learning/research forums

Any Other duty 5%

Knowledge, Skills and Abilities

  1. Bachelor’s degree in a relevant field from a recognized University, preferably in Social Sciences (Project Planning and Management, Statistics, Development Studies, Monitoring and Evaluation, Impact Assessments and Accountability) or related studies from a recognized university. Post graduate degree will be an added advantage.

  2. Minimum of 5 years’ active experience in project cycle management

  3. Extensive conceptual understanding of and demonstrated practical command for implementing program design/Logical Approach, management and evaluation principles;

  4. Experience in integrated Programme/Projects design and associated tools development

  5. Demonstrated ability to train and build capacity of other staff and grassroots institutions for effective Programme delivery

    Must have knowledge and practical experience in Research, organizational learning and documentation and have good writing and editing skills

  6. In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage

License, registration, or certification required to perform this position:

  1. Certification in DME Appropriate systems and software; SPSS, STATA, Epi Info, Ena for SMART, R, Windows Excel, among other Qualitative and quantitative analysis technics

  2. Certifications in monitoring, Evaluations, data analysis, Project Management and or in documentation/knowledge management, Programme Management for Development Professional (PMD Pro),

Preferred Skills, Knowledge and Experience:

  1. Ability to design and coordinate surveys (feasibility studies/assessments, baselines, evaluations; using both online and offline platforms

  2. Good level of proficiency in data analysis techniques/software and data management

  3. Ability to design M&E tools, surveys, surveillance systems, and evaluations

  4. Strong interpersonal skills and managerial capacity [Preference]

  5. Ability to build capacity of staff on relevant technical fields

  6. Proficiency in written and spoken English.

  7. Effective in written and verbal communication [English].

  8. Good interpersonal, organizational and management skills

  9. Ability to solve complex problems and to exercise independent judgment

  10. Experience in production of high quality briefs and reports

  11. Experience in publications of articles/journals

Records Management Assistant

Records Management Assistant

Purpose of the position:

To facilitate the Finance Group in maintaining proper records and filing.

Major Responsibilities:

  • Maintain proper and accurate filing of all finance documents.

  • Facilitate both internal and external auditors

  • Documents archiving

  • Maintain proper and accurate filing for all finance vouchers

  • Reconciliation of the field digital files

  • Digitization of files

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Education: A Degree in Records Management, Business Administration or a related study.

  • Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.

  • Experience: A minimum of 2 years work experience in records management or related administrative roles

  • Past experience in accounting computer packages, especially sun system

  • Experience working in grant related programs.

  • Good interpersonal skills and a team player

Working Environment / Conditions:

  • Work environment: Nairobi based with occasional travel to countries having active conflict within the East Africa region.

Executive Coordination Officer

Executive Coordination Officer

Purpose of the position:

The incumbent will ensure effective and efficient coordination of administrative functions for the Senior Leadership team within the organization.

The holder will liaise with internal and external stakeholders to plan/implement key events, develop and update key organizational and team calendars and assist with routine administrative functions.

Major Responsibilities:

  1. Cross-functional Coordination and liaison for travels and schedules

  2. Administrative support to Senior Leadership Team

  3. External engagement coordination

  4. Budget & Audit support

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Educational level: Degree in Social Sciences, Development studies or related field

  • Experience: Minimum of 3 years’ experience as an Executive, Administrative or HR officer in a medium to large organization.

  • Must have worked with a multicultural team. Experience coordinating functions and activities for more than one Line Manager will be an added advantage.

  • Excellent collaborative and organizational skills, efficient note taker, ability to condense information into action items

  • Excellent writing skills and the ability to develop quality reports under tight deadlines and draft concise summary reports

  • Familiarity with the non-profit organizations. Strong computer skills and experience with MS office applications especially Word, Excel, Power point, Publisher

  • Strong oral and written English skills.

Working Environment

  • Work environment: Nairobi based with travel to countries having active conflict within the East Africa region.

  • Travel: Domestic and international travel is required for this position.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist