Job Opportunities with World Vision Lebanon

World Vision Lebanon has worked with the vulnerable children of Lebanon, their families and communities, since 1975.

Currently, World Vision Lebanon has a commitment to bring hope and help to children and communities in the country through a range of holistic, integrated projects that promote change and improve well-being. Every year, about 300,000 children and adults benefit from World Vision Lebanon’s programmes, which currently operate in five regions throughout Lebanon.

Thank you for your interest in working with World Vision Lebanon!

Project Officer - WFP (Akkar)

PURPOSE OF POSITION

The project officer will be responsible for implementation of the WFP in kind distribution project and will engage/support and supervise the target group meanwhile administering the components of the project. Position holder will also provide support in terms of data quality check, reconciliations and other miscellaneous tasks

MAJOR RESPONSIBILITIES

% Time

Major Activities

(80%)

Ensure accurate project database

  1. Identify and target beneficiaries including data gathering and management;

  2. Conduct data cleaning and entry including maintenance of the data base;

  3. Follow up on the running of the daily activities in close coordination with the team leaders and the casual workers;

  4. Assist the registration process;

  5. Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;

  6. Comply and abide by WV best practices and donor regulations in distributions and data gathering;

  7. Inform the team leader of any deviations from the planned activities;

  8. Purchase items in line with the budget and instructions given by the Programme Manager via the project coordinator;

  9. Deliver high quality, accurate and timely daily reports;

  10. File all relevant project documents in line with WV’s requirements for project auditing;

  11. Support in the donor and partner visits

  12. Hold information sessions amongst project and WFP staff on findings of the outreach activities;

  13. Maintain all documentation relating directly to the distribution and to work activities required to ensure that referrals are being done internally and externally when needed

  14. Prepare the distribution sites in close collaboration with the logistic officer and the local stake holders (owner, municipalities…)

  15. Participate in Programme evaluation and share trends with Project Manager.

  16. Action protection mainstreaming standards suggested by the Project Manager.

  17. Work Closely with IMO to ensure the standardization of tools across areas.

10%

Handle documentation and reporting of the distribution

  • Oversee the distributions and ensure that all tools and MoVs are in place.

  • Support team leader and the logistic officer in ensuring that all distribution supporting documents are in place (issuance note, return note, Daily distribution report…).

  • Support team leader in preparing daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to team leader.

  • Make sure to refer any protection case to team leader

10%

Perform Other duties as required

  • Attend and participate in capacity building trainings locally and internationally.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • University diploma preferred in economics, business administration, marketing, social work...), Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail.

  • 2-3 years' experience in NGOs

  • Experience in data gathering at household level and focus group discussions;

  • Experience in supervision of public works involving large number of workers

  • A valid driver’s license (more than 1 year old);

  • Good level of English and Arabic (oral and written);

Director, Financial Planning, Reporting & Analysis

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Director, Financial Planning, Reporting & Analysis – Global Centre leads a team that is responsible for the financial aspects of financial planning, reporting and analysis for the WVI Global Centre. This is a critical role that supports the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and works closely with the Chief Financial Officer to ensure the budgeting processes, reporting and analysis for the Global Centre is timely, accurate and supports strategic conversations regarding resource allocation in line with Our Promise.

To achieve this, the position is responsible for:

  • Leading the team.

  • Overseeing timely and accurate financial reporting and analysis to the Chief Financial Officer, the Executive Leadership Team, senior leaders and managers in the Global Centre.

  • Building strategic reporting and analysis capability that facilitates strategic resource allocation decisions of the Global Centre allowing leaders to invest in activities to deliver of Our Promise.

  • Driving a customer focused culture, ensuring staff develop a deep understanding of the business units of the Global Centre from the perspective of Executive Leadership and Partnership Leaders, and cost centre managers.

  • Leading and oversee projects to continuously improve reporting and analytics by utilizing new technology capability and working with the Director, Data, Systems and Services to drive new capabilities.

  • Working closely with peers to understand the end-to-end Support Office/Global Centre/Field Office financial eco-system and ensuring budgeting, financial reporting and analysis is consistent and aligned.

  • Working closely with peers to ensure financial systems and processes are seamless from a customer perspective.

  • Advising on issues related to partnership budgeting, reporting, compliance, internal controls, liquidity, and systems.

  • Initiating and participating in global and departmental initiatives.

  • Being a thought leader on broader Partnership financial management.

KEY RESPONSIBILITIES:

Partner with the business to leverage accurate, timely and insightful reporting and analysis and achieve business outcomes.

Design and continuously improve a reporting framework for the Global Centre to ensure reports are streamlined, timely, clear, provide actionable insights, inform decision making and meet customer needs.

This involves:

  • Thinking forward and pre-empting and identifying key decision and reporting needs of stakeholders in future years (possibly before they even ask), driven primarily from the vision articulated in Our Promise and from deep knowledge of stakeholders.

  • Identifying appropriate sources of data that need to be captured and design solutions for capturing data in systems, utilizing systems thinking skills, technology developments, internal controls and quality control.

  • Be the business owner for the Finance systems projects designed and implemented as a result of needing to capture the new data, engaging stakeholders and driving the Finance Data, Systems and Services team and IT to deliver an appropriate technological solution.

  • Design and oversee the implementation of new reporting and analysis that can be created as a result of the new data available.

  • Review the existing reports and analysis to identify their appropriateness of need for update and rebuild as a result of the new data and technology available.

  • Seek feedback from customers and iterate reporting and analysis to be fit for purpose.

  • Oversee the production of regular reports and analysis to stakeholders (monthly, quarterly, annually, key meetings) to ensure decision makers are empowered with accurate and timely information to support their activities, including cost centre reporting.

  • Be a trusted advisor to the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and Chief Financial Officer, ensuring they have appropriate information and insights for decision making.

  • Manage a team of trusted Finance Business Partners to work closely with Executive Leaders, Partnership Leaders and cost centre managers on business cases and other financial analysis to support their decisions.

  • Ensure integration and alignment with the activities of peers to build a seamless customer experience.

Lead the Global Centre annual cycle from planning through to year end.

Collaborate with peers to ensure alignment and integration of processes and activity of the annual financial cycle from planning to year-end close, in particular:

  • Lead the Global Centre annual and multi-year planning and budgeting process, by:

  • Designing the process for the upcoming fiscal year, ensuring alignment with all aspects of the global planning process;

  • Leading the preparation of financial information for the Chief Financial Officer as they facilitate high-level resource negotiations and planning parameters with the Executive Leadership Team at the start of the process;

  • Overseeing the production of tools, templates and communications to execute the process;

  • Leading the execution of the process across all Global Centre departments, supported by a team of Finance Business Partners and analysts;

  • Being an escalation point for issues identified by Finance Business Partners during the process and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters;

  • Preparing reports and analysis of the submitted budget for review and approval by the Senior Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer, identifying opportunities and issues for consideration;

  • Preparing Board pre-reads and presentations regarding the Global Centre budget for the WVI Stewardship Committee and WVI Board for their approval;

  • Ensuring stakeholders from across the Global Centre are appropriately engaged during and after the process and that decisions are clearly communicated;

Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the annual Chargeback setting process, by:

  • Designing the process for the upcoming fiscal planning period, ensuring that it connects appropriate to the timelines for the Field Office and Support Office planning processes.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Convening the Chargeback Committee, delivering a process that has clear recommendations to the Chief Financial Officer for approval that are in line with principles.

  • Ensuring stakeholders from across the Partnership (including Field Offices and Support Offices) are appropriately engaged during and after the process and that decisions are clearly communicated.

  • Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the Global Centre forecast process throughout the fiscal year, by:

  • Designing the process.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Executing the process at key points during the year through a team of Finance Business Partners and Financial Analysts.

  • Overseeing the review of business cases submitted by departments seeking redistribution of resources and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters.

  • Identifying opportunities for strategic realignment of resources to ensure key organizational priorities have appropriate resources for delivery and presenting this information to the Senor Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer for consideration and approval.

  • Communicating outcomes of the process to stakeholders.

Lead a component of the Global Centre year-end processes, by:

  • Ensuring that costs are recorded in the appropriate period and cost centre.

  • Reviewing actual expenditure against budget and identifying issues and ensuring corrections prior to the general ledger close.

  • Negotiating carry forward of savings from the current year to the next fiscal year (with approval from the Chief Financial Officer).

  • Working with the Director of Corporate Accounting to ensure year-end adjustments are minimized through effective monitoring and identification of issues and corrections well prior to the end of the fiscal year.

Leadership and Management:

  • Management responsibilities, including cost centre management, people management and strategic planning for the team.

  • Oversee continuous improvement initiatives that will support the Group’s business plan and objectives.

Other duties as requested:

  • Perform other duties as requested by Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis, including, but not limited to, participation in organizational projects as a representative of GC Finance and the interests of the Global Centre and broader team leadership and management responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s degree in Accounting / Finance.

  • Extensive knowledge in Generally Accepted Accounting Principles and audit and/or internal controls.

  • Excellent communication skills, both verbal and written.

  • Minimum of 5 years of experience in financial planning, budgeting, forecasting, financial analysis and performance management in large, global organizations.

  • Minimum of 5 years of experience in managing teams, projects and performing finance functions in a corporation, financial institution or non-profit organization.

  • Demonstrated experience in developing and implementing financial best practices, work-flow, and procedures for a large global organization.

  • Certified Public Accountant, Chartered Accountant or equivalent.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • MBA preferred.

  • Superior organization, prioritization, and self-motivation skills.

  • Strong computer skills and knowledge in MS Office Suite, SunSystems and PowerBI.

  • High level of working knowledge related to automated accounting / financial systems.

  • Excellent stakeholder management skills.

  • Excellent project management skills.

  • Ability to translate technical information into common language so that non-financial individuals can readily understand the information.

  • Minimum of 5 years of experience leading large global team of financial analysts across multiple countries and regions.

  • Ability to translate or communicate complex finance and accounting principles into common language so that non-finance people or finance staff with very basic knowledge in finance can readily understand the information.

  • Experience working with senior leadership teams, with demonstrable ability to communicate and engage effectively.

  • Experience in developing and implementing process improvement initiatives.

  • Cost centre management.

  • Experience managing and developing people, including hiring, talent and succession planning and performance management.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the year.

Project Officer - Livelihood (Akkar)

PURPOSE OF POSITION

The purpose of the position is to support the implementation of Livelihood project in line with the proposed plan

MAJOR RESPONSIBILITIES

% Time

Major Activities

90%

Support in the Project Implementation

  • Gather information on the local context, target communities, service providers, employers, other livelihood actors and local Government Entities in order to enhance coordination and explore further livelihood opportunities;

  • Identify and target beneficiaries. (personnel, SMEs and cooperatives)

  • Manage casual workers doing the data gathering and site supervision.

  • Conduct data cleaning and entry including maintenance of the data base;

  • Follow up on the running of the daily livelihood center activities including service providers;

  • Lead the assessment and targeting in targeted villages;

  • Hold information sessions amongst project and livelihood staff on findings of the outreach activities;

  • Lead on and manage the registration process;

  • Maintain all documentation relating directly to Cash for Work activities required to ensure accountability to the donor, particularly where labor is concerned.

  • Ensure beneficiary attendance register are up to date

  • Work norms are followed to the details, and foremen are conversant with them

  • Conduct regular field visits to project site and update the project manager with the progress of project activities in the field using relevant tools.

  • Prepare regular and comprehensive project progressive monthly reports.

  • Participate in Programme evaluation and share trends with Project Manager.

  • Deliver high quality, accurate and timely daily/weekly reports;

  • File all relevant project documents in line with WV’s requirements for project auditing;

  • Support in the donor and partner visits

  • Support actions to address beneficiary feedback;

  • Action protection mainstreaming standards suggested by the Project Manager.

10%

Perform other duties as required

  • Attend trainings locally and internationally.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager.

KNOWLEDGE, SKILLS AND ABILITIES

  • High School or any equivalent degree.

  • 3-5 years' experience in a similar role.

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail.

  • Experience in data gathering at household level and focus group discussions;

  • Experience in managing a team.

  • A valid driver’s license (more than 1 year old);

  • Good level of English and Arabic (oral and written);

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation