We seek to increase trust and strengthen World Vision's reputation through powerful content, campaigns, and messaging that help effect change in the lives of the world’s most vulnerable children. Is your vision our vision?
You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted
Job Title : Emergency communications Specialist
Reporting to : Communications & External Engagements Manager
Grade Level : 15
Work Location : Nairobi
Purpose of Position
The purpose of this position is to produce a wide range of written, video and photographic communications resources/materials and manage platforms linked to the Sustained Humanitarian Response (SHR) that helps profile and market World Vision Kenya’s humanitarian and emergency response work, both at local and international levels.
Emergency Response Communications 40%
Provide leadership with emergency Response communications support through content creation and dissemination, ensuring information is shared among staff and key internal audiences and external partners, using appropriate platforms.
Coordinate with the World Vision COVER Response and other Response teams to identify key audiences (funding, advocacy, partnering, influence, community) and craft a focused communication (or external engagement) plan, objectives, activities and plans to deliver and evaluate them.
Ensure content complies with child protection and informed consent protocols and treats subjects with dignity.
Provide communications support to promote grant, technical and sector function positioning and visibility.
Monitor and manage reputation risk issues associated with emergency responses and comply with World Vision risk reporting protocols.
Establish processes to deliver rapid sign-off of messaging and content in collaboration with response managers and National Office Senior Leadership Team.
Collaborate with global, regional and national disaster management team colleagues to define key issues, messaging, and communications channels communications initiatives.
Collect stories, write and publish over web or social media.
Help plan and execute communications plan for the various responses in a support or lead capacity.
Internal Communications 20%
Establish response communications systems and processes to generate content in coordination with Resource Acquisition and Management teams.
Identify, brief and train spokespeople to ensure professional on-message media engagement that promotes World Vision’s response operations.
Lead the production and dissemination of response reports for World Vision Kenya COVER Response and other Responses that may emerge (including Sit Reps).
Work with Response Director/Manager and other emergency functions to provide regular updates to the National Office, region and partnership.
With National Office (NO) support and guidance, execute required Communications Policies and Communications Strategy, ensure staff understanding and monitor for compliance.
Regularly update World Vision Kenya’s website, Facebook page, YouTube Channel, Twitter and other media channels, including relevant appeal pages on wvi.org
Media Communications 15%
Liaise with Support Office (SO), Global Centre (GC) and other World Vision entity communications to pursue, prioritize, coordinate, pitch, react to and manage media interviews, opportunities and content, including development of press releases.
Facilitate local and international media visits to market & profile World Vision Kenya’s responses as they occur.
Ensure all materials are shared via World Vision Relief, Skype chats, MS Teams and other networks as appropriate.
Develop and update response narrative, key messages, Q&As and guidelines in order to proactively and effectively position WVK’s humanitarian crises and World Vision’s response.
Develop and maintain key media contacts and build relationships with different media houses.
Coordinate, plan and facilitate VIP visits from other World Vision/external partners.
Coordinate with Security and Administration to brief VIPs on cultural and contextual issues, key messages and prepare VIPs to serve as spokespersons or ambassadors.
Support the handling and management of all media crisis communications within the guidelines of the National Office, Regional Office and World Vision International.
Ensure World Vision brand uniformly implemented across responses, working with World Vision partner organizations, program managers and National Office as appropriate.
Analyses the humanitarian, media, political, security and response landscape for positioning opportunities and risk management in order to advise leadership (World Vision risk specialists) and effectively position World Vision, the response and humanitarian issues.
Understands World Vision’s brand - ensures conformity.
Ensures the response effectively positions itself with a clear narrative, key messages and Q&As, in alignment with the response communications strategy.
Collaboration & Networks 5%
Participate in Trans teams and support other initiatives by partners in the spirit of integration
Any other duties as might be assigned from time to time
Knowledge, Skills and Abilities
Bachelor of Arts in journalism or communications/public relations or at least 3 years (or more) relevant working experience in related field.
At least 5 years’ prior experience in emergency communications
Experience working with media and drafting key messages.
English language fluency (written and verbal).
Excellent writing, videography and photography skills.
Excellent interpersonal skills (specifically with working with people from a variety of cultures).
High level of confidence and confidentiality.
Strong working knowledge of Microsoft office and Adobe Creative Suite (Lightroom, Premiere Pro, InDesign).
Experience updating a web CMS and creating content for social media.
Hostile Environmental Awareness Training (HEAT) or Security Awareness In National Theatres security training (SAINT) is an added advantage.
Grant Acquisition Management (GAM)/ Donor Relations Coordinator
PURPOSE OF THE POSITION
Coordinate the development of the World Vision Armenia Branch and Foundation (WVA) Strategy and business plan for GAM, coordinate the implementation of GAM processes, proposal formulation, donor/embassy liaison, tracking of GAM performance metrics and building the staff capacity in the area of resource acquisitions, grant management (with the focus on programming) and providing support to projects/programs that ensures quality, and adherence to WV and donor requirements. Liaise and lead the donor engagement and promotion of WVA recognition and donor relations.
WVA Donor engagement and Relation Building
Grow current institutional and local Govertnment grant portfolio for WVA,
Set and achieve new grant growth targets set by WVA and regional office,
Liase with donors to build strong reputation,
Ensure that WVA has diverse group of current and/or potential donors based on WVA transition strategy,
Represent WVA in both internal/ external resource mobilization activities, such as donor meetings, Zoom, MS teams calls, meetings etc. Work with technical managers. Work towards building and deepening the programmatic evidence base for prepositioning and grant acquisition.
Develop/update Grant Acquisition and Management Strategy and Business Plan
Ensure that WVA has a GAM Strategy and Business Plan, which include donor landscape mapping, prepositioning and donor engagement plan, and analysis of WVA capacity advantages,
Map potential partners and established strategic partnerships including teaming agreements with them prior to the release of applications,
Research and develop concepts consisting of sector best practice ready for proposal development within the parameters of the WVA transition strategy,
Ensure GAM business plan is in alignment with WVA needs, strategic initiatives and contribution to WVA Child Well-being Targets,
Establish efficient grant proposal tracking system that is accurate and up to date,
Ensure that WVA has identified key partners and is a member of key grant networks in the country and the region,
Prepare monthly management reports and grant acquisition pipeline to the Program Director and Senior Leadership Team each month on time and to a high level of accuracy.
Research and develop quality proposals
Review and research possible proposals and recommend whether WVA should pursue these opportunities within the parameters of the growth targets and strategy,
Manage preparation of project concept notes and proposals for submission – oversee and manage all components of the process. Serve as proposal manager / and or writer and coordinate the proposal development bid team, including technical, Finance, People & Culture, Supply Chain Management, etc.,
Lead grant applications development and review donor proposal requirements to ensure compliance with donor regulations and organisational guidelines,
Laise with donors to clarify proposal requirements and follow up after proposal submission with donors and partner (s) as necessary to any requests for additional information. If proposal is approved ensure complete, smooth transition to Grant project Manager/Coordinator which includes the grant start up process. If proposal is denied, ensure debrief happens with the donor and partner (s). Document and disseminate findings and lessons learned to all parties,
Participate in Grant project Manager’s/ Coordinator’s recruitment, network with other NGOs to help identify strong candidates in the field,
Pay field visits to collect data from Area Program Coordinators for inclusion in proposals,
Build cross functional team support with other National Offices for proposals development,
Monitor the donor competitive landscape, and organize prepositioning meetings with donors and strategic partners for consortium bids,
Convene WVA go/no-go decisions and ensure grants are within WVA transition and country programme strategy,
Maintain up-to-date records of the requirements of current potential regional donors and be proactive in the lookout for opportunities for new donors etc.,
Research, analyze, develop, and track relationships with new and current donors at regional level and share information with other National Offices.
Grant Management and Compliance
Ensure all aspects of grant compliance and management (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied,
Ensure that grant and WVA operations are coordinated,
Ensure regular monitoring visits to verify grant compliance and financial management,
Together with Grant project Manager/Coordinator manage grant contract amendments, liaise with donors, and M&E to ensure alignment between project implementation plans and budget,
Work with teams and Grant Project Manager/Coordinatr to ensure and maintain up-to-date WVA grant portfolio on grants financial and risk monitoring data,
Manage grant contract amendments, including donor liaison, working with colleagues to ensure alignment between revised project implementation plans and budgets,
Manage WVA grant portfolio reporting, proactively engage with WVA colleagues to ensure reports comply with WV and donor requirements in terms of their presentation and timeliness,
Track monitoring grant implementation and ensuring grant project burn rate is at least 90%, and ensure that there are no disallowable costs in all grant funded projects,
Work with Support Offices and Regional Office to ensure timely submission of key grant document as per the signed grant agreement (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants,
Liaise with externtal vendors/partners for program monitoring and evaluation.
Leadership and Staff Capacity Building
Assist with building the capacity of WVA staff in grant acquisition, management and compliance,
Develop a strong successor to be able to take up increasing grant management responsibility,
Ensure GAM Officer’s performance and development needs are met, and employee is high performing and engaged,
Engage in Grant staff hiring processes. Depending on size of grant, profile and donor requirement, work with People & Culture to hire high performing staff for key roles,
Identify capacity gaps at WVA in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with Regional Office, Support Office to address them.
Liaise with Regional Office, the roll out of the partnership grants acquisition software (i.e. Proposal Pro).
The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:
MBA (or equivalent) preferably with experience of working in financial risk management, audit or compliance-related work a plus,
Strong financial and project management skills, with the ability to not only collate and report on program and financial data, but to identify potential risks and opportunities for improvement,
Proven proposal development capacity,
Must have a demonstrated track record in proposal development, funding acquisition grant management for major government donors preferred; high performance and quality standards; negotiation skills; ability to motivate and inspire teams,
Strong project management skills with the ability to manage compliance for complex grants in multiple locations and from different donors, while liaising with a wide variety of stakeholders,
Ability to provide support and training to staff and partners and to “translate” donor language related to guidelines and different requirements to ensure that both concept notes/proposals and project implementation are compliant with donor requirements,
Adopt a determined and thorough approach to grant acquisition and management and can apply analytical skills and a proactive approach to understand issues and find solutions,
Strong influencing and networking skills; consortia/network development experience,
Knowledge of the workings of major donors.
World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.
Position: Resource Development and Donor Engagement (RDDE) Team Leader, World Vision Zimbabwe
PURPOSE OF POSITION
The position provides overall leadership for the development and implementation of the WVZ Resource Development and Donor Engagement (RDDE) strategy with a key focus on funding diversification, sustainability, and new business development. It also focuses on leading, in a collaborative manner, external engagement and positioning with key donors and partners to help further position WVZ as a partner of choice.
This role requires a deep knowledge and proven track record of effective grant project design and implementation oversight as well as experience in donor engagement and positioning at the operational and strategic, national, and ideally, international levels.
Successful candidates will use culturally sensitive communication, self-determination, and coordination skills to work with collaborative multi-sector/functional teams that will help generate a range of resources to enable WVZ to implement programs that are impactful and focus on the most vulnerable children and communities. This will be done in alignment with the WVZ national strategy.
The position is part of the WVZ Senior Management Team (SMT) while also engaging with the Senior Leadership Team (SLT) on a regular basis. It reports to the National Director (ND) with matrix reporting to the Regional Resource Development Director. The RDDE Sr PO and PO report to the position. The position is based in Harare.
Candidates with international experience and those with resident permits are encouraged to apply
End Results Expected
Strategy and Leadership:
Donor Tracking, Prepositioning and Engagement:
Grant Management and Compliance:
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
NB: Female candidates are encouraged to apply
Additional work experience required as a minimum qualification for this position.
License, registration, or certification required to perform this position:
Preferred Skills, Knowledge and Experience:
Incumbent must model the following Core Competencies
Complete Travel and/or Work Environment statements if applicable.