World Vision International

 

 

 

Dear Colleague,

Please accept my sincere congratulations as you begin your new assignment with World Vision International. 

As you will already be aware, World Vision is a global enterprise working  in close to 100 countries. We call it a 'Partnership', to refer to the working relationship between the different World Vision offices and entities around the world.  We share together the ministry of  bringing the good news of God's love to all people, and especially to children.

As you move into this new position, may I remind you of two of the most important things about World Vision: the standard of our work and the quality of our relationships.

World Vision tries to do things well - not extravagantly or boastfully - but at the highest standard.  God and the poor deserve our very best.  We do not compromise our standards.
Even more important are our relationships with each other and with those we serve.  We seek to value and care about people.

I hope that this has been and will continue to be your experience as you make your own unique contribution to our ministry.  My desire is that all our staff will know the pleasure of work well done and the joy of serving others through this organisation.

We are glad that you are part of our team!

Kevin Jenkins
International President
World Vision International


Instructions:

This package has been sent to you because you have accepted to join the World Vision International team and we have received your signed contract. We are happy to say that you are now ready to begin your induction process!

You will be contacted by your Staffing Administrator who will walk you through the documents found in this package. This will take place no later than 3 business days after the receipt of this package. The call will be thorough and will require approximately 1 ½ hours of your time.

Certain documents in this package need to be completed, signed and returned by email to your Staffing Administrator within five (5) business days after receiving your induction call. This will be for your benefit as it will expedite your travel arrangements. We regret to inform you that if we do not receive your paperwork within 5 business days, there is a possibility that your start date may be delayed.


New Hire Checklist 

  • This checklist will assist you in understanding which forms must be turned in to your Staffing Administrator, and which forms are for your information.

Biographical Data Form 

  • Please complete and return the Biographical Data Form, unless you have already completed and submitted this form your Staffing Administrator

Health Assessment, Passports and Visas

Global Health Risk Assessment:

The Global Health Risk Assessment Programme is designed to evaluate your overall health by responding to a 35 question online questionnaire and then having our 3rd party, International SOS, evaluate your health with the specific location of the assignment and identify any areas of concerns or risks that might arise for your physical well being while on assignment.

You will receive (or have already received) a separate email from your Staffing Administrator with instructions on how to complete the Global Health Risk Assessment. 

Passports and Visas:

As a new WVI employee, it is your personal responsibility to make certain that you have a valid passport. A valid passport is one that will not expire in the next 6 months. You will not be allowed to board an international flight with a passport that expires within 6 months. Moreover, if your passport is set to expire during your new assignment, please make the necessary arrangements to renew your passport while in your country of assignment.

In order to travel to your country of assignment, you may need to obtain a transit visa. A transit visa will allow you to travel through one country while on your way to another. Although your Staffing Administrator will assist you when he/she is able, you are responsible for obtaining the appropriate visas that will allow you to travel to your country of assignment. Please make sure that you book visa appointments immediately, as it may take a week or two for your appointments to be scheduled. You are also responsible for making certain that you have enough blank visa pages in your passport to obtain a visa. 

Please use the official name printed on your passport for all travel documents. This will ensure smooth travels and avoid identity confusion at the airport.

Background Clearance:

World Vision International is committed to the welfare of children around the world and has agreed to  abide by all World Vision policies concerning protection of children. In pursuit of this excellence, WVI requires your authorization for the verification of your background.

  • Non-US Citizens: You will be required to provide us with a Police Clearance certificate of good conduct from your country of residence. Please note this is a condition of your employment. In order to obtain your Police Clearance Report, please check with your local police department regarding their procedures. Please make these arrangements as soon as possible. This will assist in avoiding any delays in your travel arrangements.
  • US (and Canadian) Citizens: The Background Check form allows WVI to perform a mandatory background check for all US and Canadian citizens. Please fill out this form and email it back to your Staffing Administrator as soon as possible. This will assist in avoiding any delays in your travel arrangements.

Banking and Payroll

Bank Account:

  • Your salary will be deposited in your US bank account by the 7th of each month.
  • If you already have a US bank account, please fill out the bank Direct Deposit Authorization form. 
  • If you do not already have a US bank account, please open one with the CCCU (Christian Community Credit Union) in order for your paychecks to be deposited. See instructions to open a CCCU bank account.

*Note: Opening a CCCU account as soon as possible will assist WVI in ensuring that your paycheck is deposited on time. The entire process, from the moment you contact CCCU to the moment you receive your checkbook, debit card, and pin number, will take several weeks. It is important that you initiate this process as soon as possible, in order that you may have access to your bank account and paychecks.  

US Tax Payers: 
Below you will find tax documents:

*Note for US Tax Payers only: If the name on your passport does not match the name on your social security card, please use the name printed on your social security card for all banking forms. This is required by the U.S. Government in order to file your taxes. If you have had a recent name change please submit supporting documents to reflect this change.

iPay Statements:  
Through our payroll provider, WVI is able to offer you online access to your paycheck statements and annual W-2. This service is available 24 hours a day, 7 days a week. Please read the ADP iPay instructions to register. 


Health and Welfare - Benefits

Benefits Summary:

We are pleased to present CIGNA International Expatriate Benefits CIEB to administer your medical, prescription, dental, and vision plans. 

Please be advised that CIGNA only allows you 30 days from your date of hire to enroll online for your WVI benefits at: www.yourbenefitschoices.com/wvi.  You can enroll in the health plan for yourself and eligible dependents, choose your beneficiaries, and enroll in coverage. Please note that Choicelinx is not able to take international addresses at this point, so leave the address blank for beneficiaries (not a required field). 
If you do not wish to enroll in benefits, we ask that you log on to Choicelinx and waive your benefits. 

*Note:  If you do not enroll in or waive WVI benefits within 30 days of your date of hire, only you, as the employee, will be covered by the WVI medical health plan, and the appropriate premium will be automatically deducted from your paycheck. Your dependents will not be covered for the current year, and your next opportunity to add eligible dependents, for the next calendar year, would be in November/December. 

Here you will find your Summary of Insurance Benefits, which meant to serve as reference to the following insurance benefits that are available to you: 

  • Choicelinx online access to benefits information
  • Cigna Global health
  • Cigna Global life insurance
  • Travel Insurance
  • Foreign Workers’ Compensation
  • Short-term Disability
  • Long-Term Disability
  • Medical Assistance/Evacuation
  • Personal Effects Insurance
  • Retirement/Pension

You will also find the Legal Notices for the Summary of Insurance Benefits, applying to individuals residing in the United States (for example, dependents)

CIGNA International:
(Reference information once you receive your CIGNA ID card)

Disability: 
(Enrollment through Choicelinx)

CIGNA – Australia:

Retirement NON US Taxpayer:

Informational Documents:

Forms to Fill Out:

Retirement US Taxpayer:

Informational Documents:
Retirement Plan for US Taxpayers
Optional 403(b) Plan Document

Forms to Fill Out: 
Optional Salary Reduction Agreement Form

Differentials Allowance - Goods & Services/ Housing: 

You will fill out the Differentials Allowance Worksheet in your country of assignment. This form is used to determine your goods and services differential and how much you will contribute to your housing. The Expatriate Guide to Goods and Services Allowance will provide additional information.

Informational Documents:
Expatriate Guide to Goods and Services Allowance

Forms to Fill Out: 
Differentials Allowance Worksheet 

Relocation/Repatriation Form *(Only for employees with assignments of 2+ years)

International SOS Information:
International SOS is your medical assistance company for both emergency and non-emergency situations when you are away from home. This document contains instructions on how to go online and obtain valuable information about your medical coverage. Please follow the instructions on this form to go online and print out the Online Member ID card. You will need to keep this on your person while in your country of assignment. 

Forms to Fill Out: 
International SOS - Getting Started 

XN Brochure 
XN Global® Belongings & Liability Insurance is a package product developed to respond to the needs of transferees anywhere in the world. It provides property and liability insurance during a foreign assignment. 

Policies & Policy Forms:

Policy forms to be completed and returned: 
Policies Receipt and Acknowledgement Form (Please review the policies below and sign this document)
Conflict of Interest Disclosure Form  (Please complete and sign this document)

Policies to be reviewed:
Code of Conduct
Conflict of Interest
Child Protection Standards
Harassment Prevention
Security Management
Kidnapping and Hostage Taking
Electronic Mail Usage
Access and Usage of the Internet