Stewarding our Resources

We take the stewardship of our resources seriously and we set high standards of professional competence and financial accountability. Our commitment to our donors is to be good stewards of their resources. Is your vision our vision? 

Especialista Técnico de Protección Estelí

Título del puesto

Especialista Técnico Programa Niñas, Niños y Adolescentes libres de violencia

Área

Operaciones

Reporta a

Gerencia Técnica NNA libre de violencia

Programas con sede

Estelí y Boaco

PROPÓSITO DEL PUESTO

Asegurar calidad técnica y financiera en la implementación de modelos y metodologías del programa técnico Niñas, Niños y Adolescentes libres de violencia.

PRINCIPALES RESPONSABILIDADES

  1. Garantizar calidad técnica durante la implementación de modelos y metodologías del programa técnico en los PAs acompañados por el núcleo.

  2. Coordinar la capacitación y relaciones con socios claves del sistema de protección

  3. Establecer alianzas con organizaciones gubernamentales y no gubernamentales, empresas, iglesias y universidades en los territorios.

  4. Sistematizar la implementación del programa para la toma de decisiones que contribuyan a alcanzar la meta del programa

CONOCIMIENTOS, DESTREZAS Y HABILIDADES

Formación Académica

Licenciado en Psicología, Sociólogo, Trabajador Social, Abogado, Antropólogo.

Conocimientos y Habilidades

Conocimiento y experiencia en planificación estratégica y operativa en temas de protección.

Conocimiento y manejo de metodologías participativas con adultos y niñez.

Trabajar en coordinación con equipos multidisciplinarios.

Capacidad de análisis y síntesis.

Enfocado en resultados.

Licencia de conducir ( requerido)

Experiencia

Manejo de ruta de atención a NNAJ víctimas de violencia.

Experiencia comprobada de al menos 3 años en el trabajo de Protección de la Niñez.

Formulación, Administración y Evaluación de Proyectos de Desarrollo.

CÓNDUCTAS BÁSICAS PARA EL PUESTO

CONDUCTA ESPERADA

RESULTADO

  1. Respetar e implementar la Política de Protección de la Niñez.

  • Garantizar que WV es una Organización Segura para la Niñez

  1. Respetar las políticas y procedimientos establecidos como parte de los controles internos inherentes al puesto.

  • Prevenir y disminuir el Riesgo en las Operaciones

  1. Evidenciar congruencia entre los valores de la organización y la forma de relacionarse.

  • Demostrado en el manejo de las relaciones con el personal, NNAJ y socios valores y principios cristianos.

Guest Relations Officer

Job Title: Guest Relations Officer

Reporting to: Communications Manager

Grade Level: 12

PURPOSE OF POSITION

To build and retain World Vision Kenya guest satisfaction through planning, well managed effective and efficient coordination of travel, accommodation and itinerary in compliance with WV Kenya standards, procedures, policies, child and adult safeguarding, security and statutory requirements. The position coordinates approved visits by World Vision guests including VIP, Support Office, Sponsor, donor, partner, filming and marketing media teams and World Vision International staff to meet ministry priorities and mutual transformation to achieve child well-being.

MAJOR RESPONSIBILITIES

Guests relations and coordination, 70%

  • Promote strategic and cordial relationships with supporters, donors, sponsors and WVI staff through effective engagement, planning and coordination of guest travel, accommodation and itinerary for all approved guests to World Vision Kenya.

  • Manage and coordinate approved visits with respective host departments, including travel, accommodation and itinerary, security briefing and statutory requirements.

  • Develop itineraries, task schedules and master calendar for all key activities to be carried out by WV Kenya visitors.

  • Ensure timely, courteous and accurate response to enquiries from guests.

  • Plan, manage and coordinate logistical needs for all approved visitors in conjunction with administration and WV Kenya hosts.

  • Ensure timely airport pick up and accommodation for approved guests as per schedule.

  • Compile and update welcome information package for guests annually.

  • Ensure feedback by guests are received, filed and used to improve guest relations experience and support.

  • Ensure all guests comply with WV Kenya guest relation’s guidelines, policies and procedures.

  • Ensure all WV guests sign an acknowledgement that they know, understand and will follow World Vision Kenya’s Safeguarding Policy and keep signed agreements on file.

End Results Expected

  • Guest’s relationship with World Vision built and retained for the improved well-being of children.

  • Visitor purpose and satisfaction achieved to meet ministry priorities and mutual transformation to achieve child well-being.

  • WV Kenya’s reputation is maintained protected and enhanced.

  • Effective, efficient compliant coordination of visits as planned

  • Compliance with WV Kenya visitor standards achieved

Filming and Documentation

Pre-filming stage

  • Procure government film licenses and necessary temporary work permits for all media and marketing visits prior to the visit for all media and filming visits to WV Kenya

  • Follow up with field staff to ensure they identify and document child case stories for filming and submit stories to the visiting office.

Filming visit

  • Support logistics for all filming visits including accompanying guests during visits to WV Kenya

  • Adhere to Occupational Health and Safety guidelines, policies and procedures

  • Report any security incidence to the Security and Communications Manager.

  • Ensure guests are aware of and commit to uphold child protection policy

Post filming stage

  • Ensure films produced are shared with stakeholders and copies sent to the Kenya Film Commission as required.

  • In Liaison with Support Offices, ensure that costs of visits are covered.

End Results Expected

  • Film and documentation goals for engagement and fundraising achieved.

  • Copy of final documentation shared with all stakeholders

  • Evidence of how visit has contributed to outcomes of visit - e.g. child well-being for the relevant Area Program, project or event.

  • Adherence to Government of Kenya requirements for filming and documentation.

  • Compliance to child and adult safeguarding policy and protocols upholding the dignity of the community.

Reporting, 5%

  • Ensure that feedback received from guests is received, filed and used to improve guest relation’s support.

  • Compile monthly reports of anticipated and actual approved visits

  • Facilitate and file duly signed protocol documents (eg. Child and Adult Safeguarding protocols, Security Acknowledgment, Evidence of Informed Consent for photos and videos and Trip Evaluation/Satisfaction forms).

  • Work closely with Liaison Officer to ensure effective and efficient maintenance and use of Guest Relations and Communications Department vehicles as per WVK motor vehicle policy

  • Ensure timely submission of approved vehicle report and consolidate monthly fuel receipts to Fleet Manager

End Results Expected

  • Accurate timely and credible reports

  • Timely follow up on feedback received from guests.

  • Effective and efficient maintenance of Guest Relations and Communications vehicles as per policy

  • All Reports filed

Any other duties as assigned by the Supervisor or his or her designee, 5%

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor’s degree in Public Relations, Hospitality, Communications, Social Sciences, Community Development or related field from an accredited institution.

  • At least 3 years of experience with non-government organization or busy guest relations/ hospitality office preferred.

  • Technical experience in still photography is advantageous

  • Excellent communication and public relations skills

  • Demonstrate awareness of Occupational Health & Safety policies and procedures including Basic First Aid training

  • Valid and clean driving license with class A, B, C and E.

  • Three years’ experience in driving class A (Motor omni bus), B, C and E vehicles.

  • Ability to work effectively with guests and colleagues from different viewpoints, cultures and countries

  • Must possess professionalism with impeccable grooming and presentation

  • Excellent organizational skills with a high level of responsibility and commitment

  • Ability to work well under pressure in a fast paced environment.

  • Willing to work flexible schedule with changing shifts including Weekends and Holidays

National Risk & Compliance Coordinator

Job Title: National Risk and Compliance Coordinator

Reporting to: Associate Director - Legal, Governance, Risk and Compliance

Grade Level. 16

PURPOSE OF POSITION

The position holder will contribute to the development and implementation of WV Kenya’s Enterprise Risk Management Framework while ensuring compliance with local and National legislation. This will be achieved through designing and implementing processes, policies and procedures to identify assess and mitigate both internal and external threats to the achievement of the organizations strategic goals and objectives.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES

Technical Support and Quality Assurance, 30%

  • Engage with the Leadership Team and Senior Management Team on Enterprise Risk Management to contribute to the development and implementation of the organization’s risk management program in a manner that fulfills the mission and strategic goals of the organization.

  • Facilitate, and advise all departments in assessing risks and designing risk mitigation measures

  • Lead in the development, dissemination and monitor implementation of systems, standards, policies and procedures for the identification, collection and analysis of risk related information.

  • Support the maintenance of effective internal control systems in the entire World Vision Kenya office by ensuring that risk identification is embedded in the routine operating procedures of the organization

  • Contextualize and adapt partnership and international trends and emerging issues on risk management and roll out to WVK

  • Develop and maintain an updated Risk Register to prioritize specific risks to WV Kenya Ministry and ensure that regular monitoring of risk is carried out by Management.

  • Document and ensure communication of key risks to the leadership through the Monthly Management Report and provide quarterly risk analysis to inform decision making, and determine that risk reduction recommendations have been tracked and implemented as appropriate.

  • Work closely with both Internal and external auditors, WV Kenya Attorney, Insurance, Security Officers and anybody investigating any incidences that may result to loss of WV Kenya assets, support the recovery of lost assets and communicate deterrent measures

  • Coordinate special assignments and investigations at the request of the Leadership Team, including but not limited to following up of Tips Offs, Anonymous reports, whistle blowers, and bring it to the level of the Internal Risk Reporting (IRR) team WV Kenya to undertake comprehensive investigation

  • Actively participate /facilitates committee related to risk management, safety, and quality improvement in Risk Management Oversight Committee, SMT etc.

  • Ensure linkage with EARO team for continued technical backstopping to enable quality risk programming within Kenya.

End Results Expected

  • ERM Framework in place and monitored for implementation

  • Departmental risk registers in place and reviewed regularly

  • Risk identification, analysis and dissemination systems in place [in tandem with the existing internal controls in the organization]

  • Evidence of Alignment with Partnership policy and industry standards in risk management approaches

  • National Office Risk register in place; and implementation monitored

  • Regular risk related reports to management with recommendations for consideration

  • Evidence of collaborations in protecting the assets of the organization

  • Risk reports from the Investigations that inform strategic decision making on integrity concerns

  • Active participation in Committees related to risk

  • Continuous engagement with EARO on risk management for exchanges, technical backstopping, quality control,

Compliance with Government regulations, 30%

  • Engage with multi- sectoral teams to review project implementation processes and reports and follow up on implementation of past recommendations

  • Develop an organizational Compliance Framework/ matrix and monitor its implementation

  • Ascertain that projects are aligned to government (statutory and legal) regulations

  • Identify potential risks to World Vision Kenya from the project implementation processes and ensure that the high level risks are incorporated in the risk register and make recommendations for their mitigation

  • Contribute to the development of a Compliance Framework/ matrix and monitor its implementation

End Results Expected

  • Projects that are compliant with the donor and regulatory requirements

  • Compliance framework in place and monitored for effectiveness

  • Compliance monitoring for the NO undertaken

  • Partnering processes that are risk conscious with clear mitigation plans in place; and escalation as appropriate

  • Compliance Framework in place and monitored for implementation

Contribute to Effective support to the WVK Intermediate Board in Executing its Risk Oversight role, 25%

  • Contribute to the development and implementation of the WVK’s Enterprise Risk Management Framework

  • Build the capacity of the Board in Enterprise Risk Management through the Board development sessions

  • Prepare the Quarterly Enterprise Risk Management Reports to the Board

  • Track the implementation of the Board recommendations to Management on Enterprise Risk Management

  • Facilitate the Board in the development, implementation of systems, policies and procedures for enterprise risk management. This will include but not limited to support in contextualization of partnership policies and monitoring their implementation thereof

End Results Expected

  • Enterprise risk register for the NO in place and monitored for implementation of treatment plans

  • Enterprise Risk Management board development sessions conducted

  • Quarterly risk reports to the Board in place

  • Monitor implementation of Board recommendations on enterprise risk management

  • Policies, systems and procedures for enterprise risk management in place. Contextualization of the partnership policies in place

Improved and strengthened NO Enterprise Risk Management capacity, 10%

  • Facilitate Capacity building sessions for Leadership and Senior Management Team, Enterprise Risk Management Committees, implementing partners and staff on Enterprise Risk Management and Compliance

  • Facilitate capacity assessments of the implementing partners and the Enterprise Risk Management Committees and develop capacity building programme based on the identified gaps.

  • Monitor the implementation of action plans from capacity building sessions for return of investment in line with the Staff Development Strategy

End Results Expected

  • Staff capacity building sessions facilitated at all levels on enterprise risk management

  • Capacity assessments for implementing partners and risk management committees at the Regional and programme level and identified gaps addressed

  • Action plans monitored for implementation

Any other duty 5%

KNOWLEDGE, SKILLS AND ABILITIES

  • The holder of this position must have a minimum of a Bachelors degree in Finance, Social Sciences, and Development Studies, Economics or any other relevant field from a recognized University. Possession of an Masters Degree is an added advantage

  • The holder must possess a professional qualification in risk management or compliance from a recognized professional body. 

  • Membership to professional bodies like Institute of Risk Management, Institute of Internal Auditors, Institute of Fraud Examiners, Institute of Certified Public Accountants, and Secretaries etc. would be an added advantage

  • They must have a minimum of 7 years experience with regards to the management of resources, finances, people, assets and good understanding of designing, planning, implementation, supervising and reporting on risk management for integrated development, relief and/or advocacy projects;

  • The holder of the position must have at; least two years managerial experience and relevant experience in risk management

  • The holder of this position must be a mature and results orientated leader who can handle sensitive information and discern risk areas of WVK and work with management and the Board to mitigate or prevent to protect the staff, organizational image, assets and resources of the organization.

  • Membership to professional bodies like Institute of Risk Management, Institute of Internal Auditors, Institute of Fraud Examiners, Institute of Certified Public Accountants, and Secretaries etc. would be an added advantage

  • Must have outstanding oral and written communications and relationship skills and;

  • Must be a self-starter (proactive), problem solver( analytical) and Innovative (creative)

  • Should demonstrate the qualities of an effective teacher, coach, mentor, communicator, motivator and team facilitator.

ICT OFFICER

Background Information

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

POSITION TITLE: ICT OFFICER

LOCATION: HARARE

Purpose of the Position:

Support and maintain the day-to-day operations of WV Zimbabwe’s Information Systems and Technology, through the provision of a client-oriented service that focuses on the timely resolution of end-user problems and proactive systems administration.

Major Accountabilities/Responsibilities:

  1. Support and administration of business applications

  2. Responsible for Backup of system data and user work files in accordance to the organization’s backup policy.

  3. Administration, maintenance and documentation of the Local Area Network

  4. Resolving end user problems to enable the highest level of end user utilization of network and desktop business applications.

  5. Capacity building in users through interaction during the resolution of problems; to enable the full use of business applications This may include recommendations for further user training/capacity building for users

  6. Maintaining a centralised virus free systems environment by installing, upgrading and managing antivirus/Anti-spyware utilities in the National Office.

  7. Installing, repairing and upgrading all ICT hardware.

  8. Performing equipment maintenance on all computers in the National Office in accordance with the Hardware Maintenance policy.

Knowledge and Skills:

  1. HND or Degree in information technology/ information systems

  2. Three years working experience in the information technology/ information systems context, two of these spend administering an office network.

  3. An exceptional understanding of the Lotus notes platform and the infrastructure that supports it including ISP relations and remote user connectivity.

  4. Working experience in Microsoft products

  5. Good Customer Services skills

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.

PROGRAM FINANCE OFFICER

BACKGROUND INFORMATION

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbors and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

POSITION TITLE: PROGRAM FINANCE OFFICER (MBIRE / MUZARABANI AREA PROGRAM CLUSTER)

LOCATION: MBIRE

PURPOSE OF POSITION

To provide financial support to program implementation by ensuring compliance to financial policies and procedures set to govern operations in the field working closely with the Area Program (AP) / Project team, external partners and the National Office

MAJOR RESPONSIBILITIES

  • Prepare Annual budget for the Area Program (AP) and other grants managed by the program

  • Coordinate the holding of Field Financial Reports (FFR) meetings on a monthly basis and provide management advice in such meetings

  • Ensure that all financial operations within the program area adhere to World Vision internal control systems and procedures

  • Co-ordinating internal audits i.e. audit preparation, submission of audit response in time, follow up and resolution of audit issues in conjunction with the Area Program (AP) Manager.

  • Educate program staff on financial management and internal controls.

  • Maintain up to date fixed asset register with demarcations as per Finance Field Manual (FFM)

  • Supervise and manage performance of lower level staff reporting to the Program Finance Officer

  • Analyse voucher interface transactions from National Office (NO) and make the necessary adjustments through correctional journals in Voucher Interface format.

  • Capacity building of external partners such as Community Based Organizations (CBOs) including documents & financial reports review as well as any other financial duties spelt out in the Memorandum Of Understanding (MOUs).

  • Preparation and submission of the ADP Cover memo, log frame report and MYPBAS System reconciliation in line with the Finance Field Manual (FFM) and support office requirements after receiving the Financial Tables from the Regional Finance Officer on a monthly/ quarterly basis. Analyse all over and under expenditures to enable stakeholders to know the performance of their projects.

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. A degree in Accounting/ Finance or equivalent.

  2. A professional qualification would be an added advantage CIS, CIMA ,ACCA

  3. At least (2) two years working experience in the relevant field

  4. Excellent Computer literacy and knowledge of Accounting Packages i.e. Sun systems, Vision Excel

  5. High analytical, technical and conceptual skills

  6. NGO Experience will be an added advantage

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.

ICT COORDINATOR

BACKGROUND INFORMATION

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbors and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

POSITION TITLE: ICT COORDINATOR

LOCATION: HARARE

Purpose of the Position:

To coordinate the Aadministration of business systems, Network & Infrastructure; and Service Delivery for World Vision Zimbabwe.

Major Accountabilities/Responsibilities:

  1. Provides input into the IT operating plan the development of team objectives that align with business and organizational goals.

  2. Assists with developing client satisfaction metrics and service procedures.

  3. Proposes effective solutions for end user problems and tasks to enable the highest level of end user utilization of network and desktop business applications.

  4. Coordinates the resolution of escalated application, hardware and software requests/issues as per ITIL standards.

  5. Coordinates daily backup operations, tests media and procedures for Disaster Recovery for all sites.

  6. Develops, documents and coordinates the execution of procedures for performing configuration changes, updates, upgrades for all sites.

  7. Provides secure access to the network for local and remote users;

  8. Monitors dashboards and actions escalated networking issues across sites.

  9. Coordinates the maintenance of networks and servers across sites.

  10. Preforms security monitoring of organisational data

  11. Works with vendor technical support personnel on solutions for clients.

  12. Researches on ICT trends and developments in the marketplace.

  13. Capacity building and supporting less experienced staff in multiple areas of expertise

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Degree in information technology/ information systems/Computer Science

  • A Certification in Microsoft (MSCE or MCP)

  • A Certification in CISCO Meraki (CMNO) will be an added advantage.

  • Working knowledge of IBM Lotus Notes.

  • At least 4 years of working experience in an ICT context with one of those years spent in a supervisory position and/or coordination of ICT related projects

  • Experience in the administration of an office network, including remote user support and connectivity

  • Experience in ISP and vendors relations management including the contracting and service level optimization processes.

  • Strong technical research skills - ability to research on new technologies and provide recommendations.

  • Strong customer relations skills

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.

Regional Project Manager II, VisionFund - Africa

Preferred location: Accra, Ghana or Nairobi, Kenya. Other locations to be determined by home country of successful candidate within the Africa Region where WVI/VF is registered to operate.

PURPOSE OF POSITION:

This Regional Project Manager (RPM) II position will ensure the efficient and effective use of technology within the business, through advice, influence, scrutiny and membership of steering committees. The technology is primarily banking and accounting systems, and derivative Management Information Systems. Reporting into the Regional Programme Manager, this new position requires a person with both technical capability and a strong understanding of the business model and processes (operational and financial) who can bring the two aspects together and strengthen the IT capacity in our Microfinance Institutions (MFIs).

The purpose of this Regional Project Manager II position is to assist the RPM in providing support to the eleven country IT and project teams in the Africa region to help them achieve their objectives of timely and accurate reporting and sound IT and project management of each MFI’s portfolio of projects in each country.

The Regional Project Manager II position, while mostly assigned to IT related projects, is an independent and focused role, that will have oversight of various projects being implemented by VFI affiliated MFIs in Africa. This position will coordinate with the various functional departments of the organization in training and providing technical advice, overseeing, advising and mentoring the project managers and IT managers in the MFIs, and ensuring high quality of project management. Projects can include, but are not limited to: information technology, change management, organizational development and management information systems projects.

The IT and projects staff in MFIs are matrix-managed by the RPM. The RPM will assign specific pieces of work to the Regional Project Manager II, and specific projects to oversee. The Regional Project Manager II role requires a candidate with knowledge of the use of technology in finance/microfinance operations, experience of project management, a commitment to developing staff and an ability to influence.

MAJOR RESPONSIBILITIES:

Project Management – directly at VFI level and indirectly through MFI staff:

This role builds the capacity of the MFI project team leads that will be directly assigned to him/her by the RPM, to enable them to do the following:

  • Develops, and continually updates, the project plans and schedules.

  • Develops product breakdown structures.

  • Identifies project dependencies prior to the start of the project.

  • Works with Business Analysts and the client to define/refine the project scope.

  • Facilitates the gathering of information required to estimate project cost, resources, time and deliverables.

  • Prepares all project management baseline products.

  • Prioritizes sub projects under a program.

  • Ensures that the project outcome reflects the goals of the client.

  • Negotiates conflicts and resolves issues that arise.

  • Acts as a mediator between stakeholders and team members.

  • Resolves any issues and solves problems throughout the project life cycle.

  • Determines staffing requirements and forms project teams including as necessary recruiting and managing staff.

  • Develops budget requests for resources.

  • Works with resource managers in order to effectively align resources across projects.

  • Provides work direction and leadership to assigned projects, including scheduling, assignment of work and review of project efforts.

  • Evaluates project performance and makes recommendations for personnel actions.

  • Assists with identifying which resources need to be procured outside the organization.

  • Describes technical or other issues that need to be considered and assists in the development of Statement of Work (SOWs).

  • Determines if external consultants or contractors will be required to complete project plan.

  • Provides advice and counsel to the vendor relationship decision-making and contract development processes.

  • Evaluates service provider performance.

  • Approves invoices, for payment.

  • Provides an issue escalation path and resolves vendor performance disputes.

  • Identifies the elements of risk in a project.

  • Analyzes project risks and assesses potential impact to the client.

  • Develops and maintains risk plans, processes and systems in order to mitigate risk.

  • Creates action plan for risks that occur and follows through on plan.

  • Maintains issue list, proactively escalating issues to project and departmental leadership to mitigate risk.

  • Recommends and takes action to direct analysis and solution of problems.

  • Coaches, mentors, motivates and supervises MFI project team leads that will be directly assigned to him/her by the RPM. Influences them to take positive action and accountability for their assigned work. Recommends corrective action if necessary.

  • A member of project steering committees as designated by the RPM. Supports the MFI team leads to plan and facilitate effective steering committee meetings.

  • Assists the RPM in providing periodical project reporting, which includes narrative reports and progress update reports to stakeholders inside and outside the MFI.

Change Management:

  • As designated by the RPM, oversees and makes recommendations on people / business process changes that impact technology platforms.

  • As designated by the RPM, assists MFI IT and Project Managers with planning, tracking and delivering successful changes that impact technology platforms / projects.

  • In case of changes of scope and requirements and as designated by the RPM, ensures a “change management” process is in place at the MFI to track system and business changes.

  • Proactively oversees changes in project scope, ensures that any change to project scope is documented and approved by steering committee on projects and activities assigned by the RPM.

  • In coordination with the RPM, ensures each technology project in the MFI has a steering committee.

  • As designated by the RPM, supports MFIs in vendor management and advice on all contracts that are over the PMO threshold.

  • In coordination with the RPM, recommends training for MFI IT and project managers. Selects trainers and performs and/or supervises training in coordination with the service provider.

  • Develops a communication plan to convey project scope, goals, milestones, budget, risk, status, change requests and critical issues to the client and project team.

  • Assesses the effectiveness of the interaction and communication with the client and project team.

Financial Planning and Reporting – IT and Projects:

  • At any one time this role is responsible for the management of one or more medium to large-sized, moderate to high complex projects including the project budgets.

Assists the RPM on the following activities:

  • Supports the MFIs to prepare the annual budget and revised forecasts on an accurate and timely basis.

  • Assists the RPM to prepare any regional budgets and forecasts as required, including the mapping of phasing of the multi-country projects.

  • Submits a monthly checklist to the RPM in line with the monthly reporting timetable.

  • Assists the RPM to review donor reports in the region and ensure submissions to donors are completed on time and accurately.

Is responsible for building the capacity of the MFI staff and coaching and advising, to enable them to do the following:

  • Estimates costs associated with a project including physical, financial and human capital costs.

  • Develops a detailed cost baseline from cost estimations.

  • Refines project cost estimates and confirms funding sources.

  • Monitors and controls the actual cost of a project versus the budget.

  • Reviews bills and evaluates factors that may potentially cause cost changes.

  • Conducts in-depth root cause analysis of project budget discrepancies.

Monitoring, Security and Risk Management:

  • As designated by the RPM, undertakes visits to MFIs to help ensure quality is maintained in all aspects of IT and Project management.

  • Assists the RPM in reviewing the monthly checklists, with resolutions prepared by each MFI.

  • Assists the RPM in preparation and resolution of audit findings.

  • Provides a gap fill service for IT and Project management leadership roles in MFIs as required due to staff absence. This might require significant travel or a 3-6 month assignment in an MFI.

  • Assists the RPM to conduct spot checks, regular and ad-hoc, in the MFIs to test the IT controls.

  • Maintains and updates the regional IT asset register.

  • Reviews, collate from MFI and makes recommendation to the Global IT policy.

  • Ensures projects are managed in accordance with policy.

  • Assists RPM in monitoring and following up MFI IT Managers’ submission of monthly reports.

  • Utilizes established project standards, procedures.

  • Contributes to the development of new quality metrics.

Strategic Input:

  • In coordination with the RPM:

  • Provide input into the strategic objectives of the DOC team and how it can achieve its plans.

  • Industry trends and how they can influence the IT and project initiatives.

Miscellaneous:

  • Perform any other work-related duties and responsibilities that may be assigned from time-to-time by the RPM.

  • Contribute to the overall team environment.

  • Self development and supporting the professional and spiritual development of others.

KNOWLDEGE, SKILLS & ABILITIES:

  • Bachelor degree in a relevant subject, preferably majoring in project management, technology and/or finance (or equivalent level of strategic thinking and technical knowledge gained from work experience).

  • MS Office suite including MS Projects and advanced Excel skills.

  • Project & programme management: able to manage complex projects including concurrent projects.

  • Delivering results: ability to plan and organize self and work to achieve objectives and targets.

  • Excellent knowledge of project management with ability to give best practice advice. Capable of training, supervising and managing staff in project management environment.

  • Excellent client-facing and internal communication skills.

  • Excellent written and verbal communication skills.

  • Solid organizational skills including attention to detail and multi-tasking skills.

  • At least 5 years of IT work experience, including at least 3 years of project management or account management experience.

  • At least 3 years of experience in the finance / micro finance industry.

  • At least 1 year of team leadership and/or at least 2 years of supervising/coaching/mentoring experience.

  • Prior work experience with Core banking systems, Mobile Banking and Digital Field Applications.

  • Proven track record of delivering projects within defined timelines, budget and with quality under high pressure.

  • Fluency in written and spoken English.

Preferred Skills, Knowledge and Experience:

  • Spoken and written French language in addition to English.

  • Project Management certification or equivalent (PMP / PRINCE II certification is a plus).

  • Understanding or hands-on experience in software development and web technologies.

  • Risk management: experience in identification, assessment and management of project risks.

  • Large-scale project budgeting and reporting.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time. There may be a need to be based in an MFI for a 3-6 month assignment when there are staffing gaps in IT/projects roles in

  • MFIs.

  • This position requires flexibility to work outside of office hours due to calls with colleagues in different time zones.

Technical Coordinator, Livelihoods - Arua, Uganda

Position: Technical Coordinator, Livelihoods

Report to: RISE Programme Manager

Location: Arua, West Nile – Uganda

Purpose of the position:

The Technical Coordinator Livelihoods (consortium, 75%), WV will provide overall strategic leadership and oversight to all the implementing partners on the livelihood interventions. guiding relevant programming in both development and refugee contexts across EUTF consortium partners.

The job holder will be a thought leader, driving continuous improvement in EUTF programming through their technical expertise, facilitation of learning and innovation. This leadership shall be seen both within consortium and externally with other key stakeholders across the West Nile Region, including representing the EUTF consortium in the Refugee Livelihoods & Resilience Sector Working Group.

Major Responsibilities:

Quality Resilience and Livelihood programme Implementation and sustainability Resilience and Livelihoods Programming:

  • Take lead in ensuring technical programming, quality assurance and compliances to donor requirements and regulations across the consortium.

  • Lead ongoing design processes related to all EUTF programmes, including strategy alignment and review processes.

  • Technical capacity building of project staff, partner staff and other key stakeholders, as required

  • Provide effective management to resilience and livelihoods technical team

  • Maintaining effective coordination and working relations with EU Trust consortium members and other relevant stakeholders at field level

Networking and Collaboration

  • Engagement with key stakeholders for influence, learning and resource development

  • Actively represent WVU in key inter-agency fora.

  • Engage and build relationships with key partners and government counterparts.

  • Work in close collaboration with Advocacy Department to advocate for policy change with national-level government stakeholders.

  • Collaborate and guide advocacy campaigns, as appropriate.

  • The applicants will undertake essential liaison with other government agencies notably MAAIF, NARO and UBTEB. District Local Governments have leadership of integrating refugees into district development plans with guidance from OPM and relevant line ministries.

Evidence, Learning and knowledge management

  • Take lead in ensuring impact measurement, learning and knowledge management across the consortium.

  • Take lead in base line, mid-term and end line studies

  • Annual review of progress towards project objectives;

  • Take lead in documentation and sharing of EUTF Consortium Impact/success stories and best practices to promote learning.

Child Protection and Wellbeing

  • Monitor the wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.

  • Work with local leaders to protect children from child violations and abuses

  • Sensitize children including most vulnerable, guardians/parents and other stakeholders about children’s rights and responsibilities.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Education: post-graduate degree in development studies, agriculture, economics or other relevant field is a requirement.

  • Technical skills: academic and/or direct programming experience and expertise in at least three of the following thematic areas is required: financial inclusion/micro-finance, climate smart agriculture, value chain development, small enterprise development, emergency livelihoods programming, cash-based programming.

  • Experience: Minimum of 5 years’ experience in technical leadership and/or field-based programme management roles in Resilience & Livelihoods sector.

  • Experience in Uganda or similar contexts and working in refugee contexts.

  • Experience with relevant technical models such as Village Savings & Loans, Local Value Chain Development and Ultra-Poor Graduation Model.

  • Experience in Monitoring & Evaluation.

  • Track record of success in grant fundraising, including donor relations and proposal writing.

Preferred Skills, Knowledge and Experience:

  • Strong capacity in leadership, relationship management/networking, and coordination is essential.

  • Proactive personality, self-driven and strongly motivated.

  • Spiritual maturity, interfaith knowledge and a biblical worldview Ability to articulate and model our Christian identity and mission in an inclusive way.

  • Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written.

  • Proven conceptual & analytical skills, ability to take an evidence-based approach to programme design.

  • Proven facilitation skills.

  • Team player.

  • Ensure a gender perspective in the scope of work.

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda. Deadline for receiving applications is 25th February, 2019.

Senior Livelihood Project Officer - Moyo/Adjumani, Uganda

Position: Senior Livelihood Project Officers

Report to: Livelihood Project Manager

Location: Moyo/Adjumani, West Nile – Uganda

Purpose of the position:

To ensure oversight of WV's project implementation at field level in respective districts, supervision of Project Officers, local district liaison.

The Senior Project Officer, with support from the Project Manager, is responsible for planning, coordinating and implementing the field activities under the livelihood project in the designated district.

Major Responsibilities:

Quality Resilience and Livelihood programme Implementation and sustainability

  • Develop annual project activity plans, updated quarterly in collaboration with key departments and external stakeholders, and oversee implementation to high standards by scope and timelines

  • Mobilizes and guides the farmers to form groups/Saving and Development Cluster i.e. establishing the leadership structure, constitutions, by-laws, registration with the Community Development Office

  • Mobilizes field Project officers to carry out the VSLA and business skills trainings for the targeted beneficiaries’ groups and build their capacity through mentoring and coaching.

  • Organizing weekly field planning meetings with Project officers to guide routine implementation

  • Represent the Project in Zonal livelihood working group meetings

  • Guides together with POs, Trainer of Trainers farmer groups through long learning programs/activities.

  • Plans for and implements project activities;

Stakeholders engagement and advocacy

  • Take overall lead in the coordination of field level activities

  • Facilitate the engagements of stakeholders during planning and development meetings, workshops and other fora.

  • Develop the farmer's capacity to improve production and productivity of selected enterprises of desired quality by the market through demonstrations to farmer's

  • Organize quarterly review meetings for partners and communities at the project sites to reflect on programmes/projects approaches, tools, impact of interventions, best practices, exit and sustainability strategies as well as create spaces and opportunities for action-learning and debate

  • Ensure Integration of the project with other Resilience and Livelihood on going activities including that of World Vision and governments.

Documentation, Reporting and knowledge management

  • Writes and submits comprehensive monthly progress reports, and specific activity reports, and any other reports when necessary to his/her supervisor in a timely manner.

  • Reporting - monthly and quarterly financial reporting, including realization of activities versus budget utilization; (Providing input to) narrative and financial programme reporting;

  • Annual review of progress towards project objectives;

  • Take lead in documentation and sharing of Impact/success stories and best practices to promote learning.

Child Protection and Wellbeing

  • Monitor the wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.

  • Work with local leaders to protect children from child violations and abuses

  • Sensitize children including most vulnerable, guardians/parents and other stakeholders about children’s rights and responsibilities.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Degree in, Agriculture or other relevant field;

  • Sound understanding of Refugee context in is an added advantage;

  • Climate Smart Agriculture experience is an added advantage.

  • Competence in Agro-business plan development and cost-benefit analysis is an added advantage.

  • Excellent spoken and written command of English, Madi and Lugbara.

  • Entrepreneurship, micro finance and strong agribusiness skills

  • Networking and influencing skills

  • Knowledge of West Nile, Uganda and displacement/refugee settings will be an added advantage

  • Passion for children.

  • Track record demonstrating high integrity, reliability and dependable

  • Ability to work with minimal supervision.

  • Proficiency in English, knowledge of the local language will be an added advantage

Skills:

  • Good communication, writing and facilitation skills;

  • Innovative, creative and enthusiastic;

  • Provides regular feedback, acknowledges success and the need for improvement with Trainer of Trainers;

  • Good computer skills:

  • Ms. Excel and Ms. Word;

  • Self-motivator, able to work with limited supervision;

  • Ability to drive a motorcycle with valid driving/riding license

Attitude:

  • Flexibility and adaptability;

  • Interpersonal and cross-cultural sensitivity;

  • Able to work under pressures and meet deadlines;

  • Able to work in a sometimes fluid and innovative environment;

  • Aims to integrate and reflect Christian values in rehabilitation work.

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda. Deadline for receiving applications is 25th February, 2019.

Livelihood Project Manager - Moyo/Adjumani, Uganda

Position: Livelihood Project Manager

Report to: Operation Manager and Matrix Line to the Livelihoods Specialist

Location: Moyo/Adjumani, West Nile – Uganda

Purpose of the position:

To manage the overall project and teams. Responsible for implementing the WV component of anticipated livelihood project, including oversight to all project staff in Moyo and Adjumani, procurement, internal reporting, external liaison etc.

Ensures technical oversight and delivery of the different project components, prepares work plans and activities’ budgets, guidelines and supervises field teams.

Major Responsibilities:

Quality Resilience and Livelihood Programme Implementation and Sustainability

  • Implements activities as described in the project proposal based on WVU country policy

  • Take lead in project planning, budgeting, and implementation and monitoring of progress in line with donor requirements.

  • Responsible for financial cash flow planning and expenditure monitoring, approval of expenditures and related cost allocations, on the basis of approved project budgets.

  • Human Resource Management (at individual- and team level) for all staff and volunteers under the Project.

  • Supervision and periodical evaluation of the performance of the staff members of the project Team.

  • Maintaining effective coordination and working relations with donors and other relevant stakeholders at field level

Stakeholder Engagement and Advocacy

  • Take overall lead in the coordination of field level activities

  • Facilitate the engagements of stakeholders during planning and development meetings, workshops and other fora.

  • Develop the farmer's capacity to improve production and productivity of selected enterprises of desired quality by the market through demonstrations to farmer's

  • Organize quarterly review meetings for partners and communities at the project sites to reflect on programmes/projects approaches, tools, impact of interventions, best practices, exit and sustainability strategies as well as create spaces and opportunities for action-learning and debate

  • Ensure Integration of the project with other Resilience and Livelihood on going activities including that of World Vision and governments.

Documentation, Reporting and Knowledge Management

  • Prepare high quality reports, both narrative and quantitative information and reporting on relevant indicators and outcomes. Ensure that all reports are delivered according to high quality standards and are always submitted on time as per WVU standards.

  • Reporting - monthly and quarterly financial reporting, including realization of activities versus budget utilization; (Providing input to) narrative and financial programme reporting;

  • Annual review of progress towards project objectives;

  • Work with Operation Manager to identify partners who will support the implementation of the project within the Area Programme after the project phase-out.

  • Take lead in documentation and sharing of Impact/success stories and best practices to promote learning.

Child Protection and Wellbeing

  • Monitor the wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.

  • Work with local leaders to protect children from child violations and abuses

  • Sensitize children including most vulnerable, guardians/parents and other stakeholders about children’s rights and responsibilities.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Minimum of a degree in agriculture or economics or International development, agribusiness or forestry or any other relevant discipline. Master degree will be an added advantage.

  • 5 to 7 years of relevant professional work experience in project management, Livelihoods and microfinance enterprise development

  • Entrepreneurship, micro finance and strong agribusiness skills

  • Computer literate

  • Writing and reporting skills

  • Networking and influencing skills

  • Knowledge of West Nile, Uganda and displacement/refugee settings will be an added advantage

  • Ability to communicate in applicable local language(s)

  • Passion for children.

  • Track record demonstrating high integrity, reliability and dependable

  • Ability to work with minimal supervision.

  • Proficiency in English, knowledge of the local language will be an added advantage

Working Environment / Conditions:

  • Work environment: Field -based within the Refugee Settlements

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda. Deadline for receiving applications is 25th February, 2019.