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Senior Manager- Grants Finance

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Senior Manager Grants Finance

Reporting to : Finance and Support Services Director

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To support the Finance Director in designing, developing and assessing organizational financial management strategies & systems that support grants acquisition and management of the grant program finances. The position supports the Finance Director in proposal development, budget formulation for all grant projects, financial reporting to donors for grants, ensuring compliance with donor regulations and ensuring the implementation of financial policies and procedures for effective resource acquisition, utilization and safeguarding of WVK assets.

The incumbent will ensure that grant programs meet community and donor financial accountability in line with World Vision’s policies and standards. The position will be responsible for managing ongoing relationships with the support offices, donors and other stakeholders for ministry effectiveness.

Major Responsibilities

Grants Financial monitoring and reporting, 20%

  • Ensure timely and accurate grants financial reports submission to donors and other stakeholders

  • Ensure the analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

  • Provide leadership to the grants management team and field based grants accountants to ensure monitoring visits to projects are done frequently

  • Ensure that all grants financial reports are prepared, communicated and reviewed with donors according to the agreed donor requirements.

  • Ensure proper monitoring of grants by actively participating in monthly grants meeting with Operations Team

  • Provide monthly updates to the Leadership team on grants highlighting high risk grants and actions taken to mitigate the risks

  • Ensure the grants monitoring system is operational and information shared regularly

  • Coordinate grant closeout procedures and ensure that phased out grants are in compliant with phase out guidelines

  • Advise on grant supplier requirements and work with the procurement department to ensure compliance with the grants procurement guidelines.

Sub-recipient Management 20%

  • Develop mechanisms to ensure all potential sub recipients are screened according to the donor requirements

  • Coordinate the capacity assessment process for all potential sub-recipients

  • Develop and coordinate the delivery of capacity building initiatives for identified sub-recipients as required

  • Plan for and ensure that quarterly visits to Sub-recipients are done for compliance with donor regulations. Work with the Sub recipients to implement recommendations to address any areas that require strengthening

  • Ensure that all financial reports from Sub-recipients are reviewed on a quarterly basis for compliance and accuracy

  • Ensure that the accurate records and files are maintained for each Sub-recipient at all times

Leadership and Staff Management, 15%

  • Ensure strong and positive leadership is provided to field finance/grants team and competent staff are hired

  • Coordinate professional and personal development grants staff through adequate orientation, on the job coaching, identification of training needs and opportunities

  • Ensure effective performance management as per WVI guidelines and standards

  • Ensure staff capacity is developed to enhance efficiency in execution of duties

  • Create an environment that enhances team development

  • Ensure positive supervisory skills are developed

Grant Financial risk management 10%

  • Ensure all grant projects are audited according to the donor requirements.

  • Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.

  • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings

  • Together with project grants managers and accountants support the FD in ensuring that all payroll grant charges are accurately captured through the LDR system.

  • Work with the donors to develop Terms of reference for special purpose grant audits.

Ensure the grants budgets and financial plans meet donor requirements, 10%

  • Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same

  • Provide technical support in proposal budgets development to GAM and Operations teams

  • Ensure myPBAS is updated and outstanding commitments followed up with the SOs

  • Ensure grants budgets and expenditures are monitored and provide regular updates to operations leadership and Senior Leadership Team and ensure corrective actions are taken as necessary together with Operations

Capacity building and Strategic partnerships, 10%

  • Ensure that professional and personal development of grants finance is done through on­ the-job coaching, identification of learning and training needs and opportunities

  • Ensure that continuous capacity building on donor risk management and financial risk management for grants is done across the organization

  • Communicate to WVK staff on partnership directions on grants management

  • Conduct grant financial risk assessment and support the Finance Director in ensuring the implementation of the core risk mitigation measures identified.

  • Coordinate the grant start up workshops in liaison with operations

  • Coordinate major donor regulations training workshops

Networking and Coordination, 10%

  • Maintain effective communications and pro-active relationships with Support Office partners and donors.

  • In coordination with the Finance Director work closely with regional and ADP staff in the implementation of Partnership initiatives and enhance knowledge sharing within the department.

  • In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such as the Grants technical communities of practice.

Others 5%

  • Perform any other duties as requested by the supervisor

  • Adhere to WVI key policy documents mission, core values, and covenant of partnership.

  • Attend daily devotions.

Knowledge, Skills and Abilities

  • Have a Masters Degree in Finance/ Accounting/ Business Accounting

  • Holder of a Finance Degree (Bachelors of Commerce in Finance/ Accounting/ Business Administration)

  • Minimum of 10 years experience in finance and accounting; with a good understanding of project management cycles in a complex, international development organization. 5 years should have been at a managerial level.

  • Qualified Accountant (CPA (K)

  • Proficiency in Computer applications (Excel, Sun systems, Word etc)

  • Grants Management Knowledge

Humanitarian Cash Programming Advisor

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Humanitarian Cash Programming Advisor

Reporting to : Senior Manager- Disaster Management

Grade Level : 16

Work Location : Nairobi

Purpose of Position

To Provide technical support and guidance in the design, implementation and coordination of Humanitarian Cash Based Assistance Programming for World Vision Kenya.

Major Responsibilities

Technical Support, 40%

  • Provide technical support to WVK cash programming including Cash feasibility assessments, Market assessments, determination of response options, delivery mechanisms and appropriate modalities to be implemented.

  • Coordinate with technical sectors: (Livelihoods& Resilience, Health & Nutrition, Education & Protection, WASH, DMT), Departments: Sponsorship, RAM, Operations, ICT, Finance & Supply Chain and other Support Services for effective planning and implementation of Cash & Voucher Programming within WV Kenya.

  • Provide oversight of all Cash Based Intervention programs implementation progress; identification, resolution and/or escalation of issues.

  • Coordinate development, dissemination and roll out of Cash Based Intervention Programs guidelines in line with global, national and WVI standards

  • Ensure that Cash & Voucher Programming projects are designed to meet or exceed WVK, donor and industry standards and guidelines;

  • Ensure the incorporation of digital payment systems and platforms in all WV programs and coordinate its implementation.

  • Support Area Program and Grant Teams teams to set up CVP operations

  • Develop Standard Operating Procuedures (SOPs) for the selected delivery mechanisms (Mobile Money, Electronic Voucher, Banks, etc)

  • Provide orientation during startup workshop on CVP project components

  • Support digital registration and data management

  • Work with Technical Programs to strengthen the integration of CBI on programming

  • Participate in joint technical coordination, planning and review meetings for Humanitarian Cash Transfers and Markets

  • Participate in the development of winning proposals that incorporate CVP as a modality.

Capacity Building, 25%

  • Identify technical and programmatic gaps on Cash Based Interventions and design staff capacity building interventions on all aspects of CBI programming including feasibility, risk assessment, market assessment and analysis, modality selection, implementation of a delivery mechanism and distribution process.

  • Enhance skills and capacities of staff and partners in Humanitarian Cash Transfers and Markets

  • Coordinate regular learning forum to profile, communicate and ensure adoption of promising practices

  • With the support of GC CVP leads, lead CVP Capacity assessment and capacity building initiatives for WV Kenya staff and partners.

  • Provide technical and supervisory support to WV partners utilizing CVP modalities

  • Ensure ongoing coaching and mentoring of project staff in order to ensure that they are able to perform and achieve the desired results

  • Coordinate regular learning forum to profile, communicate and ensure adoption of promising practices

  • Identify capacity gaps in Cash Programming and organize for capacity building session to bridge the capacity gaps

Accountability, Learning and Innovation, 20%

  • Innovate, test or replicate good ideas to scale up multipurpose cash based programming both in humanitarian, social safety net or development programming.

  • Set up CVP monitoring, accountability and learning systems and address findings and recommendations on a regular basis.

  • Design and facilitate market assessments and document lessons for sharing internally and with key partners

  • Ensure that monthly and regular reports are generated and timely submitted to relevant stakeholders and partners (CTMR, donor reports, etc).

  • Ensure internal control systems are in placed to identify and manage potential risks associated with CVP.

  • Oversight to ensure the projects are implemented in accordance to the approved budgets

  • Initiate and Manage the contractual processes among key partners and support offices in consultation with the WVK risk and compliance department

  • Coordinate the development of Cash Based Interventions M&E tools, analyzing monitoring data and facilitating post-monitoring distribution.

  • Leading and coordinating CBI feasibility assessments, data collection and analysis to inform evidence-based response analysis, programme design, and adaptive implementation.

  • Coordinate and ensure delivery of risk assessments and mitigation measures related to CBI emergency response programming

  • Participate in the developing and adapting Standard Operating Procedures (SOPs), policy documents, guidance and tools for Cash Transfer Programming.

Engagement, Networking and Advocacy, 10%

  • Lead coordinantion and networking initiatives on CVP for WV Kenya. This includes engagements with the Cash Workign Group, CaLP, Government State Deparatments, Consortiums, the HPPP, NGOs and other stakeholders in that space.

  • Establish and maintain good relationship with Government Departments, CBOs, funding partners, Support Offices, & private sector actors involved in CVP

  • Coordinate and actively participating in relevant National and Sub-national working groups and other meetings in the area of responsibility, including the Cash Working Group at national level

  • Participate in joint technical coordination, planning and review meetings for Cash & Voucher Programming

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as may be required.

Knowledge, Skills and Abilities

  • Bachelor degree in the fields of: Social Science, Economics, Statistics or related field.

  • A postgraduate training in Monitoring & Evaluation, Statistics, Economics, Computer Science, Agriculture or related field will be an added advantage.

  • At least six years of experience in Cash Based Programming including conducting Cash Feasibility Assessment, Market Assessment, Designing Projects, implementing CVP programs

  • Experience supporting strategic programme development including successful proposal development for humanitarian donors

  • Experience working with Mobile Network Operators (MNOs) and Financial Service Providers (FSPs).

  • Experience in engaging with donors, private sector players, government agencies, INGOs among others

  • Experience working with both local and internal partners to design programs, implement or build capacity

  • Experience in setting up functioning monitoring and accountability systems

  • Strong evidence of good interpersonal and communication skills

  • Experience working with both local and internal partners to design programs, implement or build capacity

  • Experience in coordinating multi-agency programs and consortium/network development

  • Understanding of program design process, and monitoring/evaluation frameworks

  • Highly flexible and organized, able to coordinate private sector players and guide the WVK technical decision making process on new and upcoming funding opportunities

  • Able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis as assigned by the supervisor

  • Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines

  • Excellent interpersonal and problem-solving skills, creativity and flexibility, ability to coordinate and build consensus.

  • Ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.

  • Experience in setting up functioning monitoring and accountability systems

  • Experience in coordinating multi-agency programs and consortium/network development

  • Understanding of program design process, and monitoring/evaluation frameworks

  • Management of complex government/institutionally funded programs/projects

  • Proficient in written and spoken Kiswahili and English.

Grants Acquisition Management Programme Officer - MEER

Preferred location: Any country within Middle East/Eastern Europe (MEER) where WVI is registered to operate.

PURPOSE OF POSITION

This position will support Fragile Context field offices in Middle East/Eastern Europe Offices to grow international government, multilateral and major foundations grant resources by delivering capacity building, support quality proposal design, and coordinate regional grant acquisition and management processes. It will also support monitoring Grants Acquisition and Management (GAM) key performance indicators for reporting and GAM strategy implementation.

MAJOR RESPONSIBILITIES

Strategy

  • Engagement and communication between Resource Development Unit, WV Support Offices (SO) and Field Offices (FO), supporting enhanced collaboration and alignment towards achieving improved grants acquisition and management

  • Provide support to the development of improved donor landscape analysis to support grants acquisition.

  • Needs analysis and landscape analysis to support bids; the mapping of potential partners and competitors for development of strategic partnerships to enhance competitiveness.

Grants Acquisition

  • Identifying and defining funding sources from prıorıty donors

  • Support FOs to develop a strong understanding of donor guidelines and procedures, in particular, eligibility, strategy and assessment processes to ensure donor compliance;

  • Apply timely project management methodologies and approaches to the bid preparation process to ensure effective and efficient teamwork, and a quality output.

  • Support the FOs in the development of consortia whenever necessary in preparation for upcoming opportunities

Donor Engagement

  • Advise on donor relationship and support FOs in coordination with SOs in order to elevate WV’s profile

  • External engagement in close cooperation with FOs: UN Agencies, regional clusters, Potential Partner NGOs within the FOs territory and regionally, Research institutes

Grants Management & Quality

  • Support FOs in using effective grant management and quality tools/systems to ensure: Compliance with all contractual requirements of all current and future project and programme grants and contracts, in collaboration with the operations, finance, program, M&E and sector managers.

  • Support FOs in analysing their grants targets and performance and portfolio management

  • Assist in the negotiation of contract details with funding bodies, subcontracted consultants and project partners

  • Close cooperation with other RDU members and responsible regional finance team member for sharing of lessons learned and experiences.

Knowledge Transfer

  • Convey to field offices expertise in donor relations, donor requirements, and grant processes through a combination of coaching, mentoring and more formalized training

  • Assess FOs grant capacity, working with Regional Office and FO personnel to develop GAM improvement plans, develop and share tools per FO needs

Other

  • Carry out additional responsibilities as assigned by the RO RDU Director

  • Attend and participate in regional meetings, lessons learned and devotional meetings

KNOWLEDGE, SKILLS AND ABILITIES

Required

  • University degree related to international or development studies; economics; social science disciplines;

  • Professional experience in grants acquisition and management

  • Minimum five years’ experience with government and multilateral organization’s procedures and regulations

  • Minimum five years’ experience in successful proposal writing and management of proposal development teams;

  • Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sector; demonstrable prior successes in grant submissions/tendering

  • Fluent in English language (written and verbal)

Preferred

  • Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral (US, UK, GAC, Aus) and multilateral donors.

  • Experienced in development of complex Health, WASH, Child Rights & Protection and or Income generation and Livelihoods grant project proposals

  • High performance and quality standards; negotiation skills; ability to motivate teams and inspire teamwork;

  • Track record of successfully training, mentoring and supervising grant staff

  • Working knowledge of the WV Partnership is an asset as well as the ability to interface sensitively with people from various departments in both field and support offices

  • Self-managed, with ability to maintain focus and achieve outcomes under pressure

  • Stakeholder management – particularly in complex environments (e.g. working across different countries/cultures; internal/external stakeholders)

  • Relationship building and networking, with experience in working with donors or other business development expertise

  • Strong financial awareness, with the ability to build and interpret complex budgets and financial reporting

  • Experience in research project on the role of faith in transformation would be highly preferred.

  • Donor mapping and trend analysis

  • Contextual knowledge of the Middle East

  • Cultural sensitivity for multi-faith environment

WORK ENVIRONMENT

  • Frequent travel as required (including travel to fragile context and responses, after travel restrictions are lifted)

  • Online facilitation and management (zoom, Teams)

  • This role involves the coordination with a virtual, geographically dispersed team

Senior Cash and Food Officer

Position Title: Senior Cash and Food Officer

PURPOSE OF POSITION

The position is required and critical to support the Project Manager in the implementation of School Feeding Program as well as any future opportunity related to Cash and Food Security. The position will provide support in the day-to-day operation in both Azraq and Zaatari camps, will keep regular coordination with the team to ensure all the required plans/materials are available for the smooth kitchen operation and distribution of meals/date bars in the schools. The position will also support the PM in the development of monthly donor and DMT reports. The position will be the focal point for submission of monthly POCB and PODA invoices to WFP and follow-up for the reimbursement. The position will also work closely with Finance team to prepare and submit the entire required supporting document for the verification of submitted WFP invoices.

MAJOR RESPONSIBILITIES

  1. Project Management:

  • Assist Cash & Food Manager in cash and food program implementation including but not limited to procurement of commodities, transportation, warehousing of commodities, registration and distribution to beneficiaries, monitoring and evaluation of food program, and production of accurate commodities tracking and narrative reports to Donors, DMT and Support Offices.

  • Take lead in the implementation of Winterization project and support the Cash and Food Manager in developing and submission of monthly and quarterly reports to donor.

  • Take lead in the Implementation of Taiwan Rice Project with support and consult from the Cash and Food Manager and keep regular follow-ups with partner organization in to implement the Rice distribution following the WVI standard operational procedures.

  • Working closely with all departments within the HEA and National Office, provide technical support needed on the implementation of all food/cash projects.

  • Assist Cash & Food Manager in developing detailed Guidelines/Standard Operating Procedures for Cash Based Program, conditional and unconditional cash grants and vouchers programming, to further strengthen cash transfer and voucher delivery mechanisms, ensuring Standard Operating Procedures (SOPs) are in place and followed to maintain overall oversight of all cash transfer and food elements of the Program, ensuring targets are met.

  • Manage food program staff under his/her portfolio with support from Cash & Food Manager, and represent World Vision in any meetings related to food program as necessary.

  • Continuously assess and strengthening Cash transfer systems and approaches utilizing experience and lessons learned from previous Cash & Food Program interventions in World Vision.

  • Participate in project design, proposal writing, budgeting process, and engaging various support offices and donors during the negotiation process.

  • Word closely with partner organization to complete the project distribution within agreed timeframe and to provide all the required information and documentation on time following the WVI standard processes and procedures.

  • Develop systems for the kitchen operations and distribution. Work closely with the field team for the successful implementation of food and cash project.

  1. Reporting:

  • Generate and submit monthly WFP Invoices with support documents based on the monthly financial report to WFP and keep regular follow-ups for the reimbursement of the expenses.

  • Ensure that all the distribution (cash and food) documents are correctly filed, available and ready for any audit.

  • Maintain invoices tracking sheet and update & share with the management on timely basis.

  • Maintain a comprehensive commodity tracking systems as to ensure that all commodities are properly distributed and accounted for to WV Partnership and major donor standards.

  • Ensure that all commodity losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.

  • Ensure that the required periodic reports are generated from the CTS database and submitted to the relevant consumers and uploaded to the DGDB on a timely basis.

  • Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks.

  • Ensure that food and non-food commodities are well warehoused as per WV standards

  • Prepare new required formats and approved it from DMT and share with the team for project record keeping.

  1. Compliance:

  • Ensure that the quality of the implementation is maintained as the donor and WVI standards.

  • Acts as an independent review and evaluation body to ensure that compliance Issues/concerns within the organization are being appropriately evaluated, investigated and resolved

  • Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.

  • Provides reports on a regular basis, and as directed or requested, to keep the Cash and Food Manager senior management informed of the operation and progress of compliance efforts.

  • Develops, initiates, maintains, and revises policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct. Manages day-to-day operation of the Program.

  • Any other task assign by supervisor.

KNOWLEDGE, SKILLS AND ABILITIES

  • Technical diploma or university degree preferably in social work or community development fields

  • Minimum bachelor degree in Economics, Agriculture, Food Security, advanced studies in enterprise development or social sciences.

  • Demonstrated 3-4 years of experience in food security programmes preferably with an International NGO in same capacity; and a minimum of 2-year experience on Cash transfers based program.

  • Excellent Team player.

  • Practical knowledge of food security and livelihoods strategies.

  • Familiarity with international codes of conduct

  • Strong Computer skills, specifically Microsoft Office (Excel, Word, PowerPoint etc.)

  • Experience in contextual analysis, quantitative and qualitative researches and other assessment tools

  • Excellent facilitation skills.

  • Ability to transfer knowledge and transfer clear messages and information to a wide spectrum of people from different cultures and backgrounds.

  • Must have strong analytical, problem solving and organizational skills with an attention to details.

  • Requires strong communication skills to interact with all levels of staff and management.

  • Must be able to work effectively with a diverse team.

  • Requires the ability to work under pressure and on multiple tasks.

  • Creative with coming up with new ideas & activities

  • Extensive exposure to food aid programs management (minimum 5 years) preferably with international experience.

  • Adequate knowledge and experience in food aid programs and donor’s standards appropriate to the management of the food programs.

  • Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards

  • Extensive experience in supervising staff and conducting capacity building workshops.

  • Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies

  • Must be willing to travel and a flexible approach to living conditions.

  • Fluency in English is essential.

  • Ability to achieve personal Integrity and trustworthiness.

  • Ability to solve problems and prioritize many demands without losing

  • Good understanding on the FPMG/DMT systems and approaches.

  • Extensive experience in supervising staff and conducting capacity-building workshops.

  • In depth working Knowledge of computer soft wares like CTS, Excel, words, fax and e-mail, etc.

  • Must be willing to travel and a flexible approach to living conditions.

  • Fluency in English is essential.

  • Ability to achieve personal Integrity and trustworthiness.

  • Ability to solve problems and prioritize many demands without losing

  • Works on the same position within World Vision partnership have support in the implementation of WFP food and cash transfer project.

  • Have good communication skills.

  • Have good understanding of World Vision Financial systems.

  • Have good understanding on project budgeting.

  • Can support the team in the preparation of food and cash programming proposals.

Project Director, DPRK

Preferred position location: Bangkok, Thailand. Other locations to be determined by home country of successful candidate within Asia where WV is registered to operate.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Project Director will lead, direct, develop and manage all aspects of World Vision’s projects in DPRK, ensuring ministry impact of the highest, cost effective quality and accountability according to the relevant policies, protocols and standards of World Vision. The Project Director will:

  • Provide strategy and leadership to the WV DPRK team.

  • Provide strong operational management of all aspects of WV DPRK.

  • Develop strong ministry objectives where communities, Government agencies and donors/supporters are able to directly contribute to the achievement of child well-being outcomes.

  • Actively engage in and support funding acquisition

  • Carry out engagement activities with partners and other stakeholders.

  • Provide leadership to financial management including having low administrative cost.

  • Ensure compliance with all relevant laws, standards and requirements, including local country requirements.

  • Be a role model of being a servant leader - living and leading following Christian principles.

KEY RESPONSIBILITIES:

Strategy and Leadership:

  • Provide leadership to ensure implementation is efficient and effective and meets the goals and objectives of the World Vision, donors and stakeholders.

  • Provide motivation, support and performance-based leadership that builds effective team to achieve the complex scope of World Vision’s ministry and ensure accountability through appropriate performance management; responsible for as hiring & dismissal of DPRK staff in accordance to WV policies.

  • Plan for and implement DPRK strategy and business plan.

  • Ensure that productive and effective relationships are maintained with Regional Office, Partnership Office, Support Office and donors.

Operational Management:

  • Develop annual operating program plans and budgets for to ensure they are in accordance with the DPRK strategy, and World Vision International’s Core Documents, policies, protocols and strategic imperatives.

  • Ensure relevant, timely and accurate flow of management and operational reports to meet reporting standards of the support and donor partners.

  • Strengthen evidence-based programming, and enable operations staff to use evidence for improved decision making.

  • Ensure the sectoral integration and implementation of advocacy work with key partners and donors to positively influence child well-being.

  • Ensure DPRK risk mitigation plan, safety & security requirements are developed and in place, including setting standards, performance requirements, monitoring security status, and responding to security incidents when escalated.

Ministry Objectives:

  • Ensure all programs are designed and integrated so that a true holistic approach to transformational development is found in the design, implementation, monitoring and evaluation of the work.

  • Define a clear landscape view of the needs of communities in DPRK, identifying need at community, area and country levels particularly MVC to enable the story to be told to donors/supporters.

  • Ensure WV programs are responsive to natural and other disasters to meet urgent humanitarian needs of vulnerable children and communities.

Funding Acquisition:

  • Take the leadership for identifying potential funding opportunities for the integrated program.

  • Work with support offices and other donor/stakeholders to identify opportunities for acquiring grants/private funds and secure funding.

  • Ensure the financial sustainability of World Vision ministry in DPRK through a proactive approach to funding acquisition and marketing.

Public Engagement:

  • Executive and strategic level engagement within the partnership and donors.

  • Cultivate and build solid government relations representing DPRK to key partner agencies, UN agencies, local and international non-government organizations, churches, media, donors and community leaders.

Financial Management:

  • Overall oversight to DPRK budget.

  • Exercise good stewardship over all resources by maintaining financial control, procedures and records, according to accountability standards required by World Vision International.

  • Ensure the management and regular, systematic review of all budgets, project funding, expenditures and accomplishment of ministry objectives and ensure all programs and projects remain with budget.

  • Oversee compliance with all relevant sections of the Field Financial Manual including proper accounting systems and practices.

  • Ensure Supply Chain Management principles and procedures are followed to reduce risk and possibility of implementing ProVison.

Compliance:

  • Ensure the office complies with both WV and all local legal requirements and standards.

  • Ensure and oversee proper mechanisms for Adult safety and Child Protection (Safeguarding) and other WVI Standards and Principles implementation.

Christian Leadership:

  • Model a high standard of personal Christian leadership, maturity and integrity as an example to staff and to commend World Vision to the public.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Degree in international development, business administration, social science, management or related discipline, preferably at Masters level.

  • Minimum 8 years of international development experience including work in a developing country, preferably in project coordination / management.

  • Significant experience in government relations with proven diplomatic skills.

  • As a professional, you will be a strong team leader/worker, able to work with colleagues to achieve shared objectives, but also able to work independently using your own initiative.

  • Knowledge of humanitarian and development donor processes and requirements, with experience of proposal writing. Must be able to represent WV to these donors in a manner that is highly professional in person and in writing.

  • Possess the skills required to manage projects effectively & efficiently, as well as, engage in creative thinking and complex problem solving.

  • Experience with working in highly sensitive political contexts and capable of working with high level political leaders.

  • Strong financial management in budgeting and reporting, with knowledge of design requirements and regulations of major institutional donors.

  • Ability to manage risk at all levels (e.g. human security, financial, operational). Flexibility to adapt to changing demands and the ability to work under pressure are essential.

  • Strong Christian commitment, spiritual maturity and discernment evidenced by life and character including active and regular fellowship with other Christians.

  • Language Requirements: English fluency, some Korean preferred.

Work Environment/Travel:

  • 15-20% international travel.

Senior Program Officer - WV Mozambique

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Senior Program Officer (SPO) will principally be responsible for managing the Grant Acquisition and Grant Management in emergency Response program in Central Mozambique. He/She will manage proposal design, timely and quality donor reporting, grant management, information management and support local implementing partners, WV support (fundraising) offices, and donor engagement. The position will support Zonal Director in designing the response strategy and operations plan. This position will manage and supervise program officers.

KEY RESPONSIBILITIES:

  • Oversee proposal design, project reporting, implementation including consortium partners.

  • Coordinate with technical specialists, operations, finance and procurement staff and WV support offices to ensure programming according to donor regulations.

  • Monitor funding status for each sector of the program to identify possible funding gaps.

  • Obtain funding for program’s unfunded sections by identifying grant opportunities.

Programmatic Grants Management:

  • Work closely with consortium partners and WV teams to ensure timely and quality reporting on monthly, end of project narrative, situation report.

  • Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SPHERE standards and relevant WV internal standards and policies.

  • Manage support offices and donor reporting.

Partnership & External Relations:

  • Develop and maintain strong relationships and information sharing with Support Office representatives.

  • Participate in joint agency assessments, task-force teams, workshops, clusters, etc.

  • Support the programs team to identify potential partners to work with and through in projects.

  • Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.

Information Management:

  • Proactively gather information from relevant cluster partners, UN agencies and other organisations which may be of use world vision for informing decisions.

  • Provide information management services to support population data management activities including population estimation, information flows from established systems, movement tracking, standard-setting/promotion and dissemination.

Other Duties:

  • Assist in annual operating plan preparation including: design, needs assessment, proposal writing, marketing, evaluation and reporting.

  • Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.

KNOWLEDGE, SKILLS AND ABILITIES:

  • 6 years’ experience in humanitarian assistance work with a minimum of 4 years experience in grants acquisition and management.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Demonstrated experience in leading a multi-cultural team of professionals.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Good understanding of working with the donor regulations of key humanitarian donors e.g. BHA (OFDA).

  • Bachelor’s degree in Social Sciences, humanitarian studies, International Development, International Relations or related field. Masters level preferred.

  • Good command of the English language. Spoken Portuguese language is desired.

Preferred:

  • Strong capacity building and facilitation skills.

  • Ability to complete tasks in a timely manner with ability to pursue thoroughness and appropriate attention to detail.

  • Ability to express self clearly in all forms of writing and to identify gaps, trends, priorities and key issues.

  • Ability to maintain strong links with major NGO’s, donors and government agencies.

  • Ability to explain WV’s work in relation to issues of poverty, power, justice and peace.

  • Ability to build and maintain strong relationships.

  • Ability to interpret and present information with influence and impact.

  • Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina.

  • Ability to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resources.

Work Environment/Travel:

  • Ability and willingness to travel domestically and internationally 25%.

  • Physically and psychologically fit to withstand long working hours in harsh environments.

Senior Programme Officer

Position: Senior Programme Officer

PURPOSE OF POSITION

World Vision is seeking a candidate to support the Grant Acquisition and Management team for the WV Syria Response (Jordan, Syria and Turkey) (WVSR), with a specific focus on Turkey, as well as specific donors for North West Syria. The Senior Program Officer (SPO) will be based in Turkey and report to the Grant Acquisition Manager, based in Amman.

The SPO will:

1) Provide support across departments in the development, planning, management and monitoring of the World Vision portfolio in Turkey through the design documentation, reporting and coordination of the program activities for the response.

2) Streamline GAM processes across the Turkey portfolio and ensure GAM capacity building where needed

3) Ensure the execution of the donor Engagement Plan for Turkey and attend key cluster and donor engagements in Turkey

4) Lead proposal development for Turkey projects

MAJOR RESPONSIBILITIES

Grant Acquisition

  • In arrangement with the GAM Manager, lead on donor engagement by developing and maintaining effective relationships with donors and support offices to establish partnerships, and market Turkey programmes, and seek additional funding opportunities

  • Support strategy development in Turkey with identifying fundraising opportunities and updating fundraising plans.

  • Lead on the Turkey specific inputs for the overall Syria Response Grant Acquisition and Management Business Plan. Map donors in accordance to WVSR strategic directions, and closely collaborate with international funding offices (Support Offices) for early positioning with institutional government donors and coordinate within the broader World Vision partnership for Multi-lateral donor positioning.

  • Constantly monitor and analyze donor opportunities to ensure they align with operational intent.

  • Lead the Grant Risk Assessment and Go No-Go process as per WVI policy, and collect requested approvals for WVSR

  • Collaborate and negotiate with international funding offices on match needs and other resources (e.g. technical).

Proposal Design

  • Lead planning, developing and reviewing concept papers and proposals for various projects and programs for funding from WV’s partnership and major donors in order to achieve WVSR short-term and long-term goals.

  • Lead the coordination process of actual project proposal design, in close collaboration with the technical sector heads, operations or zonal managers and key support functions as well as with key stakeholders in the WV partnership for UN grants

  • Facilitate or collaborate with funding offices on the facilitation of grant design, startup, closeout workshop for grant project staff and support function staff members for each critical grant.

Grant Management and Reporting

  • Ensure overall grant quality and grant compliance coordination across departments through streamlined work processes, and ensure WV is compliant with the grant policies

  • Monitor program's progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.

  • Support Grant Managers monitor the allocation of resources in the most efficient and cost effective way while aiming for the highest quality of implementation

  • Support, plan and facilitate grant reporting to meet donors and WVI highest standards.

  • Work on monthly, annual and end-of-project narrative reports, newsletters, situational reports and other reports as necessary in collaboration with the other departments, including internal and external reports.

Quality Assurance, Accountability and Information Management

  • Streamline programs processes to ensure timely and quality preparation of grant proposals, donor reports and other reporting requirements.

  • Ensure that Syria Response GAM systems and processes are adapted streamlined across the Turkey portfolio, this includes using adequate tracking tools to support effective grant compliance and positive audit results, and that the grant team and field office staff understands this system and follows it accordingly.

  • Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.

  • Incorporation of internal and international humanitarian standards (Sphere, HAP, etc.) into all project designs and implementation.

Representation

  • Develop and maintain strong relationships and information sharing with funding office representatives.

  • Ensure WV has strong relationships with locally based donors. Ensure this representation is tracked and recorded.

  • Support WV’s Turkey based staff and Ops manager and participate in clusters as appropriate

  • Coordinate GAM news and lessons learned with the regional office.

Other tasks

This can include but is not limited to:

  • support of other Syria response portfolios within the overall GAM team

  • Representation in cluster and working group meetings

KNOWLEDGE, SKILLS AND ABILITIES

  • Must have a minimum BA degree or equivalent in relevant fields of study such as International Development, Political Relations, Economics, Sociology, or other related field

  • Must have 3-5 years’ experience working in the humanitarian sector

  • Proven track record for multi-sector programming experience.

  • Experience coordination with INGO’s and other key stakeholders

  • High degree of negotiation and persuasion skills.

  • Ability to travel internationally as needed

  • Ability to work with a reasonably level of comfort in high tension and high security risk situations.

  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environs and physical hardships.

  • Ability to facilitate the creation of cross-functional project teams and the development of national strategies.

  • Understands work from a process point of view and uses measurement and accountability systems effectively.

  • Excellent time-management and prioritization.

  • Demonstrates openness and transparency

  • Excellent English communication skills (oral and written)

  • Knowledge of budget requirements and regulations of major donors including the USAID, GAC, EU/ECHO, German Government. DFID and UN agencies. Familiarity with humanitarian codes, minimum standards, principles and practice.

  • 3-5 years’ experience in emergency response programming or similar humanitarian/social work involving grants

Chief Operations Officer (COO) - VisionFund Zambia

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Chief Operations Officer (COO) is responsible for ensuring proper implementation and execution of operational plans, including market development and product disbursement plan, creation of budget and cash flow projections for all branch offices, as well as internal controls, policies and procedures in all branches in support of reducing Vision Fund Zambia’s risk exposures, especially operational and credit risks. The COO reviews credit methodology and new product development, motivates branch teams, helps support social impact and social performance plans and alignment with World Vision Zambia in the field and ensures proper and timely execution of the strategy in Branches. He/she also reviews Branch profitability and is responsible for opening/closing/merging Branches as appropriate.

KEY RESPONSIBILITIES:

Planning:

  • With Regional Managers, Branch Managers, defines specific operating targets and objectives (individual branch / office/ LO plans) for all products and services, feeding into the monthly, quarterly and annual operating plans.

  • Uses branch information (as per above) to contribute to annual operating plan, in coordination with the CEO, CFO, P&C, Risk Manager and IT/MIS. Determines key business, social, growth and staffing objectives, efficiency and productivity standards/targets and ensures operating costs are in line with acceptable budget ratios at both branch and overall institutional level.

  • Prepares annual work targets/schedules/budgets and assigns duties to HO/Region operations personnel to ensure efficient and effective operations department for approval to CEO.

  • Active member of the strategy working group.

  • Takes lead in developing Vision Fund Zambia’s long-term operations strategy in line with Vision Fund International’s strategy.

  • Continually gathers information and analyses the strategic position of Vision Fund Zambia (VFZ) as compared to the industry.

Branch and network monitoring and problem solving:

  • Closely monitors implementation of approved plan, ensuring all departments and branch offices are achieving set goals and targets.

  • Closely monitors execution of SG linkage strategy with World Vision.

  • Implements performance improvement plan and interventions to help underperforming staff and branch offices.

  • Ensures implementation of new strategy, including appropriate staff recruitment, motivation, appraisal and retention in coordination with P&C Manager.

  • Sets targets to monitor field visits, verification visits, and meetings with Branch office staff and clients.

  • As needed, provides Head of Finance with needed information to ensure proper liquidity management at Branch level and regarding savings transaction, and to ensure compliance with regulatory requirements.

  • Quickly identifies and then puts in place plans to resolve problems, particularly related to portfolio quality, staffing and product performance as they relate to specific Branches.

  • Takes an active and swift leadership role with branches that are underperforming or are not compliant with any policy or regulation, etc., ensuring that appropriate measures are taken to bring the Branch performance or compliance back to required standards.

  • Consults with the IT department on any issues related to monitoring or reporting, and ensures IT resolves issues as soon as possible.

Risk Management and Control:

  • Oversees the implementation of the internal control systems, ensuring the smooth running of the business and safeguarding the institution’s assets; Follows-up with the relevant manager(s) to ensure any actions related to audit findings are implements by branches and/or departments.

  • Actively works with the risk manager and all departments to identify and measure all risks, and actively develops mitigation strategies through sharing information between departments and around the branch network.

  • Ensures compliance with all existing MFI and VFI policies; with local regulations; and with all VFI/Lender covenants.

  • Ensures that policies and procedures are applied consistently and uniformly across all branches.

  • Plans and ensures the implementation of an adequate and timely branch reporting system.

  • Supports Branches in analysing results of their Branch in risk terms and by various groupings such as benchmarking volume and quality of business, portifolio quality, write off, product mix, methodology, vintage, etc in order to know how to take actions for improvements- organize plans with the Branches.

  • Helps prepare the network for all audits and ensures audit findings are closed appropriately and in a timely fashion.

  • Facilitates portfolio reviews and ensures findings are incorporated in the processes.

Marketing and Branding:

  • Works within Branch network, CEO, Marketing team and the Region to develop new products as appropriate, using field data and competitor analysis.

  • Works with CEO and other colleagues to create branding and promotional plans for products and services offered by the MFI (e.g. newsletter, radio advertising, posters, school competitions, press releases, etc.).

  • Coordinates as needed regular customer satisfaction surveys and market research.

  • Interacts with World Vision, with the local community, business organizations, and industry networks to promote goodwill and generates new business (integration opportunities).

Staffing, Performance Management and Capacity Building:

  • Participates in the interview, selection and hiring of new operations department employees.

  • Ensures the annual appraisal Cycle (agreeing annual and learning and development objectives, mid-term reviews and end of year reviews) is implemented and evaluates job performance of operations department Regional managers and branch managers.

  • Coordinate with P nC on performance-based salary and/or merit increases.

  • Coordinate with PnC on regularly conducting needs assessment for Branch Managers and team leaders, analysing gaps and developing plans for capacity building.

  • Guides the development of succession plans for department managers and branch management.

  • Monitors and evaluates the progress of capacity building and revises plans as necessary.

  • Ensures all high-performing staff have a development plan in place.

  • Implements restructuring plans as approved by VFI and board, as appropriate.

  • Coordinate with PnC on to ensure all under-performing staff are closely managed so that performance improves or separation is managed according to local regulations.

  • Spends at least 60% of the time in branches, as per VFI policy and planned branch visits and reporting.

Social Performance and Integration:

  • Ensures that the MFI reaches its target clients (poor, women with dependent children, AP areas), making necessary adjustments to do so (changes in geographical location, introduction of new products, linkages with WV Savings Groups, product processes related to delivery methods, education, etc) while balancing the need for institutional sustainability.

  • Ensures that clients and their children are protected and treated with respect in the provision of financial services through implementation of the client protection policies. This includes not over-indebting clients, appropriate debt collection practices, and active mechanisms for client complaint.

  • Ensure that Regional Managers, Branch Managers and staff are trained in and apply strong social performance practices (per points above).

  • Contribute to the design and execution of a robust impact framework for the delivery of a quality strategy in collaboration with WVZ.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s Degree in Economics, Banking and Finance, Accounting, Business Administration or any other relevant field.

  • Master’s Degree in a related field is an added advantage.

  • Must be a member of a professional body.

  • At least 8 years’ experience in managing microfinance operations in an MFI or Bank setting under regulated environment.

  • Determined personality with initiative, perseverance and the ability to motivate and manage a team.

  • Capability and willingness to take responsibility and highly developed sense of rectitude.

  • Ready to comply and live up to and in accordance with the organization Ideals and Core Values.

  • Be a good trainer, facilitator, mentor, and coach.

  • Very good communication and marketing skills.

  • Good knowledge in economic and financial topics.

  • Good analytical and problem-solving skills.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and lead daily devotions.

Working Environment/Travel:

  • Office environment: typical office based and frequent travel to fields (40% traveling and 60% office based).

  • Travel: 90% Domestic 10% international travel is desired.

  • On call: Yes, in the after normal working hours.

  • Must get a work Permit if not a local staff from within the Country.

Operations Director, WV Jerusalem West Bank Gaza

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Operations Director provides overall leadership to the Operations team in World Vision Jerusalem West Bank Gaza (WV JWG). As a senior leader in WV JWG, the Operations Director is responsible to foster an enabling environment to ensure the successful implementation of on-time, efficient, effective, quality programmes that enable WV JWG to achieve World Vision’s strategic objectives, WV JWG’s national office strategy, and the well-being of children in the occupied Palestinian territories. The role includes overseeing the implementation of the private and public programme portfolio, including leadership development and staff care of a large team composed of zonal and technical staff, as well as associated systems, security procedures, risk management, safeguarding, and compliance. The role includes a high level of internal and external engagement and coordination across departments within WV JWG and with government and civil society partners.

KEY RESPONSIBILITIES:

Ensure Operational Efficiency and Effectiveness:

  • Oversight: Provide strategic and operational oversight of the programme portfolio, ensuring mechanisms and tools are in place for effective/accountable implementation of projects (end on time, on target, and within budget) across all funding types (i.e., sponsorship-funded area programmes, government grants, and other private funding).

  • Implementation: Develop a culture of excellence with regards to the planning and implementation of projects, including periodic and targeted reviews of challenging projects to ensure completion and optimum expenditure rates.

  • Coordination: Spearhead coordination between teams with Operations (such as zones, technical leads. and sponsorship) as well as with other departments (such as Evaluation, Learning & Accountability (ELA), Supply Chain and Finance) to promote information sharing, joint planning, and problem solving.

  • Leadership: Develop and communicate National Office systems, guidelines, and strategic initiatives.

  • Quality and Rigor: Ensure effective support mechanisms are in place to facilitate quality programmes with technical rigor in child protection, early childhood development, education in emergencies, and youth resilience in accordance with World Vision’s project models.

  • Inclusion & Vulnerability: Ensure effective support mechanisms are in place to enable programmes to identify, include, and benefit the most vulnerable children, and report their impact on these children.

  • Partners: Manage the implementation of consortiums in coordination with National Director.

  • Empowerment: Foster a culture of trust and mutual respect with the aim of empowering staff to take on more responsibility and to grow field staff’s contribution to addressing challenging context issues.

  • Resourcing: Ensure programs have the necessary resources and competencies to live out WV’s Christian faith with boldness and humility through programme choices and through clear, appropriate communication with external stakeholders.

Foster Operational and Programmatic Planning, Reporting and Technical Quality:

  • Planning: Ensure there are clear annual operation plans for all area programmes and operations based on WV JWG’s strategy and operational plan. Facilitate and be accountable for the execution and monitoring of strategies and annual operation plans in alignment with all World Vision and governmental requirements.

  • AP Lifecycles: Provide leadership and support to Operations staff in planning for and developing area programmes (APs) according to their lifecycle, which includes new areas, including area selection and needs assessment, development of project designs, writing and submission of concept papers and project proposals, as well as managing transitions and closures with AP steering committees.

  • Learning & Accountability: Ensure all programs comply with World Vision’s Learning with Accountability & Planning (LEAP) standards. Activities to support this include procuring human resources, funding, training, and one-on-one coaching to ensure strong compliance and best practice.

  • Technical Excellence: Ensure Operations provides technical excellence across all programmes by ensuring clear roles and responsibilities as well as collaboration and constructive behavior between zonal staff, sponsorship staff, and technical leads.

  • Technical Roles & Responsibilities: Ensure roles and responsibilities for technical planning, accountability and rigor are clear across zonal staff and technical leads, and in alignment with theory of change based programming and World Vision’s project models as well as responsive to evidence.

  • Sponsorship: Ensure all sponsorship programming complies to and achieves World Vision’s standards. Support sponsorship teams in national and AP offices to ensure WV partnership sponsor relations service standards are met. Support and monitor the deployment and decentralization of new Sponsorship information management systems, the continued learning and sharing of good practice, constructive and close relationships between Sponsorship and other aspects of AP operations.

  • Integration and Community Engagement: Champion integration across technical areas as well as transformational development through WV JWG’s hybrid programme approach, which guides community engagement in the unique context of the occupied Palestinian territories and its protracted crisis.

  • Adaptive Management: Develop and implement effective systems for strategic and adaptive management, ensuring operational plans are in place and programs are able to make necessary adjustments to plans and budgets during implementation, in the interest of continuous improvement.

  • Sustainability: Ensure program plans include clear strategies to strengthen the sustainability of outcomes.

  • Reporting: Ensure all reports are high quality, developed in coordination with ELA, and submitted on time to donors and support offices through relevant systems.

  • Humanitarian Standards: Champion key humanitarian standards and sector standards in the National Office and at the field level.

  • Strategy & Context: With the other members of the Leadership Team and the Impact & Results Team, provide leadership in strategy formulation, and align WV JWG’s national strategy to local context and local development realities.

  • Safeguarding: Ensure Safeguarding standards are championed and upheld throughout the organisation.

Support External Engagement:

  • Ensure Operations serves critical roles in WV JWG’s overall external engagement plan, including ensuring that technical leads represent WV in clusters and to government ministries, report back key information, use evidence in their representation, and use targeted messages in alignment with the external engagement plan.

  • Ensure technical leads contribute to the development of high quality proposal in coordination with Grants Acquisition & Compliance as well as review key communications pieces (such as print and social media) to ensure technical accuracy.

  • Strengthen awareness of WV JWG’s Program both within and outside of the WV Partnership.

  • Develop strategic networks enabling World Vision to leverage a collective voice in favour of children and families, communities, and partners.

  • Ensure representation of WV’s strategic pillars with government and partners.

  • Foster a spirit of engagement with other agencies to promote better coordination, joint action, and partnership.

Foster Risk and Compliance Culture:

  • Support the National Director by serving in a lead role for business continuity through an integrated risk management approach, including security, financial, operational and reputation risks by developing contingency plans and scenarios.

  • Ensure all organisational policies, procedures, and compliance regulations are in place, understood, and followed.

  • Ensure awareness of donor and Support Office requirements, including the timely preparation and submission of quality narrative and financial reports.

  • Ensure that audit reports are responded to and recommendations implemented within approved / agreed timeframes.

  • Lead the identification and resolution of challenges that impact audit compliance and/or contribute to risk.

  • Cultivate an atmosphere of good stewardship, accountable ministry, and diligent compliance with internal and donor-imposed processes.

  • Cultivate an atmosphere of trust for the creation and delivery of high quality, effective, and accountable programming with healthy burn rates.

People Management and Capacity Building:

  • Promote high team morale, especially within highly stressful fragile contexts and environments.

  • Ensure quality staff are attracted, retained, and developed to effectively work within a fragile context.

  • Ensure there are clear and deliberate retention plans specific to individual staff members and succession plans in place.

  • Effectively line manage and coach Zonal and Project Managers, ensuring a shared vision, teamwork, effective communication, and active engagement in decision making and management approaches, as well as ensuring staff care measures are in place and followed.

  • Champion performance management mechanisms, ensuring full participation and quality results to promote staff engagement and a culture of excellence.

  • Promote Operations as ‘One Team’.

  • Visit AP projects, communities and operations area offices and teams for the purposes of: regular interaction with children, women and men within families and communities that are the primary stakeholders of WV’s transformational development ministry as well as morale and understanding of progress.

  • Ensure capacity is built among Community Engagement and Social Change (CESC) staff and with community monitors for effective transformation and response to varying levels of fragility across the West Bank.

  • Promote WV Christian identity and values in working environment and lead by example.

  • Lead or participate in spiritual sessions of prayer and biblical reflection with staff.

  • Be committed to actively working and living in accordance with WV’s Mission, Values and Christian beliefs.

  • Cultivate an atmosphere of staff empowerment and motivation leading to active participation in programme initiatives, lead by example, and actively engage with all staff.

Ensure Safe and Secure Working Environment:

  • Ensure security and risk mitigation measures are in place and in use in coordination with WV JWG’s Security Lead.

  • Ensure adherence to Core Security Requirements among Operations and in the zones.

  • Ensure that staff have the necessary tools to complete the tasks as assigned to them, including, but not limited to, communications tools such as telephones, radios, and internet access.

  • Lead the timely implementation of security recommendations.

  • Promote a culture of security awareness and risk reduction amongst staff.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Advanced degree in Developmental Studies, Public Policy, International Relations, Business Management, or any relevant Social Sciences and/or 8+ years of experience in a combination of emergency response, development programming, and/or fragile contexts.

  • Experience in development programmes with a clear contribution to ensuring technical rigor. Experience with sponsorship programming preferred. **Please note, while the context holds much complexity and carries significant risk, World Vision’s program is substantially a ‘hybrid one’ with a focus on development in a fragile context and nexus programming rather than primarily emergency response or disaster management. Development principles and knowledge of addressing poverty is essential.

  • Minimum of 5 years of progressive management experience in complex/protracted environments with at least sub-national fragility.

  • Proven ability to manage a large and diverse programme portfolio with multiple donors.

  • Familiarity with EU, USAID/OFDA, UNICEF and other grant compliance and procedures.

  • Capacity to provide solid leadership within fragile and/or complex contexts.

  • Ability to be agile and possesses strong decision-making skills.

  • Possesses strong problem-solving skills and is a proactive problem solver who is able to unravel and solve multiple complex challenges in an agile and efficient manner.

  • Must possess knowledge of humanitarian industry, including Sphere standards, HAP, NGO Code of Conduct, and Humanitarian Charter.

  • Must possess experience in staff security, safety management, and staff care within a complex, insecure, and fragile environment.

  • Must have experience in programme design, monitoring, and evaluation in complex contexts.

  • Proven financial, logistical, and procurement management skills.

  • Strong ability to work with various partners, local authorities, local organisations, and NGOs to develop and maintain positive external relationships.

  • High emotional intelligence and rooted in Christian values.

  • Very strong organizational, management and negotiation skills.

  • Demonstrates well-developed interpersonal skills.

  • Must possess sound people management skills and effective cross-cultural / pluralistic context capabilities.

  • Excellent communication skills, both verbal and written, with computer proficiency.

  • Must adhere to pre-determined security standards.

  • Ensures gender perspective in the scope of work.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally 25% of the time.

WVV AP Development Facilitator - Binh Chanh AP, Hochiminh city

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

To serve as a catalyst, partnership broker, and builder of the capacity of local partners, facilitating the development process toward the improved and sustained well-being of children within their families and community, especially the most vulnerable children.

To manage the technical projects in assigned communes

ROLE DIMENSIONS:

1.Community Engagement and Sponsorship: (Time spent: 50%)

Planning:

Facilitate partnering/ networking with and connections among different local stakeholders (formal and informal community groups, businesses, NGOs and

local government agencies, etc.) to mobilize resources for the well-being of children

Raise awareness of local partners and community in assigned commune on WV’s Christian identity and values, child focused and community based

development approach

Facilitate capacity building for communities and local partners in AP planning and annual community review and planning

Facilitate AP planning activities at the assigned communes

Facilitate annual community review and planning at the assigned communes

Support communities and partners to develop and implement the community-based disaster preparedness plans

Monitoring:

Facilitate capacity building for communities and local partners in the assigned communes in shared monitoring

Facilitate shared monitoring activities and reports

Facilitate refection meetings with participation of communities

Facilitate annual program effectiveness/ PAF self-review and community based groups self-review

Child participation and protection:

Strengthen child clubs and children led community initiatives

Promote the use of child friendly tools such as photo voice, body map, river of life to increase child participation and voice in the

community

Strengthen child protection committees in the assigned communes

MVC inclusion:

Facilitate capacity building for communities and local partners in MVC mapping

Facilitate the process of MVC mapping and updates

Utilize MVC mapping results for program planning and support – to make sure MVC are included and best benefiting from technical

project interventions/ models

Document best practices, lesion learnt and MSC (Most Significant Change) stories of MVC and their families

Micro projects:

Strengthen community based groups the assigned communes and build capacity for them in micro projects planning

Identify and engage communities and partners in micro projects

Facilitate the community based groups in development and implementation of micro projects

Facilitate community based groups in monitoring and reporting of micro projects.

Sponsorship integration:

Include RC in project activities and monitor participation and benefits of RC and their families

Coordinate the child registration and well-being monitoring of children, including RC in assigned communes as per sponsorship standards

through the SR volunteer network

2. Program Management in assigned communes: (Time spent: 50%)

Implementation of Technical Models

  • Work closely with TPOs to introduce and build capacity for local partners on technical project models, guidelines, tools

  • Facilitate the implementation of technical models in alignment with the standard guidelines (cost norms..) and tools

  • Work closely with TPO and technical local partners to facilitate the supportive supervision process in assigned communes to ensure technical quality of the project models

  • Mainstream CCT (CPPa, gender, environment, disability) in all project activities whenever appropriate

  • Document best practices and advocate for the replication of technical project models to larger scale

  • Monitor and report (ITT and narrative) on the progress of Technical Projects (monthly, semi-annually, annually)

  • Facilitate communities and partners to participate in the baseline survey and evaluation in assigned communes

Financial Management

  • Manage resources with integrity and stewardship, in compliance with WVV’s financial policies and procedures.

  • Coordinate procurement and strategic sourcing in assigned commune

KNOWLEDGE – SKILL – ABILITIES

  • Bachelor degree, preferably in education, public health, community development, social work.

  • Skills in facilitation of development processes, including organisation, mobilisation and influence of partners (especially at commune level) and partnering among different development partners.

  • Demonstrated capacity in project management, with conceptual understanding and required competency in DME functions (e.g. Facilitate monitoring processes with partners and community, analyze and interpret monitoring data).

  • Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese & English

  • Solid computer skills in Word, Excel, PowerPoint and email.

  • Ability to think critically and reflect.

  • Ability to lead own learning and development

  • At least 2 years work experience in community development.

  • Experience in program implementation, community mobilization and participatory approach would be an advantage.

  • Experience in capacity building for local stakeholders/partners.

  • Experience of working with children and ethnic minorities

Our contact details are:

People and Culture Department – Ms. Nguyen Thi Minh Phuong

World Vision International – Vietnam

Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Ha Noi

Tel: 024.39439920 (ext.123)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.