Gérer nos ressources

Nous prenons au sérieux la gestion de nos ressources et nous établissons des normes élevées de compétence professionnelle et de responsabilité financière. Notre engagement envers nos donateurs consiste à être de bons gestionnaires de leurs ressources. Votre vision, notre vision?

Programme Accountant - Pader Agago Cluster

Back ground

World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Program Accountant - Pader Agago Cluster

Report to: Program Manager

Location: Pader District

Purpose of the position:

To provide financial technical support to the programme/cluster in accordance with World Vision accounting policies and procedures and the Acceptable International Financial Accounting standards.

Key Outputs/Responsibilities.

  • Financial management: Raise, receive and review voucher interface files and ProVision requests from the programme/cluster for the completeness/accuracy of data, account codes and provide feedback on daily basis

  • Financial management: Review and manage the mobile money transactions for the programme/ cluster and ensure timely and accurate mobile reconciliations by 10th following month

  • Financial planning & budget management: Complete and consolidate the programme/AP Budgets, upload into Horizon by August and to Share point by December each financial year

  • Monitor budget and cash-flows by ensuring expenditures are within the budget limits, identify and provide variances explanations for management decision making by 13th monthly

  • Financial reporting:

  • Generate and review Sun systems generated and other financial reports for the programme/ cluster and share/discuss the reports with the cluster teams on 11th monthly and have final reports filed at the cluster by 15th each month

  • Risk management:

  • Take lead in the cluster internal and external audit and ensure that audit recommendations are implemented on a timely basis, that is within the 90 days

  • Update asset registers to monitor and manage programme/ cluster assets) in accordance with WV Finance Manual on quarterly basis

  • Carry out routine field visits to ascertain value for money and items reaching correct beneficiaries

  • Capacity building: Provide technical financial support and hands on to programme/ cluster Assistant Accountants, Program staff and partners within the cluster

Qualifications: Education/Knowledge/Technical Skills and Experience

  • A university degree, with a major in Accounting/Finance/Auditing

  • At least 3 years relevant technical work experience with an international NGO.

  • Partial professional qualification in A.C.C.A, CPA, CA, CIA or CMA or equivalent

  • Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.

  • Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.

  • Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.

  • Experience of working in the field (communities)

  • Previous working knowledge and experience of SUN accounting software

  • Knowledge of project management and project cycles

  • Additional professional qualifications

Assistant Accountant - Adjumani, Uganda

Position: Assistant Accountant

Report to: Grant Accountant with matrix reporting line to Project Coordinator

Location: Adjumani (West Nile), Uganda

Purpose of the position:

Review and monitoring grants budgets and make payments for invoices submitted. Ensure completeness and accuracy of vouchers before payment to ensure costs are allowable and within available budget and right budget lines.

Maintain daily ledger in line with WFP finance reporting requirements and prepare monthly transaction list and finance report as part of monthly invoicing process,

Participate in monthly finance review meeting, participate in Audit especially Audit Recommendation implementation and Asset Management for the project.

Major Responsibilities:

  • Provide grants and financial technical support to the response/grants program staff including on-the-job training in order to maintain accurate and reliable financial information

  • Prepare and file supporting documents for all accounting transactions in compliance with WVU & WVI financial policies and guidelines and coordinate banking issues

  • Participate in the preparation monthly bank reconciliation with the support of the Grant Accountant & Senior Finance Officer

  • Manage staff travel and business advances by ensuring accuracy, authenticity, completeness and timely retirement of advances and monthly Account Allocation in SUN

  • Prepare payment vouchers (using Voucher Interface) and allocate various response and grants expenses to different cost centers/grants in compliance with WV Cost Allocation Methodologies and donor requirements and managing petty cash

  • Participate in the audit processes of the projects, particularly facilitating audit team members’ easy access to the project financial records

  • Code & Monitor budgets and also participate in the preparation of different project reports

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. Degree in finance, BCom or equivalent or CPA/ACCA

  2. Experience in WFP programming

  3. Atleast 2 years in finance (receivables and payments)

  4. CPA or ACCA

  5. Effective in written and verbal communication in English

  6. The position requires ability and willingness to travel domestically and internationally up to 10 % of the time.

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 28th August, 2019. (Qualified natives of West Nile region are particularly encouraged to apply)

Senior Advisor Church and Interfaith Relations

*Preferred position location: Dakar, Senegal. Other locations to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

PURPOSE OF POSITION:

World Vision is a Christian humanitarian organization. Our global strategy calls us to ‘live out our faith with boldness and humility’ and to expand and deepen our partnerships with churches and faith leaders. At the same time, we recognise that our Christian faith is a strength that we have not yet fully utilised to address the spiritual causes of poverty and vulnerability. This position is designed to provide strategic leadership to the World Vision partnership to strengthen our capacity to collaborate effectively with churches and other faith actors in the design and implementation programmes that promote sustainable, holistic child well-being.

The primary function of the role is to support Field Offices (FOs) and programmes to effectively engage and collaborate with churches and other faith actors in support of FO national strategies. This is done by developing, refining and supporting implementation of policies, standards, guidelines and resources to meet prioritised Field Office needs.

As World Vision expands its work in fragile and urban contexts, this role will develop or adapt resources that respond to the specific requirements of church and inter-faith relations within these challenging contexts.

The role will also provide support and technical advice to World Vision’s global sector & ministry teams to ensure project models and programming guidance contains clear guidelines on effective church and interfaith engagement.

The role will work closely with the Faith and Development External Engagement team by capturing promising practices of church/faith partnerships for vulnerable children and by supporting strategic partnerships with churches present at local, national, regional and global level.

MAJOR RESPONSIBILITIES:

Global Guidance:

  • Provide strategic leadership and coordination in the development, refinement and implementation of global standards, guidelines and resources in line with policies to strengthen effective engagement and collaboration with church and other faith actors in WV’s programming for child well-being.

  • Support WV entities in the implementation of the Faith and Development management policy and other faith related guidance, especially as it relates to church and other-faith partnering.

  • Ensure the quality implementation of the ‘Partnerships with Churches’ policy. Ensure timely analysis of programme data to show scale and quality of implementation.

  • In collaboration with Global Field Operations (GFO) and Global Impact (GI), develop guidelines and capacity building resources for field offices and programmes to use to strengthen their engagement and mobilisation of churches and other faith based organisations.

  • Working with WV’s peace building team, ensure WV’s guidelines on church and interfaith relations create opportunities to build peace between faith groups, and strengthens social cohesion especially in fragile and urban contexts.

  • Ensure WV’s guidelines on church and interfaith relations build on existing good practice in partnering and external engagement already developed by WV’s advocacy and external engagement team. Support NOs and ROs to develop good partnering relationships with FBOs and faith leaders.

  • Working with Global Centre (GC) Faith & Development (F&D) Prayer Resource and Initiative specialist, mobilise prayer support for church and interfaith relations in response to priority Field Office needs.

Sector Integration:

  • Ensures effective integration of church and inter-faith relations into sector project models and field guidance

  • Work with WV’s global sector teams, ensure church and interfaith relations are well integrated into project models, field guidelines and quality assurance resources.

  • Work with global sector teams to test and implement metrics to show how church and interfaith relations contributes to the achievement of project model outcomes.

  • Work with WV’s peacebuilding team to strengthen the role of interfaith relations as a foundation for peacebuilding, and to integrate interfaith peacebuilding and conflict sensitivity into existing project models.

  • Work with global sector teams and GC F&D to refine resources and strengthen church and other faith groups implementation of Spiritual Nurture of Children approaches and resources.

  • Working with Global Knowledge Management, use this evidence to produce internal and external communications materials to showcase the contribution of church and interfaith relations to CWB outcomes.

Learning and Innovation:

  • Lead the continuous improvement of WV’s regional and national work on church and interfaith relations.

  • Work with global Knowledge Management colleagues to establish a community or practice for practitioners to share good practice and innovation in relation to church and interfaith relations.

  • Identify, document and disseminate good practices and innovations on church and faith partnerships.

  • Build a cadre of staff across the partnership who are able to promote effective church and interfaith relations within field offices and programmes.

  • Work with the Faith and Development External Engagement team to leverage existing relationships and opportunities as relevant to Field Office needs, and to ensure good coordination and learning from local to global level.

Church and Faith Partnerships in Fragile, Urban, and Disaster Management:

  • Support Field Offices to adapt existing church and interfaith relations tools and resources to their specific contexts.

  • Working with the fragile contexts and urban teams, ensure WV’s church and interfaith relations resources are adapted and working effectively in these contexts.

  • Working with the Disaster Management team, ensure church and interfaith engagement resources are adapted for disaster management programmes.

KNOWLEDGE, SKILLS & ABILITIES:

  • Master degree in theology, religious studies, development studies or other related fields.

  • At least 5-7 years’ experience in senior leadership roles within the development/humanitarian industry.

  • At least 5-7 years’ working experience in diverse and other faith contexts working

  • At least 5-7 years’ experience and demonstrated understanding of other faith communities, the complexity of working as Christian NGO within Faith contexts, relationship with the faith and development arena, major players, and joint work towards the sustainable development goals.

  • Exemplary personal Christian commitment, vibrant and mature Christian leadership.

  • Deep knowledge of a range of Church structures, denominations and history, preferably with personal experience of working with different denominational bodies.

  • Knowledge of and experience working with para-church networks.

  • Demonstrated ability to interact effectively in culturally and religiously diverse environments.

  • Deep understanding and extensive experience of Islamic contexts, especially in fragile contexts.

  • A team player with proven effectiveness working collaboratively with others and developing partnerships both internally and externally.

  • Clarity in conceptual thinking and communication including critical thinking skills and the ability to challenge the status quo.

  • Excellent communication skills in writing and producing clear, concise and appealing documents.

  • Strong computer literacy in the use of MS Word, Excel, Lotus Notes, and the hosting of webinars and conference calls.

  • 5-7 years’ working experience in international, cross-cultural settings.

  • Proven experience working with and through networks.

  • Effective in written and verbal communication in English.

  • Fluency in Arabic or French an advantage, other languages helpful also.

Preferred Skills, Knowledge and Experience:

  • Knowledge of and commitment to World Vision objectives and ministry priorities. Supports the vision, mission, core values, and the covenant of partnership.

  • Self-starter with strong time management, coordination, prioritization, multi-tasking skills.

  • Ability to work with a high level of ambiguity.

  • Excellent interpersonal skills and proven flexibility to work well with others with diverse personal styles.

  • Work collaboratively with team members when assigned to work as part of a team.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Regional Auditor (RA), Tanzania

PURPOSE OF POSITION:

To provide an independent objective assurance and consulting activity designed to add value and improve the organization’s operations. This will be done by using a systematic approach to evaluate and improve the effectiveness of risk management, internal control and governance processes of the Organization.

Must prove high standards of professional and social ethics and will conduct regional engagements of varying size and complexity, provide support for planning for the various phases of the field work, carry out audit work as assigned by the Regional Senior Auditor or Regional Audit Manager, provide a summary of audit findings, criteria, risks and recommendations.

MAJOR RESPONSIBILITIES:

Technical Execution:

Planning:

  • Participate in the Annual Planning process: contribute to the preparation of the annual audit plan as will be directed by the Regional Audit Manager (RAM).

  • Active engagement with senior management staff within the National Offices (NOs) in order to gain a good understanding of their business and ensure the efficient execution of assigned audits.

  • Ensure the preparation of pre - audit information and coordinate receipt of information from the auditees before the fieldwork.

Audit Execution:

  • Conduct detailed risk-based audit work and document findings of all allocated assignments within prescribed Audit Plan time lines.

  • Provide role of Advisor to Senior Leadership in absence of/ as may be delegated from time to time by Regional Senior Internal Auditor (RSIA) or RAM.

  • Review follow up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

Quality Assurance:

Ensure WV GIA quality standards are maintained, which includes but is not limited to:

  • Timely audit binder setup and technical execution of audits (planning to completion) in Governance Risk & Compliance (GRC) system.

  • Develop and submit timely audit work and draft findings to Regional Senior Internal Auditor (RSIA) for review.

  • Ensure timely resolution of audit review feedback from RSIA.

Professional Development:

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during field work, and at designated training forums planned by Management.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Good analytical, interpersonal, time management, research, and communications skills.

  • Must have prior working experience in audit (Public or private) of not less than three years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-

  • Governmental organization will be an added advantage.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status.

  • CIA certification – finalized or in progress.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate/ in devotions and Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 50 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

Regional Senior Auditor (RSA), Tanzania

PURPOSE OF POSITION:

To provide technical supervision, support and coordination of the Region’s Internal Auditors, as well as performing managerial duties in the absence of, or as delegated by the Regional Audit Managers (RAMs).

In addition, to provide an independent objective assurance and consulting activity designed to add value and improve the organization’s operations. This will be done by using a systematic approach to evaluate and improve the effectiveness of risk management, internal control and governance processes of the Organization.

MAJOR RESPONSIBILITIES:

Technical Execution:

Lead audit assignments from time to time as assigned by the Regional Audit Manager (RAM) (planning to completion) in the Annual Audit Plan, support larger and complex engagements, potentially one or more assignments simultaneously.

In particular:

  • Actively engage with senior management staff within the region National Offices (NOs) in order to gain a good understanding of their business and ensure the efficient execution of the audit.

  • Perform risk-based integrated audits (RBIAs) in accordance with stipulated auditing standards (IIA, WV GIA) as will be planned at the start of each FY and assigned by the RAM.

  • Represent the RAM in quarterly Senior Leadership and Board/Advisory Council Audit Committee Meetings, as may be delegated by the RAM as and when required.

  • Review follow up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

Quality Assurance:

  • Ensure WV GIA quality standards are maintained, which includes but is not limited to:

  • Providing on-the-job technical support during planning and field work with the team members, including on-site reviews as assigned at planning phase.

  • Ensure all review notes are responded to by team members and compile quality draft audit findings/draft audit reports for RAM review by end of fieldwork phase.

Professional Development:

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during field work, and at designated training forums planned by Management.

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio, as may be assigned by the RAM from time to time.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA/CISA/CFE) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Must have prior working experience in audit (Public or private) of not less than four years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-

  • Governmental organization will be an added advantage.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status.

  • CIA certification – finalized or in progress.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in devotions and Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

Grant Finance Officer

BACKGROUND

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Position Title: Grant Finance Officer (2)

Finance Officer (WFP) and Finance officer (Prepositioning for a grant)

Location: will cover 3 Districts-Buhera, Gokwe North and Kariba – WFP and Mbire(Echo grant)

Purpose of the Position:

To support the program staff with grant accounting and budgetary functions for the respective grants- WFP and ECHO, ensuring conformity with World Vision International reporting requirements and the stringent compliance standards established the donor or government or regulatory agency to minimize incidences of any disallowed costs and/or significant expenditure variances.

Major Accountabilities/Responsibilities:

A. Financial Planning, Management and Reporting

  1. Work with SO manager and officers to come up with grant budgets that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support office recommendations.

  2. Translate donor budget formats to LEAP budget format (or any future standard budget that WVI may recommend), and post the full budget into the planned budgets screen of Sunsystems for donor reporting purposes.

  3. Communicate with the Support Office on PBAS commitments and, as soon as possible, advise the Finance Manager of any challenges in getting the commitments on PBAS for his/her support and follow up.

  4. Design and implement a spending tracking system to make sure all expenses are within budget before signing any requisition.

  5. Participate in FFR review meetings with SO manager and Program staff giving advice of any deviations from planned spending, with recommendations for corrective actions to avert variances that are outside of the donor flexibility rules.

  6. Review monthly balance sheet ledger reconciliations and analyse and follow up for clearance, any balance sheet items (for example, employee150 accounts, sub grantee accounts, amounts in accruals account, prepayments/deposits and any program receivables) that relate to the assigned grant.

B. Donor Compliance Management

  1. Advise the Finance Manager, Grant Coordinator, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.

  2. Maintain a file of all key sub-grantee documents, and make sure they are easily accessible whenever needed.

  3. Facilitate internal and external audits and donor compliance visits/assessments as may be required in any grant agreement.

C. Administration, Supply Chain

  1. Maintain a program specific asset register, and ensure that it agrees with both the ledger and the master assets register.

  2. Conduct quarterly asset reconciliations.

  3. Participate in tender meetings and/or processes that relate to the assigned grants.

Knowledge and Skills:

  1. A degree in Accounting or Finance. Working towards a professional qualification such as ACCA or CIMA will be an advantage.

  2. In-depth working knowledge of accounting software packages

  3. Excellent computer literacy skills, especially in MS Excel.

  4. In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI Field Finance Manual.

  5. In-depth working knowledge of grant accounting.

  6. Knowledge of how to prepare, review, and present financial statements and financial reports.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female candidates are encouraged to apply.

Accounts Payable Assistant

PURPOSE OF POSITION:

The Accounts Payable Assistant is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC in the South Asia Pacific Region.

MAJOR RESPONSIBILITIES:

  • Responsible for processing all purchases (supplier invoices) and refunds (credit notes).

  • Analyzing purchases by expense type.

  • Obtaining invoice authorization.

  • Match invoices with purchase orders, where applicable, purchase order requisitions, where applicable, and evidence of receipt of goods or services.

  • Reconcile supplier accounts and resolve differences.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

  • Monitor accruals for management accounts.

  • Assist with purchasing, cash management and budgeting.

  • Receiving and review supporting documentation from Global Centre, validate policies and procedures and recommend improvements.

  • Disbursing petty cash by recording entry; verifying documentation.

  • Maintaining historical records by microfilming and filing documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • At least 6 months work experience.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.

Regional Finance Analyst

PURPOSE OF POSITION:

This position will act as a liaison between Financial Reporting Services Centre (FRSC) and the Regional Offices with the main purpose of addressing the specific needs of the region.

This position is primarily responsible for providing specialized financial and accounting information and analyses to pre-defined stakeholders. Using various reporting and analytical tools, and using analytical and technical skills, this position will be responsible for specialized, complex or large financial analyses assignments required by stakeholders.

MAJOR RESPONSIBILITIES:

  • Provide reports and analyses to support the financial analysis requirements of the Regional Office and respective NOs.

  • Develops new and effective tools, template and techniques for NO financial reporting and analyses, thus rendering better services to the clients.

  • Works on the uniform measures in the National Office financial reporting. Involves on the overall initiatives on various scorecards and KPIs for the region.

  • Train key finance staff in the national offices to do financial analysis and to train these staff in using the various OLAP and SunSystems tools/templates to do analysis.

Management and Technical Services:

  • Provides technical advice and management advisory services pertaining to diverse and complex problems and analyses as requested by the Regional Office.

  • Conducts meetings to encourage interaction and the exchange of ideas, concerns and proposals from various stakeholders (RO, NO, and other groups/departments within or outside FRSC) to facilitate project delivery and improved services.

  • Performs and/or supervises examinations of the adequacy and effectiveness of WV National Office financial reporting standards, practices and policies; recommends changes to enhance operating efficiencies in the region.

  • Represent FRSC on regular regional finance meetings and consultations.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting

  • Has an extensive knowledge and experience in all areas of finance and accounting.

  • Excellent multi-tasking and organization aptitudes.

  • Minimum 3-5 years of experience preferably in an international NGO environment or the like.

  • Can thrive in a multi-cultural, geographically dispersed work environment.

  • Able to work with several functional managers or stakeholders.

  • Certified Public Accountant (preferred but not required).

Preferred Skills, Knowledge and Experience:

  • Strong Financial Reporting and Analysis competency. Preferably someone who has good experience on data analysis.

  • Proficiency using Microsoft Word, Excel, Access, and Powerpoint; and the ability to quickly learn and use other software packages like OLAP, data extraction, reporting tools, etc.

  • Skilled in preparing complex management reports on a timely basis.

  • Good communication and collaboration skills.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 5% of the time.

WVV AP Bookkeeper - Van Chan, Yen Bai

WORK CONTEXT / BACKGROUND:

WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well Being Outcomes.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the ADP Manager in maintaining the books of accounts and other financial records of ADP & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

ROLE DIMENSIONS

  1. I. Financial policy compliance

  • - Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • - Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • - All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • - The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • - The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • - Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • - The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • - The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • - The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • - WV accounting policies and procedures are communicated to all staff and relevant partners.

  1. II. Budget management & financial reports

  • - The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • - The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • - The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • - The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

  1. III.Filing

  • - Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • - All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

- Bachelor degree, preferably in finance/ accounting

Knowledge & Skills

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

- Good time management and organizational skills;

- Good interpersonal and communications skills;

- Fair English, especially report writing skills;

- Good computer skills in Word, Excel, PowerPoint and email;

- Ability and passion to learn about accounting

Experience

- Experience in bookkeeping and accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.142)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV Finance Officer – TMSV

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 (FY18) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 420 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North: Hoa Binh - Dien Bien, Yen Bai – Tuyen Quang, Thanh Hoa - Hung Yen - Hai Phong, Central: Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

TMSV’s Project Goal: This project will tackle Modern Slavery from Vietnam through harnessing the capacities of IOM, World Vision and British Council to implement a coordinated series of interventions that specifically align with existing work in Vietnam, and United Kingdom Official Development Assistance requirements in five target provinces: Nghe An (Yen Thanh; Dien Chau); Hai Phong (Hai Phong city; Thuy Nguyen); Quang Binh: (Đong Hoi, Bo Trach); Ha Tinh (Can Loc; Nghi Xuan); and Quang Ninh (Ha Long city). This will be achieved by seeking change on the following impacts:

Impact area 1: will be achieved through first establishing the key factors that contribute to vulnerability before engaging the necessary government and non-government actors to raise awareness and change behaviour, including by promoting meaningful livelihood alternatives.

Impact area 2: vulnerable populations will be empowered through improved coordination, delivery and understanding of justice and social support services. Strategies for prosecution and sentencing will also be developed, whilst effective coordination among justice sector institutions will be achieved through promoting provincial level coordination mechanisms, including increased functionality of the national trafficking database.

Impact area 3: addresses this by building the capacity of key stakeholders involved in victim identification in Vietnam and the UK ensuring at-risk individuals are identified early and correctly, and victims are supported adequately, and with dignity. Rehabilitation and reintegration assistance therefore, will contribute significantly to reducing vulnerability to human trafficking, modern slavery and poverty.

The TMSV project will be implemented by a consortium which consisted of IOM (International organization for migration) – lead agency, BC (British Council) and WVV. WVV will be responsible to implement the activities related to the impact area 3. WVV will recruit one project manager, two Project officers and one Finance Officer to implement the designated project component.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system and Grant donor’s requirements to ensure the project accountability.

ROLE DIMENSION / DESCRIPTION

I. FINANCIAL POLICY COMPLIANCE (Time spent: 50%)

- TMSV cost norm is prepared to ensure meeting WVV financial policy and Grant requirements

- Assistance is provided to the Project Manager in developing regulation of TMSV financial management

- Relevant expenses of TMSV budget is kept track including the expenses at NO

- Administrative financial services are provided to the project to ensure high level of compliance, quality, accuracy and consistency of work in project implementation.

- Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

- All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Grant requirements.

- The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

- Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

- The financial transactions are monitored regularly to maintain project financial account in place and in order.

- The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

- Knowledge and skills of the staff and partner on relevant WV accounting policies and procedures are upgraded.

- Field visits are conducted to ensure the project accountability.

- Conducting training to the project partners on finance procedures

- Assisting in internal and external audits

II. BUDGET MANAGEMENT & FINANCIAL REPORTS (Time spent: 30%)

- The Project Manager is assisted in planning and developing project budget in line with the approved project design and its log frame.

- The financial reports cover memo are timely prepared with variance explanations (quarterly), Advances & Payables Aging Analysis, the asset register is updated, the bank reconciliation performed monthly. All these reports are posted onto FFR Database on a quarterly basis.

- The Sunsystem generated financial reports are checked and verified for any non-project related expenses, discrepancies and irregularities from the Program finance manual.

- The Manager is updated on the project spending status and pattern to avoid risks of ineffectiveness and material overspending or under-spending of the Project budget.

- Prepare quarterly financial reports/ cash-flow in consultation with financial department

- Work with financial department and project manager to address all financial questions raised by the donor/consortium lead.

III. FILING (Time spent: 20%)

- A systematic filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

- All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

- Bachelor degree in finance/accounting.

Knowledge & Skills

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

- Coordination skills, including organisation and mobilisation of communities and networking/coordination among different local partners;

- Demonstrated training and facilitation skills;

- Good time management and organizational skills;

- Good interpersonal and communications skills;

- Fair English, especially report writing skills;

- Good computer skills in Word, Excel, PowerPoint and email;

Experience

- Experience in community development or with NGO.

- Experience in capacity building for local stakeholders/partners.

- Experience in accounting and finance.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.