Gérer nos ressources

Nous prenons au sérieux la gestion de nos ressources et nous établissons des normes élevées de compétence professionnelle et de responsabilité financière. Notre engagement envers nos donateurs consiste à être de bons gestionnaires de leurs ressources. Votre vision, notre vision?

Contador General

CONTADOR GENERAL

Grado HAY 14

Área: Finanzas

División: Finanzas administración

PROPÓSITO DEL PUESTO

Dirigir y controlar las acciones Contables de acuerdo al Manual Financiero, Políticas y las Leyes locales con el fin de suministrar información contable.

PRINCIPALES RESPONSABILIDADES

  1. Coordinar las acciones contables con el fin de obtener oportunamente los reportes Financieros de los Programas y Proyectos.

  • Estados financieros mensuales con información oportuna y confiable, asegurando su aprobación el día 10 de cada mes siguiente.

  • Reporte en tiempo y forma de análisis y conformación de saldos de cuentas de los estados financieros.

  • Presentado Balance, Resultado ante las instancias del Ministerio de Gobernación y Dirección General de Ingresos.

  1. Coordinar la ejecución de políticas relacionadas con el área contable, asegurándose que se cumplan los principios de contabilidad aplicables en World Vision Internacional y los requerimientos fiscales vigentes.

  • Cumplido a un 100% los lineamientos y políticas del Manual Financiero Internacional.

  • Actualizadas Políticas y Manuales de acuerdo a los lineamientos vigentes en el MFI y los requerimientos fiscales a nivel nacional.

  • Informe de declaración y pago de IR acorde con los términos de Ley.

  • Asegurar la presentación y trámite de devolución de IVA ante la DGI.

  1. Controlar la emisión y aprobación financiera de cheques en Oficina Nacional.

  • Emisión y pago de cheques apegados a las políticas de World Vision Internacional y lineamientos internos del área contable.

  • Asegurado recursos financieros disponibles en cuentas bancarias.

  1. Asegurar la implementación del control interno en los procesos y documentos contables para minimizar riesgos financieros.

  • Información contable con soportes adecuados y completos según el manual financiero internacional.

  1. Verificar el mantenimiento y actualización de la base de datos de contabilidad con el Centro de Servicios de Compartidos.

    Base de datos de catálogo de cuentas actualizado a nivel de cuentas, proveedores y empleados.

  2. Verificar y confirmar las retenciones y provisiones realizadas por nómina.

Retenciones y provisiones de nómina conforme a los requerimientos de Leyes vigentes

Educación

Licenciatura en Contabilidad Pública y Finanzas o Auditoría.

Post grado en Contabilidad o Finanzas

Conocimientos y habilidades

Amplia experiencia en fortalecimiento de capacidades financieras.

Dominio del Idioma inglés (hablado, escrito y lectura).

Relaciones efectivas con diferentes públicos: internos y externos.

Capacidad de análisis y síntesis.

Técnicas de negociación

Experiencia

5 años de experiencia en Gestión operativa contable y análisis financiero.

Formulación y evaluación de proyectos.

Planificación estratégica y operativa.

Gerente de Finanzas - Proy. Fondo Mundial

WORLD VISION INTERNACIONAL NICARAGUA

DESCRIPCIÓN DE PUESTO

Título del puesto: Gerente de Finanzas para Proyecto del Fondo Mundial

Área: Proyectos VIH y TB

División: Dirección de Administración y Finanzas

PROPÓSITO DEL PUESTO

Gerenciar todos los aspectos financieros contables de las subvenciones del Fondo Mundial (VIH y TB), en coordinación con la Dirección del Proyecto, el departamento Financiero del Oficina Nacional (ON) y la encargada de presupuesto de la Oficina de Soporte USA (OS-USA), a fin de asegurar la consistencia en la información y transacciones financiero-contables de los Sub receptores y las propias de World Visión en su calidad de Receptor Principal, de acuerdo con el Manual Financiero Internacional de VM y los lineamientos financieros del donante.

PRINCIPALES RESPONSABILIDADES

  1. Coordinar y elaborar el presupuesto de las dos subvenciones (VIH y TB) del Receptor Principal y de los Sub receptores, de acuerdo con los convenios de la subvención y el marco de desempeño programático.

  2. Diseñar y aplicar herramientas electrónicas, para el monitoreo continuo de la ejecución de fondos de ambas subvenciones para el Receptor Principal y de los Sub-receptores

  3. Coordinar los ejercicios de reprogramación, re planificación y ajustes de presupuestos del Receptor Principal y los Sub-receptores, en coordinación con la Dirección del Proyecto, los resultados del marco de desempeño programático y el nivel de ejecución presupuestaria alcanzado.

  4. Recopilar y revisar los reportes de gestión financiera del Receptor Principal y de los Sub-receptores de manera mensual, semestral y anual y realizar las recomendaciones respectivas para mejorar los procesos financiero-contables.

  5. Registrar los reportes en la base de datos de la Confraternidad y los archivos y reportes para el donante (según temporalidades establecidas)

  6. Monitorear los compromisos de presupuesto del proyecto y conciliarlos con la base de datos de la Confraternidad.

  7. Elabora los reportes financieros (PU y PUDR) y otros afines según los procedimientos y guías del Fondo Mundial.

  8. Coordinar y acompañar las visitas de revisión del Agente Local del Fondo (ALF) a los reportes financieros presentados al Fondo Mundial.

  9. Gestionar los desembolsos a los SR de manera trimestral con base a: la planificación trimestral, el seguimiento a las reprogramaciones y recalendarizaciones, el alcance del marco de desempeño y el nivel de ejecución presupuestaria del trimestre anterior.

  10. Fortalecer capacidades en su equipo (oficiales financieros) y Sub receptores a fin de garantizar calidad en la información contable, cumplimiento a políticas financieras y dar las orientaciones para el adecuado seguimiento de los aspectos de su competencia con SR.

  11. Identificar y comunicar falta de cumplimiento de las políticas, normas y procedimientos financieros y administrativos de WV o del Fondo Mundial, en particular de aquellos donde haya indicios de fraude o falta de apego a los procedimientos éticos en el manejo de fondos, para salvaguardar los recursos de la organización y fortalecer temas de control interno que minimicen el riesgo.

  12. Apoyar y facilitar los procesos de Auditoría (externa e interna) del Proyecto y Monitorear cumplimiento de acciones correctivas de hallazgos que se deriven de las mismas

  13. Asegurar la disponibilidad presupuestaria para todos los procesos de compra y contrataciones de servicios, planificados y programados de ambas subvenciones (VIH y TB) de los SR y del RP y participar en la cadena según rol asignado en la cadena de compras en tiempo y forma apropiado.

  14. Adecuado control interno y gestión del riesgo en el uso de los recursos institucionales y del donante.

  15. Asegurar el funcionamiento la base de datos Sysong (l Ministerio de Relaciones Exteriores) y SIAEX ( Exoneración de Impuestos DGI) para el receptor principal (WV) y sub receptores

CONOCIMIENTOS, DESTREZAS Y HABILIDADES

Indique los títulos de educación, los conocimientos y las habilidades, todas las experiencias, y las licencias requeridas para desempeñar esta posición de una manera completamente competente.

Educación

Formación en Finanzas, Contabilidad o Administración de Empresas

Posgrados y maestrías (preferible)

Conocimientos y habilidades

Conocimientos para la elaboración de presupuestos.

Manejo de métodos y herramientas para impulsar la calidad total.

Capacidad para desarrollar y orientar equipos de trabajo.

Capacidad de Negociación.

Eficiente administración del tiempo.

Conocimiento de paquetes computarizados en ambiente Windows.

Excel avanzado

Inglés intermedio o avanzado

Manejo para las relaciones interpersonales e interculturales.

Coordinar equipos de trabajo multidisciplinarios.

Transmitir conocimientos.

Alta confiabilidad, confidencialidad y discreción en el manejo de la información.

Experiencia

Experiencia de al menos 5 años en las áreas de manejo financiero contable

Experiencia con proyectos del Fondo Mundial a nivel local o internacional

Experiencia en la gestión estratégica y operativa de áreas de finanzas

Licencia o certificación requerida

Director - Finance & Support Services

Purpose of Position

To provide overall leadership, oversight and management of all aspects of Financial Management, Administration and Information & Communications Technology (ICT) functions ensuring systems are in place to support the World Vision Kenya National Office Strategic and Programmatic objectives.

Major Responsibilities

% Time

Major Activities

End Results Expected

25%

Leadership, Capacity development and Strategic Partnering

  • Provide strong leadership in Finance, Administration and ICT units ensuring competent and motivated staff are hired and retained.

  • Coordinate professional and personal development of staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the National Office Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate the National Director, Operations, WVK Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance, administration and ICT policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and WVK Board, as appropriate.

  • Play an advisory and consulting role to the WVK Board

  • Foster effective engagement with the WVK Board on the performance of the finance function.

  • Develop strong networks internally (other National Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Participate in the relevant National, Regional, Africa and partnership initiative as required

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Design, develop and assess organizational financial management strategies & systems that support grants acquisition and management of the grant program finances

  • A robust and resilient team working together providing efficient services that help achieve the child wellbeing outcomes

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Effective performance management per WVI guidelines and standards

  • Improved retention rate of top performers and key contributors

  • Low turnover rate for key staff

  • Documentation and sharing of best practices among staff, within and across regions

  • All staff understand their role and responsibilities in financial management, as appropriate

  • Strategic leadership provided

  • Finance and support Services team viewed as valued business partners, both internally and externally

  • Good image of the office in country and in the partnership

20%

Financial Planning , Budgeting and Stewardship

  1. Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.

  2. Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  3. Control of National Office budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

  4. In collaboration with other National Office Directors, advise the National Director on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.

  5. Contribute to the development of World Vision National Office strategic direction and priorities.

  6. Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  7. Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  8. Manage complex funding arrangements across multiple funding streams

  • Efficient and effective financial planning and budgeting processes, in line with WVI & donor requirements

  • Value added analysis provided for the Strategic Investment discussion at RWG/VIR

  • Inter-departmental collaboration from the planning and budgeting phase, resulting in improved organizational efficiency and program/projects’ burn rate levels

  • Level of cash within approved target low

  • Accounts reconciled monthly

  • National Office budget completed within standards & deadline

  • National Office expenditures are within approved National Office budget limits and benchmarks

  • Project grants spending is within total approved donor budget, budget line flexibility rule and no underspending below 5% and NIL overspending

  • Program/Project expenditures are within acceptable efficiency ratio for Programming vs. Program

  • Management costs based on T7 Programming Codes

20%

Fiscal Accounting, Compliance, Monitoring and Reporting

  1. Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  2. Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  3. Define and implement efficient and effective internal control systems.

  4. Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  5. Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  6. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  7. Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making

  8. Ensure proper and timely reporting is submitted to all donors. Monitor and control spending to ensure it does not exceed available funding and that core costs are covered.

  9. Ensure accountability and financial management of Micro- Enterprise Development (MED) programs.

  10. Ensure National Office staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Strong accountability and compliance in accounting and reporting

  • Timely, complete and accurate financial reports (National Office and Projects) analyzed and submitted to budget owners and internal stakeholders for better decision making.

  • MyPBAS reconciled monthly and any issue followed up with relevant Support Office

  • Compliance with grant regulations and Grant Approval Protocol

  • Carryforward process completed within Partnership deadlines

  • Finance staff visiting projects and communities, adding value at the grass-root level

20%

Oversight of Administration & ICT Support Services

  • Provide overall leadership to the ICT function ensuring that the office has reliable, sufficient, connectivity and that the organizations information systems and resources are adequately protected.

  • Provide overall leadership to the Administration ensuring that the National Office is effectively supported and staff have a clean and secure and hospitable place to work.

  • Ensure that the support services function have systems and mechanisms to ensure ministry effectiveness.

  • Ensure improved office/programs connectivity

  • Facilitate and ensure preparation of and adherence to computer usage policies

  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination

  • Ensure that WVK provides quality hospitality services to staff and visitors

  • Offer oversight of Fleet management including Transportation and Logistics

  • Work with Security team to ensure a safe workplace. Identify potential hazards and train staff to control risks.

  • Promote benchmarks for determining effective resource utilization in all cost entities like IPC, SMC, DOS, staff equipment and other assets.

  • Systems and policies to ensure ministry effectiveness put in place

  • WV assets and facilities well managed

  • Internet and other connectivity are fast and stable at every location

  • Computer usage policy prepared, approved and operational.

  • IT security manual approved and distributed to staff

  • Information and software backed up and secured

  • Security guidelines and procedures are in place

  • Security assessment and report is updated regularly

  • # of incident reports

  • Building facilities are well-managed

  • Travel and accommodation information are readily accessible by all staff and visitors

  • Air-ticketing, passport and visa services are well managed

10%

Risk Management and controls

  1. Manage all risks emanating from the Finance, Administration and ICT functions.

  2. Ensure appropriate systems and controls are in place to avoid significant audit risk ratings, both at the National Office and project levels.

  3. Coordinate management responses to audits performed to the National Office and projects; ensure they are sent on time to the Audit Department; and that all audit recommendations are implemented timely at all levels.

  4. Establish relevant internal controls, configure Sun Systems, ProVision, GEMS and any other required programmes

  5. Coordinate adequate preparation for Global Centre and external audits.

  6. Implement anti-corruption and fraud strategies

  • Minimized risk exposure within WV and external partners’ operations

  • Anti-corruption strategy rolled out and understood by all staff

  • Awareness and understanding of key financial policies and procedures by all relevant staff

  • Minimum acceptable audit risk ratings and timely implementation on internal and external audit recommendations

5%

Other : Perform other duties as assigned.

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree of Commerce or its equivalent

  • Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications

  • Minimum of ten years’ experience of which six must be in a senior management position in a reputable organization.

  • Extensive experience working with Board.

  • Strong experience and skills in Grants Management

  • Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. compliance with statutory reporting requirements.

  • Strong budgetary, financial management and analytical skills.

  • Demonstrable experience in leadership, strategic management, results based management in financial matters.

  • Strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.

  • Ability to solve complex problems and to exercise independent judgment.

  • Active Membership to a registered professional Accounting body

  • Excellent Computer skills: especially in Sun accounting systems, spreadsheets, Internet skills.

WVV Project Finance Officer - HTPWG Project

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,500,000 (FY19) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include: reduction of malnutrition rate of children under 5 through integrated approach; children protection from all forms of abuse, exploitation, violence and injury; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central: Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The project “Human Trafficking Prevention for Women and Girls in Dien Bien Province” (HTPWG project) is to empower local women and children, especially girls with capacity to protect themselves and their peers from all forms of violence and trafficking in persons in 2 APs of Muong Cha and Tuan Giao in Dien Bien province.

From March 2020 to February 2023 (3 years), the project plans to achieve 4 main outcomes:

(1) Women (19-30 years old) are empowered to protect themselves and peers from the risks of Violence against women and children/ human trafficking (VAWC/human trafficking) through participating activities and mingling with peers at Community Centre;

(2) Girls are empowered to protect themselves and peers from the risks of VAWC/human trafficking through participating activities;

(3) Women/girls are empowered through strengthening their economic status;

(4) Communities are empowered to provide safe environment for women and girls from VAWC/human trafficking.

WORKING LOCATION: HANOI

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Coordinator & Project Supervisor in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system and Grant donor’s requirements to ensure the project accountability.

KEY RESPONSIBILITIES:

I. FINANCIAL POLICY COMPLIANCE

  • Project cost norm is prepared to ensure meeting WVV financial policy and Grant requirements

  • Assistance is provided to the Project Manager in developing regulation of Project financial management

  • Relevant expenses of Project budget is kept track including the expenses at NO

  • Administrative financial services are provided to the project to ensure high level of compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Grant requirements.

  • The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites. Orient and on-going train project staffs and partner on relevant WV accounting policies and procedures as well as donor requirements.

  • Assisting in internal and external audits

II. BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project supervisor is assisted in planning and developing project budget in line with the approved project design and its log frame.

  • The financial reports cover memo are timely prepared with variance explanations (quarterly), Advances & Payables Aging Analysis, the asset register is updated, the bank reconciliation performed monthly. All these reports are posted onto FFR Database on a quarterly basis.

  • The SunSystem generated financial reports are checked and verified for any non-project related expenses, discrepancies and irregularities from the Program finance manual.

  • The Supervisoris updated on the project spending status and pattern to avoid risks of ineffectiveness and material overspending or under-spending of the Project budget.

  • Prepare quarterly financial reports/ cash-flow in consultation with financial department

  • Work with financial department and project manager to address all financial questions raised by the donor.

III. FILING

  • A systematic filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Coordination skills, including organisation and mobilisation of communities and networking/coordination among different local partners;

  • Demonstrated training and facilitation skills;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • 25% field visits are expected

Experience

  • Experience in community development or with NGO.

  • Experience in capacity building for local stakeholders/partners.

  • Experience in accounting and finance.

WVV NO Finance Officer

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.

The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements

KEY RESPONSIBILITIES:

I. FIELD OFFICE ACCOUNTING FUNCTION

  • Regular accounting and adjusting journal entries are prepared

  • Calculate and process monthly payroll and tax payment for all staffs

  • All staff’s salaries and benefits are allocated to correct cost center

  • Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

  • The correction and consistency with WV standard of the used accounts and analysis codes is ensured.

  • The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.

  • Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.

  • All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.

  • Settlement Advices are prepared and submitted on a timely basis

II. TREASURY MANAGEMENT

  • Compile project’s funding needs and other regular operating expense to request sufficient cash from Global Treasury on a monthly basis

  • Control level of cash for the office as well as each AP within approved target low

  • Timely confirm fund receipt and regular adjusting balance of restricted funds are prepared

  • Ensure efficient cash and bank operations at AP as well as National Office

III. PROJECT ACCOUNTING AND SUPPORT

  • Training and/or accounting support is provided to the AP staff , including site visits to projects and APs.

IV. OTHER RESPONSIBILITIES

  • Update, advise and ensure tax and statutory compliance for the organization

  • Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically

  • Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

  • Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

  • Perform any other tasks that may be assigned by the supervisor from time to time

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Good knowledge of accounting theory, financial statements and government tax requirements

  • Good interpersonal and communications skills;

  • Good English skills (both spoken and written);

  • Good computer skills

Experience

  • Experience in community development or with similar INGO.

  • Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV Special Project Finance Officer - Nam Giang, Quang Nam

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Special Project is a 3-5 year Grant project to focus on solving some key hot issues of community at district, provincial or city level to improve Well-being of children and enhance community’s capacity to sustain their children’s Well-being status.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of Project & adhering to the financial standards of World Vision financial system to ensure accountability. Besides, the position also conductsassigned monitoring tasks of the BMZ Project in the assigned sites to achieve the goal, outcomes, and outputs stated in the BMZ design document and logical framework.

ROLE DIMENSION/DESCRIPTION

1. FINANCIAL POLICY COMPLIANCE

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation, both for WVV’s budget and partner’s (CRD) budget

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Financial Standard Requirements from Grant Donors

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The application of Procurement procedure must be ensured as guided by NO, GC

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • WV accounting policies and procedures are communicated to all staff and relevant partners.

2. BUDGET MANAGEMENT & FINANCIAL REPORTS

  • Review monthly financial report of partner (CRD) for compliance, risk management.

  • Prepare and consolidate donor financial report according to the signed contract.

  • The Project Manager is assisted in planning and developing project budget and cash flow in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

3. FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements and Grant Donor’s requirement

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

KNOWLEDGE, SKILLS, ABILITIES:

  • Bachelor Degree;

  • Majored in finance/ accounting.

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • Ability and passion to learn about accounting

  • Experience in bookkeeping and accounting

  • Work in a team environment

  • 20% field visits are expected

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms. Phan Xuan Phuong

World Vision International - Vietnam

Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi.

Tel: +84 24 39439920 – Extension: 123

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.