Gérer nos ressources

Nous prenons au sérieux la gestion de nos ressources et nous établissons des normes élevées de compétence professionnelle et de responsabilité financière. Notre engagement envers nos donateurs consiste à être de bons gestionnaires de leurs ressources. Votre vision, notre vision?

Finance Assistant

PURPOSE OF POSITION:

This position will be responsible for performing bank reconciliation and cost allocation data processing, review and analysis. By using data consolidation and reconciliation tools such as SunSystems Bank Reconciliation Manager module, and Cost Allocation PMQA Tools, this position will perform tasks on behalf of the National Offices as part of FRSC’s centralization support for the field.

KEY RESPONSIBILITIES:

Reconcile bank accounts on behalf of national offices using the automated procedures of the Sun6 Bank Reconciliation Manager utility.

This includes but is not limited to:

  • Directly accessing national offices’ bank statements (thru bank’s online facility) and cash ledger in Sun6.

  • Loading all required data in Sun6 and managing the reconciliation of accounts using Bank Recon Manager Facility.

  • Extracting all reconciling items in Sun6 using PMQA template.

  • Analyzing and monitoring bank reconciling items. This includes close engagement with NOs (and or region) to clear these items.

  • Assisting the NOs on the accounting entries needed to clear bank reconciling items.

  • Posting of final bank reconciliation reports in the FFR database and communicating with NOs.

Identify, raise/flag, follow-up and clear differences on the bank account balance and the office’s financial records as part of internal control:

  • Prepare and review the Cost Allocation PMQA tools design template on the 1st week of each month.

  • Run the Cost Allocation (CAL) review and reconciliation tool and ensure that the control figures are consistent accurate.

  • Perform Ledger Import and Ledger Import Validation.

  • Run LEH Validation Tool before final posting.

  • Run the Cost Allocation Reconciliation Template when necessary.

  • Prepare issue logs for all issues encountered during the CAL run period.

Test and analyze National Office bank accounts and SunSystem financial data to prepare an office to ‘go-live’ on the FRSC BR Centralization.

Assist the National Office and the lead in implementing Cost Allocation Centralization for each office.

KNOWLEDGE, SKILLS & ABILITIES:

Bachelors’ degree in Accounting or Finance.

Knowledgeable in Microsoft Office particularly Microsoft Excel.

Knowledgeable in preparing Bank Reconciliation Reports.

Keen to details, willing to learn and do routine tasks, willing to extend long hours, as needed.

1-2 years of experience in Accounting and Finance.

At least 1 year experience doing bank reconciliation or working on financial accounting.

Preferred Skills, Knowledge and Experience:

  • General knowledge of Financial reporting.

  • Ability to extract data, retrieve and analyze financial information.

  • Possess advance learning of Microsoft Excel.

  • Ability to work in fast paced team environment & strong analytical / problem solving capabilities.

Grant Accountant -

Position Title: Grant Accountant (1)

Grant Name: Post Cyclone Idai Response - Integrated Shelter, WASH and Protection Project – Chimanimani and Chipinge - Funded by ECHO

Location: Harare

Summary of Grant

The grant is under a consortium with two partners whose main action is to respond in an integrated manner to the pressing needs for shelter, WASH facilities, protection and psychosocial support in Chimanimani and Chipinge - the worst affected districts ravaged by Cyclone Idai

The Grant will respond to the following

  • Providing shelter needs of 2,000 vulnerable households in the two districts through a multi-pronged approach which utilizes cash grants and voucher assistance linked with appropriate technical trainings and support (utilizing Last Mile Mobile Solutions, LMMS e-voucher solution which provides enabling full end-to-end digitalized tracking of transactions). The Action will stock-pile tents and blankets for future emergencies.

  • Providing WASH sanitation needs of 1,000 households and supports early recovery efforts by supporting access to sanitation and hygiene,

  • Setting up child friendly safe spaces, increasing psycho-social support and coping mechanisms, and strengthening community- based child protection systems for prevention and response to child rights violations to the most vulnerable and affected households.

Purpose of the Position:

To support the Echo Idai response Project staff with grant accounting and budgetary functions for the ECHO IDAI RESPONSE Grant, ensuring conformity with World Vision International reporting requirements and the stringent compliance standards established the donor or government or regulatory agency to minimize incidences of any disallowed costs and/or significant expenditure variances.

Major Accountabilities/Responsibilities:

A. Financial Planning, Management and Reporting

  1. Work with SO manager and officers to come up with grant budgets that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support office recommendations.

  2. Translate donor budget formats to LEAP budget format (or any future standard budget that WVI may recommend), and post the full budget into the planned budgets screen of Sunsystems for donor reporting purposes.

  3. Communicate with the Support Office on PBAS commitments and, as soon as possible, advise the Finance Manager of any challenges in getting the commitments on PBAS for his/her support and follow up.

  4. Design and implement a spending tracking system to make sure all expenses are within budget before signing any requisition.

  5. Participate in FFR review meetings with SO manager and Program staff giving advice of any deviations from planned spending, with recommendations for corrective actions to avert variances that are outside of the donor flexibility rules.

  6. Review monthly balance sheet ledger reconciliations and analyse and follow up for clearance, any balance sheet items (for example, employee150 accounts, sub grantee accounts, amounts in accruals account, prepayments/deposits and any program receivables) that relate to the assigned grant.

  7. Report Consolidation- Preparation of the financial report to the donor and this includes reviewing and consolidating financial reports from partners for submission to the Support Office/Donor.

B. Donor Compliance Management

  1. Advise the Finance Manager, Grant Coordinator, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.

  2. Maintain a file of all key sub-grantee documents, and make sure they are easily accessible whenever needed.

  3. Facilitate internal and external audits and donor compliance visits/assessments as may be required in any grant agreement.

  4. Monitor sub grantees, if any, and ensure that they meet all conditions of the sub agreement and the general donor requirements, including timeliness of reports, quality of reports, sound business processes and adherence to own policies and procedures.

  5. Participant in National Office and GC audits as may be required.

C. Administration, Supply Chain

  1. Maintain a program specific asset register, and ensure that it agrees with both the ledger and the master assets register.

  2. Conduct quarterly asset reconciliations.

  3. Participate in tender meetings and/or processes that relate to the assigned grants.

D. Capacity Building

  1. Identify capacity building needs for staff,sub-grantees and recommend necessary trainings or studies, whether self-funded or by WV, in line with existing policies.

  2. Conduct on the job grants financial management trainings for subordinates and non-Finance personnel working on the grant.

Knowledge and Skills:

  1. A degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.

  2. In-depth working knowledge of accounting software packages

  3. Excellent computer literacy skills, especially in MS Excel.

  4. In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI Field Finance Manual.

  5. In-depth working knowledge of grant accounting.

  6. Knowledge of how to prepare, review, and present financial statements and financial reports.

  7. Clean Class 4 driving license

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female candidates are encouraged to apply.

Accounts Payable Assisant (3 positions available)

PURPOSE OF POSITION:

The Accounts Payable Assistant is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) Shared Services Center (SSC) in the South Asia Pacific Region.

KEY RESPONSIBILITIES:

  • Responsible for processing all purchases (supplier invoices) and refunds (credit notes).

  • Analyzing purchases by expense type.

  • Obtaining invoice authorization.

  • Match invoices with purchase orders, where applicable, purchase order requisitions, where applicable, and evidence of receipt of goods or services.

  • Reconcile supplier accounts and resolve differences.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

  • Monitor accruals for management accounts.

  • Assist with purchasing, cash management and budgeting.

  • Receiving and review supporting documentation from Global Centre, validate policies and procedures and recommend improvements.

  • Disbursing petty cash by recording entry; verifying documentation.

  • Maintaining historical records by microfilming and filing documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • At least 6 months work experience.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.

WVV AP Bookkeeper (Temporary) - Phuoc Son, Quang Nam

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, World Vision’s (WV) work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY17) with funding from 16 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non Sponsorship (PNS)/Grants (30%). World Vision International-Vietnam employs about 430 staff, of which 99% are Vietnamese nationals.

In 2018, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang), North 3 (Hung Yên, Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP Manager in maintaining the books of accounts and other financial records of AP & adhering to the financial standards of World Vision financial system to ensure accountability.

ROLE DIMENSIONS:

FINANCIAL POLICY COMPLIANCE:

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • WV accounting policies and procedures are communicated to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

KNOWLEDGE – SKILL – ABILITIES

Bachelor Degree;

Majored in finance/ accounting.

Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

Good time management and organizational skills;

Good interpersonal and communications skills;

Fair English, especially report writing skills;

Good computer skills in Word, Excel, PowerPoint and email;

Ability and passion to learn about accounting

Experience in bookkeeping.

Work in a team environment

25% field visits are expected

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms. Nguyen Thi Thanh Hang

World Vision International - Vietnam

Address: No. 07 Vu Van Dung Street, Son Tra District, Danang, Viet Nam

Tel: 0236 3812 041 (Ext:25)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

General Ledger Analyst

PURPOSE OF POSITION:

To support transactional processes within the GL department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

KEY RESPONSIBILITIES:

  • To prepare and analyze monthly bank and 300 balance sheet account reconciliations.

  • To prepare, review and follow up Aging Analysis of Balance Sheet Accounts for reporting purposes, including the monitoring of late balances.

  • Perform CAL allocation and revaluation process for MEC.

  • Prepare and post the NO-RO monthly and quarterly financial reports in the FFR database.

  • Upload/import journal entries and adjustments.

  • To prepare and send a variety of reports, as needed by customers.

  • Record and control of Direct Charges.

  • Maintenance of SOPs and flow charts of GL processes.

  • Analyze and Update NOs chart of accounts according with Field Financial Manual.

KNOWLEDGE, SKILLS & ABILITIES:

  • Technical degree in accounting or advanced university studies in Accounting (Third year minimum).

  • Preferred Bachelor´s degree with a major in Finance, business or accounting or advanced studies in bachelor degree.

  • Functional knowledge of accounting processes.

  • Desirable English communication. Spanish language required, spoken and written.

  • Flexibility and ability to work on different aspects of the general ledger.

  • A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors.

  • Ability to perform and direct root cause analysis over various aspects of performance.

  • Knowledge of technology; including data structure, analysis codes and business rules.

  • Familiarity with multidimensional reporting concepts and structures.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • High knowledge and understanding of Generally Accepted Accounting Principles (GAAP).

  • High knowledge of internal controls principles.

  • At least one or more years of experience in General Ledger activities.

  • Excellent customer service skills.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • Good written and oral communication skills.

  • Ability to work in a team environment.

  • Highly organized.

  • Proficient in using Finance ERP solutions.

  • Good knowledge and understanding of Generally Accepted Accounting Principles (GAAP).

Preferred Skills, Knowledge and Experience:

  • Results oriented

  • Collaboration

  • Flexibility to support other GL processes if required per business continuity

  • Cope with the stress

  • Team work spirit

  • Willing to learn

Business Analyst II

PURPOSE OF POSITION:

Incumbents working as a Business Analyst II are responsible for serving as a liaison between the business community and the IT organization to translate business needs into IT requirements. They are project team members involved in all phases of the design, development and implementation of technology solutions throughout the business case and development life cycle processes supporting several business functions and several moderately complex business processes.

Based on breadth and depth of understanding of business needs and processes, they collaborate with other IT professionals to determine if solutions currently exist (internally or externally) or whether new solutions are feasible. They take a broad perspective to determine how such solutions will impact existing work processes and systems, and how to manage the integration. They also research and make recommendations for buy vs. build decisions.

Business Analysis professionals are innovative, identifying and proposing technology based business solutions. Through adaptable communication skills and the ability to translate between technical and business language, they work collaboratively, negotiating requirements across multiple groups.

Business Analysts must have a solid understanding of the client’s existing business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and related technologies.

They must have a working knowledge of the business area that they support and should be equally aligned with the IT department. Strong analytical, interpersonal, negotiation and communication skills are also required.

KEY RESPONSIBILITIES:

Planning:

  • Conducts data gathering and analysis to understand business strategy and direction.

  • Participates in short-term planning sessions with a client to implement process improvement within an assigned client area.

  • Develops business cases.

Liaison:

  • Serves as the link between the business, third party vendors and the IT technical team.

Business Requirements:

  • Assesses client needs utilizing a structured requirements process (gathering, analyzing, documenting, and managing changes) to assist in identifying business priorities and advice on options.

  • Develops, writes, and communicates business requirements and functional specifications for the implementation of business solutions.

  • Analyzes customer’s operations to understand their strengths and weaknesses to determine opportunities for improvements.

Business Process:

  • Analyzes and recommends improvements to business processes and models.

  • Documents current business processes and models.

Feasibility:

  • Provides factual content to feasibility study for standard development projects and enhancements.

Testing:

  • Develops user test cases and validates test results during user acceptance testing.

Service Level Agreements:

  • Is familiar with the current Service Level Agreements (SLA) for a particular work area and as needed participates in the vendor selection process for clients in accordance with IT standards and specifications as required.

Problem Solving:

  • Identifies and resolves issues.

  • Uses new and varied analytical techniques.

Customer Satisfaction:

  • Monitors and analyzes metrics to ensure customer satisfaction.

Communications/Consulting:

  • Promotes an understanding of IT roles, processes and activities to the business units.

  • Supports and participates in the formal reporting of project status.

  • Negotiates agreements and commitments by facilitating communication between business unit(s) and IT from initial requirements to final implementation phase of projects.

  • Actively participates in the creation, review and analysis of user stories/epics in projects utilizing agile development methodology.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Business, or other related field. Or equivalent work experience.

  • Requires working knowledge of business operations and systems requirements processes.

  • Typically requires 3-5 years of relevant technical or business work experience.

  • Willingness and ability to travel domestically and internationally, as necessary.

  • Effective in written and verbal communication in English.

  • Project Management, ITIL, or Business Analysis certification is preferable.

Preferred Skills, Knowledge and Experience:

  • Analytical and Planning skills.

  • Presentation Skills.

  • Detail Oriented.

  • Business Requirements gathering.

Senior GL Accountant

World Vision International

Shared Services

Position: Senior GL Accountant

JOB PURPOSE

Execute sensitive accounting procedures as shown below for NOs and RO with emphasis in planning, analysis and accounting close process ensuring standards of excellence through quality of the services provided according to the Field Finance Manual (FFM), and Partnership guidelines.

MAJOR RESPONSIBILITIES

Cash management.

Manage petty cash for NO-ROs and make the respective reports for reimbursements.

Manage the cash flow and availability of funds in bank accounts for NOs and RO on a weekly basis.

Calculate monthly funding request and quarterly forecast of cash for NOs and RO keeping the days of cash target under partnership guidelines

Receive cash and coordinate bank deposits for NOs and RO.

Record and control direct funds sent by SOs to NOs/RO.

Perform surprise petty cash counts.

Pay and record local payroll to NOs whom SSC offers this service.

Manage and control corporate credit card portfolio for LACRO, ASSC and CRIO including bank relationship.

Prepare and pay employee income tax to government.

Budget and planning

Update Pbas records as needed by NOs/RO.

Reconcile My Pbas for NOs and RO.

Monitoring in Pbas budget changes for NOs/ RO projects

Review and record into Sun6 the budget changes for NOs/ROs projects.

Support GL lead in the annual budget for RO and uploaded into Sun6.

Month/ Year end close

Perform Cal - cost allocation process for NO.

Review and record international payroll.

Review, record and control RO severance pay and repatriation assistance liability.

Reconcile local income and direct funding.

Perform monthly rate calculation (as need it) and revaluation process

Upload Assts

monthly report.

Prepare and post the NO-RO financial reports in the FFR database.

Perform and upload year end process, reports.

Posting journal entries.

Reporting and analysis

Support in the quarterly RO budget forecast

Support financial analysis to Regional Senior Leadership.

Support NOs with financial analysis as need it.

Support in the annual cashflow preparation for RO.

Analyze and Update NOs chart of accounts according with Field Financial Manual.

Perform validation codes for NO-RO core budget and projects.

Prepare the annual ICSAT for RO.

Prepare RO and ASSC tax form and declaration to government as required by local regulation.

Customer service.

Support GL lead to provide training to new RO employees about GEO, policies, procedures and financial services.

Junior Business Analyst

World Vision International

Shared Services

Position: Junior Business Analyst

Purpose of Position: The Jr Business Analyst provides support for the global SS partners including process directors, managers and team leads of all supported departments within the organization. The Jr Business Analyst can be focused in three main scopes:

  1. Design and maintenance of performance dashboards, reports, metrics analysis and key indicators.

  2. Lead Six Sigma improvement projects and collaborate on global SS initiatives’ implementation.

  3. Drive automation initiatives and design the RPA solutions to solve for repetitive processes.

Usually majored or advance studies in Industrial Engineering, Systems Engineering or Business Administration, with at least 1-2 years of working experience in related fields.

Individuals within the Business Analyst (BA) job familywork closely with customers, other business analysts, to turn data into critical information and knowledge that can be used to make sound business decisions. They provide data and analysis that is congruent and reliable, and the information must be easily accessible by the user. BA professionals educate and train customers to use the data as an analytical tool, displaying the information in new form and content for the purpose of analysis and exploring options.

Individuals working in the Business Analyst job family understand that they must have an in-depth understanding of the business environment and an interest in going beyond the obvious, delving into the source, the definition, philosophy and foundational roots of customer services element and be analyst for all the clients. They must work well within a team environment and learn at a fast pace to develop efficient and effective solutions.

Major Responsibilities

BUSINESS INTELLIGENCE:

  • Design & maintain performance dashboards and scorecards in PowerBI, Excel, and other BI tools/systems

  • Create databases and queries for KPI results and analysis

  • Develop and design performance indicators and tracking

  • Design & maintain performance visual management tools

  • Extensive use of SharePoint and its capabilities

  • Basic statistical data analysis

  • Design & implement RPA solutions

  • Create process documentation

  • Facilitate workshops to identify RPA opportunities

BUSINESS ACUMEN:

  • SME for assigned business processes

  • Direct support for process director to deliver performance management by using dashboards, KPIs, performance measurements, statistical analysis and improvement projects

  • Support process mapping initiatives and needs

  • Broad understanding of end-to-end processes

  • General understanding of global WV operations

CONTINUOUS IMPROVEMENT:

  • Research and analyze quality standards for Six Sigma improvement projects

  • Collaborate on global improvement initiatives

  • Implement best practices

  • Lead small and medium impact projects to automate processes

Requirements:

Bachelors’ degree in Industrial Engineering, Systems Engineering or other simlar field.

Experience developing & supporting business intelligence tools and systems required.

Experience implementing processes and systems, especially BI and RPA

1-2 years of working experience in similar influential positions

Advanced Excel

Intermediate Access

Intermediate PowerBI

WVV AP Bookkeeper (Temporary) - Lang Chanh AP

WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for around the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well-being Outcomes.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the ADP Manager in maintaining the books of accounts and other financial records of ADP & adhering to the financial standards of World Vision financial system to ensure accountability.

ROLE DIMENSION:

1. FINANCIAL POLICY COMPLIANCE

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • WV accounting policies and procedures are communicated to all staff and relevant partners.

2. BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

3. FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

REQUIREMENT:

  • Bachelor Degree;

  • Majored in finance/ accounting.

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • Ability and passion to learn about accounting

  • Experience in bookkeeping and accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.123)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

VisionFund Financial Planning and Analysis Manager

PURPOSE OF POSITION:

VisionFund is seeking a Financial Planning and Analysis Manager to assist the Controller in development and execution of financial planning, reporting and forecasting for the Microfinance Institutions globally. This position takes direction from the Controller and works closely with the CFO, and senior management to design and implement the annual forecasts in line with the organizational strategy. This will require continued development of the budgeting process, monthly reporting and forecasting models, including funding forecasting and ongoing cash and liquidity management reporting. This position also manages the MFI lending and investment forecasting process. Experienced in banking accounting and procedures (min. 7 years), this person will also communicate and train the financial staff in the MFI’s and work with them to ensure timely submissions and accurate numbers.

KEY RESPONSIBILITIES:

MFI Budget and Forecast:

  • Design forecast model templates to be used by all MFIs.

  • Own and implement global process for review and consolidation of forecasts.

  • Seek continual improvement and refinement of process.

  • Train MFIs and regional staff on use of the models.

  • Distribute monthly rolling reforecasts.

  • Work with VFI finance staff to ensure proper budget to actual reporting.

VFI Budget and Forecast:

  • Design and implement global financial model and 10+ departmental budgets.

  • Work with SET to develop accurate assumptions aligned with strategy.

  • Work with Finance and Funding staff to develop portfolio and income drivers and cash flow assumptions.

  • Prepare quarterly reforecasts and provide commentary on changes.

  • Work with VFI finance staff to ensure proper budget to actual reporting.

Financial Analysis:

  • Provide support in the analysis and implementation of projects for the network.

  • Create financial models to support management decision making processes.

  • Engage with all levels of staff to gather necessary information for required analysis.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Finance, Accounting or Business degree.

  • Thorough knowledge and extensive experience in financial accounting control and operational risk assessment, management/performance reporting, and budgeting principles and practices.

  • Advanced Excel Knowledge.

  • Demonstrated ability to implement and use business intelligence tools for large datasets.

  • Ability to create complex financial models.

  • Good communication and influence skills in both oral and written forms.

  • Effective ability to train people in VisionFund policies and procedures formally and informally.

  • Must be experienced in use of accounting computer software systems.

  • Must be able to simultaneously manage multiple priorities and projects.

  • Must be cross-culturally sensitive as will work with associates from every area of the world.

  • Flexibility on hours to contact people within wide time zone differences is required.

  • 7 years related work experience preferably in banking environment.

  • Effective in written and verbal communication in English.

  • Spanish fluency desirable.

Preferred Skills, Knowledge and Experience:

  • MBA and/or CPA and/or CFA preferred.

  • Multi-national, multi-currency work experience strongly preferred.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 15% of the time.