Soutenir notre vision

Que vous travailliez de chez vous, dans un bureau ou avec des enfants et des membres de la communauté, nous célébrons et embrassons les talents et les antécédents divers de chaque membre du personnel. Votre vision, notre vision?

Project Manager-KITAB based in East Field Office

PURPOSE OF POSITION:

To lead and manage a project on that aims to transform the book market in Nepal through a technology-enabled market solution that will improve access to, quality and utilization of books through a more efficient supply chain, a digital marketplace linking schools to publishers & a social network connecting teachers & a book purchase tracking system to support school progress.

The intervention uses Result Based Financing (RBF) to strengthen the education system by compelling all stakeholders to align and support the achievement of existing education standards. Specifically, the project uses RBF to incentivize publishers, printers, local education authorities, and schools.

KEY RESPONSIBILITIES:

Project management

  • Ensure that the project commences on time, delivers the results as per the approved plans & budgets, and is implemented as per the quality benchmarks, industry standards, donor guidelines and requirements, government regulations, and organizational policies and procedures.

  • Lead the overall district level strategic, financial, and operational planning, including the annual work planning process, budgeting, and development of an appropriate project exit strategy.

  • Lead the overall baseline, monitoring, evaluation, beneficiary management and accountability processes. Ensure MEAL mechanisms are established and robust, and learning is incorporated into programming and implementation.

  • Provide overall managerial leadership to, and ensure technical leadership and competency in KITAB project offering the necessary support to the East Field Office Education team.

  • Oversee the timely submission of all deliverables to management, donors and sponsors, including regular reports (monthly, quarterly and annually), financial reports, and other reports and key documentation as required.

  • Ensure the field visit of at least 50 schools per month within the districts to ensure that the project is within the scope.

Project Monitoring and Evaluations

  • The project reviews and endline evaluation are carried out according to the schedule.

  • Develop, apply and ensure appropriate tools and strategy to monitor the progress, quality and impact of the project targets

  • Physically verify and do regular field visits.

  • Effective use of monitoring tools, the online digital platform, , remote management tools promoting the use of virtual means

Partnership Management

  • Lead the management of partner NGOs’ performance to ensure that project results are delivered as per the agreed MOAs, plans, budgets, quality benchmarks, donor guidelines and requirements, government regulations, and organizational policies and procedures.

  • Ensure adequate strengthening of partner NGOs’ management, technical and functional capacity to achieve projects’ deliverables.

  • Ensure that regular and timely meetings with partner NGOs take place as per expected requirements, corrective actions from project monitoring and tracking are taken, and action plans are followed up.

  • Facilitate the district level requirement for selection of partner NGOs.

  • Provide project stakeholders with comprehensive documents and each stakeholder clarified on their role and responsibilities.

  • Review monthly progress and plans of implementing partners

  • Provide necessary support for planning, monitoring and implementations of project activities

People Management

  • Manage and lead the project team

  • Manage performance of staff through provision of timely and ongoing feedback, regular one-on-one performance conversations, as well as quarterly setting of performance scorecard and performance review

  • Lead the recruitment process in the Project team, consultants to manage the project

Capacity Building

  • Facilitate and ensure capacity building of project team and implementing partners to have enough capacity/necessary skills to deliver their roles and responsibilities.

  • Equip relevant staffs and partners with project requirements and compliances.

  • Contribute and support for similar project development process, if necessary.

  • Work with government education stakeholders and facilitate capacity building especially in the digital platform, technologies used in the KITAB project.

  • Coach and equip the team on Results Based Financing approaches

Networking and Advocacy

  • Develop a project brief and disseminate to relevant stakeholders.

  • Develop strategic relationship and partnership with key stakeholders at National, Regional and District Level.

  • Serve as a resource person for disseminating knowledge and skills to GO/NGO and other institutions for WVIN profiling.

  • Establish adequate referral linkage of project target groups with the appropriate service providers, policy makers and other stakeholders. Educate on the key advocacy issues and plans to NGOs and other relevant departments of WVIN.

  • Have an intact information of all community schools of Morang and Sunsari and maintain best working relationship with them.

Financial Management/Policy adherence

  • Monitor monthly actual expenditures and compare them with the implementation model, budget requirements, review the budget if needed.

  • Ensure that the milestone payments are as per the result based financing principles.

  • Ensured 100% compliance of procurement policy both in WVIN and from the grant funder.

  • Ensured 100% compliance to Child Protection Policy.

  • Internal control mechanisms are in place.

  • Obtained Limited Risk in the Internal and GC audit.

Documentation and Reporting

  • Collect, write, and share at least five case studies/good enough practices.

  • Prepare at least a one video per month illustrating project impact.

  • Monthly, quarterly, semi-annual, annual and other program and financial reports prepared and in placed and documented in time aligning with project design and donor requirement.

  • Maintain beneficiary records

  • Prepare or present progress and completion reports.

  • Maintain project database management as per requirement (in Horizon, Hard copies, Soft copies)

  • Qualitative reporting and implementations models ensured.

  • Capture evidences (such as media coverage, visibility materials, and success/change stories) of good practices in regular basis.

  • Dissemination of lessons learnt and best practices from major program interventions

Other

  • Anything else requested by the line manager to support the quality of programming for WVIN

Education and Experience Required:

  • Bachelors (Preferably Masters) degree in Education, Social Science or relevant discipline

  • Demonstrated depth of experience and effectiveness preferably in an NGO context in working with community/grassroots people and organizations, specially focus on classroom interventions, early grade reading, ICT interventions.

  • Extensive experience and recognized expertise in models and methods of training, facilitation and capacity building, Project Management and organizational development for staffs, communities and government stakeholders.

  • At least 5 years working experience in national and/or international NGOs.

  • Experience on working on Result-based financing and/or contract-based projects

  • Preferred working experience with World Bank

  • Thorough understanding and experience about Nepal Government’s strategies, policies, guidelines on early grade reading and ICT policies.

Others:

  • Strategic, creative, and innovative thinking

  • Demonstrated experience in capacity building and different approaches to building capacity

  • Fluent in Nepali, with good written and spoken English

  • Committed to World Vision Ethos, Mission, Vision and Core values.

  • Decision making and problem solving skills

  • Experience in using logical frameworks and project monitoring

  • Knowledge of Microsoft Office

  • Willingness to work outside office hours especially when traveling

  • Perform other organizational and business processes that are required to contribute to WVIN’s strategic objectives and to maintain a healthy organizational life

  • Demonstrate understanding of and commitment to World Vision’s Core Values in the approach to work and relationships

  • Ensure implementation of Child Protection Policy and Child Safe Organization practices

Frequent travel to field and WVIN National Office, Kathmandu is required.

Consortium Manager - Duhok

JOB OPPORTUNITY

Consortium Manager – Duhok

PURPOSE OF POSITION:

The Consortium Manager is responsible to ensure an integrated, holistic approach in project implementation with specific focus on consortium partners and Government stakeholders at national level in the achievement of project outcomes and will be responsible for ensuring key issues are being raised from field level and that management and technical decisions are taken based on quality programme and management information and follow up, leading on proposal development, strategy processes, and driving joint advocacy initiatives with key stakeholders, ensuring these initiatives are informed by effective monitoring, evaluation and documentation of programme learning and overseeing the contextualization and implementation of interventions in Ninewa (different districts).

The Consortium Manager will coordinate and support production of submission of quality deliverables to the donor, including donor reports, proposals, assessments and evaluations. S/He will be responsible for ensuring effective grants and financial management systems are in place, with key controls. S/he will liaise closely with relevant local government authorities, INGOs, UN Agencies and donors.

Key Performance Indicators for the position

  • Quality of consortium management throughout the project cycle.

  • Project management of food security interventions

  • Organizational representation and communication in clusters and other coordination fora.

  • Collaborative expertise internally with other departments (Intra-networking)

  • Technical and timely execution of project as per the donor requirements/guidelines and commitments

  • Quality of technical reporting

  • Knowledge management and generation of learning from the project.

  • Regular coordination meetings conducted among consortium partners

  • Project completed on time without the need for an NCE

  • % of contractual performance indicators achieved

  • Positive monitoring and evaluation reports (internal and external)

  • Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities.

MAJOR RESPONSIBILITIES:

Consortium Management:

  • Coordination of partners during project implementation cycle through structured and regular coordination meetings.

  • Facilitate capacity building of partners including on donor guidelines and requirement

  • Liaising and coordination with the clusters, donors and key decision makers involved in project implementation.

  • Oversight of PESA and safeguarding guidelines and policy implementation across the program, ensuring all staff understand how to prevent, identify potential safeguarding concerns and reporting incidents

  • Ensure robust and strategic information is available to enable the Steering Committee to effectively monitor and review consortium management and implementation

  • Represent the consortium at both sub-cluster and National level and foster collaboration and learning.

  • Financial management and reporting

  • As the budget holder, ensure the budget is managed effectively, value for money is obtained, and all expenditure authorised appropriately, supported with documentation, and in line with policies/procedures.

  • Ensure timely and accurate financial reporting of activities, monthly expenditure reports against approved budgets, and contribute to management accounts, explaining variance

  • Ensure staff and, if necessary, support partners to spend funds within budget parameters, in line with programme activity plans and financial policies.

  • Monitor the spend rate for the project to ensure the consortium is on track and there is no over or under spend.

Programme Quality Delivery:

  • Regular/ Routine monitoring of the project workplan, financial/cash flows, and milestones.

  • Coordination with program development and quality assurance (PQDA) department to ensure project adheres to the quality benchmarks (SoPs, Cluster Guidelines, partnership guidelines as well)

  • Ensure key management staff are informed of programme progress and best practices

  • Ensure that efficient systems are in place to support coordinated consortium management and implementation including grant management and project monitoring and evaluation

  • Work with the finance team to ensure effective financial processes and controls are in place, and that issues are identified and followed up with partners in a timely way, including ensuring financial reports and other key deliverables are completed

  • Maintain a close working relationship with technical teams across partners at field office and Erbil level to support coherence in approaches, raising and follow up on key issues, strategy development, and integration across partners and sectors.

  • Coordination and production of key reports and other project deliverables.

  • Organize and participate in field visits by donors, head office and other organizations

Monitoring, Evaluation and Information Management

  • Responsible to ensuring that project monitoring is in progress and use of the right tools for reporting.

  • Lead in the knowledge management of the project and liaise with key units on generation of outputs for internal and external use.

  • Ensuring that technical quality and standards are considered and respected during project implementation;

  • Support the Project coordinator of each partner to implement all aspects of the project;

  • Monitor output achievement, cash burn rates and ensure a timely completion of the project.

  • Conduct periodic field visits to validate progress reports, identify problems and issues to address during Consortium Management Team meetings and make recommendations for improvement;

  • Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;

  • Advise project team to adapt implementation of the project according to monitoring and evaluation findings;

  • Advise on and assist with project reviews conducted by internal and external monitoring and evaluation team;

  • Coordinate and put in place a program capitalization system in collaboration with each focal

Representation & Advocacy & Organizational Learning

  • Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities

  • Attend government, UN, NGO and donor meetings and present ongoing consortium activities in coordination with the PDQA unit

  • Carry out weekly catch ups with consortium key focal points

  • Ensure the continuum of consortium PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring the consortium in the media.

Leadership

  • Support staff development initiative

  • Coaching of project team to ensure staff growth and motivation

  • Ensure safety and security of direct reports including compliance with risk management, safeguarding systems, organizational policies and adherence to code of conducts.

  • Encourage good initiatives and innovative ideas across the Consortium partners

  • Maintain a focus on achieving results and meeting the agreed objectives, and pro-actively solve problems without having to be instructed by line management

  • Perform other duties as required

KNOWLEDGE, SKILLS AND ABILITIES:

  • University degree in development studies, education, sociology, Political Science, Public Policy, Social Science or other related field.

  • At least 6 years of relevant professional humanitarian or development experience with an international organization, including extensive exposure to education programming.

  • At least 4 years of experience in a managerial position and demonstrated capacity in office management, including capacity building of staff.

  • Proven ability to develop and communicate a common vision among diverse partners

  • Experience in working with procedures

  • Excellent organizational, analytical skills

  • Strong interpersonal skills

  • Proven ability to manage stakeholders

  • Fluency in English, Arabic languages

  • 5 years of project management experience (planning, monitoring, evaluation) in humanitarian context, including in a leading position.

  • 6 years of experience in an INGO or International Development Agency

  • Experience in implementing projects within partner networks or consortia; experience in managing such networks ”consortia” a strong advantage.

  • Ability to manage stress, multi-task and take decisions.

  • 4 years of professional in business development

  • Fluency in English, and Arabic languages, Kurdish knowledge is an asset

  • Knowledge of the Ninewa contexts.

  • Advanced skills of Information technologies (IT) and MS software

  • Experiences in human resources management

Work Environment

Complete Travel and/or Work Environment statements if applicable.

  • The position is be based in Ninewa

  • The position requires ability and willingness to travel domestically and internationally up to 60% of the time.

Be prepared to travel to implementation sites and regional, global meetings as required.

Team Leader - OCHA (South)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

To supervise the OCHA Food Security project team in implementation of the basic assistance and WASH in kind distribution. Ensure that activities are implemented as per the standards and project requirement in order to provide best possible beneficiary services.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

30%

Validation of existing beneficiaries

Data is gathered accurately and in a timely manner as per sector standards and technical guidelines.

In coordination with the project manager, ensure proper engagement with the donor and sector working group members to gather the needed referrals for assistance.

Train all the casual workers on the messaging and process of phone validations for families in need of support.

Develop and monitor the phone validation process to ensure completion within the assigned time frame in coordination with relevant internal departments (monitoring, evaluation and accountability, IT and technical team).

Validate the quality of the information gathered by casual workers

Finalize the lists of families to receive support based on the data and donor regulations and communicate the messaging to them accordingly.

40%

Preparation and Distribution of Commodities

Families are served in a fair and protected manner as per sector standards and internal regulations.

Ensure the process of validating families is properly conducted based on WVL and donor requirements in preparation to the distribution.

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of food parcels and WASH NFIs as per donor’s requirements and plans.

Ensure execution and leadership of the following activities:

  • Proper organization and stocking of the distribution sites;

  • Ensure that distribution site is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

  • Responsible to ensure that all necessary distribution equipment are available at the distribution site, including forms, ropes, banners, plastic sheets, measuring devices etc.

  • Supervise the distribution of the food assistance to the beneficiaries

  • Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists.

  • Conduct reconciliation of receipts and server and the end of the distribution.

  • Ensure that remaining parcels or kits are returned to the warehouse and proper forms are filled.

  • Conduct daily physical check to all distribution equipment and report any missing item.

  • Prepare daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to the project manager and relevant internal entities.

  • Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

  • Trainings at distribution sites on the provided items, hygiene practices and accountability channels.

Report on daily distribution achievements and challenges to the Project Manager;

Supervise the loading and unloading of commodities, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project manager and the project staff on the ground (casual workers).

Track staff attendance and timeliness. Ensure staff wellbeing and safety during the distributions;

10%

Monitoring, Accountability and Protection Mainstreaming:

Staff and casual workers adopting the highest protection standards during operations with clear accountability channels.

Conduct training for casual workers on COVID safety practices, hygiene and food safety that will be disseminated during the distribution.

Ensure all means of verifications are available in alignment to the log frame developed and donor regulations.

Support actions to address beneficiary feedback in close coordination with the accountability department;

Actively participate in lessons learned session for the project as well as ensuring proper filing and archiving at the end of the project;

Action protection mainstreaming standards suggested by the Project Manager and technical team

10%

Handle Reporting and Recording

Project data is tracked and recorded in an accurate manner with the relevant Means of Verifications.

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Handle stock in line with WV’s warehousing policies;

Receive commodities from supplier as per the procurement requests.

Update stock register according to commodities moving in and out.

Conduct Physical count of remaining stock at the end of any distribution and update the register accordingly.

Conduct data gathering for project amendments and proposals;

5%

Financial Control:

Financial guidelines are respected and spending is conducted as per the project scope.

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

10%

Perform other duties as required

Be responsive and team player.

Ensure all the project staff have an up to date job description and a performance agreement which are reviewed on a regular basis;

  1. Support staff by mentoring, and provision of in house or external training related to each one’s field;

  2. Coordinate daily with the security Officers and informing them about activities locations.

  3. Abide by safety policies and procedures and report any incidents or breaches to line manager and/or safety personnel

  4. Attend sector coordination meetings as necessary;

Shadow the Project manager and step in to be the officer in charge during their absence.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in development study or any related field

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 1-2 years' experience in NGOs, preferable in similar projects

  • Good level of English and Arabic (oral and written);

  • Experience in managing volunteers, daily workers

  • Experience in coordination with a range of stakeholders including but not limited to local government, other agencies and informal power holders in the communities.

  • A valid driver’s license (1 year old);

  • The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.

Project Manager - OCHA (Beirut)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

The purpose of the position is to provide overall management of OCHA Food Security and WASH NFI for host community and refugees and to ensure project deliverables are met. Provide guidance, mentorship, and technical assistance to staff and supervise their tasks.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

70%

Ensure Project implementation and Coordination

All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;

  • Ensure that all aspects of the project’s daily management, (including logistics, administration, security, visibility, community and beneficiaries liaison) are well developed and put it in place.

  • Develop and ensure the usage of the project management tools (Agreement, Budget, DIP, TORs, Governance structure, reports, process flow, SoPs financial tracking, log frame, ITT and close out) are established and maintained.

  • Track, account for and maintain all project assets and resources in the office and warehouse that are related to the project;

  • Ensure that project activities are delivered in an efficient manner and with high quality as well as to ensure that project outcomes are met.

  • In terms of risk management, ensure that all control measures are clearly communicated and respected by the team; conduct spot checks on the team in order to monitor those mechanisms.

  • Manage the day-to-day implementation of the project activities, including timely and positive problem solving;

  • Liaise and meet with donors and other stakeholders for purposes of networking, information sharing and to nurturing partnerships.

  • Coordination with the local government and community key stakeholders (including national security) to ensure the approvals needed for any site distribution and/or implementation in close coordination with WVL security team.

  • Coordination with the sector agencies and WG lead for referrals, to avoid duplication of efforts and ensure all gaps are covered.

Handle Reporting, Recording and Proposal Development

  • Deliver high quality, accurate and timely internal and external reports that are specific to the project as well as contribute to the overall area reporting.

  • Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

  • Provide inputs to the GAM team during the project proposal stage including provision of activities, areas, beneficiaries and budgets

  • In collaboration with GAM unit, lead project amendments, no-cost/cost extension requests and future opportunity proposal development within the project scope;

  • Maintain commodities stock in line with WV’s policies;

Ensure Monitoring, Accountability and Protection Mainstreaming

  • Adjust project implementation in line with Monitoring and Evaluation tools, accountability and protection report findings, including the proper checks and balances during the distributions on site.

  • Ensure beneficiary feedback is addressed in a timely manner and tackle the complaints raised to the Evidence, Learning and Accountability unit at WV;

  • Coordinate lessons learned session for the project with related departments (ELA, Ops, finance, procurement..) :

    • To create, capture, share, and document lessons learnt thereby enabling participants to learn as individuals and as a group working on the project.

    • To allow for open discussions on some critical issues and agree upon the solutions.

    • To develop an appropriate plan of action and strategies to enhance the quality of operations in similar projects.

    • To create a common understanding of challenges and issues faced by the Operations and the ELA team

  • Ensure protection mainstreaming standards are adhered to across the project and seek innovative ways to promote humanitarian protection schemes across the project

  • Ensure proper project close out in alignment to the donor and WVL regulations such as filing, reporting, auditing and assets management.

Follow up on Financial Control and budget

  • Budget Holder: Manage the project allocated budget, authorize expenditures within the established authority limit and in alignment to the internal procurement and financial guidelines.

  • Develop cash forecast on the monthly basis. Track project expenditure real-time;

  • Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

  • Coordinate regularly with the relevant finance staff and the project accountable person in both areas (South and BML)

25%

Handle Staff Management

Project is equipped with relevant staff, who are systematically mentored and whose capacities are built;

  • Ensure all the project staff have an up-to-date job description and a performance agreement which are reviewed on a regular basis.

  • Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

  • Liaise with the other project managers within the Cash and Livelihood Portfolio in other areas and other Portfolios in the field office in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

  • Establish and maintain a clear communication system with staff and casual workers team which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

5%

Perform other duties as required

  • Responsible of own security and actively contribute to a positive security culture

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

  • Attend and participate in local and international capacity building events as needed

  • Attend and participate in spiritual nurture events and other organizational events

  • Perform other related tasks as required by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in a development-related field or Business Management;

  • 3-5 years of experience in managing projects, staff, work with local partners, and build capacity of both;

  • A minimum of 2 year experience in the NGO sector;

  • Experience in conducting distributions and setting up commodities risk management processes;

  • Fluent in English and Arabic (oral and written);

  • Experience is using Microsoft Office.

  • A high level of communication and networking skills.

  • Strong capacity building and facilitation skills.

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

  • Ability to manage work life balance and work without supervision.

  • Ability to work in and contribute to team building environment.

  • A valid driver’s license (more than 1 year old)

  • Experience in data gathering and analyses;

  • Cash Learning Partnership (CaLP) certification;

  • Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

  • Good understanding of sphere relief standards;

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation

Project Manager - OCHA (South)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

The purpose of the position is to provide overall management of OCHA Food Security and WASH NFI for host community and refugees and to ensure project deliverables are met. Provide guidance, mentorship, and technical assistance to staff and supervise their tasks.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

70%

Ensure Project implementation and Coordination

All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;

  • Ensure that all aspects of the project’s daily management, (including logistics, administration, security, visibility, community and beneficiaries liaison) are well developed and put it in place.

  • Develop and ensure the usage of the project management tools (Agreement, Budget, DIP, TORs, Governance structure, reports, process flow, SoPs financial tracking, log frame, ITT and close out) are established and maintained.

  • Track, account for and maintain all project assets and resources in the office and warehouse that are related to the project;

  • Ensure that project activities are delivered in an efficient manner and with high quality as well as to ensure that project outcomes are met.

  • In terms of risk management, ensure that all control measures are clearly communicated and respected by the team; conduct spot checks on the team in order to monitor those mechanisms.

  • Manage the day-to-day implementation of the project activities, including timely and positive problem solving;

  • Liaise and meet with donors and other stakeholders for purposes of networking, information sharing and to nurturing partnerships.

  • Coordination with the local government and community key stakeholders (including national security) to ensure the approvals needed for any site distribution and/or implementation in close coordination with WVL security team.

  • Coordination with the sector agencies and WG lead for referrals, to avoid duplication of efforts and ensure all gaps are covered.

Handle Reporting, Recording and Proposal Development

  • Deliver high quality, accurate and timely internal and external reports that are specific to the project as well as contribute to the overall area reporting.

  • Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

  • Provide inputs to the GAM team during the project proposal stage including provision of activities, areas, beneficiaries and budgets

  • In collaboration with GAM unit, lead project amendments, no-cost/cost extension requests and future opportunity proposal development within the project scope;

  • Maintain commodities stock in line with WV’s policies;

Ensure Monitoring, Accountability and Protection Mainstreaming

  • Adjust project implementation in line with Monitoring and Evaluation tools, accountability and protection report findings, including the proper checks and balances during the distributions on site.

  • Ensure beneficiary feedback is addressed in a timely manner and tackle the complaints raised to the Evidence, Learning and Accountability unit at WV;

  • Coordinate lessons learned session for the project with related departments (ELA, Ops, finance, procurement..) :

    • To create, capture, share, and document lessons learnt thereby enabling participants to learn as individuals and as a group working on the project.

    • To allow for open discussions on some critical issues and agree upon the solutions.

    • To develop an appropriate plan of action and strategies to enhance the quality of operations in similar projects.

    • To create a common understanding of challenges and issues faced by the Operations and the ELA team

  • Ensure protection mainstreaming standards are adhered to across the project and seek innovative ways to promote humanitarian protection schemes across the project

  • Ensure proper project close out in alignment to the donor and WVL regulations such as filing, reporting, auditing and assets management.

Follow up on Financial Control and budget

  • Budget Holder: Manage the project allocated budget, authorize expenditures within the established authority limit and in alignment to the internal procurement and financial guidelines.

  • Develop cash forecast on the monthly basis. Track project expenditure real-time;

  • Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

  • Coordinate regularly with the relevant finance staff and the project accountable person in both areas (South and BML)

25%

Handle Staff Management

Project is equipped with relevant staff, who are systematically mentored and whose capacities are built;

  • Ensure all the project staff have an up-to-date job description and a performance agreement which are reviewed on a regular basis.

  • Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

  • Liaise with the other project managers within the Cash and Livelihood Portfolio in other areas and other Portfolios in the field office in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

  • Establish and maintain a clear communication system with staff and casual workers team which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

5%

Perform other duties as required

  • Responsible of own security and actively contribute to a positive security culture

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

  • Attend and participate in local and international capacity building events as needed

  • Attend and participate in spiritual nurture events and other organizational events

  • Perform other related tasks as required by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in a development-related field or Business Management;

  • 3-5 years of experience in managing projects, staff, work with local partners, and build capacity of both;

  • A minimum of 2 year experience in the NGO sector;

  • Experience in conducting distributions and setting up commodities risk management processes;

  • Fluent in English and Arabic (oral and written);

  • Experience is using Microsoft Office.

  • A high level of communication and networking skills.

  • Strong capacity building and facilitation skills.

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

  • Ability to manage work life balance and work without supervision.

  • Ability to work in and contribute to team building environment.

  • A valid driver’s license (more than 1 year old);

  • Experience in data gathering and analyses;

  • Cash Learning Partnership (CaLP) certification;

  • Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

  • Good understanding of sphere relief standards

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation

Team Leader - OCHA (Beirut)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

To supervise the OCHA Food Security project team in implementation of the basic assistance and WASH in kind distribution. Ensure that activities are implemented as per the standards and project requirement in order to provide best possible beneficiary services.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

30%

Validation of existing beneficiaries

Data is gathered accurately and in a timely manner as per sector standards and technical guidelines.

In coordination with the project manager, ensure proper engagement with the donor and sector working group members to gather the needed referrals for assistance.

Train all the casual workers on the messaging and process of phone validations for families in need of support.

Develop and monitor the phone validation process to ensure completion within the assigned time frame in coordination with relevant internal departments (monitoring, evaluation and accountability, IT and technical team).

Validate the quality of the information gathered by casual workers

Finalize the lists of families to receive support based on the data and donor regulations and communicate the messaging to them accordingly.

40%

Preparation and Distribution of Commodities

Families are served in a fair and protected manner as per sector standards and internal regulations.

Ensure the process of validating families is properly conducted based on WVL and donor requirements in preparation to the distribution.

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of food parcels and WASH NFIs as per donor’s requirements and plans.

Ensure execution and leadership of the following activities:

  • Proper organization and stocking of the distribution sites;

  • Ensure that distribution site is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

  • Responsible to ensure that all necessary distribution equipment are available at the distribution site, including forms, ropes, banners, plastic sheets, measuring devices etc.

  • Supervise the distribution of the food assistance to the beneficiaries

  • Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists.

  • Conduct reconciliation of receipts and server and the end of the distribution.

  • Ensure that remaining parcels or kits are returned to the warehouse and proper forms are filled.

  • Conduct daily physical check to all distribution equipment and report any missing item.

  • Prepare daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to the project manager and relevant internal entities.

  • Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

  • Trainings at distribution sites on the provided items, hygiene practices and accountability channels.

Report on daily distribution achievements and challenges to the Project Manager;

Supervise the loading and unloading of commodities, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project manager and the project staff on the ground (casual workers).

Track staff attendance and timeliness. Ensure staff wellbeing and safety during the distributions;

10%

Monitoring, Accountability and Protection Mainstreaming:

Staff and casual workers adopting the highest protection standards during operations with clear accountability channels.

Conduct training for casual workers on COVID safety practices, hygiene and food safety that will be disseminated during the distribution.

Ensure all means of verifications are available in alignment to the log frame developed and donor regulations.

Support actions to address beneficiary feedback in close coordination with the accountability department;

Actively participate in lessons learned session for the project as well as ensuring proper filing and archiving at the end of the project;

Action protection mainstreaming standards suggested by the Project Manager and technical team

10%

Handle Reporting and Recording

Project data is tracked and recorded in an accurate manner with the relevant Means of Verifications.

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Handle stock in line with WV’s warehousing policies;

Receive commodities from supplier as per the procurement requests.

Update stock register according to commodities moving in and out.

Conduct Physical count of remaining stock at the end of any distribution and update the register accordingly.

Conduct data gathering for project amendments and proposals;

5%

Financial Control:

Financial guidelines are respected and spending is conducted as per the project scope.

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

10%

Perform other duties as required

Be responsive and team player.

Ensure all the project staff have an up to date job description and a performance agreement which are reviewed on a regular basis;

  1. Support staff by mentoring, and provision of in house or external training related to each one’s field;

  2. Coordinate daily with the security Officers and informing them about activities locations.

  3. Abide by safety policies and procedures and report any incidents or breaches to line manager and/or safety personnel

  4. Attend sector coordination meetings as necessary;

Shadow the Project manager and step in to be the officer in charge during their absence.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in development study or any related field

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 1-2 years' experience in NGOs, preferable in similar projects

  • Good level of English and Arabic (oral and written);

  • Experience in managing volunteers, daily workers

  • Experience in coordination with a range of stakeholders including but not limited to local government, other agencies and informal power holders in the communities.

  • A valid driver’s license (1 year old);

  • The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.

WASH TECHNICAL PROGRAM MANAGER

JOB TITLE -WASH TECHNICAL PROGRAM MANAGER

LOCATION- NATIONAL OFFICE

DURATION - 1 YEAR FIXED TERM CONTRACT

REPROTING TO - OPERATIONS TEAM LEADER

PURPOSE OF THE POSITION

Provide high level technical support to the WASH Program with a focus on improved access to Water Sanitation & Hygiene Practices. The position is responsible for profiling World Vision Lesotho in all relevant sector networks and technical working groups. The incumbent is the primary contact for the Organization in matters relating to the WASH Program.

MAJOR RESPONSIBILITIES

1. Program Management and Reporting

Delivering the WASH project on time, scope and budget.

Provide quality reporting on the Technical Program and track indicators.

2. Program Development and Grants Acquisition

Provide technical capacity in the writing of the proposals, concepts etc. for WASH TP to acquire more funding and ensure all areas are adequately funded

3. Networking, Liaison and Advocacy

Establish and manage mutually beneficial working relationships with strategic partners at the National level, while providing similar support at Regional and AP level. Profiling of World Vision Lesotho in all relevant sector networks and technical working groups.

Minimum education, training and experience requirements to qualify for the position

4. People management

Provide coaching and mentoring of WASH Technical Staff, including setting and reviewing their annual Performance Agreements and Annual Appraisals in collaboration with their respective supervisors.

Ensure execution of project models with fidelity.

5. Learning and Innovation

Lead the sector specific and/or integrated research and learning initiatives by developing research concepts in collaboration with internal and external stakeholder, and undertake the proposed research with a view to generating lessons and knowledge for program effectiveness.

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

1. Bachelor’s Degree in Social Sciences or any other relevant degrees in community planning, development and behavioral change with 7 years International Non-Governmental Organization work experience.

2. A minimum of seven years proven experience and skill in management of WASH projects design and implementation.

3. Leadership and Team Work abilities.

4. Project Management and design experience, as well as project implementation and monitoring & evaluation

5. Experience in working with various major donors and government donor agencies

6. Capacity to function well in a team and contribute to team efforts

7. Excellent interpersonal , organisational, tme management, demonstrated leadership and management ability

8. A solid backgound in community developemnt behaviour change and hygiene

9. Experience with project design and proposal development

License, registration, or certification required to perform this position:

1. Drivers licence

Preferred Skills, Knowledge and Experience

1. Adaptability and flexibility

2. Honesty and personal integrity, accountability and quality achiever

3. Excellent communication skills

4 Must be a committed Christian, able to stand above denominational diversities

5. Capacity to function well in a team and contribute effectively to team efforts

6. Excellent interpersonal, organizational, time management, demonstrated leadership and good management ability

7. Ability to maintain performance expectations in diverse cultural contexts, psycho-logically stressful environments and physical hardship conditions with limited resources

CLOSING DATE : 17 JULY 2020

President & Chief Executive Officer, Vision Fund International

*Applications should be sent by email to [email protected] and must be received by 12:00pm GMT on Monday, 3 August 2020.

VisionFund International (VFI) is social enterprise founded and operating within the World Vision (WV) partnership, a Christian humanitarian, development and advocacy organisation devoted to improving the lives of children, families and their communities around the world. VFI is a network of 28 national micro-finance institutions (MFIs) providing financial services such as credit, savings, and insurance to the poor, enabling them to earn increased income, build assets, create jobs, and provide for their families.

VisionFund and World Vision work together in Africa, Asia, Latin America, and Eastern Europe. Since 2003, VisionFund's network has made approximately 16 million loans and disbursed $9 billion to clients around the world. We currently have outstanding loans of approximately $445 million USD to support over 1 million clients, impacting the lives of 3.5 million children.

Here’s where you come in:

VisionFund International is looking for a transformational leader able to strategically operationalize vision and sequence our development to have exponentially increased reach and impact.

As President and Chief Executive Officer, you will provide strategic leadership in balancing the financial performance of the micro-finance institutions (MFIs) with targeting where impact can be most effective for the well-being of children while creating an environment in which continuous improvement in operational and financial product effectiveness is encouraged and supported. You will create a culture which is nimble and able to take advantage of opportunities for growth of our microfinance ministry, while not compromising institutional financial well-being. You will direct operations of VFI, provide leadership to MFIs and ensure effective leadership and management in alignment with WV’s Vision, Mission, Core Values and global strategic directions, including the WV ‘Our Promise’ global strategy and the VisionFund 2030 Strategy.

As President and CEO, you will bring to VisionFund:

People Leadership and Developing a Culture of Excellence

You will be a Christian leader of leaders and will shape a culture in which people excel in their service of others. As President and CEO of VFI, you will model good teamwork, clear communication, and have the ability to take decisive action.

Transformational Leadership of our Operations

As President of VFI, you must lead a global operation that performs well across multiple bottom lines. VisionFund was created as part of World Vision to be a sustainable tool of moving people out of poverty. Therefore, Social Performance and Evidence of Impact must always be foremost in VisionFund’s strategic thinking, together with robust financial management and regard to the potential risk to balance sheet and reputation.

Partnership Development and Leadership of Sequenced Growth

VisionFund seeks a President to enable exponential, sustainable growth. VisionFund has been and should be a profitable portfolio of MFIs that continues re-investing in its own growth. The opportunity for accessing further capital and speeding the scale-up of VisionFund’s ministry to the poor is a tremendously motivating prospect in the years ahead.

Requirements include:

  • A Christ-centered leader who can profess the Christian faith with boldness and humility and engage across all Christian denominations.

  • An authentic and generous relationship-builder with strong interpersonal communication skills for a diverse stakeholder and cross-cultural context.

  • A mature executive leader whose leadership is effective within a large, complex, global organization.

  • A forward-looking, strategic executive with expertise in change management and continuous improvement.

  • A strong operational leader who understands sustainability and risk mitigation within a developing world context.

  • Experience and comfort with corporate decision-making in a global context. Experience in the board room and with financial professionals and major donors.

  • Must be able to travel and visit the field regularly.

Is this the job for you?

The President and CEO position will be a permanent appointment based in our London, UK office. There will be a competitive remuneration package and relocation package.

Applications should be sent by email to [email protected] and must be received by 12:00pm GMT on Monday, 3 August 2020.

Your application should comprise:

  • A mandatory cover letter of not more than two pages. Please explain what attracts you to this role at VisionFund, offer insight into your experience of leading people, operations, and growth.

  • Please conclude your cover letter with the names and role titles (contact information not necessary at this stage) for three references, one from a church leader or someone familiar with your Christian faith, and two professional references. We will not take references until final steps in the process after receiving your written permission to do so.

  • A resume/CV, including any educational and professional qualifications, employment history showing responsibilities held, and relevant achievements.

For more information on VisionFund International, please visit our website: www.visionfund.org

Due to the number of applications received, only short-listed candidates will be contacted.

Chief Finance Officer (CFO), KosInvest, Kosovo

*Please submit your CV in English.

PURPOSE OF THE POSITION:

  • Lead the MFI, building an organization that honors Christian values by positively impactingthe lives of many families and children through the delivery of appropriate financial services and training with a particular focus on the rural areas of Kosovo.

  • Create a self-sustaining business with strong foundations (people, process, systems) that is capable of growing while managing risks.

  • Manage an effective and efficient operation, delivering to challenging financial and social performance targets.

  • Work closely with WV to develop integrated livelihoods programmes, and thereby obtain funding from the partnership and donors to grow the operation.

  • Finally, to deal with all regulatory issues and lead the organization through the process of conversion into regulated deposit taking institution in the near future.

MAJOR RESPONSIBILITIES:

Strategic Financial Leadership:

  • Advisor to the Executive Director and Senior Management on all matters relating to finance including the financial impact of KI’s strategic choices and recommending improvements to profitability.

  • Ensure standard financial systems established are maintained in order to provide appropriate levels of security and controls over the KI’s resources and operations.

  • Submit timely financial performance reports to the BOD, senior management, regulators, and other stakeholders.

  • To ensure that KI is implementing the grant(s) and investments in line with the agreed budgets and loan agreements and to discuss any deviations with the managers.

  • Proactively building and maintaining lender relationships, identifying potential lenders and taking initiative in exploring new borrowing opportunities; developing relationships with key lenders (communication, reporting, compliance, etc.); negotiating contract, negotiating terms and conditions of loan agreements; and reporting to third party lenders, donors or any other, as per required guidelines.

  • Ensure the monthly, quarterly and annual KosInvest reports are accurate and submitted on time.

  • Continuous monitoring of the financial performance of the organization with emphasis in analyzing the organization’s performance as against its operational and business plans; Prepare and submit business plans and long-range financial forecasts as per requirement.

  • Provides support to Head Office and the Branches in preparation of the business plan and preparation and monitoring of the annual operating plans and budgets.

  • Ensures that branch plans are incorporated into an overall business plan and projections model.

  • Leads finance team; ensures reconciliations, analysis and research are accurate and timely; ensures system records are maintained and backed up on monthly/quarterly basis.

  • Prepare and document month-end closing of the General Ledger, as per KI procedures.

  • Take primary responsibility for the year-end closing procedures required by the Partnership Office and the year–end closing local procedures.

Policies and Procedures and Continuous Improvement:

  • Establishes, reviews, and updates financial policies and procedures.

  • Maintains the finance management manuals, and ensures that all changes related to policies and procedures would be incorporated in the manual.

  • Acts as a member of the Asset Liability Management Committee (ALCO) and furnishes the ALCO with the necessary information for them to make “sound, viable decisions”.

  • Performs functions specified by the BOD and/or ALCO in relation to establishing broad guidelines for the institution’s tolerance for risk, and expectations from investment.

  • Introduces measures to enhance the credibility and objectivity of financial statements and reports prepared with reference to the affairs of VF MFI.

  • Drives innovation and efficiency in the Financial department through either commissioning or directly project managing financial system improvements.

Liquidity and Assets:

  • Measures and controls the institution’s funding requirements.

  • Manages access to funds; Makes proactive periodic assessment of liabilities and liability holders; Explores borrowing arrangements.

  • Ensures that there is adequate control and availability of cash and other assets (budgetary management and control) according to laid down policies.

  • Develops contingency plans to withstand liquidity crises, and updates the contingency plans, as the need arises.

  • Recommends to the ALCO and Board of Directors policies or changes on policies on liquidity and funds management, and ensures timeliness, applicability, and practicality of these policies.

  • Maintain accountability for KI’s fixed assets. Ensure integrity of data included in the fixed asset system through reconciliation of subsidiary ledger to the General Ledger. Supervise a periodic physical inventory and reconcile it to existing asset records.

Compliance:

  • Ensures absolute compliance to regulations on liquidity, capital adequacy, and provisioning; as well as to reporting requirements set by regulatory body “CBK’, local tax authorities and other regulators.

  • Attends to inquiries, on-site or off-site, from the Central Bank, other regulators, and external auditors, and provides due assistance to the regulators and external auditors during audit/examination.

  • Proactively perform an internal control function continuously by reviewing the finance function for compliance with accounting standards and with VisionFund International. Resolve identified compliance deviations, system weaknesses and personnel training issues related thereto.

Supervision and Training:

  • Provides the Finance Department staff the necessary training and other support to enable them to fulfil their duties and develop.

  • Supervises, monitors, and evaluates the work of the finance staff and provides input to the annual staff appraisal exercise.

  • Provide leadership, management and day-to-day role modelling of behavior and attitudes, which exemplify KI’s and VFI’s vision, mission and core values;Carry out other additional duties and responsibilities needed as may be assigned by the Executive Director on a daily/monthly basis.

Anti Money Laundering (AML) and Prevention of Terrorism:

  • Serve as Representative of KosInvest for the AML requirements.

  • Make sure that KosInvest is in compliance with the Law on AML.

  • Develop appropriate policies and procedures as per Law on AML.

  • Make sure the policies and procedures are followed.

  • Raise awareness on Anti Money Laundering and Prevention of Terrorism Law; and if required train KI staff members on the same matter.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum 5 years of progressively responsible experience in financial management;

  • Minimum 5 years of experience in a senior leadership position with proven team leadership skills;

  • University degree in Economics or equivalent one;

  • Certified accountant (international accounting standards);

  • Strong understanding about business administration;

  • Planning, budgeting and analysing skills;

  • Strong understanding about financial management – risk, debt, cash flow, assets, liabilities;

  • Proven problem solving skills, self-starting, hands-on attitude, attention to detail and timetables;

  • Experience with computerized accounting systems;

  • Advanced MS office and Excel skills;

  • Strong written and oral English language skills;

  • Proven ability to set directions and align people using good inter-personal skills;

  • Demonstrated ability for teamwork approach to planning and problem-solving;

  • Demonstrated ability to work in accordance with KosInvest Values, understanding of and commitment to VisionFund’s vision, mission, goals, and core values.

Preferred:

  • MBA in Finance.

  • Experience in risk management.

  • Experience working with banks, financial institutions or auditing firms.

  • Experience with Microfin.

  • Experience of working in a multi-national mission-driven organization.

  • Experience of writing reports and making presentations to Board of Directors.

  • Experience of external negotiations.

Grant Project Coordinator for Local Program Grant

PURPOSE OF POSITION

The Project coordinator fully handles the project implementation of the grant project that is funded by the European Union (EU) through World Vision Mongolia (WV MOG) and World Vision Germany/ Deutschland e.V (WV GER) at the community level and works with project other staff and field personnel, and local Community-based organizations (CSOs). And Project coordinator maintains strong relationship & partnering throughout the lifecycle of the project, ensuring the donor visibility and reporting requirements are met.

The Project aims to reduce COVID-19 adverse impacts and to promote inclusive and equitable protection, livelihood, health, and nutrition opportunities for the most vulnerable households, especially mothers and children, through strengthened Local CSOs and increased collaboration with Local Authorities.

MAJOR RESPONSIBILITIES

  1. PROJECT IMPLEMENTATION

  • Coordinate the implementation, and monitoring of the project at the project target areas with local government units, Community based Organizations community, inter-agency network, and other stakeholders.

  • Facilitate consultative planning, reflection, and feedback with project stakeholders.

  • Facilitate the project approaches of Health & livelihood cooperating with key stakeholders and project beneficiaries

  • Spent project budgets efficiently in consultation with key partners for management and donor approval and ensure funds are spent in alignment with budgets on time.

  • Ensure program expenditures, to ensure that they are within the project budget and under World Vision’s financial policies and donor’s (EU) requirements

  • Ensure program accountability and sustainability drivers throughout program implementation

  • Mobilize and support the creation, mobilization, and strengthening of community groups and key stakeholders which catalyze community engagement to improve child well-being

  • Prepare the project documentation and reporting to ensure all required reports are submitted on time, accurate, and complete. This is including the provision of information for the monthly report, quarterly report, monitoring checklist, along with updated indicator tracking table and project documentation.

  • Ensure timely completion of project Visibility Plan following EU requirements, prepare all necessary data and information in required formats.

  1. PROJCET PLANNING, MONITORING AND REPORTING

  • Monitor performance of contractors and subcontractors

  • Lead effective monitoring at project target areas and collates & supply monitoring data to Project Lead, Grant Manager and World Vision technical programs

  • High contribution to project reporting is developed to a high-quality standard and is engaging for donor audiences

  • Ensures monitoring information is used to improve project performance and made available for technical program reports

  • Contribute to Donor visibility plan is developed and implemented in line with donor requirements

  • Supports, as required, to develop the grant project proposal & design

  1. NETWORKING AND COORDINATION

  • Identifies new partners within and outside the community and identifies how these partners can work together towards shared priorities for the project effectiveness

  • Builds and maintains effective working relationships with key stakeholders including local government officials, community leaders, Civil Society Organizations, and department/units to enhance program team effectiveness.

  • Engages in advocacy and Communication staff

  • Ensures program priorities and approaches are aligned with community, partners & donor’s requirement and standards

  • Coordinate donors & partners in the project fields

  1. GENERAL

  • Contribute to the common goal and aspirations of the WVI Mongolia, be active member of the team

  • Attends devotions and weekly chapel services and support spiritual development of his/her team.

  • Ensures staff and partners understand WV safeguarding & anti-corruption policies

  • Ensures project supports awareness raising for prevention and reporting of child protection incidents occurs across the project area

  • Perform any other tasks assigned by Project Lead & Grant managers

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

A Bachelor degree or Masters degree in the field of Public relations and Social Sciences

Relevant experience of project implementation or public health field is preferably

Minimum qualification for this position

Excellent at facilitation and organizing skills

Ability to communicate effectively, including reporting skills

Excellent analytical skills

Strong interpersonal skills and extremely resourceful

Initiative, ability to manage own time

Experience to complete projects according to outlined scope, budget, and timeline

Excellent command of English both written and spoken.

Excellent written and verbal skills, with strong technical skills in writing, interviewing

Preferred Skills, Knowledge and Experience:

High passion and dedication to human beings, especially vulnerable people.

Strong organizational and management skills, with a proven track record

Integrity, honesty, and accountability to both the team and the community

Able to make quick decisions as needed

Adaptable for any new thing and initiatives

Understanding of and commitment to World Vision Core Values

Proven experience in crisis/risk communication

Proven experience in writing project proposals

Proven commitment to Christian values

Work Environment

The position requires ability and willingness to travel domestically up to 30% of the time to rural areas