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People & Culture (HR) Director, South Sudan

PURPOSE OF POSITION:

To provide strategic leadership to WV South Sudan in the area of people management & organizational development in order to optimize organizational performance, fulfill World Vision mission, vision, core values and contribute to the measurable improvement of the well-being of vulnerable children and communities in the Country.

The People & Culture/HR (P&C) Director is primarily responsible for ensuring, developing and promoting P&C strategy, leadership development and sustainability, staff and organisational well-being, performance and accountability culture, diverse and talented workforce with the right set of mindset and behaviours, internal and external networking for greater impact and a professional and sustainable P&C function in the organisation.

KEY RESPONSIBILITIES:

Ensuring Strategy Development and Execution:

  • Provide strategic guidance and input to the senior leadership team in the alignment and execution of the National Office Strategy and business plans with Our Promise 2030.

  • Develop and implement the People and Culture (P&C) strategy and business plan in support of and in alignment with country, regional and global strategic priorities.

  • Spearhead the monitoring and reporting of people & culture metrics related to talent acquisition, development, retention, performance management, employee engagement and organizational leadership.

  • Advise and support the Country Programme Director (CPD) and the Senior Leadership Team (SLT) in engagement on critical issues relating to attraction, development, deployment, retention and separation of staff.

  • Serve and contribute as a member of the Crisis Management Team to ensure safety and security of staff and serve as a member of the National Disaster Management Team.

Promoting Leadership Quality and Sustainability:

  • Build the capacity, depth and breadth of National Office and Projects leadership to meet the evolving leadership needs, to realize Our Promise 2030 and to enable transformational mindsets and behaviours.

  • Identify and nurture of globally, regionally and in-country mobile talents to support leadership and career development, succession planning and retention of high potential managers and leaders in fragile and conflict areas and to prepare a pipeline for future leadership for grants.

  • Design and spearhead the capacity development of staff to prepare staff to work the required mindset and behaviours in most vulnerable areas.

  • Design and execute an orientation and on-boarding strategy that will enable staff to understand Strategy 2030, its implications on World Vision fragile context program and prepare with the right mindset and behaviours to address the needs of grants management.

Ensuring Staff Engagement and Well Being:

  • Maximize staff well-being to enable our staff to embrace the opportunities and challenges in meeting Our Promise 2030. Contextualize, promote and support systems, services and programs for employee well-being.

  • Execute Our Voice survey and leverage the results to enhance Staff and Organisational Well-being. Together with the senior leadership, plan and drive measurable improvements in Organisational Leadership, Culture, Agility and Effectiveness.

  • Strengthen the quality of Staff Care and Peer Support interventions especially in fragile, response and conflict areas.

  • Identify the organisational culture gaps and plan culture change Interventions to promote leadership and staff mindset & behaviour changes to deliver our promise to the most vulnerable children.

  • Design and execute compensation and benefits strategy, systems and processes in alignment to strategy 2030 that enables the organisation to attract right staff, stay competitive within the local labour market and promote staff retention in the most vulnerable areas.

Promoting Accountability and Performance Culture:

  • Maximize accountability for Organizational culture, agility, and effectiveness which drives high performance and realization of Our Promise 2030.

  • Lead re-structuring processes before a major program growth, downsizing or pre-positioning for an emergency response

  • Promote a culture of diversity and encourage spiritual development of Christian leaders, promote interfaith principles and values and oneness among Christian and staff of other faith.

  • Spearhead the performance management process, strengthen the quality of performance and promote career conversations in the office.

  • Review and contextualize global and regional P&C Policies to National office P&C policies for International assignees and national staff and ensure its alignment with Country labour laws.

  • Regular monitoring and strengthening of internal controls related to staff safety, hiring and separation processes, payroll management, employee relations.

  • Ensure people management risks are identified and the organization regularly reviews and implements adequate risk mitigation measures. Strengthen the risk mitigation measures especially in fragile, response and conflict areas.

  • Provide leadership in educating staff on employee relations and investigations protocol and ensure cases are managed confidentially and promptly.

  • Oversee grievance management, corrective and disciplinary actions in line with organizational policies.

Developing Capable and available Workforce:

  • Spearhead the acquisition and prepositioning of a diverse and talented workforce by work force planning for upcoming grants.

  • Ensure that the National Office recruitment policy, system and Processes are well established for acquiring right talents with required competencies, mindsets and behaviours required to realize Our Promise 2030.

  • Ensure monitoring and reporting systems for national & International hires are effectively managed.

  • Promote gender and diversity and female leadership through right identification of talents at all levels.

Developing a Strategic and Professional People & Culture Team:

  • Ensure that the People &Culture function has the required capacity, capability, systems, processes, policies and guidelines that drive transformation of mindsets and behaviours and realization of Our Promise 2030.

  • Promote a customer centric culture in the People & Culture function, ensuring professionalism and accountability in delivering services to staff and leaders.

  • Provide overall leadership and technical support to the P&C team, coaching and mentoring the team through regular meetings, sharing and monitoring weekly, monthly and quarterly individual plans to support their professional growth and development.

  • Design efficient P&C systems and processes with a particular focus on process excellence and ensure that Our People information system is fully operational with 100% accuracy.

Promoting External and Internal Coordination:

  • Establish proactive linkages and strategic networks with key International NGOs and other stakeholders at the national and international level for broader impact and also to keep abreast of the ongoing changes in external environment that affects the fragile context operations.

  • Develop, manage and sustain relationships with Regional and Global Centre P&C functional leads to proactively engage on fragile context peculiarities and its implication on P&C function.

  • Consistently develop and maintain working relationships with SLT and different departments including field based program managers.

KNOWLEDGE, SKILLS & ABILITIES:

  • Educational level required: Bachelor’s degree in Human Resources Management, Business Management or Social Sciences.

  • Master’s Degree in the relevant field is an added advantage.

  • Technical Training qualifications required: Professional qualifications in Human Resource Management or Organizational Development or Leadership Development.

  • Experience: Minimum of 5 years’ experience in a Senior Human Resources Management position in an international Non-Profit organization in conflict and fragile countries.

  • The candidate should have a personal calling, passion for service rather than monetary value as this is a challenging context with basic amenities.

  • Excellent Strategic thinking and understanding of humanitarian operations in fragile contexts.

  • Proven record of managing people in a diverse cross-cultural and interfaith settings and initiating and implementing organizational change in restricted and fragile contexts.

  • Proven track record of integrity and the ability to apply HR principles in a fair and consistent manner.

  • Must be familiar with INGO international staffing policies and have a knowledge of Regional/ Country labor laws.

  • Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written.

  • Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex Human Resources problems.

  • Proven conceptual & analytical skills.

  • Sharp mind, quick in decision making - knowledge for P&C/global policies at hand to facilitate decisions.

  • Proven facilitation skills.

  • Display considerable initiative and independence, with the ability to take lead and shoulder responsibility.

  • Emotional maturity, personal resilience and calmness in the face of an ever evolving context.

  • Ensure a gender perspective in the scope of work.

  • External engagement. Internal engagement and networking skills.

  • Spiritual maturity, interfaith knowledge and a biblical worldview – Ability to communicate WV’s Christian identity and mission to non-Christian staff in an inclusive way.

  • Very good Organizational Development and change management skills especially the ability to design and execute OD interventions in a fragile & Grants funding context.

Experiences, exposures and learning opportunities include:

  • A few months deployment experience in a fragile context.

  • Experience in emergency response scenario planning process.

  • Experience working with different country labour laws - at least more than two to diversify the minds in different laws.

  • Experience in risk management in high risk and sensitive environments.

  • Peer mentoring and coaching from a seasoned GAM, HEA or a P&C Leader who has worked in these contexts long enough.

Some useful trainings for this role include:

  • HEAT (Hostile environment awareness training) and SRMT (Security Risk Management Training ) or a UN equivalent.

  • HEARRT (HEA training).

  • Enterprise Risk Management Training.

  • Staff care and Critical incident stress management training.

  • Certification in trauma counselling or certain basic training in this area.

  • Interfaith training.

  • MSTC (or similar trainings on context monitoring).

  • Disaster Management Training.

Working Environment/Training:

  • Work environment: Office-based with some travels to projects in the country.

  • Travel: 25% National and regional travel / 5% international travel is required.

  • On call: 24/7

  • Ability to work under pressure and in stressful environment.

Project Coordinator I

PURPOSE OF POSITION:

The Project Coordinator primarily provides administrative and project support in the coordination, monitoring, reporting, and documentation of projects and initiatives supported by the Project Coordination and Services Unit (PCSU) enabling the effective and efficient coordination of projects defined in the PCSU work plan; working with key people from the Sponsorship team, Regional Offices, and National offices in order to achieve project objectives.

It will provide centralized coordination to achieve the objectives of multiple projects and initiatives of the team.

KEY RESPONSIBILITIES:

  • Contributes to ensuring that the project, product or service is delivered within scope, time and budget.

  • Contributes to the overall success of the portfolio and program objectives of the team.

  • Monitor, track, and report the status and deliverables of simultaneous initiatives and projects against plans and schedules.

  • Coordinate with other staff and teams to obtain information or to accomplish tasks needed to meet project requirements.

  • Coordinate and execute project-related face-to-face or online meetings or forums.

  • Follow-up and track responses and submissions of required project documents.

  • Helps to identify and assess business risks; propose mitigation plans; identify, track and escalate issues as appropriate.

  • Responsible to work with other stakeholders to resolve issues around project budget, resources, conflicting priorities, schedules, etc.

  • Maintain and update project plans and monitoring tools.

  • Maintain project web pages/sites through timely content uploading of online resources, reports and other relevant information.

  • Helps to define project resource requirements and helps to acquire project resources if needed.

  • Provide administrative support to projects as needed.

  • Assist in writing project reports.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Business Administration or Management or related field.

  • Diploma or course in Project Management, Management or related field

  • Minimum 3 years experience in project management or coordination or related role in a multinational or INGO.

Preferred Skills, Knowledge and Experience:

  • A broad understanding of non profit operations. Commitment to World Vision´s objectives, ethos, core ministries, Mission Statement and Core Values is mandatory.

  • In-depth knowledge and skills in planning and project management. Use of generally accepted project management tools.

  • Strong analytical, organizational, problem solving and time management skills. Excellent communication skills, both verbal and written, as well as negotiation and administrative abilities.

  • Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint.

ESPECIALISTA DE GESTIÓN ADMINISTRATIVA- LLallagua

SU POSTULACION SERA VALIDO CON EL LLENADO Y ENVIO DE DATOS EN LOS 2 LINKs SIGTES:

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  1. Aplicación al cargo en CAREERS

    En esta ventana en la parte superior derecha haga click en la opción “Presentar Candidatura a este Trabajo” (en inglés, Apply for this Job), llenar información y adjuntar su curriculum vitae.

  2. Form. Resumen al Cargo (favor llenar sus datos en el siguiente link, copie el link en Chrome)

https://docs.google.com/forms/d/e/1FAIpQLSf-pujV6jDhGn6qQ0zks23GOOImZDqPGaS7iawoUj-MGFn5Rw/viewform

Preferiblemente usar navegador Chrome

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“Para cada niño y niña, vida en toda su plenitud”

Visión Mundial protege a las niñas, niños y adolescentes y no tolera ninguna forma de vulneración a sus derechos

Requerimiento de Personal

Sea parte del cambio de una Organización de Desarrollo Integral de la Niñez, basada en principios y valores cristianos, que requiere incorporar a su equipo de trabajo, los servicios de un profesional para el cargo de:

ESPECIALISTA DE GESTIÓN ADMINISTRATIVA

Base de trabajo: Llallagua

(Ciudad Llallagua)

Propósito del puesto:

Realizar actividades administrativas, operativas e inherentes a la zona de trabajo, en el marco de los procesos y procedimientos establecidos para las áreas de Administración, Finanzas y de Gente y Cultura, gestionando de manera eficiente los requerimientos de clientes internos.

Requisitos

  1. Licenciatura en Administración de Empresas, Ingeniería Comercial u otras similares.

  2. Postgrado en Administración de Empresas

  3. Experiencia específica en cargos Coordinación Administrativa o similares de 3 años

  4. Experiencia laboral mínima de 5 años

  5. Conocimientos en Sistemas de Gestn de Calidad

  6. Conocimiento de Manejo de indicadores administrativos bajo el enfoque de gestión por resultados

  7. Conocimientos de Normativa Legal Vigente (Laboral, impositiva, seguridad social)

  8. Conocimientos en administración, logística, contabilidad, recursos humanos.

Los (as) interesados (as) deben ingresar a la siguiente página web: https://careers.wvi.org/job-opportunities-in-bolivia buscar la vacante: ESPECIALISTA DE GESTIÓN ADMINISTRATIVA en esta página encontrará el “Formulario resumen al cargo” el llenado de ambos formularios habilitará su postulación, la presente convocatoria estará abierta desde el martes 17 hasta el 19 de septiembre 2018 (teléfono de contacto 72455591)

Las personas que se habiliten para la etapa de entrevista deberán gestionar su Certificado de Antecedentes Policiales

FACILITADOR EDUCACION (PCSPIDER) PDA PLENITUD 2da convo

SU POSTULACION SERA VALIDO CON EL LLENADO Y ENVIO DATOS EN LOS 2 LINKs SIGTES:

**************************************************************************************************************************

1. Aplicación al cargo en CAREERS

En esta ventana en la parte superior derecha haga click en la opción “Presentar Candidatura a este Trabajo” (en inglés, Apply for this Job), llenar información y adjuntar su curriculum vitae.

2. Form. Resumen al Cargo (favor llenar sus datos en el siguiente link)

https://docs.google.com/forms/d/e/1FAIpQLScaGmwZ-hm7Y2idpGKSyKt01HS53jaX62fKU1iVyMwlE8KwZw/viewform

Preferiblemente usar navegador Chrome

**************************************************************************************************************************

“Para cada niño y niña, vida en toda su plenitud”

Visión Mundial protege a las niñas, niños y adolescentes y no tolera ninguna forma de vulneración a sus derechos

Requerimiento de Personal

2da convocatoria

Sea parte del cambio de una Organización de Desarrollo Integral de la Niñez, basada en principios y valores cristianos, que requiere incorporar a su equipo de trabajo, los servicios de un profesional para el cargo de:

FACILITADOR DE EDUCACION (PC SPIDER)

Base de trabajo: PDA PLENITUD

(Ciudad Uncia)

Plazo fijo por 7 meses

Las funciones principales que desarrollará son:

1. Implementar el proyecto Matemática y Lenguaje a través de las TICs operativa y financieramente, conforme a las normas y políticas de Visión Mundial y políticas Nacionales, en el marco del Enfoque de Educación para la vida.

2. Desarrollar y aplicar metodologías y herramientas educativas basados en TIC, brindando asistencia técnica a niños y niñas, padres, madres de familia, profesores del grupo meta.

Requisitos

1. Licenciatura en Ciencias de la Educación

2. Posgrado relacionados en áreas TIC (deseable)

3. Experiencia mínima de 2 años en cargos relativos al área de Ciencias de la Educación

4. Experiencia mínima de 1 año en el desarrollo, administración de aplicaciones informáticas en educación.

5. Experiencia mínima de 6 meses en la administración de redes de datos y Soporte Técnico (deseable)

6. Conocimiento de la ley 070 Avelino Siñani - Elizardo Pérez, currículum base y programas formativos del modelo educativo vigente.

7. Conocimiento en la instalación y uso de plataformas virtuales para las áreas de lenguaje y matemática.

8. Conocimiento en metodologías de capacitación y enseñanza.

9. Manejo de paquetes de computación bajo entorno Windows.

10. Manejo de Motocicleta o vehículo con licencia de conducir (deseable)

11. Lograr resultados, servicios de calidad y trabajo en equipo

12. Radicatoria en el lugar del proyecto

Los (as) interesados (as) deben ingresar a la siguiente pagina web: https://careers.wvi.org/ buscar la vacante: FACILITADOR DE EDUCACION (PC SPIDER) PDA PLENITUD en esta página encontrará el “Formulario resumen al cargo” el llenado del mismo habilitará su postulación, la presente convocatoria estará abierta hasta el día 21 de septiembre 2018 (teléfono de contacto 72455591)

Las personas que se habiliten para la etapa de entrevista deberán gestionar su Certificado de Antecedentes Policiales

Llallagua, septiembre 2018

Talent Acquisition Administrative Assistant

PURPOSE OF POSITION:

To provide a wide range of administration and coordination duties for Leadership level recruitment, new hire paperwork, GC US based timekeeping and budget support for the broader Talent Management, Diversity & Employee Relations team. This position will liase with applicants, national and regional offices, and other WVI departments as needed ensuring smooth and efficient processing occurs for positive leadership candidate experiences and areas of responsibility.

KEY RESPONSIBILITIES:

WVI New Hire Paperwork and PAF Approval:

  • Collection of all WVI New Hire paperwork from Talent Acquisition Administrators; track receipt of New Hire Paperwork and submission to records completed files; follow-up on missing/incomplete files with Admins and/or new hire.

  • PAF approval for all new hires only and return PAF for correction if not submitted properly.

Leadership Search Coordination:

  • Manage the logistics, coordination, expense reimbursement and travel of panel interviews (panelists & candidates) for National Director (ND) and senior and above leadership searches. Also support leadership new hire orientation and paper work submission. Provides administrative support as needed to the Talent Management, Diversity & ER leadership team.

Budget Management:

  • Oversee the Talent team budgets (e.g. 4 separate budgets) by processing expenses, vendor contracts and invoices. Ensuring monthly reconciliation is completed in a timely manner and reporting variances/reallocation as required. Issue SA pre-approvals and review/process monthly SA's. Support annual budget process as needed.

  • Follow up with various offices on timely submission of monthly/quarterly expenses for staff located outside of the US (i.e. Support, Regional, National offices – employee and Finance Director.

  • Processing, tracking and reporting of international recruitment charge backs to National Offices. Communicating with HMs about the charge back process as needed.

Team Support as Required:

  • Coordination & scheduling of Talent team quarterly calls; orientation & training for new team members; monitor, maintain & update Talent team reference docs as needed (e.g. Contact lists, Org charts, team vacation calendar); point of contact for GHRAP; tracking of IT equipment for the team.

Timekeeping:

  • Accountable for on time submission of US-based timekeeping records and data base entry for Talent Management, Diversity & ER team (Talent team);

  • Tracking of vacation/PTO/Sick time for the Talent team.

KNOWLEDGE, SKILLS & ABILITIES:

Required:

  • College or University degree or equivalent experience in Human Resources or Recruitment function preferred.

  • Minimum five years of experience working in a multi-stakeholder environment in a fast paced environment.

  • Strong inter-personal skills and demonstrated experience of influence with non-reporting relationships and authority.

  • Proven IT skills (i.e. MS word, Excel, PPT, webex) and ability to work with virtual teams.

  • Ability to effectively communicate with many different functions, cultures and levels in the organization (orally and in writing).

  • Committed to World Vision's objectives, ethos, core ministries, Mission Statement and Core Values is mandatory.

  • Strong attention to details, prioritization of work flow/processes and passion for work excellence.

  • At least three years budget or finance experience.

  • Highly flexible and motivated by working in a supportive role.

Preferred:

  • DDI Targeted Selection certified.

  • Excellent organizing, planning, implementing and coordinating skills.

  • Previous experience with World Vision.

  • Previous experience in booking international travel and obtaining required entry visas strongly preferred.

Project Manager, Life-Saving Drought Assistance Project, OFDA

WORK CONTEXT / BACKGROUND:

World Vision is an international is a humanitarian aid, development and advocacy organisation focused on improving the lives of vulnerable children and their families through interventions in health, nutrition, WASH, education, child protection, and food security/agriculture/livelihoods. World Vision has been present in Afghanistan since 2001, responding to the development and emergency needs of vulnerable populations in the Western Region of the country.

Afghanistan is currently experiencing one of the most severe droughts in many years, with large populations affected by food and water insecurity, resulting in a range of health, education and protection concerns. WV has recently been awarded a 12 month OFDA grant to provide essential drinking water access to affected populations through water system construction and rehabilitation (including groundwater recharge components), and accompanying hygiene interventions.

The position of Project Manager will be based in Herat, overseeing project interventions in Badghis province. The project Manager will spend time in the Herat Office for project reporting, admin and finance requirements.

PURPOSE OF POSITION:

The Project Manager will provide overall leadership in the implementation of the OFDA Life-Saving Drought Response Project in the Western Region of Afghanistan. This position will provide leadership and entail planning, support and management of the project so that activities and outputs remain on track and the program contributes to its main goal of saving lives and alleviating suffering for 80,058 severely drought-affected people in Badghis Province in the Western Region of Afghanistan by September 2019 through critical WASH interventions. Water interventions include provision of safe drinking water through water trucking, distribution of Family Water Kits, construction of household snow-melt and rainwater reservoirs, solar-powered water networks, gravity-fed spring catchments, solar-powered reverse osmosis (RO) units, and well rehabilitation. Water source sustainability and disaster risk reduction activities include construction of water macro-catchments and gabions. Hygiene promotion will be provided through community WASH Groups and Sesame Street WASH Up! activities for children. The ideal candidate will have a background in emergency/development WASH engineering and project management, as well as previous experience working on OFDA projects. The total project budget is US$3.4 million.

KEY RESPONSIBILITIES:

Leadership:

  • Demonstrate World Vision’s core values, vision and mission in all aspects of the role.

  • Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the Project.

  • Provide leadership and direction to the overall project.

  • Create a learning environment in which staff regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact.

  • Ensure that staff and local partners understand and follow the World Vision (WV) child protection policy and that awareness-raising on child protection, response and incident reporting is occurring.

Project Management (Quality Implementation):

  • Coordinate with program, finance and administration staff to ensure operational systems are in place to support field activities.

  • Ensure that the program systems and staff are working to achieve the project goals and objectives and that the project is maintaining World Vision and donor accountability standards.

  • Ensuring appropriate structures, internal and external standards, staffing, resources and policies as well as all grant requirements are adhered to.

  • Ensure clear understanding of project assumptions by all project staff to aim at effective and timely achievement of project goals, outcomes and outputs.

  • Ensure that all terms and conditions agreed in the signed MoUs with donor and government departments are adhered to throughout the life of the project. Ensure that all project activities meet core humanitarian and government standards.

  • Manage and mitigate any risks within the Project that could have financial, Human Resources (HR) or Legal consequences or negatively impact ministry or World Vision reputation.

  • Ensure that proper community development practices and “Do No Harm” practices are incorporated and upheld throughout the planning and implementation of the project.

  • Provide managerial guidance and support to the project engineers in order to construct water systems in accordance with the required quality, within the agreed timeframe and approved budget.

  • Support project engineers to develop accurate and complete Bill of Quantities.

  • Prepare and submit procurement plan in close coordination with the team.

  • In coordination with WV Afghanistan’s Programs Department, regularly monitor and evaluate the progress of the project.

Liaison and Networking:

  • In coordination with the Zonal Manager, establish and maintain liaison with relevant government departments.

  • Represent World Vision in local coordination forums and liaise with government officials and donors, UN-bodies and other partners wherever appropriate and required.

  • Create an enabling environment for dialogue, information sharing, partnerships and, and cooperation between local communities, government structures and local partners when delivering project interventions.

  • Maintain excellent working relations with partners and other contractors.

  • Coordinate closely with other NGOs in the area to ensure complementary programming.

  • Effectively represent WV operations and mission when accompanying visitors, e.g. donor and/or Government representatives, journalists and other delegations to project sites.

Reporting and Administration:

  • Ensure accurate quality narrative and financial reports are submitted in a timely manner and according to donor requirements. Work closely with Program Officer in ensuring that all reports meet donor requirements.

  • Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure the project is progressing towards the intended outcomes.

  • Analyse the impact of project and promote learning by documentation of best-practices. Use this information to support decision-making processes.

  • Track project progress, project expenditure against approved budgets, anticipate any deviations and recommend and take action on relevant and required adjustments.

  • Track project risk in order to timely adjust and implement the existing contingency plan.

  • Travel regularly to all project sites to ensure proper implementation of project activities.

  • Create and present monthly summaries of project activities and future plans to World Vision Afghanistan leadership.

Personnel Management:

  • Manage 9 project staff.

  • Coordinate and oversee the hiring process for project staff.

  • Coordinate and implement new employee project orientations and trainings.

  • Monitor staff performance and raise any issues with Human Resources if necessary.

  • Initiate and perform, with support from others, staff performance appraisals.

  • In coordination with P&C, maintain accurate employee data files and oversee completion of routine issues such as contract renewals, leave, salary adjustments.

  • Develop the capacity of staff to plan, monitor and coordinate service delivery.

  • Identify staff capacity needs and undertake pro-active on-the-job training to strengthen their capacity to deliver interventions.

Financial Management:

  • With support from WV Afghanistan’s Finance Department, assume primary responsibility for budget reviews and monthly financial reports, highlighting concerns as they arise.

  • Ensure high standards of stewardship and accountability for all resources. Work with the Regional Finance Officers, Administration Officer and other departments to build a strong internal control environment, ensuring compliance with WV and donor financial policies and procedures and promoting a culture of transparency and accountability.

  • Ensure proper coding and budget availability of all project expenses.

  • Oversee the submission of monthly cash requests for project operations.

  • Ensure contractors and creditors are paid in a timely manner.

  • Review and approve expenditures and contract according to assigned levels of authority.

Security:

  • Ensure that organizational security measures and directives are integrated into project.

  • Alter project methodologies as necessary to accommodate changing security situations, and ensure the donor is informed/modifications are requested.

  • Monitor the security situation on a daily basis, report as necessary and adjust national staff travel plans as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • WASH Engineer. Relevant master’s degree would be an advantage.

  • 4-6 years’ experience in WASH engineering at a field program level.

  • Demonstrated experience working on OFDA projects in a leadership role.

  • Demonstrated experience in emergency response.

  • 4-6 years of development and/or relief work at the programmatic level.

  • Experience in integrated program/project cycle management.

  • Experience living and working in a fragile context.

  • Mentoring within cross cultural contexts.

Preferred Skills, Knowledge and Experience:

  • Demonstrated sufficient technical and professional aptitude in WASH engineering. Understanding of water conservation and groundwater recharge would be an advantage.

  • Relevant professional experience managing and implementing large emergency/development projects.

  • Thorough knowledge of MS Office and relevant WASH engineering software (e.g. WaterCAD, WaterGEMS).

  • Demonstrated understanding of the humanitarian sector.

  • Demonstrated understanding of the workings of major donor agencies, particularly OFDA.

  • Advanced written and oral English skills. (ability to express ideas clearly and effectively, both in spoken and written English).

  • Excellent analytical and problem-solving skills.

  • Knowledge of project cycle elements, M&E systems design and management.

  • Understanding of integrated rural community development programming and processes.

  • Strong capacity building and facilitation skills.

  • Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina.

  • Self-starter who can work independently under pressure and who has ability to manage work tasks without direct supervision.

  • Effective in establishing priorities and to plan, coordinate and monitor activities, juggle competing demands and work to tight deadlines.

  • Strong ability to work with and relate to diverse personality types, to practice relational and ideological tolerance, and to contribute to a positive organizational culture.

  • Ability to maintain performance expectations and healthy social interactions in psychologically stressful environments and physical hardship conditions with limited resources.

  • Willing to travel as required.

  • Able to live and work within a fragile context and restricted environment.

  • Commitment to World Vision Core Values, Vision and Mission Statement.

  • Knowledge of and adherence to the Red Cross and NGO Code of Conduct and capability of incorporating standards in implementation and evaluation of relevant projects.

Work Environment/Travel:

  • Position is based in Herat, Afghanistan, with local travel up to 75% of the time.

  • Expatriates in Afghanistan work intensely together in close quarters office space and also live together in a team house. It is critical that each of them has the ability to both find “personal space” for themselves and honor the personal space of others, and to practice a high level of relational and personality tolerance.

Food & Cash Manager, WV Jordan

PURPOSE OF POSITION:

The purpose of the Food and Cash Manager is to oversee the management of several commodities-focused projects, including:

  • WFP Healthy Kitchens Phase 3

  • Taiwan Rice Phase 3

  • Winterization activities (WV Korea, etc.)

  • Cash-focused programme support

  • Future food assistance, cash, and winterization project management

All with the objective to ensure high quality programme management of commodities interventions. He/she will be responsible for the overall management of the Commodities team, including set-up and implementation of the all projects.

She/he will ensure that quality activities are created to meet beneficiary needs, monitored to capture impact, and delivered to a high quality. The post holder will also ensure that all programme interventions are highly valued by the community and acknowledged as addressing the needs of beneficiaries.

KEY RESPONSIBILITIES:

Programme Management:

Team Management:

  • Supervise project staff, organize training and provide operational leadership.

  • Manage the operations of the assigned projects.

  • Prepare detailed planning and reporting of project activities.

  • Evaluate and mentor the staff.

  • Assess staff training needs.

  • Coordinate with the WV Jordan team.

Networking:

  • Ensure coordination with all other local and international actors.

  • Coordinate and supervise local partner activities.

  • Represent WV activities regarding the project as requested, and delegate as required.

  • Network with other projects, NGOs and key agencies in the project area to prevent duplication and to enhance project quality, innovation and sustainability.

  • Attend periodic operational, staff and other meetings at district and national level, representing the organization.

Programme Quality:

  • Create and maintain comprehensive project documentation.

  • Ensure that all project goals and activities are delivered on-time, within scope and within budget.

  • Create and enforce a commodity strategy which positions WV Jordan as an industry lead for food and cash programming.

  • Monitor/evaluate ongoing activities and report on unmet needs and gaps.

  • Perform regular monitoring site visits.

  • articipate in the evaluation of the impact of project interventions.

  • Ensure quality communications planning is in place to capture project quality and impact.

Activities Implementation:

  • Coordinate/supervise all project activities in close collaboration with the Operations Manager and Commodities Team.

  • Conduct monthly coordination meetings with staff.

  • Evaluate and propose new activities.

  • Promoting good practices and incorporate lessons learnt in to project implementation.

  • Prepare / update activity timetable and work plan under the project.

  • Actively participate to coordination meetings as needed.

Finance/Administration:

  • Organize administrative and financial matters related to the project activities.

  • Assess procurement needs, coordinate and supervise the correctness of WV finance/admin procedures in line with the donor and in close collaboration with Finance and Logistic/Procurement Manager.

  • Ensure that soft and hard records are kept for all procurement contracts (services, goods, works).

  • Ensure timely and supervise project payments.

  • Monitor expenditure, budgets and expenses tracking activities for the project, address under/over expenditure as necessary.

  • Coordinate for payment of regular expenses, payment schedule and installments to contractors related to the project.

  • Prepare monthly financial planning related to the project.

Reporting:

  • Lead team to produce timely and quality written weekly and monthly reporting.

  • Prepare and/or oversee project narrative and financial reports.

  • Propose new activities according to identified needs and suggest solutions for problems encountered with activities, budget/work plan/human resources, discuss them with Jordan team and participate to the decision making process.

Others:

  • Any other duties relating to the nature of the job as directed by the Operations Manager.

KNOWLEDGE, SKILLS & ABILITIES:

  • 2-3 years’ experience in the sector of relief or development, education, with some expertise in logistics / procurement.

  • Experience in field work and working with communities to achieve development initiatives.

  • Experience in registering beneficiaries and commodities distribution.

  • Experience in leading project implementation, monitoring, evaluation and report writing useful.

  • Experienced in the development of community awareness campaigns and the ability to manage meetings with community leaders, spiritual leaders, government officials, NGOs and other stakeholders (ensuring gender balance in participation).

  • Good in communication, interpersonal skills and cross-cultural sensitivity.

  • Effective in written and oral communication; able to speak and write with a high standard of English and Local Language (preferable).

  • Experience working in an office environment and able to use a computer (word for windows, excel software) and email is essential.

  • Bachelor's degree in logistics or educational field such as teaching, business skills or public health or a development-related field with experience in community development.

  • Experience in cash-based programming.

Preferred Skills, Knowledge and Experience:

  • One year exposure to secretarial work and child protection issues

Work Environment/Travel:

  • 30% field work

  • 70% office based

People & Culture (HR) Director, WV Bangladesh

PURPOSE OF POSITION:

Provide leadership and strategic management for all aspects of People & Culture (HR) and organizational development functions. It provides strategic input and support to the National and Response Director, CoPs and Senior Leadership Teams in order to achieve the Global strategy and World Vision Internationals (WVI’s) mission.

Lead and facilitate the development of a highly effective and strategic P&C function to ensure the organization has the right structure, culture and talent needed to deliver on its objectives. play a key role in assessing internal and external environment in the workplace demands to ensure a proper change management and organizational culture approach, that considers national socio-political context, disasters, and lead actions on attracting and retaining qualified work force, new organizational initiatives towards efficiency and effectiveness and increasing need for higher levels of accountabilities to support new funding streams and diverse programs.

The P&C Director position will lead strategic thinking and implementation of World Vision Bangladesh’s P&C plans consistent with the Country strategy and Partnership’s LEADER P&C strategy. This position will support the Senior Management Team and the Governance leadership of the organization to execute organizational strategies, goals and priorities with World Vision’s vision, mission and values with excellence.

KEY RESPONSIBILITIES:

Leadership and Strategy:

  • Advice and support National Office (NO) People and Culture in their leadership and engagement on matters related to Human Resource Management and Organizational Development.

  • Strategic business partnering with the Leadership at all levels in creating a culture of transformational leadership.

  • Advise and support the Leadership on all aspects relating to Human Resource Management, Leadership & Development and Organizational Development to create an enabling environment and increase people’s productivity.

  • Collaborate with NO Senior Management Team (SMT) in setting up and management of performance accountability systems and HR balance scorecard in consultation with all relevant stakeholders.

  • Practice servant hood and provide spiritual leadership to the team & beyond being a role model.

  • Provide leadership in recruitment of senior leadership positions by working closely with the region and board as and when needed.

  • Responsible to develop WV Bangladesh P&C priorities and plans ensuring that regional & national priorities are integrated and prioritized.

  • Lead the development and implementation of P&C secondary strategy and business plan in support of and in alignment with Country, Regional (including sub strategies) and LEADER strategy and priorities.

  • Provide leadership to development and implementation of organization wide communication and change management plan during transition.

  • Develop strategic work force plan for the organization to deliver the country strategy.

Quality Assurance/Risk Management:

  • Leads NO People & Culture review and assist NO in creating risk mitigation implementation plan related to P&C based on GC Internal Audit recommendations related to P&C.

  • Leads, monitor and evaluate the progress of human resources management practices ensuring compliance with WVI partnership standards, policies and procedures. Advises and supports in addressing gaps/issues in P&C practices as necessary

  • and appropriate.

  • Contribute and support the organizational culture climate audits and engage NO leaders in mitigating risks in people management.

  • Support the development, implementation and compliance of LEADER Scorecard in alignment with Country goals and priorities.

Organization Culture and Change:

  • Leadership development programs are in place that produce cultural alignment, build leadership skills and develop behaviors consistent with WVB values and expectations of leaders.

  • Culture Management plans are in place across divisions and are focused on strategic behaviors and capabilities.

  • Organization Development initiatives reflect excellent changes management principles to gain traction and make lasting organization wide change.

Employee Engagement:

  • Facilitate the development of contextualized orientation materials and programs for new hires that create an enhanced understanding of WV mission, culture, policies, procedures and protocol.

  • Open and productive relationships exist between management and employees. Processes are provided to effectively assist in equitably addressing workplace issues.

  • Compensation and benefits are targeted at the level necessary to attract, retain and motivate quality people within the relevant comparator market by implementing Partnership Total Rewards philosophy.

  • Review and facilitate staff care programs that relate to stress and support managers in their plans to ensure minimum stress within WV Bangladesh.

Team Development:

  • Individual learning plans are established.

  • Established clear performance indicators.

  • Regular P&C individual performance feedback.

  • Ensure positive feedback from clients (staff).

  • Meet P&C department work goals.

Integration of P&C to other Department:

  • Good working relationships with senior managers and ND, P&C regional office, WVI P&C.

  • Established relationship with key P&C vendors outside WV Bangladesh.

  • P&C audits/culture climate survey conducted.

Professional & Personal Development:

  • Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.

  • Collaboration with different key working relationships.

  • Work and Life balance.

  • Personal and professional development goals consistent with World Vision’s strategic goal.

KNOWLEDGE, SKILLS & ABILITIES:

  • Graduate degree qualification and/or professional qualification in Organizational Development, Psychology, Development Studies, Leadership or HRD.

  • Post graduate / MBA.

  • At least 5 -7 years’ experience in Organizational Development and HR development or related fields, in a complex, international organization preferably in INGO context.

  • Significant senior level leadership experience in an international environment, preferably in Bangladesh / South Asia.

  • Developed people in a cross-cultural setting and initiated and implemented organizational change at leadership level.

  • Proven leadership ability and executive presence and ability to build strong relationships with senior leaders.

  • Proven experience in Change Management and OD processes.

  • Experience in Operations with Grant Funding.

  • A thorough understanding of all areas of HR management and staff development, and knowledge of HR, group processes and dynamics and able to apply it in Asian context.

  • Demonstrated ability to assess, analyze and diagnose organizational realities and to use appropriate OD and performance improvement.

  • Demonstrated collaboration skills.

Preferred Skills, Knowledge and Experience:

  • Understand the vision, mission of World Vision.

  • Understand the Humanitarian industry.

  • Results orientation and ability to demonstrate bottom line impact.

  • Extensive experience in leading HR processes in a Grant funded Office.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 15% of the time.

People & Culture (HR) Director, WV Chad

PURPOSE OF POSITION:

To provide leadership and management on all aspects of the organization’s human resource and organizational development functions ensuring the National Office applies the good practice of stewardship by adequately and timely complying to the partnership’s recruitment procedures and guidelines and maximizing utilization of the resources for which they are budgeted for at all levels in the organization; Advise, facilitate and support the countries leadership team in establishing country strategies and create organizational culture that encourages and rewards continuous learning and innovation, and which is firmly rooted in WVI’s Vision, Mission and Core Values.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

KEY RESPONSIBILITIES:

  • Provide leadership to Country People & Culture (P&C) Team and ensure P&C operations are implemented in accordance with the defined priorities, practices and country strategy

  • To assist the National Director in creating an effective organizational structure that will support the overall program strategies of WV Chad.

  • Develop country P&C strategic plan in line with Global P&C strategy & Regional P&C priorities & WV Chad business strategy.

  • Develop annual P&C program implementation plan & budget.

  • Provide Leadership, coaching and mentoring to the P&C team in the areas of Recruitment, Performance Management, Compensation & Benefits, Employees Well-being, Learning & Development, HR policies & procedures.

  • Review country policies to ensure fair and effective recruitment & selection process in WV Chad (including job analyses, job descriptions, and recruitment procedures) in line with Regional resourcing standards.

  • Embed a culture of effective performance management that is in line with WVI’s Coaching for Performance (CFP) principles.

  • Develop, review and update human resource policies, procedures and systems and ensure that it is within national office and WV Partnership standards.

  • Supervise compensation & benefits in line with WV Global Total Rewards Policy.

  • Lead and develop effective corrective action procedures in WV Chad– including resolution of staff conflicts and grievances, and ensuring that staff have access to appropriate counseling interventions, as required.

  • Ensure appropriate staff support and care through various relevant initiatives including the implementation of a Staff Care Management/ Peer Support Program.

  • Network with other NGOs and organizations and identify potential resources that could contribute to WV Chad’s and Chad initiatives.

  • Effectively participate as a member of the Nationals Senior Leadership team and Regional People & Culture Leadership Forum.

  • Ensure adequate and timely follow up and tracking of all audit recommendation relating to the National Office, as agreed in the Management Response.

KNOWLEDGE, SKILLS & ABILITIES:

  • Master’s degree preferably in Human Resources/Occupational Psychology, Business Administration with specialization in HR or relevant equivalent.

  • Knowledge of and/or experience across the portfolio desirable as a generalist HR background. The following specific experience would be beneficial.

  • At least 5 years related HR leadership experience.

  • Experience in an International NGO is preferred.

  • Fluent in French and in English.

  • Ability to assess, analyze and diagnose organizational realities and to use appropriate OD and performance improvement technologies including consultancy and coaching skills.

  • Leadership competence, self-motivated and a team player.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in daily devotions and weekly Chapel services.

  • Perform other duties as required.

Working Environment/Travel:

  • Work environment: Office based position with frequent movements to the fields.

  • Travel: The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

Compensation and Benefits Officer

Position: Compensation & Benefits Officer

Report to: People & Culture Director

Location: Kampala - National Office

Purpose of the position:

To effectively administer the World Vision Uganda compensation and benefit programmes and plans in line with the World Vision Total Rewards Philosophy and facilitate the understanding of these programmes through on-going communication, policy, and process development.

Key Outputs/Responsibilities.

Staff compensation and benefits

  • Lead in implementation of competitive Compensation & Benefits plans and applicable policies, systems and procedures in line with World Vision international and statutory requirements.

  • Provide a timely, professional and accurate advisory service to People and Culture team in implementation of World Vision benefit plans

  • Provide guidance in administering all WVU benefits as per policy/structures. Provide specialist advice on Compensation & Benefits queries and provide advice to managers and employees regarding WV compensation and benefits

  • Regularly carry out market research and compile remuneration and benefit reports, including preparation, analysis and interpretation of Compensation & Benefits data and trends and develop appropriate recommendations for management action

Pay Structure and Payroll

  • Implement, and manage salary scale (s) and benefit plans in line with WV and statutory requirements.

  • Coordinate and lead the annual salary review and performance based pay increase processes

  • Prepare and ensure timely running of payroll including Managing statutory and other deductions, disbursement of pay advice to staff etc. in accordance to applicable guidelines and policies

  • Maintain proper payroll related documents and reports

Administer and Manage employee insurance plans (GPA, Medical, Life etc.)

  • Manage the contract relationship between the service providers and WVU

  • Lead the processes of contract renewals and sourcing in a timely manner

  • Coordinate the compilations of utilization reports and develop implementation plans to address the recommendations of such reports.

  • Receive, verify, report and reconcile the monthly statements from service providers and prepare payments accordingly.

  • Serve as contact point for staff for staff and service providers

  • Conduct evaluation surveys on the services, give feedback to the service providers, develop and follow up on action points

Staff Terminal Benefits

  • Manage timely payment of terminal benefits to staff as per guidelines

  • In collaboration with the P&C Business partners, follow up and ensure timely handover and payment of benefits for all exited staff

Reporting

  • Compile and submit monthly report on benefits to supervisor within the set standards and timeline

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Degree in Social Sciences/humanities/Business Administration or Accounting. Post Graduate qualification in Human Resource Management desirable.

  • At least 2 years’ experience managing payroll and staff benefits in a busy HR environment.

  • Computer literate with strong numerical ability/excel skills. Familiarity with payroll soft wares desirable.

  • Strong conceptual and Analytical skills with keen attention to detail

  • Customer oriented focus

  • Demonstrable integrity.