Job Opportunities in Africa

World Vision has the privilege to partner with communities in 26 countries in Africa: Angola, Burundi, Central African Republic, Chad, Congo (DRC), Ethiopia, Ghana, Kenya, Lesotho, Malawi, Mali, Mauritania, Mozambique, Niger, Rwanda, Senegal, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.

Job Locations

Supply Chain Coordinator

Purpose of the job

Coordinate sourcing and procurement of materials / services to ensure required supply needs are satisfied at best value and lowest total cost to

World Vision South Africa. Lead performance and leverage market analysis to support commodity procurement decisions. Coordinate strategic source

ing activities in line with procurement and implementation plan and execute transactional order processing.

Major Responsibilities

  • Coordinate and ensure cross-functional planning activities come up with consolidated annual procurement plans for strategic sourcing.

  • Monitor progress of all purchase requisitions from requesters for easier and quicker tracking to ensure accountability.

  • Lead and support WV SA stakeholders/requesters in reviewing and verifying that all requisitions have clear, detailed and complete specifications upon submission to ensure conformity to quality and timely processing.

  • Conduct the process of sourcing by means of RFQs/RFPs to all suppliers\service providers in the database and ensuring that all suppliers receive equal and fair bidding opportunity

  • Generating periodic system reports on procurements (purchase requisitions, purchase orders, deliveries, KPI metrics which include ProVision metrics) and share with management and other stakeholders (weekly, monthly, quarterly and annually) as deemed appropriate

  • Leading tender opening and evaluation processes to ensure that they are done timely and in line with Global SCM Manual and internal WV SA guidelines in conformity with local laws.

  • Performs qualitative comparative analyses (with charts\tables) with the support of subject matter experts and provide all details for each strategic sourcing event attaching all documents such as RFQs and quotations for presentation to the Procurement Committee

  • Promote, maintain good and ethical relationship with suppliers. Prepare period reports on supplier performance.

  • Maintain day-to-day good relationships with internal stakeholders for conducive environment in the process of providing support through continuous collaboration and engagement. This include timely communication of and addressing of queries and challenges.

  • Maintain documents including minutes of procurement committee and copies of contracts and evaluations analysis and attach them accordingly in the automated procurement system.

  • Identify opportunities for price negotiations and realize savings on strategically sourced framework agreements as way of getting best value for money

  • Design system reports on historical spend and utilization against procurement plan to be abreast with trends or deviations to inform future course of action

  • Coordinate activities to support NO and field teams in prompt receipt of goods / services in the system and with finance team on prompt payments to suppliers.

  • Provide timely monthly report for informed decision making that includes but not limited to: Requisition tracking tool, Actual spend vs plan, savings from procurements and supplier performance

Knowledge, skills and qualifications

  • Bachelor’s Degree in Procurement/Purchasing/Supply Chain Management or Qualified Member of Chartered Institute of Purchasing Supply (CIPS)

  • At least 3 years operational experience in procurement and sourcing.

  • Very good knowledge in both local and international procurement

  • Knowledge of the Source To Pay processes and electronic-procurement systems

  • Negotiation experience

  • Contract Management experience

  • Knowledge of local legal positions for contracts

  • Strong ability to analyse and report on procurement and financial matrix

  • Good inter personal skills

  • Understanding of market analysis, supplier evaluation and total cost of ownership analysis

Communication Coordinator

JOB PROFILE: Communication Coordinator

Purpose of the position:

To implement communications and public engagement programed effectively and efficiently to improve child well-being aspirations.

MAJOR RESPONSABILITIES:

Defend the organizational practices of child protection, especially not to recruit children for the WV projects, report cases of abuse made by members of staff or other persons, etc.

Implement the annual strategy plan.

Manage donors visits and partners in the field.

Ensure that key internal communications messages and products of WV Chad are skillfully developed and articulated for meeting their objectives.

Manage website of WV Chad and relationships between WV Chad and media and press.

Establish systems and safeguards for the appropriate and effective flows of relevant information to and from WV Chad staff both internally and externally as/when required.

Oversee the consistent and timely offering and production of feature stories and photos for “Share” -- the World Vision Partnership-wide website for management of all such resources.

Collect stories, photos and other materials produced in the fields and develop knowledge management.

Support and ensure that all communications to various stakeholders, media and public are aligned to WVI quality and brand.

Monitor national media and establish the overall capacity of WV Chad to initiate and respond to media contacts with required speed and skill.

PROFILE:

Qualifications: Education/Knowledge/Technical Skills and Experience:

A degree or equivalent in journalism or communications/public relations.

  1. At least Three years professional experience in journalism or public relations is preferred.

  2. Sound understanding and experience in media relations, donor and public communications, emergency communications, advocacy communications and internal communications

  3. English language fluency (written and verbal).

  4. Excellent writing skills, with photographic and/or video skills also preferred.

  5. An energetic, analytical and self-starting approach to projects that involve significant responsibility.

  6. General experience in the production of diverse and creative communications projects including publications, multi-media, websites/pages, photo and video reports, etc.

  7. Excellent interpersonal and cross-cultural communication skills.

  8. Able to travel and work in the field as an essential function of the position.

  9. Personal faith in and commitment to Jesus Christ, as expressed through World Vision’s vision, mission and core values.

Working Environment / Conditions:

  • Work environment: Office-based with travel to the field

  • Travel: 20% Domestic/international travel is required.

  • On call: 10%

Stagiaire Comptable

DESCRIPTION DES TACHES STAGIAIRE COMPTABLE

BUT

Sous la supervision du Chef Comptable, le comptable stagiaire est chargé dappuyer dans les opérations comptables et financières des projets dans le respect des politiques et procédures financières de World Vision.

TACHES

  • S’assurer que toutes les tâches financières journalières sont exécutées en temps opportun conformément aux politiques et procédures.

  • Assister l’équipe des finances dans les paiements.

  • Assister l’équipe des finances dans le classement des pièces comptables.

  • Appuyer l’équipe des finances dans l’implémentation des nouvelles initiatives du partenariat de WVI (GEMS, ProVision, OMNI, etc).

  • S’assurer de la fiabilité, de l’authenticité et de l’exhaustivité des justificatifs devant servir de soubassement aux paiements et à l’établissement des pièces comptables puis de l’archivage des pièces et comptables(Vouchers).

  • Procéder de façon journalière à la mise à jour du tableau de suivi de la trésorerie et le soumettre régulièrement aux chefs de projets avant toute action de paiement.

  • Effectuer des visites régulières sur le terrain pour sassurer de l’effectivité et de la qualité des biens et services fournis aux bénéficiaires du projet.

EXIGENCES

  • Niveau d’éducation minimum demandé: Bac + 2 en comptabilité/gestion ou diplôme équivalent

  • Qualification technique exigée : bonne connaissance en Excel et logiciels spécifiques à la gestion.

Zonal Finance Manager, Kuajok - South Sudan

PURPOSE OF POSITION:

Manage and coordinate World Vision South Sudan’s core financial teams and functions at field level covering the Zone.

Manage all zonal grant accounting operations, which include business processes and solutions, reporting, support office monitoring and communications. Coordinate all key grant accounting systems, processes, and controls.

Ensure that financial and accounting reports accurately reflect the condition of the organization and provide reliable information necessary for operations. Coordinate funding alignment and cost control among all grants in consultation with the Finance Director. Ensure Internal control are effected. Maintain effective financial risk control procedures where risks are identified, prioritized, monitored, and mitigated. Support the Finance Director in strategic alignment and management of resources.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

KEY RESPONSIBILITIES:

Grant Management and Compliance to Donor Regulations:

  • Provide guidance to supply chain at the Zone and for program/projects in line with WV procurement policies, procedures and diverse donor requirements.

  • Ensure proper grant documentation such as signed agreements, approved budgets, grant amendments are maintained at all times.

  • Coordinate and conduct training in areas like accounting, SunSystem, risk management, grant compliance and other key financial areas to NO and project finance staff.

  • Ensure proper assets recording is in place and that assets are properly accounted for in all grants.

  • Coordinate financial activities to ensure compliance with donor and WVSS Policy requirements.

  • Work closely with Program Officers and Project Managers in the preparation of proposal budgets by reviewing all budgets/LEAPs for accuracy and completeness and ensure that each donor covers their fair share of admin costs before they are submitted to donors.

  • Ensure grant close out procedures are observed and monitored.

Financial Accounting Systems, Processes and Controls:

  • Be a key player in the issues of grants accounting and management to ensure full compliance with WVSS internal controls and donor requirements.

  • Ensure World Vision South Sudan’s accounting processes, and controls are reasonable, meet the needs of the organization, and comply with good business practice and the law.

  • Facilitate projects audit exercise, monitor implementation of audit recommendations, management response and provide regular consolidated updates to management.

  • Evaluate current policies and procedures and implement changes as needed to ensure accuracy and increased productivity.

  • Contribute to the development of World Vision South Sudan’s accounting policies.

  • Monitor PBAS on a monthly basis and ensure commitments are made on a timely basis and inform Finance Director of any problems immediately for follow up and resolution.

  • Prepare and submit monthly funding requests for the zone on a timely manner an ensure controls over cash are effective. Maintain liquidity levels within Cash target low.

Strategic Networks:

  • Develop good networks and relationships with other NOs, SOs, other partners, other NGO, Banking entities, etc.

  • Promote effective networks within WV through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the Sub-region, Africa and the partnership.

Financial Management and Grant Reporting:

  • Ensure monthly bank reconciliation is done and all reconciling items are up to date.

  • Provide timely and accurate grant financial reports for submission to donors, project managers and Support Offices within the required time schedule.

  • Ensure payroll is allocated according to approved LDRs and liabilities related to payroll are paid in a timely manner.

  • Ensure accurate VI’s are prepared and uploaded in SUN system on monthly basis. This includes accrual entries for closing projects.

  • Reviewing expenditure summaries and facilitate review of soft vouchers against hard copies every month for preparation of the Field Financial Report.

  • Ensure financial back up documents are safely scanned and stored on a monthly basis.

Financial Control and Risk Management:

  • Conduct regular project/programs financial reviews for compliance, risk assessment and mitigation.

  • Ensure the organization’s overall accounting policies in reference to generally accepted accounting principles (GAAP) in Zone is executed appropriately.

  • Meet periodically with Project Managers to review financial grants reports in order to provide financial and budget advice to Finance Director, Project Managers, and other relevant program management staff on all matters pertaining to

  • grant funding, donor financial reporting and grant budgetary controls and ascertain grant financial performance in due time.

  • Communicate World Vision South Sudan’s accounting policies, procedures, and controls.

  • Respond to respective queries in relation grants reports from donors, support offices, auditors and internal WVSS management.

  • Minimize risks associated with poor management and control of business and travel advances.

Leadership and People Management:

  • Ensure implementation of partnership initiatives involving Finance.

  • Adhere to WVI key policy documents – mission, core values, covenant of partnership.

  • Provide leadership to the finance department and ensure smooth running efficient delivery of services.

  • Ensure we are within set Sal & ben benchmark and other key score cards parameters as well ensure all Audit findings are cleared within 90 days.

  • Interpret policies to Zonal team and recommend policy change where applicable.

  • Carry out financial forecasting to provide funding/costing scenario analysis and recommend strategic decisions to management.

  • Built capacity of the finance staff at the Zone and also other non-finance staff on Support services related functions.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor Degree in Business related subject or ,Economics. Masters is added advantage.

  • SUN6 /OLAP tools knowledge distinct advantage and highly preferred.

  • Professional Accounting with CPA /ACCA at least part 2.

  • 1-3 yrs in Manager level or equivalent and demonstrate ability in supervision.

  • Intermediate to Advanced skills in Excel a must.

  • Sun-systems software desired and SUN 6 experience a distinct advantage.

  • Experience in managing major donor funds.

  • Working knowledge of Grants operations, finance services and practices is an added advantage.

  • Good planning and organizational skills.

  • Tact and diplomacy in dealing with staff-related to work environment needs.

  • Ability to maintain effective working relationships with all levels of staff and public.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Computer literate with advance Microsoft office application knowledge.

  • Strategic thinker.

  • Capacity building skills.

Working Environment/Travel:

  • Work environment: Field based (Kuajok, Warrap)-based with frequent travel within these offices.

Zonal Finance Manager, Malakal-Upper Nile, South Sudan

PURPOSE OF POSITION:

Manage and coordinate World Vision South Sudan’s core financial teams and functions at field level covering the Zone.

Manage all zonal grant accounting operations, which include business processes and solutions, reporting, support office monitoring and communications. Coordinate all key grant accounting systems, processes, and controls.

Ensure that financial and accounting reports accurately reflect the condition of the organization and provide reliable information necessary for operations. Coordinate funding alignment and cost control among all grants in consultation with the Finance Director. Ensure Internal control are effected. Maintain effective financial risk control procedures where risks are identified, prioritized, monitored, and mitigated. Support the Finance Director in strategic alignment and management of resources.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

KEY RESPONSIBILITIES:

Grant Management and Compliance to Donor Regulations:

  • Provide guidance to supply chain at the Zone and for program/projects in line with WV procurement policies, procedures and diverse donor requirements.

  • Ensure proper grant documentation such as signed agreements, approved budgets, grant amendments are maintained at all times.

  • Coordinate and conduct training in areas like accounting, SunSystem, risk management, grant compliance and other key financial areas to NO and project finance staff.

  • Ensure proper assets recording is in place and that assets are properly accounted for in all grants.

  • Coordinate financial activities to ensure compliance with donor and WVSS Policy requirements.

  • Work closely with Program Officers and Project Managers in the preparation of proposal budgets by reviewing all budgets/LEAPs for accuracy and completeness and ensure that each donor covers their fair share of admin costs before they are submitted to donors.

  • Ensure grant close out procedures are observed and monitored.

Financial Accounting Systems, Processes, and Controls:

  • Be a key player in the issues of grants accounting and management to ensure full compliance with WVSS internal controls and donor requirements.

  • Ensure World Vision South Sudan’s accounting processes, and controls are reasonable, meet the needs of the organization, and comply with good business practice and the law.

  • Facilitate projects audit exercise, monitor implementation of audit recommendations, management response and provide regular consolidated updates to management.

  • Evaluate current policies and procedures and implement changes as needed to ensure accuracy and increased productivity.

  • Contribute to the development of World Vision South Sudan’s accounting policies.

  • Monitor PBAS on a monthly basis and ensure commitments are made on a timely basis and inform Finance Director of any problems immediately for follow up and resolution.

  • Prepare and submit monthly funding requests for the zone on a timely manner an ensure controls over cash are effective. Maintain liquidity levels within Cash target low.

Strategic Networks:

  • Develop good networks and relationships with other NOs, SOs, other partners, other NGO, Banking entities, etc.

  • Promote effective networks within WV through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the Sub-region, Africa and the partnership.

Financial Management and Grant Reporting:

  • Ensure monthly bank reconciliation is done and all reconciling items are up to date.

  • Provide timely and accurate grant financial reports for submission to donors, project managers and Support Offices within the required time schedule.

  • Ensure payroll is allocated according to approved LDRs and liabilities related to payroll are paid in a timely manner.

  • Ensure accurate VI’s are prepared and uploaded in SUN system on monthly basis. This includes accrual entries for closing projects.

  • Reviewing expenditure summaries and facilitate review of soft vouchers against hard copies every month for preparation of the Field Financial Report.

  • Ensure financial back up documents are safely scanned and stored on a monthly basis.

Financial Control and Risk Management:

  • Conduct regular project/programs financial reviews for compliance, risk assessment and mitigation.

  • Ensure the organization’s overall accounting policies in reference to generally accepted accounting principles (GAAP) in Zone is executed appropriately.

  • Meet periodically with Project Managers to review financial grants reports in order to provide financial and budget advice to Finance Director, Project Managers, and other relevant program management staff on all matters pertaining to grant funding, donor financial reporting and grant budgetary controls and ascertain grant financial performance in due time.

  • Communicate World Vision South Sudan’s accounting policies, procedures, and controls.

  • Respond to respective queries in relation grants reports from donors, support offices, auditors and internal WVSS management.

  • Minimize risks associated with poor management and control of business and travel advances.

Leadership and People Management:

  • Ensure implementation of partnership initiatives involving Finance.

  • Adhere to WVI key policy documents – mission, core values, covenant of partnership.

  • Provide leadership to the finance department and ensure smooth running efficient delivery of services.

  • Ensure we are within set Sal & ben benchmark and other key score cards parameters as well ensure all Audit findings are cleared within 90 days.

  • Interpret policies to Zonal team and recommend policy change where applicable.

  • Carry out financial forecasting to provide funding/costing scenario analysis and recommend strategic decisions to management.

  • Built capacity of the finance staff at the Zone and also other non-finance staff on Support services related functions.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor Degree in Business related subject or Economics. Masters is added advantage.

  • SUN6 /OLAP tools knowledge distinct advantage and highly preferred.

  • Professional Accounting with CPA /ACCA at least part 2.

  • 1-3 yrs in Manager level or equivalent and demonstrate ability in supervision.

  • Intermediate to Advanced skills in Excel a must.

  • Sun-systems software desired and SUN 6 experience a distinct advantage.

  • Experience in managing major donor funds.

  • Working knowledge of Grants operations, finance services and practices is an added advantage.

  • Good planning and organizational skills.

  • Tact and diplomacy in dealing with staff-related to work environment needs.

  • Ability to maintain effective working relationships with all levels of staff and public.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Computer literate with advance Microsoft office application knowledge.

  • Strategic thinker.

  • Capacity building skills.

Working Environment/Travel:

  • Work environment: Field based (Malakal/Kodok/Melut)-based with frequent travel within these offices.

People & Culture (HR) Director, WV Sierra Leone

PURPOSE OF POSITION:

To provide leadership and management on all aspects of the organization’s human resource and organizational development functions ensuring the National Office applies the good practice of stewardship by adequately and timely complying to the partnership’s recruitment procedures and guidelines and maximizing utilization of the resources for which they are budgeted for at all levels in the organization; Advise, facilitate and support the countries leadership team in establishing country strategies and create organizational culture that encourages and rewards continuous learning and innovation, and which is firmly rooted in WVI’s Vision, Mission and Core Values.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

KEY RESPONSIBILITIES:

  • Provide leadership to Country People & Culture (P&C) Team and ensure P&C operations are implemented in accordance with the defined priorities, practices and country strategy

  • To assist the National Director in creating an effective organizational structure that will support the overall program strategies of WV Sierra Leone.

  • Develop country P&C strategic plan in line with Global P&C strategy & Regional P&C priorities & WV Sierra Leone business strategy.

  • Develop annual P&C program implementation plan & budget.

  • Provide Leadership, coaching and mentoring to the P&C team in the areas of Recruitment, Performance Management, Compensation & Benefits, Employees Well-being, Learning & Development, HR policies & procedures.

  • Review country policies to ensure fair and effective recruitment & selection process in WV Sierra Leone (including job analyses, job descriptions, and recruitment procedures) in line with Regional resourcing standards.

  • Embed a culture of effective performance management that is in line with WVI’s Coaching for Performance (CFP) principles.

  • Develop, review and update human resource policies, procedures and systems and ensure that it is within national office and WV Partnership standards.

  • Supervise compensation & benefits in line with WV Global Total Rewards Policy.

  • Lead and develop effective corrective action procedures in WV Sierra Leone– including resolution of staff conflicts and grievances, and ensuring that staff have access to appropriate counseling interventions, as required.

  • Ensure appropriate staff support and care through various relevant initiatives including the implementation of a Staff Care Management/ Peer Support Program.

  • Network with other NGOs and organizations and identify potential resources that could contribute to WV Sierra Leone’s and Sierra Leone initiatives.

  • Effectively participate as a member of the Nationals Senior Leadership team and Regional People & Culture Leadership Forum.

  • Ensure adequate and timely follow up and tracking of all audit recommendation relating to the National Office, as agreed in the Management Response.

KNOWLEDGE, SKILLS & ABILITIES:

  • Master’s degree preferably in Human Resources/Occupational Psychology, Business Administration with specialization in HR or relevant equivalent.

  • Knowledge of and/or experience across the portfolio desirable as a generalist HR background. The following specific experience would be beneficial.

  • At least 5 years related HR leadership experience.

  • Experience in an International NGO is preferred.

  • A strong knowledge of West African context will be an asset.

  • Excellent in written and spoken English. French would be added advantage.

  • Ability to assess, analyze and diagnose organizational realities and to use appropriate OD and performance improvement technologies including consultancy and coaching skills.

  • Leadership competence, self-motivated and a team player.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in daily devotions and weekly Chapel services.

  • Perform other duties as required.

Working Environment/Travel:

  • Work environment: Office based position with frequent movements to the fields.

  • Travel: The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

Finance & Support Services Director, WV Niger

PURPOSE OF POSITION:

Provide overall leadership, oversight and management support for all aspects of financial management in the National Office. This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the National Office (NO), with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the National Offices strategic and program objectives. The position is responsible for institutional capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safeguarding of

assets according to WV approved policies and procedures.

Provide strong, effective and efficient leadership to the Supply Chain teams by ensuring procurement of good and services are most economically.

Provide Strong, effective and efficient leadership to the information Communication and Technology (ICT) team by ensuring that the office has reliable, sufficient connectivity and that the organization’s information systems and resources are protected.

Provide overall leadership to the Administration function ensuring that the national office is receiving effective administrative supported and staff have a clean, secure and hospitable place to work.

KEY RESPONSIBILITIES:

Leadership, Capacity Development and Strategic Partnering:

  • Provide strong and positive leadership to the finance and support services departments ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Ensure professional and personal development of finance and support services staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, procurement,

  • SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the Hub NOs Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate NDs, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.

  • Develop strong networks internally (other NOs, Support Offices (SOs) and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource within the region, and the partnership.

  • Ensure adherence to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship:

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services.

Financial Planning and Budgeting:

  • In collaboration with other Directors of the NO, advise NDs on strategic resource acquisition and allocation in line with Regional Working Group /Virtual Investment Review recommendations approved by the Regional Leader.

  • Lead the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

  • Review alignment of budgets between the National Offices, projects, grants, MyPBAS and Support Offices.

  • Ensure control of NOs budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leaders.

  • Contribute to the development of strategic direction and priorities of the NOs.

Fiscal Accounting, Compliance, Monitoring and Reporting:

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Ensure the submission of timely, accurate, complete and relevant reporting to the Partnership and to internal users.

  • Design and ensure implementation of efficient and effective internal control systems.

  • Ensure adherence to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward,

  • accounting and reporting.

  • Ensure Finance and Grants Finance Managers visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls:

  • Ensure appropriate financial systems and controls are in place to avoid significant audit risk ratings in finance and support services at both NOs and project levels.

  • Ensure the coordination of management responses to finance and support services audits performed at the NOs and projects; ensure responses are sent on time to the Audit Department; and that finance and support services related audit

  • recommendations are implemented timely at all levels.

  • Ensure adequate preparation for internal and external audits.

  • Ensure all staff receive anti-corruption and fraud training, to mitigate fraud in all locations.

Supply Chain Management:

  • Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.

  • Ensure awareness and understanding of key policies and procedures relating to supply chain, administration and logistics.

Improve ICT Infrastructure and provide quality Service:

  • Ensure well-functioning office/programs connectivity.

  • Ensure the development and adherence to computer usage and other ICT policies.

IT Security and Integrity:

  • Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

Administration:

  • Ensure that WV staff and assets are secured, safe and well maintained; oversee logistics coordination.

  • Ensure that WV provides quality hospitality services to staff and visitors.

  • Oversee transportation/Logistics.

  • Responsible for vehicle procurement, management and maintenance.

Perform other duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's degree in Administration or Accounting. Professional qualification such as CPA/CIMA/ACCA or Master's degree in Business Administration, Finance, Management or other applicable field to financial compliance.

  • Proven experience in working with grant related projects, implementing government grant regulations and building staff capacity.

  • Deep understanding of NGO finance environment and models of programme /project delivery; experience in managing complex funding arrangements.

  • Ability to engage and work collaboratively with diverse group of stakeholders to implement partnership initiatives.

  • Minimum 5 years’ experience working for large INGO.

  • Ability to work with multi-cultural and diverse teams to achieve results.

  • International work experience or exposure.

  • Excellent written and oral communication skills.

  • Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and able to lead in devotions and Chapel services.

  • Certificate in Fraud Examiner ( Recommended).

  • Excellent in written and spoken English. French would be added advantage.

  • Understanding of international accounting standards and government grant regulations.

  • Strong skills in time management and ability to meet strict deadlines.

  • Perform other duties as required.

Preferred Skills, Knowledge and Experience:

  • Technical skills in IT/Finance related to financial systems (SunSystems), OLAP Cube, Horizon, Lotus Notes, eLearning & capacity building and WV-Central.

  • Understanding of programme/project management within NGO context.

  • Experience in preparing and facilitating large group meetings.

  • Good information presentation skills.

Working Environment/Travel:

  • Work environment: Office-based position.

  • Travel: The position requires ability and willingness to travel domestically and internationally up to 10% of the time.

  • On call: When called upon.

System Administrator

Finalité du poste:

Promouvoir l’intégration et le synchronisation entre le parrainage et le programme (SIP) a travers une utilisation effective et rationelle dans les applications SingleSTEP et Horizon dans une seule plateforme (SingleUser) afin de maximiser l'impact sur le bien-etre de l'enfant par une tranformation dans la vie des parrains/marraines, communautes.

Responsabilités Majeures:

Planifier, suivre et évaluer le programme de developpement du parrainage transformationnel en inclusion avec avec le SIP (Sponsorship on Programming) dans le plateforme inclusive du SingleSTEP et Horizon (SingleUser).

Assurer une bonne codification des RC, communautes et programmes en vue d'une communication exacte et en temps aux SOs/GC.

Telecharger et synchroniser les elements des RCs/commuanutes a temps.

S'assurer de la qualite des donnees des RC/communautes produise une transformation sur les marraines/parrains, communautes et RCs.

Integrer et reconsilier les transaction entre le SingleSTEP et Horizon.

Integrer et reconcillier les donnees entre Horizon (SingleUSER) plateforme entre le GC/SOs.

Appui aux structures et coordination .

Contole et coordination des donnees des differents Cluster.

Reporting and capacity building sur les SingleUSER.

Gestion des requetes du SingleUSER dans le temps imparti.

Qualifications: Formation/Connaissances/Connaissances Techniques et Expériences

Les éléments suivants sont exigées a travers une combinaison de formation formelle, auto-formation, expériences, etc.

Minimum qualification: Bac+2 en informatique

Expérience:

2 ans dans la gestion des systèmes et base de données.

Preféré: Bac+3 dans la gestion des systèmes et base de données ou tout diplôme équivalent

Regional Senior Auditor (RSA), Democratic Republic of Congo

PURPOSE OF POSITION:

To provide technical supervision, support and coordination of the Region’s Internal Auditors, as well as performing managerial duties in the absence of, or as delegated by the Regional Audit Managers (RAMs).

In addition, to provide an independent objective assurance and consulting activity designed to add value and improve the organization’s operations. This will be done by using a systematic approach to evaluate and improve the effectiveness of risk management, internal control and governance processes of the Organization.

KEY RESPONSIBILITIES:

Technical Execution:

Lead audit assignments from time to time as assigned by the RAM (planning to completion) in the Annual Audit Plan, support larger and complex engagements, potentially one or more assignments simultaneously. In particular:

  • Actively engage with senior management staff within the region NOs in order to gain a good understanding of their business and ensure the efficient execution of the audit.

  • Perform risk-based integrated audits (RBIAs) in accordance with stipulated auditing standards (IIA, WV GIA) as will be planned at the start of each FY and assigned by the RAM.

  • Represent the RAM in quarterly Senior Leadership and Board/Advisory Council Audit Committee Meetings, as may be delegated by the RAM as and when required.

  • Review follow up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

Quality Assurance:

Ensure WV GIA quality standards are maintained, which includes but is not limited to:

  • Providing on-the-job technical support during planning and field work with the team members, including on-site reviews as assigned at planning phase.

  • Ensure all review notes are responded to by team members and compile quality draft audit findings/draft audit reports for RAM review by end of fieldwork phase.

Professional Development:

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during field work, and at designated training forums planned by Management.

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio, as may be assigned by the RAM from time to time.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA/CISA/CFE) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Must have prior working experience in audit (Public or private) of not less than four years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-

  • Governmental organization will be an added advantage.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status.

  • CIA certification – finalized or in progress.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French/Spanish would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in devotions and Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

Regional Audit Manager (RAM), Swaziland

PURPOSE OF POSITION:

Provide Strategic leadership to the Regional Audit Team within the portfolio of National Offices (NOs) to be assigned, in the provision of independent objective assurance and consulting activity of the portfolio’s operations. This advisory role includes but is not limited to providing advice on risk management, internal controls systems and their impact on the operations of the organization.

Supervise a team of Regional professional auditors and provide reasonable assurance to regional and national senior management that controls are adequate to mitigate high and medium risk to the Partnership.

Provide audit quality assurance by reviewing the audit work of the Regional audit team in his/her portfolio, including issue of audit reports to the respective NO portfolio Senior Leadership and to the Audit committees (as applicable).

KEY RESPONSIBILITIES:

Leadership of Audit Engagements:

  • Provide technical guidance and direction in the Annual Audit Planning Process using risk analysis techniques and tools, and develop annual audit plans for discussion, review and approval by the Regional Audit Director (RAD), NO portfolio Leadership and with the Board Audit Committees (BACs) within the portfolio (as applicable).

  • Provide leadership and supervise the performance of audit engagements’ planning, field work, and audit reporting; ensuring that the audit process is aligned and supports strategy delivery in the assigned NO portfolio within the region.

  • Foster effective engagement with the National Directors, Senior Leadership Teams (SLTs) and BACs (Intermediate, Advisory Council meetings, as applicable) in the NO portfolio (as applicable) on the performance of the Audit Team in the assigned NO portfolio. This is to be done through quarterly participation at BACs for the NO portfolio assigned.

Quality Assurance:

Perform quality reviews of risk-based integrated audit (RBIA) assignments and provide guidance to the Senior Internal Auditor (SIA) regarding:

  • Quality audit standards to be observed and maintained by all auditors in the course of their work.

  • Provide on-the-job technical support during field work with the team members and on site review as necessary.

  • Maintain an audit presence and history of audits per project/grant as needed based on available resources and use of Governance Risk and Compliance Software (GRC).

  • Lead the audit team in following up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

People Management and Professional Development:

  • Responsible for the daily supervision of audit staff and responsible for the development of audit staff and the completion of performance evaluations.

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA/CISA/ACFE) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Must have prior working experience in audit (Public or private) of not less than six years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-

  • Governmental organization will be an added advantage.

  • Personnel management skills, with a track record of leading teams to meet outcomes.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status. Professional memberships in CIA/CISA/CFE are an added advantage.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French/Spanish would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in devotions and Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

  • Good understanding of non-profit industry.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

A, M & E Field Facilitator x2 (Lupane & Muzarabani)

Position Title: Accountability, Monitoring and Evaluation Field Facilitator x 2

Reports to: A, M & E Officer

Locations: Lupane and Muzarabani

Purpose of the Position: To assist in operationalizing accountability and monitoring functions in the Project Districts (Lupane and Muzarabani). This position functions to integrate field level operations of monitoring and accountability, including field level enumeration and data entry in accordance with the project monitoring framework, and consolidation of monitoring and accountability information at field level for local operations and decision making.

Major Accountabilities/ Responsibilities:

  • Expand technical knowledge base of monitoring and evaluation standards and initiatives and serve as a resource person, providing conceptual and practical best practice expertise to the district field staff;

  • At a minimum, understand and be able to convey to others through training, briefs etc up to date information and resources for minimum standards for monitoring and evaluation of projects and programs such as the leap, Sphere and FANTA guidelines.

  • At minimum, understand and be able to convey to others the Red Cross and Red Crescent Code of Conduct, HAP-I Standard, ECB Good Enough Guide, Sphere Standard (Humanitarian Charter and Participation Standard), donor requirements and accountability guidelines.

  • Develop monthly work plans in liaison with the Accountability, Monitoring and Evaluation Officer

  • Work with field level operational staff and district stakeholders to lead the implementation of appropriate complaints and response and information provision systems in the district, ensure its smooth operation

  • Participate in the baseline, mid-term and end of term evaluations of programmes in accordance with the LEAP framework

  • Monitor project implementation and progress of programmes by use of qualitative, quantitative and participatory approaches in data collection from stakeholders

  • Compile, record, and file field level data from monitoring tools and accountability systems using relevant and appropriate computer packages and information management systems

  • Provide field-level training and quality assurance for information required from other stakeholders (i.e. clinics)

Knowledge and Skills:

  • Diploma in Development Studies, Health , Nutrition, Public Health , Statistics, Social Sciences or any relevant field

  • 2 years’ experience in M&E and/or Accountability systems

  • Working knowledge of statistical packages ( SPSS, CS-Pro, Epi-Info and Excel)

  • Experience in conducting surveys / assessments

  • Experience in qualitative and quantitative monitoring tools & field-level sampling

  • Ability to speak Shona and Ndebele and other local languages.

  • Independent, ability to work with minimum supervision

  • Willing/Desire to be based in the field.

Assistant Database Officer (Bulawayo)

Position Title:Assistant Database Officer

Reports to:Database Officer

Purpose of the Position: Assisting in Database Administration and Management

Major Accountabilities/Responsibilities:

  • Database installation, configuration

  • Backing up/recovery of Database

  • Database troubleshooting and problem resolution

  • Consolidating all district databases

  • Analysing and comparing data trends in the databases

  • Performing database and application monitoring to optimise database performance

  • Programming the database so as to match with the situation on the ground as and when need arises.

  • Designing and reviewing new database programs, functions, procedures, data structures and packages.

  • Assisting database sizing and capacity planning.

  • Formulating and monitoring policies and procedures and standards relating to database management.

  • Proposing solutions, in compliance with scope and requirements, of user and management approval.

  • Enrolling users and maintaining system security.

  • Providing IT support to district offices

Knowledge and Skills:

  • Diploma in Information Technology, Computer Science, Database Management or any related field.

  • 2 years’ experience in database management in the NGO sector

  • Knowledge of Visual basic Programming, Microsoft Access, Macromedia Dream weaver, SPSS, My SQL

  • Good communication with end users

  • Ability to achieve pre-defined results and outcomes using ethical, best practice methods.

  • Ability to demonstrate personal integrity and trustworthiness, identify gaps, trends, priorities and key issues.