Job Opportunities with World Vision Armenia

World Vision Armenia has worked with the vulnerable children of Armenia, their families and communities, since 1988.

Currently, World Vision Armenia has a commitment to bring hope and help to children and communities in the country through a range of holistic, integrated projects that promote change and improve well-being. About 117,000 children benefit from World Vision Armenia's programmes, which currently operate in six marzes (regions) and capital Yerevan, including 14 areas throughout Armenia.

Thank you for your interest in working with World Vision Armenia!

Grant Acquisition and Management Officer

Grant Acquisition & Management Officer

LOCATION

Yerevan, Armenia

DURATION

Open-ended

PURPOSE OF THE POSITION

The purpose of this position is to lead the Grant Acquisition for World Vision Armenia (WVA), as well as to support WVA in donor engagement and fundraising. Moreover, this position supports and contributes to overall knowledge management and evidence building for improved program quality.

MAJOR RESPONSIBILITIES

Grant Acquisition and Management

  • Support and contribute to development of WVA Grant Acquisition and Management (GAM) Strategy and Business plans,

  • Implementation of WV Armenia grants acquisition execution,

  • Proactively coordinate donor engagement,

  • Coordinate team efforts for GAM purposes.

Grant Acquisition

  • Apply ProposalPro modules when necessary,

  • Develop grant concepts and proposals in cooperation with other stakeholders,

  • Ensure that WV Armenia grant concepts/proposals meet both quality standards and donor requirements,

  • Ensure that grant concepts and proposals are complementary/in line to the technical program designs where possible,

  • Provide support for PNSF (private non-sponsorship funds) and local fundraising,

  • Provide support to GAM processes at South Caucasus level (in particular for Abkhazia programs).

Partnership and Pre-positioning

  • Proactive networking for donor engagement and relation nurturing,

  • Research donor strategy for alignment and coordination,

  • Develop pre-positioning strategy and plans for targeted audiences,

  • Develop and implement plans for stronger donor engagement,

  • Ensure WVA representation in WV internal and external events and communications,

  • Assist program in locating appropriate partners for grant acquisition and assist with negotiations,

  • Assist in developing of materials for pre-positioning.

Capacity Building

  • Provide required capacity building to program staff and partners for effective GAM implementation.

Grant Monitoring, Reporting and Evaluation

  • Assist program/ project managers in establishment of goals and objectives, setting of indicators, development of implementation plans, monitoring & evaluation plans, monitoring and reporting, as well as evaluation of grant projects.

REQUIRED QUALIFICATIONS

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:

  • Bachelors Degree in international development, sociology, or other social sciences, MBA or equivalent is preferred;

  • Thorough understanding of the historical, cultural, political and socioeconomic situation in the country;

  • Experience in proposal writing and donor engagement;

  • Knowledge of grant compliance procedures for major bilateral and multilateral donors;

  • Solid knowledge of donor community and strategies;

  • Being an experienced networker with ability to maintain good up to date knowledge of the grant opportunities and trends in the relevant sector;

  • Strong organization and delegation abilities, high performance, quality standards and negotiation skills;

  • Sound verbal and written communication skills in English;

  • Strong analytical skills;

  • Strong interpersonal skills, ability to work in a team and cultural sensitivity;

  • Facilitation and presentation skills;

  • Excellent organizational and time management skills;

  • Proven knowledge of and skills for computer software applications;

  • Ability and willingness to travel domestically and internationally up to 30 % of the time.

Grant Acquisition Management/ Donor Relations Coordinator

Grant Acquisition Management (GAM)/ Donor Relations Coordinator

LOCATION

Yerevan, Armenia

DURATION

Open-ended

PURPOSE OF THE POSITION

Coordinate the development of the World Vision Armenia Branch and Foundation (WVA) Strategy and business plan for GAM, coordinate the implementation of GAM processes, proposal formulation, donor/embassy liaison, tracking of GAM performance metrics and building the staff capacity in the area of resource acquisitions, grant management (with the focus on programming) and providing support to projects/programs that ensures quality, and adherence to WV and donor requirements. Liaise and lead the donor engagement and promotion of WVA recognition and donor relations.

MAJOR RESPONSIBILITIES

WVA Donor engagement and Relation Building

  • Grow current institutional and local Govertnment grant portfolio for WVA,

  • Set and achieve new grant growth targets set by WVA and regional office,

  • Liase with donors to build strong reputation,

  • Ensure that WVA has diverse group of current and/or potential donors based on WVA transition strategy,

  • Represent WVA in both internal/ external resource mobilization activities, such as donor meetings, Zoom, MS teams calls, meetings etc. Work with technical managers. Work towards building and deepening the programmatic evidence base for prepositioning and grant acquisition.

Develop/update Grant Acquisition and Management Strategy and Business Plan

  • Ensure that WVA has a GAM Strategy and Business Plan, which include donor landscape mapping, prepositioning and donor engagement plan, and analysis of WVA capacity advantages,

  • Map potential partners and established strategic partnerships including teaming agreements with them prior to the release of applications,

  • Research and develop concepts consisting of sector best practice ready for proposal development within the parameters of the WVA transition strategy,

  • Ensure GAM business plan is in alignment with WVA needs, strategic initiatives and contribution to WVA Child Well-being Targets,

  • Establish efficient grant proposal tracking system that is accurate and up to date,

  • Ensure that WVA has identified key partners and is a member of key grant networks in the country and the region,

  • Prepare monthly management reports and grant acquisition pipeline to the Program Director and Senior Leadership Team each month on time and to a high level of accuracy.

Research and develop quality proposals

  • Review and research possible proposals and recommend whether WVA should pursue these opportunities within the parameters of the growth targets and strategy,

  • Manage preparation of project concept notes and proposals for submission oversee and manage all components of the process. Serve as proposal manager / and or writer and coordinate the proposal development bid team, including technical, Finance, People & Culture, Supply Chain Management, etc.,

  • Lead grant applications development and review donor proposal requirements to ensure compliance with donor regulations and organisational guidelines,

  • Laise with donors to clarify proposal requirements and follow up after proposal submission with donors and partner (s) as necessary to any requests for additional information. If proposal is approved ensure complete, smooth transition to Grant project Manager/Coordinator which includes the grant start up process. If proposal is denied, ensure debrief happens with the donor and partner (s). Document and disseminate findings and lessons learned to all parties,

  • Participate in Grant project Managers/ Coordinators recruitment, network with other NGOs to help identify strong candidates in the field,

  • Pay field visits to collect data from Area Program Coordinators for inclusion in proposals,

  • Build cross functional team support with other National Offices for proposals development,

  • Monitor the donor competitive landscape, and organize prepositioning meetings with donors and strategic partners for consortium bids,

  • Convene WVA go/no-go decisions and ensure grants are within WVA transition and country programme strategy,

  • Maintain up-to-date records of the requirements of current potential regional donors and be proactive in the lookout for opportunities for new donors etc.,

  • Research, analyze, develop, and track relationships with new and current donors at regional level and share information with other National Offices.

Grant Management and Compliance

  • Ensure all aspects of grant compliance and management (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied,

  • Ensure that grant and WVA operations are coordinated,

  • Ensure regular monitoring visits to verify grant compliance and financial management,

  • Together with Grant project Manager/Coordinator manage grant contract amendments, liaise with donors, and M&E to ensure alignment between project implementation plans and budget,

  • Work with teams and Grant Project Manager/Coordinatr to ensure and maintain up-to-date WVA grant portfolio on grants financial and risk monitoring data,

  • Manage grant contract amendments, including donor liaison, working with colleagues to ensure alignment between revised project implementation plans and budgets,

  • Manage WVA grant portfolio reporting, proactively engage with WVA colleagues to ensure reports comply with WV and donor requirements in terms of their presentation and timeliness,

  • Track monitoring grant implementation and ensuring grant project burn rate is at least 90%, and ensure that there are no disallowable costs in all grant funded projects,

  • Work with Support Offices and Regional Office to ensure timely submission of key grant document as per the signed grant agreement (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants,

  • Liaise with externtal vendors/partners for program monitoring and evaluation.

Leadership and Staff Capacity Building

  • Assist with building the capacity of WVA staff in grant acquisition, management and compliance,

  • Develop a strong successor to be able to take up increasing grant management responsibility,

  • Ensure GAM Officers performance and development needs are met, and employee is high performing and engaged,

  • Engage in Grant staff hiring processes. Depending on size of grant, profile and donor requirement, work with People & Culture to hire high performing staff for key roles,

  • Identify capacity gaps at WVA in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with Regional Office, Support Office to address them.

  • Liaise with Regional Office, the roll out of the partnership grants acquisition software (i.e. Proposal Pro).

REQUIRED QUALIFICATIONS

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:

  • MBA (or equivalent) preferably with experience of working in financial risk management, audit or compliance-related work a plus,     

  • Strong financial and project management skills, with the ability to not only collate and report on program and financial data, but to identify potential risks and opportunities for improvement,

  • Proven proposal development capacity,

  • Must have a demonstrated track record in proposal development, funding acquisition grant management for major government donors preferred; high performance and quality standards; negotiation skills; ability to motivate and inspire teams,

  • Strong project management skills with the ability to manage compliance for complex grants in multiple locations and from different donors, while liaising with a wide variety of stakeholders,

  • Ability to provide support and training to staff and partners and to “translate” donor language related to guidelines and different requirements to ensure that both concept notes/proposals and project implementation are compliant with donor requirements,

  • Adopt a determined and thorough approach to grant acquisition and management and can apply analytical skills and a proactive approach to understand issues and find solutions,

  • Strong influencing and networking skills; consortia/network development experience,

  • Knowledge of the workings of major donors.

Director, Financial Planning, Reporting & Analysis

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Director, Financial Planning, Reporting & Analysis – Global Centre leads a team that is responsible for the financial aspects of financial planning, reporting and analysis for the WVI Global Centre. This is a critical role that supports the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and works closely with the Chief Financial Officer to ensure the budgeting processes, reporting and analysis for the Global Centre is timely, accurate and supports strategic conversations regarding resource allocation in line with Our Promise.

To achieve this, the position is responsible for:

  • Leading the team.

  • Overseeing timely and accurate financial reporting and analysis to the Chief Financial Officer, the Executive Leadership Team, senior leaders and managers in the Global Centre.

  • Building strategic reporting and analysis capability that facilitates strategic resource allocation decisions of the Global Centre allowing leaders to invest in activities to deliver of Our Promise.

  • Driving a customer focused culture, ensuring staff develop a deep understanding of the business units of the Global Centre from the perspective of Executive Leadership and Partnership Leaders, and cost centre managers.

  • Leading and oversee projects to continuously improve reporting and analytics by utilizing new technology capability and working with the Director, Data, Systems and Services to drive new capabilities.

  • Working closely with peers to understand the end-to-end Support Office/Global Centre/Field Office financial eco-system and ensuring budgeting, financial reporting and analysis is consistent and aligned.

  • Working closely with peers to ensure financial systems and processes are seamless from a customer perspective.

  • Advising on issues related to partnership budgeting, reporting, compliance, internal controls, liquidity, and systems.

  • Initiating and participating in global and departmental initiatives.

  • Being a thought leader on broader Partnership financial management.

KEY RESPONSIBILITIES:

Partner with the business to leverage accurate, timely and insightful reporting and analysis and achieve business outcomes.

Design and continuously improve a reporting framework for the Global Centre to ensure reports are streamlined, timely, clear, provide actionable insights, inform decision making and meet customer needs.

This involves:

  • Thinking forward and pre-empting and identifying key decision and reporting needs of stakeholders in future years (possibly before they even ask), driven primarily from the vision articulated in Our Promise and from deep knowledge of stakeholders.

  • Identifying appropriate sources of data that need to be captured and design solutions for capturing data in systems, utilizing systems thinking skills, technology developments, internal controls and quality control.

  • Be the business owner for the Finance systems projects designed and implemented as a result of needing to capture the new data, engaging stakeholders and driving the Finance Data, Systems and Services team and IT to deliver an appropriate technological solution.

  • Design and oversee the implementation of new reporting and analysis that can be created as a result of the new data available.

  • Review the existing reports and analysis to identify their appropriateness of need for update and rebuild as a result of the new data and technology available.

  • Seek feedback from customers and iterate reporting and analysis to be fit for purpose.

  • Oversee the production of regular reports and analysis to stakeholders (monthly, quarterly, annually, key meetings) to ensure decision makers are empowered with accurate and timely information to support their activities, including cost centre reporting.

  • Be a trusted advisor to the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and Chief Financial Officer, ensuring they have appropriate information and insights for decision making.

  • Manage a team of trusted Finance Business Partners to work closely with Executive Leaders, Partnership Leaders and cost centre managers on business cases and other financial analysis to support their decisions.

  • Ensure integration and alignment with the activities of peers to build a seamless customer experience.

Lead the Global Centre annual cycle from planning through to year end.

Collaborate with peers to ensure alignment and integration of processes and activity of the annual financial cycle from planning to year-end close, in particular:

  • Lead the Global Centre annual and multi-year planning and budgeting process, by:

  • Designing the process for the upcoming fiscal year, ensuring alignment with all aspects of the global planning process;

  • Leading the preparation of financial information for the Chief Financial Officer as they facilitate high-level resource negotiations and planning parameters with the Executive Leadership Team at the start of the process;

  • Overseeing the production of tools, templates and communications to execute the process;

  • Leading the execution of the process across all Global Centre departments, supported by a team of Finance Business Partners and analysts;

  • Being an escalation point for issues identified by Finance Business Partners during the process and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters;

  • Preparing reports and analysis of the submitted budget for review and approval by the Senior Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer, identifying opportunities and issues for consideration;

  • Preparing Board pre-reads and presentations regarding the Global Centre budget for the WVI Stewardship Committee and WVI Board for their approval;

  • Ensuring stakeholders from across the Global Centre are appropriately engaged during and after the process and that decisions are clearly communicated;

Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the annual Chargeback setting process, by:

  • Designing the process for the upcoming fiscal planning period, ensuring that it connects appropriate to the timelines for the Field Office and Support Office planning processes.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Convening the Chargeback Committee, delivering a process that has clear recommendations to the Chief Financial Officer for approval that are in line with principles.

  • Ensuring stakeholders from across the Partnership (including Field Offices and Support Offices) are appropriately engaged during and after the process and that decisions are clearly communicated.

  • Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the Global Centre forecast process throughout the fiscal year, by:

  • Designing the process.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Executing the process at key points during the year through a team of Finance Business Partners and Financial Analysts.

  • Overseeing the review of business cases submitted by departments seeking redistribution of resources and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters.

  • Identifying opportunities for strategic realignment of resources to ensure key organizational priorities have appropriate resources for delivery and presenting this information to the Senor Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer for consideration and approval.

  • Communicating outcomes of the process to stakeholders.

Lead a component of the Global Centre year-end processes, by:

  • Ensuring that costs are recorded in the appropriate period and cost centre.

  • Reviewing actual expenditure against budget and identifying issues and ensuring corrections prior to the general ledger close.

  • Negotiating carry forward of savings from the current year to the next fiscal year (with approval from the Chief Financial Officer).

  • Working with the Director of Corporate Accounting to ensure year-end adjustments are minimized through effective monitoring and identification of issues and corrections well prior to the end of the fiscal year.

Leadership and Management:

  • Management responsibilities, including cost centre management, people management and strategic planning for the team.

  • Oversee continuous improvement initiatives that will support the Group’s business plan and objectives.

Other duties as requested:

  • Perform other duties as requested by Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis, including, but not limited to, participation in organizational projects as a representative of GC Finance and the interests of the Global Centre and broader team leadership and management responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s degree in Accounting / Finance.

  • Extensive knowledge in Generally Accepted Accounting Principles and audit and/or internal controls.

  • Excellent communication skills, both verbal and written.

  • Minimum of 5 years of experience in financial planning, budgeting, forecasting, financial analysis and performance management in large, global organizations.

  • Minimum of 5 years of experience in managing teams, projects and performing finance functions in a corporation, financial institution or non-profit organization.

  • Demonstrated experience in developing and implementing financial best practices, work-flow, and procedures for a large global organization.

  • Certified Public Accountant, Chartered Accountant or equivalent.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • MBA preferred.

  • Superior organization, prioritization, and self-motivation skills.

  • Strong computer skills and knowledge in MS Office Suite, SunSystems and PowerBI.

  • High level of working knowledge related to automated accounting / financial systems.

  • Excellent stakeholder management skills.

  • Excellent project management skills.

  • Ability to translate technical information into common language so that non-financial individuals can readily understand the information.

  • Minimum of 5 years of experience leading large global team of financial analysts across multiple countries and regions.

  • Ability to translate or communicate complex finance and accounting principles into common language so that non-finance people or finance staff with very basic knowledge in finance can readily understand the information.

  • Experience working with senior leadership teams, with demonstrable ability to communicate and engage effectively.

  • Experience in developing and implementing process improvement initiatives.

  • Cost centre management.

  • Experience managing and developing people, including hiring, talent and succession planning and performance management.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the year.