Job Opportunities in Asia and Pacific

World Vision has the privilege to partner with communities in 18 countries in the Asia and Pacific region: Bangladesh, Cambodia, China, India, Indonesia, Laos, Mongolia, Myanmar, Nepal, North Korea, Papua New Guinea, Philippines, Solomon Islands, Sri Lanka, Thailand, Timor Leste, Vanuatu, and Vietnam.

World Vision also has fundraising (Support) offices located in: Australia, Hong Kong, India, Japan, New Zealand, Malaysia, South Korea, Singapore and Taiwan. To pursue career and internship opportunities with one of our fundraising (Support) offices in the Asia and Pacific region, visit: World Vision Fundraising / Support Offices

Job Locations

Finance Officer for Funding and Budgeting

JOB ANNOUNCEMENT

Finance Officer for Funding and Budgeting

World Vision International is an international Christian Humanitarian Organization working with the poor and oppressed to promote human transformation and seek justice. We are global community with a purpose – to bring about positive change in the lives of the world’s most vulnerable children.

In Cambodia, approximately 2.8 million children benefit from World Vision’s work each year. For over 40 years, we have been committed to child well-being in Cambodia. We have 40 Area Programs in 10 provinces across Cambodia. We work with communities with programs designed to assist them achieve their vision for their community.

Are you ready to be a change maker?

Position: Finance Officer for Funding and Budgeting

Location: National Office, Phnom Penh

Contract: UDC- Undefined Duration Contract

Salary: Negotiable

POSITION DESCRIPTION:

To responsible for country budget planning include budget system management and communicate with support offices, and country cross functions.

II. MAJOR RESPONSIBILITIES

  • Lead country budget plan and ensure the quality of the budgets preparation for the whole WVI-C

  • Manage and ensure country budget are accurate proposed and timely approved in use systems, PBAS and horizon

  • Ensure all income fund are accurate recorded and reconciled, funding system (PBAS) and Sun system

  • Manage country carry forward fund to ensure timely communicate with relevance support offices for approval

  • Coordinate to ensure all used fund flow systems are trained to all uses in country

  • Assist grant finance team in budget proposal development

III. REQUIREMENTS:

  • Bachelors degree in Accounting or Finance, Certified Public Accounting is preferred

  • At least two yearsexperience in accounting and budgeting is required with cross culture working environment

  • Good written and verbal communication skills, especially in a cross-cultural environment, and ability to analyse and solve problems, persuade, network and negotiate

  • Good command of the English Language, both written and spoken

  • Knowledge of any Accounting Systems, Vision, cost allocation methodology and other computer related financial/accounting system and budgeting is necessary

GO GREEN! SAVE THE TREES!

All applications should be sent in soft copy (word document or PDF)

World Vision Cambodia is committed to the principles of workplace diversity. Qualified womenand disabled people are encouraged to apply. Only short-listed candidates will be notified. Applications and CVs will not be returned.

WVI is committed to the protection of children. We do not employ staff whose background is not aligned to our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks where possible.

Specialist - Media Engagement and Reputation Risk

World Vision is a Christian, relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.

We work through our main sectors – education, health and nutrition, water and sanitation, economic development and child protection – serving all people, regardless of religion, race, ethnicity or gender. Our work is always child-focused, participatory and community driven.

World Vision and has been in Sri Lanka since 1977 and currently serves in 30 locations in 13 Districts across the country through development programmes. In 2020 we directly impacted the lives of nearly 100,000 most vulnerable children and their families.

We are currently looking for dynamic & creative individuals to join us in our journey of caring.

Specialist – Media Engagement and Reputation Risk

Location – Colombo

Job Profile

The Specialist – Media Engagement and Reputation Risk is responsible to manage media engagement both during uneventful times and in emergencies. The role will analyze media contexts and actively forge relationships with well recognized local and international media institutions to increase the presence of World Vision Lanka in the media.

Major Responsibilities

  • Develop and execute media engagement strategy through analyzing the media context, identifying potential key media partners, and engagement levels that will positively position World Vision Lanka (WVL)

  • Ensure media preparedness of WVL by developing/ updating Message House, Media Universe, and regular media monitoring, media tracking, media landscaping etc.

  • Manage media engagement both during peaceful times and emergencies by building stronger relationships with both local and international media through regular pitching of content from WVL Ministry focus areas and key global moments and campaigns

  • Manage reputation risks for WVL by prior preparation of risk messaging in consultation with the Regional Lead on Reputation Risk Management

  • Train media spokespeople and build capacity of key staff on the ground

Required qualifications, experience & competencies

  • At least 6 – 7 progressive years of experience in media or media engagement

  • Experienced in crisis and reputation risk management and communications

  • Bachelor’s Degree in Communications, Media, Journalism, or a related field

  • Excellent skills in developing media pitches, key messages, Questions & Answers, talking points for media interviews, writing news releases

  • Excellent skills reputation risk management, developing risk messaging and media statements

  • Thorough knowledge in media interests and story leads and ability to identify pitches

  • Fluency in at least two languages (English, Tamil / Sinhalese). Language skills in translating

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line applicationwith your CV and details of three non-related referees on or before the given closing date.

Only short listed candidates will be notified.

Shared Services Operational Excellence Director

*Preferred position location: Manila, Philippines or Coste Rica and Ghana where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF POSITION:

The Shared Services (SS) OpEx Director leads the OpEx team and provides leadership to several critical and complementary capabilities – Business process automation, business intelligence and analysis and project management for the Shared Services teams. The position will also provide ongoing support for the continuous improvement processes in the center as well as integrated value stream management for all the services provided by all the SS teams. The Operational Excellence team partners with our service delivery teams to provide expertise and support in applying best practices that drive operational excellence in all we do.

The successful candidate will be a thought leader who understands and embraces the philosophies and methods of Business process automation as well as value stream management and operational excellence, and develops their team & influences others to do the same. This person will be the primary person leading our efforts to automate our business processes in order to drive efficiency in processing and data management. They will also support the other team members in maintaining a culture of continuous improvement, data driven decision making, maximizing the contribution of all people, implementing major changes in processes & systems, and coaching our other directors to learn to do the same.

Expected outcomes of their efforts are a full implementation of robotic process automation for key shared services business processes, proliferation of completed continuous improvement projects triggered by value stream management and a strong technical team providing business intelligence, business analysis, and project management expertise. Responsibilities will include leading a team with four managers, at least six BI&A analysts & developers, and external contractors to support projects as needed.

To accomplish all this at a global level, the Director will need critical strengths in verbal & written communication, influencing, leading a global team, working in a virtual environment, and building key relationships in a global multi-cultural environment in over 90 countries in all regions.

The GSS OpEX director will model a high standard of personal Christian leadership, ministry, and integrity though lifestyle and work relationships, living World Vision's values.

KEY RESPONSIBILITIES:

Develop and integrate business intelligence and automation with emphasis on Robotic Process Automation into value streams:

  • Provide strategic leadership and direction to the RPA technology organization as we create the team structure, governance framework, and operating model. Lead the technical team and partner closely with RPA leadership within the functions such as Record to Report, Procure to Pay, Business Support Desk and other Finance departments to develop and devise an organizational strategy that can scale to support multiple business units and functions.

  • Develop and maintain core capabilities to design, develop, implement, and support various technologies to aid the continuous improvement of value streams, including business intelligence, data management, robotic process automation, Microsoft O365 apps and other MS apps available to WV.

  • Develop a service offering to share this capability across WV.

Develop and implement value steam management (VSM) and continuous improvement:

  • Lead the development and implementation of VSM to include lean and six sigma philosophies, methods, and tools, to support SS service teams in achieving operational excellence in all they do.

  • Co-develop and implement LSS training and certification programs to build capacity within SS to lead many simultaneous improvement projects.

  • Engage and influence senior executives to expand VSM and LSS certification to other areas of WV. Engage with directors and partnership leaders across WV to demonstrate the success of OpEx within SS and support their teams in learning to apply it themselves.

Lead Readiness & Transition of new processes to global standards and shared services:

  • Develop and maintain a core capability to define projects, document current processes, and manage transitions to a future state that includes global standards and centralized execution.

  • Develop and improve philosophies, methods, and tools used to identify, analyze, document, and manage the readiness to and transition of processes to shared services.

  • Lead the execution of Finance Full Adoption for field offices in all regions. Coordinate SS teams with RLs, NDs, SDOs, RFDs, and NFDs to agree on scope and schedule. Drive adoption to completion by the end of FY22.

  • Oversee implementation of innovations and improvements across all SS value streams. Collaborate with all regions and countries to achieve full adoption of new capabilities.

KNOWLEDGE, SKILLS & ABILITIES:

  • Undergraduate degree in business administration, computer science with strong operations management experience, industrial engineering, or a related field.

  • Masters in Business Administration or other relevant degree.

  • Prior experience with RPA implementation is a plus with demonstrated experience standing up a new team in a multi-national organization.

  • A passion for current and emerging technologies, and supervisory experience.

  • Strong technical foundation, in addition to demonstrated management skills.

  • Strong communication skills, both written and verbal with a demonstrated ability to communicate at all levels within the organization.

  • Ten or more years’ experience in organizational leadership and technology enablement across multiple teams in a large multi-national organization.

  • Five or more years working and leading business process automation projects, and developing other people’s business process improvement capabilities.

  • Five or more years working across functions, geographies, and other ‘barriers’.

  • Two or more years leading a global team in a cross-cultural setting.

  • Committed Christian who attends, participates and leads in devotions.

  • Robotic process automation knowledge and experience.

  • Lean Six Sigma black belt (preferred).

  • Project Management Professional.

  • Fluent in English reading, writing, speaking, and listening.

Preferred Skills, Knowledge and Experience:

  • Experience with design and development of business intelligence, process automation, and other technologies.

  • Lean Six Sigma Master Black Belt.

  • Master’s in Business Administration.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

  • This role involves collaboration with geographically dispersed people located in WV offices in all regions of the world. Work can be required early in the morning, late at night, and any time in between.

Regional Senior Auditor (RSA), WV Nepal

*Please submit your CV in English.

PURPOSE OF POSITION:

To provide technical supervision, support and coordination of the Region’s Internal Auditors, as well as performing managerial duties in the absence of, or as delegated by the Regional Audit Managers (RAMs).

In addition, to provide an independent objective assurance and consulting activity designed to add value and improve the organization’s operations. This will be done by using a systematic approach to evaluate and improve the effectiveness of risk management, internal control and governance processes of the Organization.

KEY RESPONSIBILITIES:

Technical Execution:

  • Lead audit assignments from time to time as assigned by the RAM (planning to completion) in the Annual Audit Plan, support larger and complex engagements, potentially one or more assignments simultaneously.

In particular:

  • Actively engage with senior management staff within the region NOs in order to gain a good understanding of their business and ensure the efficient execution of the audit.

  • Perform risk-based integrated audits (RBIAs) in accordance with stipulated auditing standards (IIA, WV GIA) as will be planned at the start of each FY and assigned by the RAM.

  • Represent the RAM in quarterly Senior Leadership and Board/Advisory Council Audit Committee Meetings, as may be delegated by the RAM as and when required.

  • Review follow up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

Quality Assurance:

  • Ensure WV GIA quality standards are maintained, which includes but is not limited to:

  • Providing on-the-job technical support during planning and field work with the team members, including on-site reviews as assigned at planning phase.

  • Ensure all review notes are responded to by team members and compile quality draft audit findings/draft audit reports for RAM review by end of fieldwork phase.

Professional Development:

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during field work, and at designated training forums planned by Management.

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio, as may be assigned by the RAM from time to time.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Professional audit certifications (ACCA/CPA/CIA/CISA/CFE) finalized or in advanced stage of certification process.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status.

  • CIA certification – finalized or in progress.

  • Good command of the English Language, written and communication skills in particular.

Preferred Skills, Knowledge and Experience:

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40 % of the time. This travel includes fragile context operational areas within the Region.

People and Culture Recruitment Specialist

JOB ANNOUNCEMENT

Human Resource/ People & Culture - Recruitment Specialist

World Vision International is an international Christian Humanitarian Organization working with the poor and oppressed to promote human transformation and seek justice. We are global community with a purpose – to bring about positive change in the lives of the world’s most vulnerable children.

In Cambodia, approximately 2.8 million children benefit from World Vision’s work each year. For over 40 years, we have been committed to child well-being in Cambodia. We have 40 Area Programs in 10 provinces across Cambodia. We work with communities with programs designed to assist them achieve their vision for their community.

Are you ready to be a change maker?

Position: People & Culture - Recruitment Specialist (Human Resource)

Location: National Office, Phnom Penh

Contract: UDC- Undefined Duration Contract

Salary: $1113 - $1400

POSITION DESCRIPTION:

The P&C Recruitment Specialist takes the ownership of developing and implementing the overall recruitment strategy for World Vision International – Cambodia (WVI-C). This includes, workforce planning; developing and implementing appropriate methods and effective processes, tools, reports/analysis and data management; building a strong network through industry contacts, association memberships, NGO/social service groups, social media, employee internal reference, etc., to strengthen resource network; developing a pool of qualified candidates in advance and increasing overall quality of recruitment.

# World Vision uses the term People & Culture for Human Resources Department.

II. MAJOR RESPONSIBILITIES (strategic and operational)

  • Lead the online Recruitment Module and other recruitment platform for recruitment solutions and effective integration for country recruitments.

  • Source adequate number of candidates through recruitment sources including posting the vacancies internally and/or externally.

  • Lead in the development of deep networks across other NGOs, local churches, career fairs, education/academic institutions for sourcing.

  • Take ownership to the improvement of Recruitment practices, guidelines and protocols for WVIC. Lead in process improvement efforts for quality and timely recruitment across WVI-C

  • Develop required tools, templates and annual recruitment strategy in consultation with relevant stakeholders.

  • Initiate Branding and Positioning for WVIC recruitments, participate in events and networks as required.

  • Strengthen the system for tracking talent identified in the recruitment process, and connect it with talent development programs lead through the L&D Learning & Development unit.

  • Lead in the preparation and implementation of the annual cycle of budgeting and workforce planning, for positions, and all people-related related costs. Develop appropriate communication tools (guidelines, emails, etc), and ensure they are disseminated so that managers are ready and prepared for the annual workforce planning and people-related budgeting process

  • Develop the annual recruitment strategy, provide critical analysis and proposal for National staffing solutions.

  • Longlist/ shortlist candidates for assigned positions from sourcing pools and present candidates to P&C BPs - Business partners

  • Proactively work with P&C Business Partners and P&C Manager, strengthening the national recruitment performance.

  • Provide day to day coordination and administration support to P&C BP for required recruitment activities from NO- National Office.

  • Work with functional/ department leaders on vacancy and recruitment data management.

III. REQUIREMENTS:

Selected candidates are required to produce Local Police Clearance Certificate prior to date of joining in the organization.

Education: Bachelor’s degree or equivalent in the fields of fields of Business Admin, HR Human Resource Management.

Experience:

  • At least 3+ years’ experience in Human Resources field in a complex, larger organization preferably in an international company, NGO/international development organisations, or corporate recruitment industry.

  • 2+ years’ experience in recruitment, selection and employee sourcing specific functions activities.

Knowledge, Skill and Ability:

  • Excellent knowledge and experience in handling recruitment portfolio.

  • Knowledge and awareness of developing tools templates, simplifying process.

  • Ability to organise work priorities, manage competing priorities and deliver on commitments

  • Ability to communicate with all levels of staff, orally and in writing

  • Related Labour Law knowledge

  • Computer skills, especially with Microsoft Word, Excel, PowerPoint as well as internet navigation and electronic records management A thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software.

  • Excellent in attention to detail, analytical, critical thinking, interpersonal and relational skills with people at all levels and from different cultures.

Please refer to the required CORE COMPETENCIESfor employees – Click here. CoreCompetencies_PocketGuide_A4 (wvi.org)

GO GREEN! SAVE THE TREES!

All applications should be sent in soft copy (word document or PDF)

World Vision Cambodia is committed to the principles of workplace diversity. Qualified womenand disabled people are encouraged to apply. Only short listed candidates will be notified. Applications and CVs will not be returned.

WVI is committed to the protection of children. We do not employ staff whose background is not aligned to our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks where possible.

Policy and Communications- Field Lead

Policy and Communications- Field Lead

PURPOSE OF POSITION:

Field Policy and Communications Lead position enables smooth program operations by establishing and maintaining strong working relations with Government of Nepal and other stakeholders including civil society organizations, professional organizations, media and communities at provincial as well as local levels for smooth implementations of WVI Nepal programs and projects. The incumbent creates conducive environment by influencing policies and programmes of government as guided by WVIN’s country strategy.

This position plays a vital role in raising profile through communication materials, advocacy initiatives, community empowerment in the given sectors and projects interventions managing potential risks. All the government compliances and partner NGO governance with compliance aspects are managed in support with other functions.

Evidences of programme interventions are gathered and are profiled for broader dissemination and influence opportunities. These are in alignment to the programme designs, organization and donor priorities and requirements. The role demands to ensure on organization’s better visibility for wider collaboration. Along with this, the implemented projects/programmes have good sustainable milestones achievements with local and provincial governments and communities.

KEY RESPONSIBILITIES:

Create conducive environment for effective programme operation at both provincial and local level

Ensure effectively implementation of DPA for community-led advocacy and government engagement at provincial and local level

Ensure WVIN’s influence and reputation engaging with media

Increase visibility of the organization and create positive reputation through capacity building of PNGOs and ensuring good governance

Partner NGOs compliances are adhered with enhanced capacities

staff and institutional risks and security measures are timely addressed

Others:

At least 5 years in humanitarian and development work in Nepal

Demonstrated experience at liaison of government and non-government stakeholders

Demonstrated experience in campaigning, advocacy, lobbying, government engagement, media engagement, capacity building, coordination and networking

Master’s degree in Social Science-Research and Policy Analysis, Public Administration or any other related field

Knowledge of development and humanitarian policy programme

Strong leadership, analytical, organizational, coordination, planning, facilitation skills

Strong negotiation, decision making and problem solving skills

Strategic thinking and analytical skills

Understand financial management and resource allocation

Advanced Excel and quantitative skills

Demonstrated collaboration & team building skills

Effective relationship management skills; ability to influence without having authority

Excellent oral and written English communication skills

Understand WV’s vision, mission, core values and strategic mandates

Knowledge in performance management

Ability to structure and manage one’s own work

WORK ENVIRONMNET:

Full adherence to World Vision Child Protection & Adult Safeguuarding, Code of Conduct and Conflict of Interest policies.

Based in Field Office with travel up to 50%

World Vision International Nepal is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and

differently abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure. WVIN reserves all rights to qualify/

disqualify applications in any case.

Senior Grants Acquisition Specialist

Senior Grants Acquisition Specialist

PURPOSE OF POSITION:

To work with staff from across WVI Nepal (e.g. Operations, P&C, Finance and Programmes) and the WV partnership (e.g. staff from Support and Regional Offices) to support the identification, development and timely submission of quality concept notes and proposals for both institutional grant funding and private non-sponsorship funding and other regular day to day GAM business.

KEY RESPONSIBILITIES:

Quality proposals that are in line with donor requirements, WVI Nepal strategy and community need are developed and submitted on time

Support programme/ project managers and coordinators for timely, detailed and quality reports to Support Offices and donors;

Assist Program Managers to ensure they are compliant with donor regulations resulting in program quality. Where necessary, coordinate for the

revision of original plans in close coordination with Program Manager, Support Offices (SOs) and external donors, based on sound impact analysis of proposed change;

Ensure programme success stories are shared with communications to enhance the visibility of programming;

Support monitoring and bring up implementation or compliance challenges with MEAL, Operations Managers, and donors.

Work with technical staffs, MEALS, Communications and Operations team as required to support developing high-quality communication materials to support (pre)positioning with donors and partners, including capacity statements, impact statements, and RFI responses and other materials for donor pack;

Provide regular, positive, and productive communication with Support Offices, the field team, and partners for implementation of program activities. This includes maintaining up to date information on relevant donor/Support Offices priorities, guidelines and requirements and share with cross functional departments as needed;

Assist GAM Manager and PDQ Director to establish/ strengthen relationships/ linkages and networks with key actors and leading NGOs to gather donor

intelligence and build collaborative relationships;

Advise on potential fundraising opportunities arising from intel, forecasts and donor strategies;

Research, monitor, and utilize shifting donor strategy, funding, or regulatory information, and advise PDQ and Operations leadership of emerging trends that could positively or negatively affect the program

Coordinate with Operations team to ensure comprehensive (all relevant project documents and donor Guidelines) hand-over of project to Project Manager/ Operations point person and wider grant project teams;

Maintain an updated GAM folder for 100% of all opportunities (closed, ongoing and/ or pending grants);

Support GAM Manager to prepare Annual GAM target, Annual PNS Plan aligning to GAM business plan;

Others:

At least 2 years experiences working in the relevant positions in Nepal

Experience of developing concept notes / proposals for funding from bilateral and or multi-lateral donors.

Good knowledge and relevant experience securing bilateral and multi-lateral donors particularly USAID, DFID, EU, DFAT, World Bank and UN agencies

Relevant experiences on external engagement especially with international donors and host government.

Ability to manage pressures and to meet tight project proposals deadline.

Bachelor level university degree in a social science

Masters level degree in any discipliney

Knowledge of Programme Design, Monitoring and Evaluation.

Competent in use of Microsoft Office computer programs including Word, Excel and PowerPoint

Strong written and oral command of English language.

Excellent analytical skills and ability to quickly grasp complex programme concepts across a range of sectors.

WORK ENVIRONMNET:

Full adherence to World Vision Child Protection & Adult Safeguuarding, Code of Conduct and Conflict of Interest policies.

World Vision International Nepal is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and

differently abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure. WVIN reserves all rights to qualify/

disqualify applications in any case.

Sourcing Specialist - Grants, PNS & Corporate Partnerships

World Vision is a Christian, relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.

We work through our main sectors – education, health and nutrition, water and sanitation, economic development and child protection – serving all people, regardless of religion, race, ethnicity or gender. Our work is always child-focused, participatory and community driven.

World Vision and has been in Sri Lanka since 1977 and currently serves in 30 locations in 13 Districts across the country through development programmes. In 2020 we directly impacted the lives of nearly 100,000 most vulnerable children and their families.

We are currently looking for dynamic & creative individuals to join us in our journey of caring.

Sourcing Specialist – Grants, Private Non Sponsorship & Corporate Partnerships

Location – Colombo

Job Profile

To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs / Projects / Grants that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes and donor expectation.

Major Responsibilities

  • Participate in developing functional strategy through understanding and capturing donor requirements

  • Engage with Partners / International Resource Development & Management (IRDM) team in procurement planning process

  • Execute the market assessment and supplier pre-qualification process as per the set guidelines and supervise assessments at national level

  • Monitor and complete contract close-out, extension or renewal, as appropriate for the assigned commodities

  • Ensure day to day procurement operations are managed smoothly, in compliance to policies and procedures

  • Monitor performance of key indicators (provision spent, spent through contracts, on time payment and saving %), conduct root cause analysis of low performing areas and develop plans to improve those indicators

  • Adherence to process, procedure and policy in fulfilling procurement needs

  • Ensure procurement related risks are identified, recorded and mitigation measures are taken

  • Coordinate, participate in, and/or train other department staff on WVI procurement policies, processes, systems and donor requirements

  • Prepare general and detailed guidelines for the required systems

Required qualifications, experience & competencies

  • At least 5 years’ experience in sourcing and contract management

  • Familiar with modern purchasing methods & procedures, category profiling, supply market assessments, supplier relationship management, price analysis (bundling and unbundling), etc.

  • Knowledge of procurement guidelines for grants and current and latest trends

  • Experience in working for a grant funded project and experience with partner management

  • Bachelor’s Degree in Supply Chain Management, Business Administration or any related field

  • Part professional qualification in Accounting, Business Administration, Supply Chain Management from a reputed professional body

  • Ability to read, write & speak in English, Sinhala and knowledge of Tamil will be an added advantage

  • The position requires ability and willingness to travel domestically up to 25% of the time

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line applicationwith your CV and details of three non-related referees on or before the given closing date.

Only short listed candidates will be notified.

WVV AP Sponsorship Facilitator in Van Chan, Yen Bai province

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has been funded from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is operating in 5 zones: North 1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports AP manager in ensuring the focus on children’s well-being and the transformation of registered children, their families and communities and sponsors through collaborating with Development Facilitators and local sponsorship volunteers network, partners in planning and implementing sponsorship activities in the designated AP working area.

The position assists AP manager to ensure Sponsorship operations and initiatives (Sponsorship 2.0, Horizon HOPE, etc) are well integrated and deployed within TP projects of the AP, provides technical support to DFs to ensure appropriate RC targeting which is aligned with WV’s Sponsorship minimum Programming standards.

ROLE DIMENSION

SPONSORSHIP SERVICE OPERATIONS

  • Ensures sponsor communication activities (Sponsor’s Letter, Christmas Card, Child’s Annual Progress Report, Gift Notifications…) are designed in engaging and meaningful way so as to contribute to life skills and development assets of children.

  • Manages queries including record management, assignment, quality assurance and follow-up are timely responded.

Ensures child data and other sponsorship documents (both electronic and hard copies) and relevant back-up copies are maintained systematically in a secure place.

SPONSORSHIP PROGRAMMING AND CHILD MONITORING

  • Makes sure RC and their families are intentionally included in the AP’s programming interventions as part of transformational development.

  • Ensures budgeted number of RC which is agreed with the support office is maintained through timely processing of new growth, replacement and reactivation.

  • Reinforces RC selection criteria which embrace MVC targeting by recruit new growth/replacement in consideration from AP’s MVC list.

  • Ensures RC record (includes information and digital images/clips) are updated and maintained with completeness, accuracy, timeliness and validity and compliance with Child protection policy.

  • Provides sufficient coordination and support to enable DFs facilitate Child Monitoring integrated within project activity plan as a part of community led child protection and care.

Coordinate with AP coordinator to complete the CESP plan of action and report for the AP.

COMMUNITY ENGAGEMENT AND SPONSORSHIP EDUCATION

Assist AP manager to establish/strengthen community volunteer network at the target communes with close collaboration between schools (school volunteer network) and community settings (hamlet facilitator network) at village and commune levels;

  • In cooperation with DFs, the sponsorship communication messages and materials (adapted with local context as possible) are distributed to all RC’s parents and non-RC’s parents;

  • In collaboration with other the DFs, the sponsorship network and National staffs, documenting stories about RC and their families and significant changes in their life, achievements, best practices and learning experiences are compiled for WV publications and shared within the Partnership.

  • In collaboration with the Sponsorship Cluster Officer in NO, sponsorship new initiatives are contextualized and implemented appropriately.

  • Participates in sponsorship education processes as needed.

  • Provides technical input on sponsorship aspects of community engagement.

Participates in community engagement and capacity building efforts of partners and community groups.

Knowledge, Skills, Abilities:

Education

- Bachelor’s Degree

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Strong understand of community-led development work

  • Demonstrated training and facilitation skills, including catalysing, connecting and building the capacity of community groups

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially email/letters writing skills;

Good computer skills in Word, Excel, Powerpoint and email;

Experience

  • Experience in community development or with NGO.

Experience in capacity building for local stakeholders/partners.

Work Environment

  • Work in a team environment with great diversity

  • 50% time of field visits is expected

50% time of managing the Sponsorship services and system

Asia Value Formation Project Officer in Yen Bai & Tuyen Quang

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WVIV’s work focuses on children, ensuring they are protected and their basic needs are met. WVIV has been funded from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVIV consists of sponsorship program funding (70%) and PNS/grants (30%). WVIV employs about 430 staff, of which 99% are Vietnamese nationals.

Currently, World Vision International in Vietnam is operating in 5 zones: North 1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Da Nang) and South (Quang Ngai, Ho Chi Minh, DakNong). WVIV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVIV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVIV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The project “Asia Value Formation Project” is aimed to equip children 12-18 years old in North 2 to have positive and peaceful relationships with families and communities.

From 1 October 2021 to September 2026 (5 years), the project plans to achieve 3 main outcomes:

  1. Children have improved capacity to live out values.

  2. Enhanced mind-set and practice of caregivers in nurturing children spiritually and building family cohesion

  3. Community leaders actively engaged and support holistic nurture of children

Besides, DME will be along to ensure the quality of the project implementation and impact to be recorded vividly.

PURPOSE OF POSITION:

Mobilize resources, and help 6 APs in the zone to strengthen their capacity in planning, implementing, and monitoring project activities to achieve project annual outcome/outputs in integration with Child protection project of the APs and district/commune social economic development plans.

MAJOR RESPONSIBILITIES

Relationship and Networking

  • Effectively establish work relations with 6 AP teams to implement project activities effectively and facilitate the team to engage local partners in scaling-up.

  • Discuss with the above partners to build plans for cooperation and implement approved project activities effectively. Work closely with the CP officer for APs to have good integration of the Asia Value Formation project with Child Protection interventions of the project to successfully achieve the project outcomes as specified in the approved proposal.

Well cooperate with zonal technical staffs of CP, F&D and relevant local agencies to ensure sufficient technical support for project implementation.

Project Activities Implementation

  • Ensure all project activities to be implemented effectively according to the approved proposal/Log frame, which are relevant and in alignment with WVV’s CP program

  • Cooperate and coordinate with AP managers, CP officers and relevant project partners and consultants to develop plan of action and prepare budget, ensure the quality implementation of the project following Learning through Evaluation with Accountability and Planning frame work (LEAP3).

  • Closely coordinate for the community ownership to be enhanced by implementing activities with community engagement to ensure project sustainability; ensure the APs to target right people and vulnerable children are prioritized targets of the project.

  • Provide training of facilitators on Dare to Discover (D2D) curriculum, including core children and community leaders and World Vision staff.

  • Provide regular coaching for CF and D2D facilitators in implementation.

  • Negotiate and implement procedure of procurement, arrange handover timely and to the right beneficiaries.

Closely work with relevant AP managers in the zone to ensure the quality of implementation of the project activities in the targeted APs for integration and sustainability.

Project Design, Monitoring and Evaluation

  • Facilitate regular reflection meetings (at least once a month) with APs and take timely corrective actions to address the gap of project implementation. The outcomes of reflection reports are submitted to Zonal Manager for further support if needed.

  • Coordinate with APs to collect and analyse monitoring data as regulated;

Prepare project, semi-annual report and annual report according to the SO’s requirements.

Capacity Building

  • Facilitate/ implement capacity building on project implementation activities of Asia Value Formation Project at the district and commune level with support of ZM, F&D officer.

    Organize technical trainings according to project design.

    Documentation

  • Documentation of good practices, lesson learnt and Transformational stories and other documentations upon request

    Implement other assignment relating to the project as ZM or any other requirement from WVV higher management board.

    Knowledge, Skills, Abilities:

    (The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

    Education

    Bachelor’s Degree in social fields, foreign languages

    Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-empowerment development concepts, approaches and processes;

  • Community mobilisation skills, including networking/coordination among different local partners;

  • Demonstrated training and group facilitation skills;

  • Case management skills;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Good English, especially report writing and reading skills;

Good computer skills in Word, Excel, Power point and email;

Experience

  • At least 3 years work experience in community development/ social work

  • Experience in program implementation, community mobilization and participatory approach would be an advantage.

  • Experience in capacity building for local stakeholders/partners.

  • Experience in grant project management.

  • Experience of working with ethnic minorities.

Experience in INGO-funded project planning and implementation.

Work Environment

  • Work in a team environment;

  • Zonal manager, F&D officer, Finance staff and other AP contact persons are based in a different workplace (virtual team)

  • 50% of time is required for field visits

WVV AP Bookkeeper (temporary) in Yen Thuy, Hoa Binh province

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has been funded from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is operating in 5 zones: North 1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP Manager in maintaining the books of accounts and other financial records of AP & adhering to the financial standards of World Vision financial system to ensure accountability.

FINANCIAL POLICY COMPLIANCE

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

WV accounting policies and procedures are communicated to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

Education

  • Bachelor Degree;

Majored in finance/ accounting.

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

Ability and passion to learn about accounting

Experience

Experience in bookkeeping and accounting

Work Environment

  • Work in a team environment

25% field visits are expected

General Ledger Assistant

PURPOSE OF POSITION:

To support transactional processes within the GL department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

KEY RESPONSIBILITIES:

  • Upload / import journals including budget and actual transactions; adjustments and reversals; GEMS output files and all other journals.

  • Clear split billing account on a regular basis, ensuring 0 balance on the 1st business day of the following month.

  • Posting Journal transactions including budgets and allocation of account.

  • Support continuous improvement processes and the development of better tools to strengthen General Accounting operations including global initiatives.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s degree with a major in accounting, finance, or business administration.

  • Functional knowledge of general accounting standards and transactions recording.

  • Desirable English communication (spoken and written).

  • Good interpersonal skills and ability to communicate at all levels.

  • Ability to perform and direct root cause analysis over various transactional issues.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP) including internal controls.

  • Proficient in MS Office applications and any accounting ERP solutions.

  • At least 6 months experience in General Ledger/Accounting.

  • Excellent customer service skills.

  • Ability to promote teamwork in a virtual team environment.

Preferred Skills, Knowledge and Experience:

  • Detailed-oriented.

  • Collaboration.

  • Teamwork spirit.

  • Continuous Improvements knowledge.

  • Organizational and effective time management skills.