World Vision International

Job Opportunities in Kenya


Lives can change for good
www.wvi.org/kenya

Current Opportunities

Chief of Party - OVC

Subject to Donor Award and Approval

Reports to: Operations Director

Provides Supervision to:OVC Manager, Grants Finance Manager, Monitoring, Evaluation, Accountability and Learning Advisor, Household Economic Strengthening Advisor

Purpose of Position

World Vision Kenya seeks a Chief of Party for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Chief of Party (CoP) has overall responsibility for the leadership and management of all grant activities, consortium members and staff. The incumbent has principal responsibility for representation for the projects to USAID and local Government entities and provides strategic leadership and supervision of sub-grantees and sub-contractors while ensuring the security, feasibility, and sustainability of the program and contribution to Child wellbeing outcomes.

Major Activities

Strategic Leadership and management 40%

  • Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner.

  • Ensure strong communication and coordination with all team and consortium members as a means to effectively achieve program objectives. Encourage transparency among and between consortium members to promote coordination and effectiveness.

  • Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, WV regulations, best practices and donor guidelines.

  • Design strategies, partnerships and interventions to guarantee the project is gender and ability-sensitive and that WV and implementing partners are accountable to beneficiaries.

  • Primary point of contact and collaboration for the team and in-country stakeholders, including USAID, implementation partners, government partners and other key stakeholders.

  • The COP should embrace the shared Kenyan vision for the project and effectively manage available financial and human resources to make that vision a reality.

Strategic Engagement and Donor Relations, 20%

  • Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance

  • Represent the OVC project and World Vision to USAID, Government of Kenya, UN agencies, implementing, technical partners and other appropriate bodies.

  • Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders as appropriate

  • Constantly look for more effective and efficient implementation and opportunities to increase impact

Monitoring, Reporting, Documentation & Knowledge Management, 15%

  • Establish and maintain effective project reporting, evaluation, and communication systems.

  • Submit timely accurate and quality reports that meet donor requirements

  • Document and disseminate project best practices, lessons learnt and success stories

Budget Management, 20%

  • Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.

  • Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits

Other duty assigned 5%

Knowledge, Skills and Abilities

  • Master’s degree in Public Health, International Development, Community Development, Public Administration, Development studies or any relevant field

  • 10+ years of extensive international development experience managing large OVC grants, working with local governments, civil societies and communities preferably in developing countries

  • Proven ability to manage technical assistance teams and ability to integrate teams of professionals around common goals

  • Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs

  • Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country

  • Excellent managerial and operational experience, preferably in managing large donor projects involving coordination

  • Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.

  • Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.

  • Excellent performance track record

  • Experience in integrating teams of professionals around common goals and motivating through visionary leadership.

  • Excellent Oral and written communication skills,

  • Excellent Relational skill s

  • Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya

Director - Finance & Support Services

Purpose of Position

To provide overall leadership, oversight and management of all aspects of Financial Management, Administration and Information & Communications Technology (ICT) functions ensuring systems are in place to support the World Vision Kenya National Office Strategic and Programmatic objectives.

Major Responsibilities

% Time

Major Activities

End Results Expected

25%

Leadership, Capacity development and Strategic Partnering

  • Provide strong leadership in Finance, Administration and ICT units ensuring competent and motivated staff are hired and retained.

  • Coordinate professional and personal development of staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the National Office Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate the National Director, Operations, WVK Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance, administration and ICT policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and WVK Board, as appropriate.

  • Play an advisory and consulting role to the WVK Board

  • Foster effective engagement with the WVK Board on the performance of the finance function.

  • Develop strong networks internally (other National Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Participate in the relevant National, Regional, Africa and partnership initiative as required

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Design, develop and assess organizational financial management strategies & systems that support grants acquisition and management of the grant program finances

  • A robust and resilient team working together providing efficient services that help achieve the child wellbeing outcomes

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Effective performance management per WVI guidelines and standards

  • Improved retention rate of top performers and key contributors

  • Low turnover rate for key staff

  • Documentation and sharing of best practices among staff, within and across regions

  • All staff understand their role and responsibilities in financial management, as appropriate

  • Strategic leadership provided

  • Finance and support Services team viewed as valued business partners, both internally and externally

  • Good image of the office in country and in the partnership

20%

Financial Planning , Budgeting and Stewardship

  1. Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.

  2. Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  3. Control of National Office budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

  4. In collaboration with other National Office Directors, advise the National Director on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.

  5. Contribute to the development of World Vision National Office strategic direction and priorities.

  6. Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  7. Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  8. Manage complex funding arrangements across multiple funding streams

  • Efficient and effective financial planning and budgeting processes, in line with WVI & donor requirements

  • Value added analysis provided for the Strategic Investment discussion at RWG/VIR

  • Inter-departmental collaboration from the planning and budgeting phase, resulting in improved organizational efficiency and program/projects’ burn rate levels

  • Level of cash within approved target low

  • Accounts reconciled monthly

  • National Office budget completed within standards & deadline

  • National Office expenditures are within approved National Office budget limits and benchmarks

  • Project grants spending is within total approved donor budget, budget line flexibility rule and no underspending below 5% and NIL overspending

  • Program/Project expenditures are within acceptable efficiency ratio for Programming vs. Program

  • Management costs based on T7 Programming Codes

20%

Fiscal Accounting, Compliance, Monitoring and Reporting

  1. Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  2. Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  3. Define and implement efficient and effective internal control systems.

  4. Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  5. Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  6. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  7. Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making

  8. Ensure proper and timely reporting is submitted to all donors. Monitor and control spending to ensure it does not exceed available funding and that core costs are covered.

  9. Ensure accountability and financial management of Micro- Enterprise Development (MED) programs.

  10. Ensure National Office staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Strong accountability and compliance in accounting and reporting

  • Timely, complete and accurate financial reports (National Office and Projects) analyzed and submitted to budget owners and internal stakeholders for better decision making.

  • MyPBAS reconciled monthly and any issue followed up with relevant Support Office

  • Compliance with grant regulations and Grant Approval Protocol

  • Carryforward process completed within Partnership deadlines

  • Finance staff visiting projects and communities, adding value at the grass-root level

20%

Oversight of Administration & ICT Support Services

  • Provide overall leadership to the ICT function ensuring that the office has reliable, sufficient, connectivity and that the organizations information systems and resources are adequately protected.

  • Provide overall leadership to the Administration ensuring that the National Office is effectively supported and staff have a clean and secure and hospitable place to work.

  • Ensure that the support services function have systems and mechanisms to ensure ministry effectiveness.

  • Ensure improved office/programs connectivity

  • Facilitate and ensure preparation of and adherence to computer usage policies

  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination

  • Ensure that WVK provides quality hospitality services to staff and visitors

  • Offer oversight of Fleet management including Transportation and Logistics

  • Work with Security team to ensure a safe workplace. Identify potential hazards and train staff to control risks.

  • Promote benchmarks for determining effective resource utilization in all cost entities like IPC, SMC, DOS, staff equipment and other assets.

  • Systems and policies to ensure ministry effectiveness put in place

  • WV assets and facilities well managed

  • Internet and other connectivity are fast and stable at every location

  • Computer usage policy prepared, approved and operational.

  • IT security manual approved and distributed to staff

  • Information and software backed up and secured

  • Security guidelines and procedures are in place

  • Security assessment and report is updated regularly

  • # of incident reports

  • Building facilities are well-managed

  • Travel and accommodation information are readily accessible by all staff and visitors

  • Air-ticketing, passport and visa services are well managed

10%

Risk Management and controls

  1. Manage all risks emanating from the Finance, Administration and ICT functions.

  2. Ensure appropriate systems and controls are in place to avoid significant audit risk ratings, both at the National Office and project levels.

  3. Coordinate management responses to audits performed to the National Office and projects; ensure they are sent on time to the Audit Department; and that all audit recommendations are implemented timely at all levels.

  4. Establish relevant internal controls, configure Sun Systems, ProVision, GEMS and any other required programmes

  5. Coordinate adequate preparation for Global Centre and external audits.

  6. Implement anti-corruption and fraud strategies

  • Minimized risk exposure within WV and external partners’ operations

  • Anti-corruption strategy rolled out and understood by all staff

  • Awareness and understanding of key financial policies and procedures by all relevant staff

  • Minimum acceptable audit risk ratings and timely implementation on internal and external audit recommendations

5%

Other : Perform other duties as assigned.

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree of Commerce or its equivalent

  • Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications

  • Minimum of ten years’ experience of which six must be in a senior management position in a reputable organization.

  • Extensive experience working with Board.

  • Strong experience and skills in Grants Management

  • Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. compliance with statutory reporting requirements.

  • Strong budgetary, financial management and analytical skills.

  • Demonstrable experience in leadership, strategic management, results based management in financial matters.

  • Strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.

  • Ability to solve complex problems and to exercise independent judgment.

  • Active Membership to a registered professional Accounting body

  • Excellent Computer skills: especially in Sun accounting systems, spreadsheets, Internet skills.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist