World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice.
World Vision began its operations in Kenya in 1974 and currently provides hope and assistance to children and communities in 35 of the 47 counties in Kenya. Motived by God’s love, we serve alongside the poor and oppressed focusing on those who are most vulnerable, regardless of a person’s religion, race, ethnicity or gender. We are committed to the well-being of children.
Reporting to : Operations Director
Grade Level : 16
Supervising : Design, Monitoring and Evaluation Officer, Senior Commodity Officer, and Humanitarian
Information Management & Reporting Officer
Work Location : Karen
Purpose of Position
To provide strategic leadership, technical management and coordination to World Vision Kenya in the incorporation of food, cash and NFI resources in programs including those in Food Security, Education, WASH and Livelihoods; and to ensure that such programs are designed, monitored, and implemented in compliance with industry standards.
End Results Expected
Program Management, 40%
Managing the day-to-day implementation of Food, cash and NFI Commodities according to Field Level Agreements and Detailed Implementation Plans.
Timely implementation of projects
Operating Plan Developed
Well Designed and Aligned Project Design Documents
Demonstrated Integration with other sectors
Performance Tools timely filled and submitted/Staff motivated to perform
Program Design and Planning, 20%
Use of food, cash, and food resources beyond WFP and Emergency type of projects.
Project designs aligned with WV Kenya objectives and strategy
Financial & Operational Compliance, 15%
Project expenditures managed within acceptable range
Timely reimbursement by donor and PBAS Commitment of projects
Timely submitted accurate reports
Risk Register Maintained and Updated
Well maintained Asset Registers
External Engagement, Positioning, and Acquisition, 10%
Synergies and program visibility for greater impact
WVK representation in critical sector groups
Sustained funding for Cash/Food Assistance Projects
Good relationships with donors for sustained funding
Contribute to Knowledge Management and Innovation, 10%
Prudent project financial management, timely and accurate financial reporting as per donor regulations.
Good relationships with supervisor and stakeholders
Knowledge, Skills and Abilities
Bachelor’s degree in social sciences/community development or related fields. An advanced degree is an added advantage
Minimum 6 years experience with at least 3 years management exposure in commodity programming, designing, planning and implementing Food Assistance programming
Adequate knowledge and experience in food and cash aid programs and donors standards appropriate to the management of the food and/or cash programs preferably in the humanitarian development field.
Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards
Extensive experience in supervising staff and conducting capacity building workshops.
In depth working Knowledge of computer soft wares including CTS, Excel, words and e-mail, etc.
Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies
Experience in proposal development is preferred
Must be willing to travel and a flexible approach to living conditions.
Excellent Communication skills
Ability to achieve personal Integrity and trustworthiness.
Ability to solve problems and prioritize many demands without losing focus.
Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in multi-cultural environments with sensitivity and respect for diversity.
Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork and technological solutions.
Proven experience of representing externally to key stakeholders and maintaining donor relations.
Ability to live and work under pressure in a rapidly changing environment.
Grade Level: 15
Work Location: Southern Region (Karen)
Purpose of Position
To effectively lead, coordinate and ensure quality Design, Monitoring & Evaluation (D, M & E) operations at WVK Regional Office. To effectively execute this mandate, the staff will require to promote learning, ensure adherence to guidelines and standards for the LEAP project cycle, WVK internal/contextualized business processes and other donor specifications as appropriate.
End Results Expected
Planning in the Programme Cycle, 15%
All AP under the Region have effective design documents completed in time
Functional monitoring framework, M&E Plans and tools in place
Monitoring plans put in place and in use; evidence by schedules and reports
Approved M&E Plans in use (showing contribution of key stakeholders and approved)
100% execution of all the planned surveys and assessment
Well adhered to AP Specific M&E Plans
100% timely completion and submission of the Annual Plans for Grants meeting donor requirements
Technical Support all DME and CB in the Region, 20%
Technically sound and csted AP process and Monitoring Plans and processes
Local programming data/information readily available for reference in decision making and programme evaluation/surveys,
TP M&E Plans in place and in use
UP to date and retrievable monitoring data in the M&E system
Consolidated lessons from review of monitoring data documented and used in improving TP programming
Established and usable monitoring Systems in place
GIS Field Visit report with recommendations and action
Quality Assurance and Management through the Programming cycle, 20%
Up-to-date monitoring databases (within the portfolio of projects) and in use in reporting and decision making
DM&E Key components and processes meets the quality standards of practices
Design documents meets the LEAP and relevant donor specific standards
Joint/Integrated Quality monitoring completed and reported
Up to date monitoring system (Horizon)
Up to date mapping of all project assets and profile
Functional data verification plan in place that is aligned to the National Data Quality Management guidelines
GIS mapping adheres to the recommended processes and meets the standards and policies of practice
All progress and Impact measurements are completed using aprorpiate Statistical Analysis and plan
Analysis summaries and appropriate factsheets are generated and shared with relevant stakeholders
Survey report meeting completed in time and disseminated to relevant stakeholders
Final report filed in appropriate repositories
Reporting of Progress and Performance, 10%
100% completion and timely submission of the AP Management Report as per guidelines and schedules
Documented learning and monitoring data and reports used in reporting
All the AP and Grants Reports in the Region are reviewed and feedback provided for
We documented reports meeting donor and standard reporting requirements
100% timely completion and submission of the Semi/Annual Reports meeting donor requirements
Capacity Building, 10%
Staff engaged in training, mentoring, coaching and practical field experience.
We adhered to learning schedule and Reports documented
100% roll out of the new initiatives as per standards and schedules
Research, Surveys (Evaluation/baselines) and documentation, 15%
Approved TORs and schedules for surveys meeting the DME Standards
Sound Methodology and tools applied in the scheduled surveys/measurements and other studies
Data collection meets acceptable standard/agreed on and documented methodology and quality assurance procedures
Data storage and retrieval meeting the policy standards
Robust/rigorous analysis according to the indicator detail sheets – Analysis Summary
Well documented reflection and learning report on the surveys/study findings
Documented evidence of feedback/input provided on the various DME products
Up to date implementation of action researches given in regular tracking reports
Strategic Coordination and collaboration, 5%
Establish and maintain links with external organizations for collaboration, networking, resource sharing, materials development, and learning activities in DM&E.
Evidence of functional partnerships with learning institutions on potential research areas for evidence based programming sustained with running agreements/MoUs
Ensure WVK participation in learning/research forums within the county and National platforms/forums for wider experience gathering and sharing of practice.
Active Learnings for replication from participation in external learning/research forums
Any Other duty 5%
Knowledge, Skills and Abilities
Bachelor’s degree in a relevant field from a recognized University, preferably in Social Sciences (Project Planning and Management, Statistics, Development Studies, Monitoring and Evaluation, Impact Assessments and Accountability) or related studies from a recognized university. Post graduate degree will be an added advantage.
Minimum of 5 years’ active experience in project cycle management
Extensive conceptual understanding of and demonstrated practical command for implementing program design/Logical Approach, management and evaluation principles;
Experience in integrated Programme/Projects design and associated tools development
Demonstrated ability to train and build capacity of other staff and grassroots institutions for effective Programme delivery
Must have knowledge and practical experience in Research, organizational learning and documentation and have good writing and editing skills
In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage
License, registration, or certification required to perform this position:
Certification in DME Appropriate systems and software; SPSS, STATA, Epi Info, Ena for SMART, R, Windows Excel, among other Qualitative and quantitative analysis technics
Certifications in monitoring, Evaluations, data analysis, Project Management and or in documentation/knowledge management, Programme Management for Development Professional (PMD Pro),
Preferred Skills, Knowledge and Experience:
Ability to design and coordinate surveys (feasibility studies/assessments, baselines, evaluations; using both online and offline platforms
Good level of proficiency in data analysis techniques/software and data management
Ability to design M&E tools, surveys, surveillance systems, and evaluations
Strong interpersonal skills and managerial capacity [Preference]
Ability to build capacity of staff on relevant technical fields
Proficiency in written and spoken English.
Effective in written and verbal communication [English].
Good interpersonal, organizational and management skills
Ability to solve complex problems and to exercise independent judgment
Experience in production of high quality briefs and reports
Experience in publications of articles/journals
Records Management Assistant
Purpose of the position:
To facilitate the Finance Group in maintaining proper records and filing.
Maintain proper and accurate filing of all finance documents.
Facilitate both internal and external auditors
Maintain proper and accurate filing for all finance vouchers
Reconciliation of the field digital files
Digitization of files
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Education: A Degree in Records Management, Business Administration or a related study.
Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.
Experience: A minimum of 2 years work experience in records management or related administrative roles
Past experience in accounting computer packages, especially sun system
Experience working in grant related programs.
Good interpersonal skills and a team player
Working Environment / Conditions:
Work environment: Nairobi based with occasional travel to countries having active conflict within the East Africa region.
Executive Coordination Officer
Purpose of the position:
The incumbent will ensure effective and efficient coordination of administrative functions for the Senior Leadership team within the organization.
The holder will liaise with internal and external stakeholders to plan/implement key events, develop and update key organizational and team calendars and assist with routine administrative functions.
Cross-functional Coordination and liaison for travels and schedules
Administrative support to Senior Leadership Team
External engagement coordination
Budget & Audit support
Qualifications: Education/Knowledge/Technical Skills and Experience
Educational level: Degree in Social Sciences, Development studies or related field
Experience: Minimum of 3 years’ experience as an Executive, Administrative or HR officer in a medium to large organization.
Must have worked with a multicultural team. Experience coordinating functions and activities for more than one Line Manager will be an added advantage.
Excellent collaborative and organizational skills, efficient note taker, ability to condense information into action items
Excellent writing skills and the ability to develop quality reports under tight deadlines and draft concise summary reports
Familiarity with the non-profit organizations. Strong computer skills and experience with MS office applications especially Word, Excel, Power point, Publisher
Strong oral and written English skills.
Work environment: Nairobi based with travel to countries having active conflict within the East Africa region.
Travel: Domestic and international travel is required for this position.
*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.
*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.
*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.
World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.
If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.
If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.
Minimum Eligibility Requirements for all Emergency Response Roster Positions:
5+ years of cross cultural humanitarian emergency experience outside of your home country.
Minimum 2 years experience serving successfully in fragile or unstable environments.
Experience directly managing staff during humanitarian emergency responses.
Ability to work long hours in stressful environments with a variety of skilled professionals.
Demonstrated management of budgets in emergency response settings.
Willing to serve unaccompanied; most likely in a team house setting.
English proficiency; written and verbal.
Grant Acquisition Management experience in your personalized expertise.
Strong track record in developing good working relationships with governmental institutions and multilateral agencies.
Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.
When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.
Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):
Programmes Strategy & Development Director
Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):
Communication and External Engagement Manager
Human Resources Manager
Support Services Manager
Information Management Manager
Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager
Grant Acquisition and Management Manager
Cash Programming Manager/Specialist
Water, Sanitation and Hygiene (WASH) Manager/Specialist
Mental Health and Psychosocial Support Manager/Specialist
Education in Emergencies Manager/Specialist
Child Protection ManManager/Specialist