Since 2004, World Vision has been implementing multi-sector development programs called Area Development Programs (ADPs). These ADPs are district level partnerships with the Government of Laos, targeting villages in districts where children are suffering from the impacts of poverty.
In FY17 World Vision Laos has around 170 staff and operates ADPs in 17 districts spread over five provinces. These programs target 10-15 of the poorest villages per district depending on the program focus agreed with the government.
These ADPs are funded through World Vision offices in other countries including Australia, Korea, Hong Kong, Japan, Canada and Taiwan. Examples of ADP activities include support the improvement of education program through teacher training and improvement of education facilities; support the local farmers with improved farming and animal raising technique; behavior change programs focus in sanitation and access to clean water; ensure children and mother have access health services and well nourished. All programs are designed to ensure the improvement of child well being in the target areas.
World Vision also has other important programs focused on specific threats or hazards to the well being of Lao children, such as combating trafficking of children, disaster and emergency preparedness and relief.
The focus of all World Vision programs is improving child well being carried out through participatory partnerships with children, caregivers, communities, government, donor, and other organizations.
LAO NATIONAL ONLY
PURPOSE OF THE POSITION
World Vision (WV) has recently been awarded an 11.1 million EUR grant from the European Union (EU) to lead a consortium of partners to implement their Accelerating Health Agriculture and Nutrition (AHAN) project under pillar three of the EU’s Partnership for Improved Nutrition in Lao People’s Democratic Republic (PDR). Consortium partners include World Vision Australia (lead) with 4 implementing partners: World Vision Laos, Agronomes et Vétérinaires Sans Frontière (AVSF), Green Community Development Association (GCDA) and the Burnet Institute.
Commencing on the 1st of October 2017, this 48 month project has the overall objective of creating supportive conditions for enhanced household (HH) nutrition through the following specific objectives:
1) Improved access to and availability of sufficient and/or diverse foods year round; 2) Improved dietary and care practices among Women of Reproductive Age and children under 5; 3) Reduced incidence of selected Water, Sanitation and Hygiene (WASH) related diseases/illnesses linked to undernutrition; 4) Improved gender equitable relations at the HH level, particularly in decision-making and distribution of workload; and 5) Strengthened multi-sector coordination and support for nutrition. The project will be implemented across three provinces and 12 districts of Lao PDR.
The Administrative Officer will be responsible for providing administrative and logistic support to project staff, including project manager. Responsible for coordination of the project drivers.
Objective 1 : Lead the logistics activities related to the AHAN project
Receive internal order forms, sort and group them;
Organize the purchases and ensure that the internal procedures are respected;
Do market assessment;
Ensure delivery to the programmes;
Ensure proper stock management.
Manage the base’s vehicle park and equipment:
Ensure follow-up of the fleet (repairs, maintenance, consumption) ;
Participate in planning what the vehicles are to be used for;
Ensure that the equipment is used properly
Manage the restoration and maintenance:
- Participate in the security management.
Objective 2 : Supervise the drivers team
- Draw up a work plan;
- Carry out appraisal interviews
- Provide technical support to the team if necessary.
Objective 3: Responsible for the administrative of the offices Salavan, Attapeu
Receives people visiting the office, and directs them to those concerned
To follow up relationship with the suppliers, and send them proof of payments done when required
To support the needs of booking, and quotations enquires
To respect ACF purchasing procedures when giving an advance and to report to the Log Administrator Coordinator if these procedures are not respected
If necessary to finalize the first draft of contracts with supplier and/or consultants with the collaboration of the Finance/Admin Manager
If necessary, to inform logistic department on the purchasing procedures and on the standard information needed on invoices
- To file all the documents related to administration and logistic in order, and respecting the procedure required by WV and by donors
Oversee the Project Administrative functions include fixed Asset, Fleet, and Office facilities management to ensure efficient and consistent operations as the organization scales.
Ensures for a proper coordination of Supply Chain business processes for an optimal interface between the supply chain and business units relates to the procurement and logistics functions
Ensure all office facilities at Savannakhet, Salavan and Attapeu Office is in functioning working order, including office premises, training facilities, etc.
Ensure all AHAN Project assets are registered and a proper approval were obtained prior to any movement of transfer or disposal.
Ensure a proper monthly spending report of utilities, telephone, and occupancy of all offices completed and report accurately.
Carry out any additional responsibilities as assigned by the Finance and Admin Team Lead
KNOWLEDGE, SKILLS AND ABILITIES
Bachelor’s degree (Administration, Business, or similar field).
At least a University degree and 3 years’ experience in community development with a focus on logistic and administration
Technical training and demonstrate knowledge on logistic and administration
Good understanding of Lao Government policies, laws, and institutions and ability to work together with various stakeholders.
Ability to identify and plan work strategically and to work to deadlines.
Excellent oral and written communication skills in English and Lao.
Ability to train others, ability to provide technical guidance and support to operation staff.
Possess strong organizational, computer, and writing skills.
Ability to function efficiently and effectively with little day-to-day supervision.
Willingness to travel to the districts and villages on a frequent basis.
Experience supporting logistic and administration in NGO context
The Administrative Officer will be based in Savannakhet with frequent field travel to target districts 20% of the time.
Interested candidates are invited to submit a COVER LETTERand CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 15 July 2020, however applicants areencouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.
Women are strongly encouraged to apply.
Full Job Description is available by contacting through email below
Mail: People and Culture Department
P.O. Box 312 Vientiane 01005
Email: [email protected]
POSITION TITLE – TECHNICAL PROJECT COORDINATOR of TIMED AND TARGETED COUNSELLING (Providing supportive care for pregnant women and babies through regular home visits)
This position is to plan and implement the technical program models to contribute to achieving the Project outcomes.
World Vision International – LAO country strategy FY2019-2021focuses on key ministry priorities for child well-being namely Nutrition, Education. The Technical Specials and Provincial TP manager aim to ensure that technical support is brought closer to the field operations implementing programmes.
Technical Programmes are national or sub-regional level programmes implemented by World Vision in multiple geographic locations within a country. TPs are comprised of evidence-based practices and models previously identified, defined and prioritised through a strategic process and documented in a Technical Program (TP). TPs are designed to ensure National Offices (NOs) achieve World Vision’s mission, and the NO strategy, which includes the highest impact for the well-being of children, in accordance with relevant TP and NO strategic objectives and integration of relevant supporting approaches (SA).
The Technical Project Coordinator (TPC) is responsible for the implementation of the Technical Programme Models. H/She will be working with Provincial TP Manager to establish and maintain the programme quality. This person will be representing WVI-LAO to technical networks at district level and engaging in advocacy relevant to TP objectives, using credible M&E and evidence from TP implementation, and providing capacity building of TDF and partners.
Key Objectives of Job: The position is accountable for the following:
1. Plan and implement the technical project model log-frame and LEAP budget following the TP quality standards and requirements.
2. Provide technical capacity building and coaching/mentoring to project partners and relevant stakeholders.
3. Represent of WVI-L in advocacy and external engagement as leading organization technical programs at district level.
Major Responsibilities of Job:
1. Technical Project Model Adaptation & Implementation
Work with Provincial Team and Project Partners to adapt the technical project implementation to community context.
Implement the technical project log-frame within the agreed design and budget.
Develop, review and update annual, semi-annual and monthly budget and detail implementation plan.
Work with CE Coordinator and TDF to identify and mitigate risks/issues to ensure quality implementation of technical project models.
Work with TDF to organize training and ongoing coaching/mentoring on technical project model/curriculum to project partners.
Lead reflection and learning of technical project models implementation for ongoing feedback and improvement.
Coordinate and participate in WVI-L technical program/project learning networks to share experiences and lessons learnt with the evidence.
2. Monitoring, Evaluation and Reporting
Work with DME team and TDF team to develop a monitoring plan; conduct spot-checks, reflect the project models implementation and carrying out the plan.
Organize TP baseline
Use standardized TP monitoring tool and its appropriate assurance.
Analyse and disaggregate data in order to track the progresses on working with MVC.
Train and engage project partners and key stakeholders in project monitoring and learning.
Track technical project model spending and variance explanation against budget plan.
Provide monthly, semi and annual progresses report to Provincial TP manager, Technical Specialist and CE Coordinator.
Prepare and compile project model data for child well-being report.
Prepare documentation of relevant technical project model as requested.
3. Advocacy and External Representation
Represent WVI-L at District/village levels to promote technical model and strengthen collaborative relationship.
Implement TP’s advocacy components to influence local policy implementers/decision makers at district and/or village levels through use of the evidence-based.
Participate in implementing TP Advocacy components at provincial/District level
4. Team Work and Integration
Actively participate as a member in learning, training and spiritual nurture.
Orient/train TDF’s on technical project model.
Share plan and integrate/synergize technical project activities.
EDUCATION: Degree in Public health, Nutrition, Agriculture/Food Security.
KNOWLEDGE AND SKILLS:
Good understanding nutrition status in community context.
Technical knowledge in maternal, child health, food security/ nutrition.
Clear understanding on Nutrition Program including Nutrition models and approaches.
Basic knowledge on nutrition data collection and analysis.
Knowledge of community participatory advocacy models
2 years’ experience in the technical area of Nutrition, Food Security, Maternal and Child health.
Experience in working with community based approaches and models: CIMCI, BFCI, IYCF, CMAM, Savings Group (SG), LVCD, BSL.
Experience conducting and assisting nutrition/food security surveys
Strong experience in project implementation and Design Monitoring and Evaluation.
Experience managing project across a large geographic area within district.
Experience building and maintaining relationships with local government and NGO partners and stakeholders
Experience nutrition related advocacy campaigns and activities
Experience in working on behavioral change and communications
Proven experience in project coordination, including financial management and monitoring and evaluation.
Experience in handling training and workshops for groups and communities( including coaching and mentoring)
Common Knowledge and Skills across Technical Project Coordinators:
Willingness to learn and be pro-active about personal professional development
Good organizational and coordinating skills
Ability to pro-actively influence, network, and collaborate with local level government and NGOs
Good communication skills in Lao and English (written and verbal)
Ability to demonstrate problem solving, interpersonal and communication skills (including facilitation)
Thorough knowledge and ability of MS Office
Ability to demonstrate project management and foster a collaborative, team oriented atmosphere
Integrity, honesty, and accountability to both the team and the community
Work Environment: Willingness to stay in the communities.
Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 31 July 2020, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.
Women are strongly encouraged to apply.
Mail: People and Culture Department
P.O. Box 312 Vientiane 01005
Email: [email protected]