World Vision International

Job Opportunities in Somalia

 

World Vision Somalia has worked with the children of Somalia, their families and communities since 1992 through a variety of emergency and rehabilitative programming to address the emergency needs of communities while addressing some of the underlying causes of vulnerability in those same communities.

During the last 20 years, the programme has grown to 13 districts spread over three main operation regions, South central, Puntland and Somaliland.

Current Opportunities

Food Security and Livelihoods Manager, Somalia

PURPOSE OF POSITION:

To provide overall leadership and team management and coordinate management of food security and livelihood initiatives and projects and ensure facilitation of smooth, cost effective, efficient management of resources and timely implementation of project activities by supporting, supervising and coordinating the activities and staff in realizing program objectives and the management and decision-making on the Food Security and Livelihood projects. To assess, design, implement and document various WV funded (OFDA, Gift Catalogue) projects geared towards creating self-sufficiency and improved household food security among the poor rural communities of Somalia.

KEY RESPONSIBILITIES:

Leadership and Management:

  • Provide leadership to the project team in fulfilling of the project objectives.

  • Provide guidance and create conditions necessary for the effective execution of project by the staff team, partners as well as the community.

Project Assessment, Design Implementation and Monitoring:

  • Ensure that all document guiding implementation such as budgets, DIPs, projections are developed and/ or periodically updated used correctly.

  • Implement and support sustainable agriculture and livelihood projects implementation in the region.

  • Implement and support community-based disaster risk management.

  • Support livelihoods emergency response and transition.

  • Provide oversight for livelihoods evidence building across the Program implementation areas.

  • In consultation with the Program Development & Quality Assurance department and in partnership with local institutions and partners, contribute to the development of concept papers/proposals for new projects on ongoing basis.

  • Ensure that projects are designed with agricultural technology and innovation packages aimed at creating self-sufficiency, enhancing food security status of local community and improving their water and rangeland/ pasture management systems.

  • Ensure that baseline data on existing agro-pastoralism/pastoralism, farming and water management technique is updated.

  • Regular monitoring and reporting of project implementation.

  • Ensure timely Submission of quality narratives, monthly, quarterly and annual program reports to the Program Officer/AM.

  • Initiate market based/ whole value chain agricultural intervention approach by linking farmer/pastoralist groups to private sector market agencies.

  • Capture and incorporate challenges and lessons learnt through, monitoring and evaluation, in the future proposal designs.

  • Develop and guide training focusing on issues of germ-plasm selection, improved farming practices (good livestock and animal husbandry, pasture/rangeland/water resource management and agroforestry practices.

  • Ensure that women are involved as beneficiaries in food security/agriculture trainings and are given technical support.

  • Provide Technical backstopping/agronomical technical assistance and follow ups to all food security and livelihood activities in the program area.

Maintain and create strategic partnerships and networks with donors, Government departments, UN, other NGOs, local community groups and other stakeholders:

  • Keep and share information from INGO meetings, government correspondences and internal World Vision Lessons Learned.

  • Ensure that World Vision is represented in coordination forums and review meetings.

  • Coordinate community mobilization activities and ensure that community, fully participate in selecting the beneficiaries and project sites, availing the local labor and materials as per the project design.

Staff Management and Capacity Building:

  • Ensure that recruitments are conducted as per HR policy and local considerations.

  • Ensure staff appraisals are done and clear performance goals agreed upon.

  • Ensure that all project staff grievances and disciplinary issues are managed appropriately.

  • Ensure that staff capacities are developed and constantly improved to meet the challenges of their job by conducting training needs assessment and organizing workshop for the staff.

Community and Community Based Organisation (CBO) Capacity Building and Linkages:

  • Work with the Technical Unit, conduct training needs assessment and coordinate delivery of capacity building to communities.

  • Ensure that training plans and curriculum for the community and the CBOs are in place.

  • Coordinate training of training for communities and CBOs to help create or improve productive assets for food production for household consumption and marketing.

  • Work with communities to explore the Indigenous Technical Knowledge on Rangeland and Natural Resource Management.

  • Ensure that enhanced DRR and rangeland Management are well understood and being executed by the Community.

Financial and Budget Controls:

  • Establish and oversee implementation of sound financial systems for efficiently controlling the quality of technical food security and livelihood project works/activities by closely tracking work progress against payment and work plans

  • and controlling the quality of final project outputs as per the donor and user community expectations.

  • Ensure optimal use of financial resources in the project through timely requisition of all necessary supplies/contracts for project implementation.

  • Ensure that monthly financial projections are prepared and submitted in a timely manner.

  • See to it that management response to audit queries is done on a timely basis.

  • Ensures that Asset inventory is in place and regularly updated.

  • Facilitate preparation of program budgets, narrative reports, updates, financial reports and submit them with the agreed time frames.

KNOWLEDGE, SKILLS & ABILITIES:

  • University degree in Agriculture/ Agriculture Extension Education/ Animal Production/Agriculture Home Economics, Natural Resource Management, Development Studies, Disaster Management and/or other relevant disciplines with experience in

  • Food Security projects management in Pastoralist context.

  • At least three years’ experience in Food Security/crop/animal production/ livelihood project design, implementation, monitoring and evaluation in a complex humanitarian context.

  • Extensive knowledge of development issues and understanding of the Food Security, Nutrition and Livelihood issues.

  • Knowledgeable of MS Word, Excel, Power Point etc.

  • Excellent verbal and written communication skills, experience in writing proposals, project documentation, reporting, program information for donors and the World Vision/partnership.

  • Familiarity with grant compliance and procedures of key donors in the field of Food Security and Livelihood as well as SPHERE Standards and Good Enough Guide.

  • Capacity to provide solid leadership and decision-making skills for efficient and effective project implementation.

  • Ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.

  • Knowledge and experience on project implementation through local partners.

  • Willingness to assume other project tasks as required.

  • Experience working with local /INGOs or CBOs in an emergency or development context.

  • At least one year managing major donor funded grants including USAID grants.

  • Strong understanding of the Local culture, political context and religion.

  • Effective in written and verbal communication in English.

  • Strong understanding of systems design and implementation protocols.

  • Strong inter-personal skills, and proven team-player.

  • Excellent written and oral communication skills.

  • Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment.

  • Able to work in a cross-cultural environment with a multi-national staff.

  • Perform other duties as required.

Preferred Skills, Knowledge and Experience:

  • Knowledge on sustainable livelihoods frameworks, transitional development and community resilience programming.

  • Strong coordination and engagement with UN Agents, Government, Local & International NGOs.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40% of the time.

Finance Officer-II-Burao

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For Somaliland Residents Only

Finance Officer II-Burao.

The position holder will contribute to the implementation of effective and accountable financial and asset control systems. With the assistance of the Finance and Support Service Manager, the position holder will implement planning, tracking and reporting mechanisms which contribute to effective and accountable programs. The incumbent will provide technical backstopping to program teams, promoting adherence to World Vision’s Field Finance Manuel for a host of routine financial transactions. With the assistance of FSS Manager, the incumbent will promote awareness of Finance and Support Service Manuel with staff members and implementing partners.

Major Responsibilities:

Contribute to the implementation of effective and accountable financial and asset control systems:

  • Contribute to the implementation of day-to-day activities for the finance department covering the entire region:

  • With support from the Finance and Support Service Manager- update Cash On Hand Account to ensure office liquidity;

  • Track staff advances, providing regular updates to FSS Manager to ensure they are settled within 7-days;

  • Prepare payment for suppliers, including check issuance and payment through electronic banking mechanisms;

  • With support from FSS Manager, maintain accurate General Ledger Accounts, spearheading revisions and providing analysis as required;

  • Generate cash transfers and payment processes, ensuring supporting documentation is in place as per the World Vision Field Finance Manuel;

Contribute to the implementation of timely planning, tracking and reporting mechanisms:

  • With the guidance of FSS Manager, prepare monthly, quarterly cash projections for project operational cost;

  • With the guidance of FSS Manager, draft periodic financial reports;

  • With the guidance of FSS Manager, draft basic budgets for sector activities for proposal development;

  • With the guidance of FSS Manager prepare bank reconciliations and follow up on locally recoverable items;

  • Maintain sound and auditable filing system for all financial records;

  • Coordinate the compilation and processing of implementing partners financial documentation;

  • Coordinate the implementation of LDR with field teams, providing technical back-stopping and tracking submissions, following up with staff to ensure timely monthly implementation;

Promote awareness of World Vision finance policy and procedure to ensure accountable implementation of World Vision programs:

  • Provide continual technical back-stopping to programs teams of financial documentation for routine office activities:

  • Vehicle hire;

  • Purchase of office supplies;

  • Staff advance management;

  • Facilitate in capacity building of staff members on finance policies and procedures;

  • Provide technical back-stopping to implementing partners, providing on-the-job mentoring of World Vision finance requirements;

  • With support from FSS Manager, draft responses to queries from various external stakeholders regarding World Vision financial matters;

  • Analyze existing/new processes and procedures and advise Finance and Support Service Manager on means to improve current practice;

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Educational level required: Degree in Finance, accounting, Economics or related field;

  • Experience: 3 years of experience in related field;

  • Ability to articulate in written and spoken English at Basic level;

  • Ability to present financial data in a clear and coherent manner;

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must promote Finance policy and procedure, must “walk the talk” in terms of accountability

  • Ensure a gender perspective in the scope of work

  • Fluent in English, and local language;

  • Computer literacy and have good mathematical and analytical skills.

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 25th December, 2018. Only shortlisted candidates will be contacted.

Head of Quality Assurance, M&E, Innovation & Knowledge Mgmt

PURPOSE OF POSITION:

To lead and manage the Design, Monitoring & Evaluation (DM&E), quality assurance and learning functions for Somalia Resilience Programme (SomReP) consortium. The Quality Assurance (QA) and Knowledge Manager will develop and implement an organization-wide strategy in design, monitoring and evaluation, including quality program development, resilience impact research and program knowledge management. The QA & KM manager will provide capacity building to M&E staff within the 7 consortium member NGOs to help them move through the donor program/project cycle.

KEY RESPONSIBILITIES:

DM&E Leadership:

  • Lead the DM&E team and DM&E working group to improve program design and adaption to achieve measurable resilience outcomes and impact.

  • Lead the development and implementation of SomReP M&E framework to ensure adherence to and integration of DM&E standards and practices with in development and humanitarian funded grants.

  • Lead the capacity building of partner agencies in implementing DM&E plans to build knowledge and skills of resilience concepts, DM&E standards and best practices.

  • Support the SomReP technical unit with design input and review new proposals and designs to ensure programming reflects best practice.

  • Design, coordinate and implement staff training programs to build knowledge, attitudes, skills and behaviors around the resilience DM&E standards.

  • Support Chief of Party in reaching strategic goals to facilitate measurable resilience outcomes.

  • Support Chief of Party and SomReP Technical Advisors for fundraising and new proposals/designs.

Research & thought Leadership:

  • Lead the design and coordination of research, academic partnerships, learning and evaluation functions to contribute to the improvement SomReP programming, Theory of Change and DM&E.

  • Strong participation with resilience learning networks, practitioners and research institutions to promote SomReP learning and best practices and to gather current global thinking that can be used to improve SomReP programming, DM&E and

  • technical approaches.

  • Ensure SomReP learning influences regional and global resilience thinking by documenting and promoting SomReP learnings with donors, Federal Government of Somalia, research institutions, academics and at relevant resilience forums.

Knowledge Management & Continuous Improvement:

  • Lead the development and implementation a program learning system to document, assess, share and replicate and apply lessons learned and Best Practices into SomReP DM&E programming technical approaches.

  • Lead quarterly data analysis on program performance and subsequent learning to contribute to program adaption and performance improvement and recommend early warning early action programming.

  • Manage Knowledge Management Officer in data analysis of M&E and Early Warning Early Action information to ensure that programming and program adaption are evidence based.

  • Manage Knowledge Management Managers in the building and management of a management information system, ensuring collaborative use by SomReP members as well as effective use program data and analysis in presentations and reporting

  • support to programming team in communications to donors and the wider resilience community.

KNOWLEDGE, SKILLS & ABILITIES:

  • A Master’s Degree related to the science and practice of community development, program design, statistics and monitoring & evaluation.

  • At least 3 years’ experience managing people and programs in an international NGO context or academia (related to emergency/development research).

  • Extensive experience and recognized expertise in the full range of evaluation theories, models and tools, and ability to adapt, contextualized and apply appropriately to all project scenarios.

  • Proven track record as a staff and community trainer and capacity builder in DM&E using a wide variety of training methods, facilitation and capacity building strategies, and organizational development.

  • Thorough understanding and experience in quantitative and qualitative data collection methods, including comparative random sampling, questionnaire and survey design, data entry and analysis and the application of these methods to project Design, Monitoring and Evaluation standards in key technical sectors.

  • Experience working with a consortium programme, and/or highly complex programmes with multiple stakeholders preferred.

  • Should demonstrate experience in high-level expertise in Results-Based management, Logical Framework Analysis, and Result-Based Performance Monitoring and Evaluation.

  • Ability to link professional, academic and community-based learning models.

  • Experience in appraisal/Participatory Learning & Action, PEP, Appreciative Inquiry, etc.

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills and professional maturity. Highest proficiency in written English.

  • Strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.

  • Experience in adhering to/working with HAP, Sphere Standards and international humanitarian and development standards.

  • Full ability to communicate cross-culturally and be cross-culturally sensitive.

  • Full computer and Internet skills including MS Office for word processing, graphic presentation.

  • At least 3 years’ experience managing people and programs in an international NGO context or academia (related to emergency/development topics).

Preferred Skills, Knowledge and Experience:

  • Masters or higher (in-training for PHD program acceptable).

  • Full computer and Internet skills including MS Office for word processing, graphic presentation.

  • Experience working with a consortium programme, and/or highly complex programmes with multiple stakeholders preferred.

  • Experience in adhering to/working with HAP, Sphere Standards and international humanitarian and development standards.

  • Full ability to communicate cross-culturally and be cross-culturally sensitive.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 50% of the time.

Office security guards (2 positions), Hargeisa.

VACANCY ADVERTISEMENT

For Somaliland Residents Only

Office security guards- 2 positions (Hargeisa, Somaliland).

The office security guard Ensures effective provision of security and safety services to personnel and World Vision Property in Hargeisa Office, Somaliland.

Major Responsibilities:

  • Patrol and inspect property to protect against fire, theft, vandalism, terrorism, and illegal activity.

  • Patrol premises and contact the senior security officer or Ops when necessary to apprehend and remove unauthorized persons.

  • Protect Company’s investment, enforce laws, policies and procedures on the property, and

  • Coordinates and cooperates with local civil law enforcement agencies – if any

  • Use radio and mobile phone communications to call for assistance from the senior security officer or the FSSM as the situation dictates. Maintaining order in emergencies.

  • Write reports outlining incidents and their observations and activities during their assigned shift.

  • Reports lights left on in buildings, turn lights on and off as directed, and reports doors and locks that are not working properly.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Educational level required: Secondary school preferred.

  • Technical Training qualifications required: Police training and military would be preferable.

  • Experience: 1 years of experience in a similar job

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 19th December, 2018. Only shortlisted candidates will be contacted.

Office Cleaners- 2 positions ( Berbera & Gabiley).

VACANCY ADVERTISEMENT

For Somaliland Residents Only

Office cleaners- 2 positions (Berbera & Gabiley).

The office cleaner contributes to efficient and comfortable living and working environment through cleaning of facilities, maintains records of cleaning and food/beverage requirements for accounting/audit purposes and undertakes other duties in support of customer-focused administrative function.

Major Responsibilities:

  • Facilitate effective and comfortable Office & Team house conditions

  • Request cleaning materials and stationery as per needs or requests

  • Propose improvements in team house and office.

  • Maintain accurate records;

  • Update inventory of cleaning materials and stationery as per the systems;

  • Implement customer-focused service provision at team house and office facilities:

  • Undertake photo-copying and filing as required;

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Educational level required: Secondary School – (O-level)

Technical Training qualifications required: Certificate in housekeeping

Experience: 1 years of experience in a similar job

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 19th December, 2018. Only shortlisted candidates will be contacted.

Office security-2 positions (Gabiley).

VACANCY ADVERTISEMENT

For Somaliland Residents Only

Office security guards- 2 positions (Gabiley).

The office security guard ensures effective provision of security and safety services to personnel and World Vision Property in Gabiley WV Office.

Major Responsibilities:

  • Patrol and inspect property to protect against fire, theft, vandalism, terrorism, and illegal activity.

  • Protect Company’s investment, enforce laws, policies and procedures on the property, and deter criminal activity and unauthorized entry.

  • Coordinates and cooperates with local civil law enforcement agencies – if any

  • Use radio and mobile phone communications to call for assistance from the senior security officer or the FSSM as the situation dictates. Maintaining order in emergencies.

  • Write reports outlining incidents and their observations and activities during their assigned shift.

  • Reports lights left on in buildings, turn lights on and off as directed, and reports doors and locks that are not working properly.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Educational level required: Secondary school certificate preferred.

  • Technical Training qualifications required: Police training and military would be preferable.

  • Experience: 1 years of experience in a similar job

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 19th December, 2018. Only shortlisted candidates will be contacted.

Finance Assistant-II-Filing & Ducumentation, Hargeisa.

VACANCY ADVERTISEMENT

For Somaliland Residents Only

Finance Assistant-II-Filing & Documentation, Hargeisa.

The position holder is expected to provide administrative, secretarial and clerical support to others in the finance department to maintain an efficient document filling and retrieval system.

Major Responsibilities:

Contribute to the implementation of effective and accountable financial and asset control systems.

  • With guidance of the finance coordinator, scan all payment documents and Journal entries that are generated on a monthly basis in a timely manner;

  • With guidance from the finance coordinator, label & file all financial documents generated in designated locations to facilitate easy retrieval.

  • Maintain a clear record of filed documents to facilitate retrieval and reference.

Contribute to an effective, customer-focused administrative function:

  • Collect and deliver documents to various destinations in the office as well as other agencies and government departments in a safe and timely manner.

  • Arrange and appropriately pack document files for shipment to final storage destination.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Educational level required: Degree in Business Administration or related field.

  • Technical Training qualifications required: Certificate in Microsoft Office Applications.

  • Experience: 2 years of experience in a similar job

  • Average Spoken and written English preferred

Other Competencies/Attributes:

Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must pay attention to details

Must adhere to set security standards

Ensure a gender perspective in the scope of work

Perform other duties as required

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 19th December, 2018. Only shortlisted candidates will be contacted.

DM&E Officer-III, (Burao & Odweine), Somaliland

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For Somaliland Residents Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somaliland Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somaliland Residents to fill the following vacancy to be based in Gabiley and Odweyne Offices.

DM&E Officer-III: Burao and Odweyne (2 positions).

To provide leadership in the monitoring and evaluation of the Food/Cash/Voucher assistance programme in the Districts and ensure that accountability mechanisms are established to allow World Vision remain accountable to the community and other stakeholders. The position will support the food assistance programs from design phase specifically in identifying key indicators, defining the M&E plan and other documentation needs.

Major Responsibilities:

Monitoring, Evaluation, Learning and Documentation

  • Support in project designs and ensure that the log frame and M&E plan are realistic for food assistance programme.

  • Liaise with M&E manager for their contribution to the technical aspects of the project design.

  • Ensure that M&E activities are adequately budgeted for, this includes monitoring and end of project evaluation for the specified project

  • Ensure that all Monitoring activities are carried out and reported on time (PDMs, MBFSM, On site distribution monitoring).

  • Ensure that Monitoring data is regularly reviewed for its appropriateness and usefulness in measuring progress toward the achievement of project objective.

  • Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, Private Sector and WFP in order to advance the learning goal of the project

  • Contribute in preparation of quality monthly, Quarterly and end of project reports in time.

  • Prepare schedule for monitoring together with communities and partners

  • Plan tracking for key CWB indicators of strategic relevance from secondary and primary data, with partners and communities

Humanitarian Accountability

  • Ensure that M&E system for the food programme is linked to Humanitarian accountability requirements.

  • Work with communities and beneficiaries to establish Complaints Response Mechanism (CRM) in all project sites and ensure that they are functional

  • Ensure that protection issues that comes from the PDM and CRM are addressed appropriate.

  • Ensure implementation of a safe, efficient and effective system for receiving and processing of feedback, ensuring a two-way communication between communities, beneficiaries and World Vision.

  • Ensure that community feedback is effectively used to inform project implementation, monitoring, learning and improvement

  • Prepare Monthly reports highlighting type(s) and number of community complaints / feedback by project sites. The report should include how these have been analyzed, followed up and used to improve community engagement and project implementation

Capacity Building

  • Ensure that capacity building plan on monitoring is in place and utilized

  • Ensure that Data collection teams are fully trained, and receive field practice; in applicable research methods prior to formal data collection processes are undertaken

  • Build capacity of partners effectively to collect monitoring data on CWB outcomes of strategic relevance.

Qualifications: Education/Knowledge/Technical Skills and Experience.

  • Educational requirements: Bachelor degree related to the science and practice of community development, program design, statistics and evaluation;

  • Experience: Two years’ experience in M&E positions including participatory research and impact measurement;

  • Proven technical ability around M&E (i.e. experience in managing data entry and conducting data analysis and interpretation)

  • Experience with SPSS or EPI Info and other related statistical software packages.

  • Demonstrated understanding of quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;

  • Empirical knowledge of humanitarian codes, principles and practice;

  • Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships;

  • Must have outstanding oral and written communications and relationship skills and;

  • Good presentation skills.

Kindly note: All academic certificates will be verified with the issuing academic institution.

All applications shall be received by 31st of December, 2018. Only shortlisted candidates will be contacted.

Response Programmes Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

The Response Programmes Director oversees/leads the Sector Programming Team, including Program Officer(s), Design Monitor Evaluation (DME), Humanitarian Accountability and Information Management. The Programme Director supports the Response Director (RD) and Operations Director (OD) in designing the response strategy and operations plan and works in close coordination with both.

The Response Programmes Director is responsible to manage grant acquisition, assessments, monitor and humanitarian accountability and liaises with Support Offices (SOs), and international donors.

Response Programmes Director is part of the Response Senior Leadership Team. Response Programmes Director will coordinate/advise with Response Director (RD)/Senior Leadership Team (SLT) go or no go for proposals.

KEY RESPONSIBILITIES:

Establish, lead, resource and staff the programmes unit to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to National Office (NO) capacity building in the area of emergency response in coordination with NO leadership and Human Resources (HR).

  • Determine Programmes organisational structure and staffing plan with HR.

  • Work with HR to recruit and deploy Programmes staff and plan for capacity development.

  • Ensure Programmes staff handovers are conducted.

  • Develop Programmes budget in coordination with Finance.

  • Support RD and Finance in developing Response Budget, ensuring strong alignment and coordination with Operations team during budgeting and budget management process.

  • Plan for Programmes Unit transition/integration with NO, where applicable.

Lead the programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality:

  • Support development of operational intent plan to align with funding allocations ensuring operational feasibility and

  • technical quality.

  • Support Sectors and Operations Director to draft response plan.

  • Work with Grants, Acquisition and Management (GAM) to coordinate grant acquisition.

  • Write Operational Intent inclusive of targets.

  • Prepare project RACIs (responsible, accountable, consulted, informed) for new grants.

Oversee donor liaison and advocacy is undertaken to resource operations plan to address humanitarian needs. The Response Programmes Director will ensure that the GAM team undertake the following activities:

  • Monitor and analyse donor opportunities to ensure they align with operational intent.

  • Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices International Programmes Groups.

  • Represent World Vision with potential donors (ECHO, DFID, EU, OFDA, etc.) including bilateral, multilateral and corporate.

  • Collaborate with Advocacy to influence donor funding strategies when appropriate.

  • Liaises with SOs regarding donor priorities and opportunities for funding.

  • Support Finance in the allocation and tracking of response funding to ensure response strategic priorities are funded and effective leveraging of available funding.

  • Support mapping of all funding sources with Finance.

  • Support funding allocation process (Private Non Sponsorship & grant opportunities) in coordination with Finance, Response Director and Operations to reflect response strategic priorities, operational realities and ensure compliance with relevant funding regulations.

  • Support Finance to track donor funding allocation and commitments to ensure response strategic priorities are funded.

  • Oversee development and submission of project proposals to donors to resource operations plan.

  • Develop project proposals with Operations, Advocacy, Finance and relevant Support functions and ensure stakeholders have the opportunity to review proposals and raise issues prior to submission to donors.

  • Ensure proposals are aligned with the operational plan, sector DADDs and standards.

  • Ensure proposals are aligned with accountability standards and basic DME requirements.

  • Maintain donor and SOs communications to facilitate funding acquisition.

  • Support Finance to ensure an up-to-date funding matrix.

Ensure support for Finance to establish grant management system to guarantee fulfillment of donor requirements:

  • Support Finance to conduct grant orientation or grant start-up workshops for relevant staff.

  • Plan and manage donor reporting to ensure that all donor requirements are met.

  • Support Finance with monitoring of grants for compliance with grant requirements.

  • Oversee planning, implementation, analysis and sharing of findings from assessments and program monitoring.

The Response Programmes Director will ensure that the DME team undertake the following activities:

  • Design and implement community consultation processes to ensure understanding of World Visions role, planned interventions and provide opportunities for input and feedback into programme and project designs.

  • Design and implement Information Provision plan to ensure that accurate and reliable information about the programme is made available and shared with communities in a timely and accessible manner.

Establish and support implementation of complaint and feedback mechanisms:

  • Document, implement and monitor complaint and feedback systems to ensure timely responses to communities.

  • Consolidate and analyse community complaint information to inform Operations and response management of key issues raised by beneficiaries.

  • Coordinate Humanitarian Accountability planning and learning with other accountability focused INGOs and LNGOs.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 3-5 years in leadership role in the humanitarian assistance and development sector, with a significant portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Work experience as Program Officer at least for 1-3 years in a country other than the home country.

  • Strong team leadership skills.

  • Emotional Intelligence (self awareness, managing emotions and those of others, remaining calm/composed, dealing with ambiguity and change).

  • Understand Humanitarian Industry and have proven experience within a relief setting.

  • Effective in written and verbal communication in English.

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

Preferred:

  • Previous experience working in complex emergency/rehabilitation settings.

  • Experience coordination with INGOs and other key stakeholders-High degree of negotiation and persuasion skills.

  • Ability to work with a reasonable level of comfort in high tension and high security risk situations.

  • Ability to maintain performance expectations in diverse cultural contexts psychologically stressful environs and physical hardships.

  • Ability to facilitate the creation of cross-functional project teams and the development of national strategies.

  • Excellent time-management and prioritization.

  • Demonstrates openness and transparency.

Response Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

The Response Director (RD) has primary responsibility for directing the response from strategy to implementation, inclusive of performance and oversight of all aspects of the response. She/he should develop and maintain an efficient, cohesive team, while ensuring effective coordination and relationships with the other agencies, officials, beneficiaries, donors and all areas of the Partnership.

KEY RESPONSIBILITIES:

Develop and monitor implementation of response strategy that addresses WV strategic goals to meet humanitarian needs:

  • Lead response strategy development with National Director (ND), Regional Leader (RL), Partnership Executive Team

  • (PET) and other senior stakeholders.

  • Ensure primary and secondary information on needs inform strategy formulation.

  • Ensure context analysis informs strategy development.

  • Consult with ND and RL to ensure National Office (NO) strategy and plans (including Child Wellbeing targets) are taken into account in

  • response strategy formulation.

  • Ensure strategy aligns with anticipated capacity.

  • Monitor appropriateness of strategy in addition to implementation of strategy and transition plans.

Ensure response is staffed to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to NO capacity building in the area of emergency response in coordination with NO leadership and Human Resources (HR).

  • Determine response organization structure with ND and HR.

  • Conduct high-level workforce planning with HR and mobilise surge functions as required.

  • Oversee the recruitment of the RDs direct reports.

  • Ensure defined accountabilities under the Emergency Management System (EMS) are clear for each function including Term of Reference (TOR) objectives and qualitycriteria.

  • Ensure HR works with EMS functions to identify workforce requirements.

  • Ensure HR plans for capacity building with EMS functions.

  • Ensure HR develops performance planning and review processes that include quality criteria.

  • Ensure HR establishes a staff care function and mechanisms that support staff well-being.

  • Consult ND to plan Response team transition/integration.

  • Ensure adequate internal communications mechanisms are in place to ensure policies, information and decisions are shared with staff as appropriate.

Establish and maintain effective working relationships with humanitarian actors, government representatives, World Vision stakeholders, the media and general public:

  • Represent the response in Partnership Executive Team and Partnership Coordination Team (PCT) (where activated).

  • Identify and highlight areas of conflict to Response Senior Management Team (SMT), ND, RL and Partnership

  • Executive Committee (where activated).

  • Create and maintain collaborative relations and where appropriate partnerships with government, other NGOs, UN

  • agencies, civil society, churches, bi-lateral missions and donors.

  • Participate in consortium meetings and Response related national coordination meetings.

  • Ensure World Vision is represented at relevant technical and coordination mechanisms in-country.

  • Serve as an organizational spokesperson for media interviews, advocacy initiatives and other public events.

Develop and plan response to achieve response strategy goal and objectives:

  • Provide oversight to funding allocation (i.e. Private Non-sponsorship or PNS, grants, etc) to ensure alignment with

  • strategy and humanitarian needs.

  • Ensure response programme development meets World Vision and international standards.

  • Ensure that adequate funding to address humanitarian needs is acquired.

  • Ensure Advocacy staff are empowered to integrate advocacy across sectors and to develop child-focused advocacy positions which are aligned with strategy and organisational priorities, in strong alignment with NO and Response

  • Operations teams.

  • Facilitate the signing of MOUs and contracts, with donors, Support Offices (SOs) and other relevant stakeholders.

  • Ensure appropriate waivers are in place to facilitate timely response implementation.

Implement response programme in accordance with commitments to meet international and WV standards:

  • Ensure that accessible beneficiary feedback mechanisms are established and functioning.

  • Ensure staff establish community accountability methods across all of the response program.

  • Monitor and identify risks to programme quality and coordinate resources to address them.

  • Ensure that all programmes are implemented, monitored and evaluated according to set plans and that agreements

  • with donors, SOs and other stakeholders are adhered to.

  • Ensure management meetings address quality risks, relevant monitoring data and community feedback.

  • Initiate resourcing mechanisms and ensure financial and material (in-kind) resources are managed according to WV

  • standards, donor and SO agreements.

Initiate response funding mechanisms with support of ND, RL & Regional HEA Director (RHEAD):

  • Ensure that funding is managed and accounted for in compliance with donors and Support Offices agreements and WV standards.

  • Ensure that programme and projects audits are planned and conducted as per WV audit regulations and donor government requirements.

  • Ensure that audit reports are responded to and recommendations implemented.

Ensure that response meets World Vision minimum quality standards and supports program improvement, reflection, learning and innovation:

  • Ensure previous response learnings from Global learning facilitator are reviewed in program design.

  • Encourage the incorporation of best practice and innovation in program design.

  • Ensure all functions have quality planning sessions to meet quality objectives of their TOR.

  • Ensure achievement level of all function quality objectives is monitored monthly and reported.

  • Ensure risks that prevent the achievement of quality objectives are reported and rapidly addressed.

  • Ensure mechanisms are established to identify, document, and share lessons learned with Partnership.

Oversee Security function, planning and implementation to ensure response staff and organisational safety and security:

  • Ensure staffing of Security function.

  • Provide oversight to implementation of security protocols as per CSR.

  • Facilitate inter-agency coordination for information sharing and intelligence sharing.

Ensure response internal and external reporting requirements are met:

  • Liaise with Programmes and Info Management to ensure internal and external reporting requirements are planned for

  • and reports are prepared.

  • Review and submit partnership programme reports.

  • Prepare and submit monthly management reports.

  • Ensure internal response coordination & information sharing mechanisms are functioning.

Ensure that response staff have appropriate housing, offices and information/communication systems:

  • Ensure that staff have access to appropriate office space/equipment, information/communication systems/equipment

  • and other facilities which enable them to carry out their responsibilities.

  • Ensure that all response vehicles and other equipment are well managed and maintained.

  • Where necessary, ensure that relevant staff have access to appropriate housing.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 5-7 years in leadership role in the humanitarian assistance and development sector, with a significant

  • portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Experience in serving as an organizational spokesperson to media and other external audiences.

  • Effective in written and verbal communication in English.

Preferred:

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders as well

  • as staff.

  • Ability to work in coordination with other humanitarian organizations.

  • Ability to analyse and make decisions in challenging situations in the absence of specific guidance and/or full

  • information.

  • Ability to communicate and model to staff positive behaviours which help them remain resilient and effective in dynamic and high pressure environments.

Work Environment:

  • Work hours are often in excess of 12 hours per day during difficult periods of the response.

  • Responses are often mounted in insecure or natural disaster-prone contexts, which may disrupt normal work patterns

  • and generate staff safety issues.

  • Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene.

Response Operations Director

*Country location to be determined based on response.

*Please make sure to answer all questions on the application in order to be considered for the Emergency Response Roster.

PURPOSE OF POSITION:

Response Operations Director leads the Operations team and oversees the implementation of the response activities. He/she transforms the response strategy into implemented reality, managing day-to-day sector activities and providing technical guidance to the Programmes team for design and programme quality.

KEY RESPONSIBILITIES:

Ensure program planning is informed by technical standards and operational viability:

  • Contribute to planning of sector requirements for people, funding and supplies.

  • Ensure all program designs are based on needs assessment findings (primary & secondary data) and analysis,

  • targets the most vulnerable/chronically and is operationally viable.

  • Ensure all programs refer to technical standards, consider government standards and are aligned with Strategic

  • Guidance and Do-Assure Dont Do (DADDs) for the First Phase of Emergency Responses and Sector Packages.

  • Ensure inclusion of advocacy issues and cross cutting themes are considered in design.

  • Ensure programs and projects are measured according to technical standards and Child Well-being targets.

  • Ensure Operations Plans are developed and implemented with community engagement, taking into account local capacities and utilising Do No Harm/Local Capacities for Peace (DNH/LCP).

Establish, lead, resource and staff Operations unit to meet response needs:

  • Lead team/individual development and provide direction and support as needed to enable effective performance.

  • Contribute to National Office (NO) capacity building in the area of emergency response in coordination with NO

  • leadership and Human Resources (HR).

  • Determine Operations organisational structure and staffing plan with HR.

  • Monitor recruitment and deployment of Operations staff and plan for capacity development.

  • Ensure Operations staff handovers are conducted.

  • Develop Operations budget in coordination with Finance, ensuring strong alignment and coordination with

  • Programming team during budgeting and budget management process.

  • Plan for Operations transition/integration.

Conduct response operational planning to ensure effective coordination and timely delivery of response activities:

  • Plan and facilitate detailed operational plan and delegate responsibilities to carry out plan.

  • Ensure Accountability mechanisms are in place for Community and stakeholder feedback.

  • Planning process considers community requirements (i.e. timelines) and progress is monitored by Design, Monitoring & Evaluation (DME).

  • Facilitate planning between sectors to meet overall program goals.

  • Facilitate requirements planning with Support Services.

  • Ensure collaborative planning with external stakeholders such as UN Agencies, other NGOs and Government ministries where possible through coordination mechanisms.

Oversee implementation and monitoring of operations to ensure achievement of response goals and objectives and inform operational improvement:

  • Monitor results against sector plans and address identified issues.

  • Monitor expenditure reports and take corrective action with Finance and Programs.

  • Review Monitoring & Evaluation (M&E) and Accountability data with Sectors and Programs to identify and address any issues for operational improvement.

  • Review context analysis with Programs and Liaison for Operational Intent adaptation.

  • Review findings of learning events and evaluations with Programs to make operational improvements.

  • All evaluations of sector interventions are planned with DME to assess effectiveness and timeliness.

Oversee development and implementation of operations reporting systems to support timely and accurate reporting:

  • Establish and implement internal reporting system in coordination with DME.

  • Ensure Operations provide input for grant/donor and program milestone and reports to Programs.

  • Write report on quality risks and their resolution and submit to Response Director on regular basis.

  • Ensure that Operations meets reporting requirements for Clusters, Ministries and/or in-country stakeholders.

Ensure implementation of response operations according to safety standards with support from the Security function:

  • Organise security assessments for all field operations that inform a security plan.

  • Implement the recommendations of the security plan for all field operations.

  • Ensure security incident reporting protocols are complied with by operations staff.

  • Ensure Operations staff adhere to security standards for staff movement and communications.

  • Work with Security to ensure safe and effective Civil/Military relationships with armed actors.

Ensure operations meet WV minimum quality standards and support improvement, reflection, learning and innovation in sectors:

  • Ensure previous sectors learning from Global Learning Facilitator are reviewed.

  • Encourage the incorporation of sector best practice and innovation.

  • Ensure sector have a quality plan to meet quality criteria and minimum sector standards.

  • Ensure achievement of all function quality criteria is monitored and reported regularly.

  • Ensure risks limiting achievement of objective to quality criteria are reported & rapidly addressed.

  • Ensure mechanisms are established to identify, document, and share function lessons learned.

Coordinate with Support Services function for ongoing provision of funds, staff, equipment, vehicles and supplies to ensure timely implementation of operations:

  • Ensure Ops submit clear and timely budgets and funds requests to Finance.

  • Ensure Ops submit clear and timely staff plans to HR and immediately advises on changes.

  • Ensure Ops follow Finance procedures to rapidly process payments to suppliers.

  • Ensure Ops submit vehicle requirements to logistics and follow vehicles management guidelines.

  • Ensure Ops submit communications requirements to ICT and follow ICT procedures.

  • Address delays in Support Services to Response Manager for rapid resolution and waivers.

Identify, report and refer operational blockages caused by external actors to Liaison to be addressed through external advocacy:

  • Establish operation team protocols where sector and geographic leads identify and report where external actors are

  • delaying/preventing implementation.

  • Refer issues delaying implementation to Liaison to resolve through inter-agency coordination and/or government

  • relations.

  • Ensure protection issues are reported and addressed in coordination with Advocacy.

KNOWLEDGE,SKILLS & ABILITIES:

Required:

  • A minimum of 5-7 years in leadership role in the humanitarian assistance and development sector, with a significant

  • portion of this in INGOs.

  • 5 years experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Masters degree preferred.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations that facilitate innovation and calculated risk taking.

  • Strong team leadership skills.

  • Emotional intelligence (self awareness, managing emotions and those of others, remaining calm/composed, dealing

  • with ambiguity and change).

  • Effective in written and verbal communication in English.

  • Academic and on-the-job training in at least one of the support services or response-sector relevant areas.

Preferred:

  • Understanding of the international humanitarian system, particularly the systems, structures and key actors.

  • Understanding of the key accountabilities that must be maintained in a response (beneficiaries, donors, peers).

  • Ability to lead operational planning processes.

  • Strong communication skills (oral and written) with ability to express ideas and concepts clearly and persuasively with

  • senior internal and external stakeholders.

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders as well

  • as staff.

  • Ability to work in coordination with other humanitarian organizations.

  • Ability to analyse and make decisions in challenging situations in the absence of specific guidance and/or full information.

  • Ability to communicate and model to staff positive behaviors which help them remain resilient and effective in

  • dynamic and high pressure environments.