***THIS POSITION IS OPEN TO INTERNAL CANDIDATES CURRENTLY BASED IN SOUTH AFRICA***
PURPOSE OF POSITION
Process the financial transactions for the regional office specifically but not limited to charges, payments, expense reports and adjustments. Management of Payables account, Assist in the generation of monthly financial reports (performing Bank Reconciliation and Fixed Asset report) and resolving related queries as well as assisting with audits and year end processes. Manage cash transactions including capturing of deposits, stop orders and leases on a timely basis and in accordance to WV policies, guidelines and accounting standards. Monthly balancing of local income fund and the foreign exchange clearing account.
Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others.
Receiving, checking, verifying & reviewing all payment documents submitted by Admin Staff for completeness, accuracy and legibility.
Ensure that all payments are properly authorized and adequately supported by existing budgets.
Ensure applicable policy limits, provisions and necessary justifications and properly adhered to with minimal exceptions.
Reconciling all payments to Accounts Payable ledger to ensure that invoices are not duplicated, before processing
Ensure documents/invoices are stamp Paid and also “WV AP CHECKED”
Create payment journals and import into the Accounts Payable in Sunsystems and ensuring adherence to input controls and that appropriate AP accounts are charged
Tracking the flow of payments batches and ensuring timely releasing of online payments by signatories.
Processing USD payments and obtaining approval for GC payment from appropriate signatories.
Providing proof of payments to vendors and internal stakeholders and resolving any payments queries
Accounts Reconciliation & Processes
Liaise with the bank on GC funding remittance and book monthly funding into the Ledger ensuring accuracy of hedged and spotted exchange rates.
Perform monthly bank reconciliation and ensure no long outstanding items in order to mitigate the risks associated with cash transactions.
Perform monthly Accounts Payables reconciliation and ensure accruals and payments are followed up and cleared on a timely basis and avoid double payments.
Obtain funding schedules and calculate the monthly Average Exchange Rate and communicate to all departments.
Local Income & VAT
Booking of local income budget request and subsequent commitment of the funds on PBAS.
Recognition of Local Income funding from interest derived from invested funds; funds raised through sale of old assets and workshop administration fees, ensuring that Pre-Approvals are received and/or followed up for capturing.
Reconciling admin fees to PA's and prepare schedule for the income journal.
Ensure consistent calculation and recognition of VAT for all purchases and compile monthly schedules ad process VAT claims with the Local Revenue Authority
Management of Travel Account & Costing
Trace travel bookings and compare with travel invoices to validate completeness and travel funding sources.
Booking travel transactions in Sun system and performing monthly reconciliation of payments against the service provider statements.
Analysis of the travel spend against budget to aid FM in decision making around budget reallocation.
Costing of mobile phone billing into relevant budget lines
Analyze and apply policy limits, engage with individual staff members and recover excess spending on mobile phone.
Analyze and costing of the monthly insurance bill and the residential leases for expatriate staff. Engage with individual staff members and recover excess spending on rentals and utilities.
Generate individual monthly management financial reports and communicate to individual staff members. Engage and resolve queries from staff regarding cost allocation.
Support to management with adjustments during monthly financial reporting.
Provide support to the team during internal, external audits.
Play a key role in ensuring yearend processes are performed smoothly attaining all of the set deadlines.
Maintain clear and easy to use filing system and manage the annual archiving process.
Minimum education, training and experience requirements to qualify for the position
The following is acquired through a combination of formal or self-education, prior experience or on-the-job training:
At least of 5 years’ experience in accounting preferably as a finance officer in a large international organization
Holder of at least an accounting/ finance/auditing advanced diploma or other related certification
Strong analytical skills and ability to solve complex financial problems
Demonstrates proficiency in use of Sun systems, preferably SUN certified, Advanced knowledge in excel and vision excel, Pastel accounting, Lotus Notes, and Microsoft word.
Possesses excellent written and oral communication skills
Very good customer service skills and ability to engage with bank representatives
Strong problem solving skills and ability to improve processes
Strong ability to multi-task and prioritize assignments
*Position location: South Africa, Johannesburg and in the Southern Africa Region - home based, where WVI is registered to operate.
Responding to the needs of vulnerable children in humanitarian emergencies is central to World Vision’s identity and ministry since its founding. World Vision’s core values, mission statement, policies and strategic imperative to ‘deepen our commitment to the most vulnerable children’ all reinforce our commitment to principled humanitarian action framed by our Christian identity and child focus.
World Vision’s global strategy ‘Our Promise’ reinforces our commitment to external engagement and collaboration. We are seeking to deepen our influence of a more effective humanitarian sector with and through partnerships.
World Vision is committed to empowering national and local actors and signed on to the Grand Bargain at the World Humanitarian Summit in 2016, committing to support localization and grow its partnering capacity by increasing its investment in capacity building that strengthens civil society, local actors and governments to meet the needs of the most vulnerable children.
The Senior Technical Advisor for Resource Development will be responsible for providing resource development leadership to National Offices aimed at increasing and diversifying the humanitarian grants funding thus increase the impact, influence and income to meet the needs of the most vulnerable children and communities, as well as meeting World Vision’s global commitments.
PURPOSE OF POSITION:
The purpose of this position is to provide leadership to Field Offices in resource development for humanitarian action and increase World Vision’s impact, influence and income to meet the needs of the most vulnerable children and communities affected by conflict and natural disasters. This role sits in the Disaster Management (DM) External Engagement and Resource Development Unit and reports to the Director for Resource Development.
World Vision is seeking a new Senior Technical Advisor for Resource Development for Southern Africa Region to lead technical support to field offices in the region in the mobilization and growth of humanitarian grants. The position will be accountable for deepening World Vision’s engagement with UN Multilaterals (WFP, UNICEF, UNHCR and OCHA) and other donors, such as USAID and others, to support food, cash and vouchers, and other sectors within humanitarian response.
Through these engagements the post holder will be expected to influence field offices to diversify their programme portfolio and donor base as well as contribute to strengthening partnership linkages for humanitarian responses at regional and national level.
The position will also provide thought leadership in the documentation of learnings from the field offices, share promising practices across the World Vision Partnership, as well as with other relevant external stakeholders to influence the growth of humanitarian grants. The post holder will be expected to be the World Vision representative to all inter-agency coordination mechanisms with a bearing on food and cash/voucher programming (such as Food and Nutrition security clusters, Cash Working Groups, NEPAD, SADC), as well as lead and facilitate the prepositioning of World Vision with donors for funding opportunities at regional and field office levels.
Resource Development Leadership:
Responsible for the contribution to the development of the resource mobilization strategy for World Vision.
Accountable for effective technical guidance and support in the implementation of integrated humanitarian NO strategy for acquisition of resources.
Keep up to date with humanitarian funding flows, research, policy guidance and initiatives and ensure dissemination to relevant stakeholders within Disaster Management teams both at the Field, Regional and Glocal levels.
Conduct field visits to support design of new grants and work alongside the field office to ensure funding is secured.
Ensure technical field support for humanitarian funding (food, cash/vouchers and UN-Multilaterals) as needed by field offices:
Accountable for the achievement of the World Vision growth strategy for Humanitarian grants target (Food, Cash transfer and UN grants), identify countries where needs exist, influence and motivate field office and regional office decision makers to expand the grants and enter new markets.
Responsible for technical reviews of design documents (proposals, log-frames and budgets) for alignment with donor and World Vision guidelines and humanitarian sector standards i.e. do no harm, accountability to affected populations, Sphere and LEAP.
Accountable for ensuring food, cash and UN Multilateral budgets are in compliant with World Vision Program Investment and Management policy and match booking guidelines.
Provides regional level support to nurture relationships with UN Multilaterals i.e. WFP, UNICEF, OCHA and UNHCR as well as other donors like USAID.
When required, brokers contracts with donors when issues are escalated from the field offices.
Lead management of match and internal World Vision resources appropriately to attract funding and grow programs.
Influence support offices participation in multilaterals contracts and booking of resources.
Hold in-country visits to support and/or lead in program design, and facilitate and influence negotiations with donors and stakeholders engagement.
Lead capacity building of programming staff to meet established donor, World Vision’s and humanitarian sector standards.
Coordinate, lead, facilitate or participate in field assessments, surveys and evaluations to ensure quality food assistance program design, effective design workshops, mid-term reviews and end of project evaluations.
Grow and diversify World Vision’s humanitarian funding and donor base:
Responsible for influencing Grant Management (GAM) teams at all levels; national offices, regional office and support offices for disaster management grants acquisition in food, cash and UN multilateral donors.
Accountable for fostering close collaboration with national offices and regional office in engagement with current multi-laterals (WFP, UNHCR, UNICEF and OCHA) and other donors (USAID) for purposes of maintaining and growing World Vision’s market share in disaster management programming.
Coordinate closely with other Disaster Management units to influence and enhance World Vision’s ability to access funding from diverse donors.
Influence national offices to form consortia and partnerships for localization and program reach and impact:
Influence field offices to identify local partnership opportunities, and capacitate them to build and manage better partnerships.
Responsible for ensuring field offices to develop strategic partnerships with private sector with guidance of partnership and innovation team in the region. More intentional engagements with private sector/corporates (telecommunication companies, banks, micro finance organizations and other institutions) for value addition, effectiveness, timeliness and efficiency of aid delivery.
Motivate and guide national offices in documentation of partnering experience for learning purposes.
Collaborate with Disaster Management Humanitarian Partnerships team to build capacity of national office staff on partnering brokering process and track local partnering portfolio.
Collaborate with Regional Grants Management (GAM)/Disaster Management teams on inter-agency platforms engagement to influence resource flow and positioning for World Vision.
Review, map and monitor humanitarian trends, funding landscape, donor funding availability and flows, priorities, policies and strategies at regional and country level.
Disseminate technical information, analysis on humanitarian trends and donor(s) funding landscape, funding flows and opportunities to national offices.
Accountable for representing World Vision at external workshops, technical forums, national and regional working groups and participates in the steering committee for regional groups etc. Engaging with food assistance community of practice, donors and other partners. Ensure World Vision is a prominent actor at all levels.
Contribute to national strategy or national plans e.g. assessments and responses.
Responsible for ensuring field offices establish partnership agreements with government institutions, NGOs and international bodies.
Identify opportunities in-country and support field offices to engage external institutions where we have shared interests, the benefits of collaborating together toward joint solutions by implementing specific technical programs.
Compile updated fact sheets on humanitarian assistance for World Vision to support with resource mobilization and advocacy.
Support expansion of cash based programs for UN Multi-lateral grants (WFP, UNICEF, OCHA, and UNHCR):
Support the growth of Cash transfers for UN Multilaterals within World Vision in Southern Africa in partnership with the Disaster Management Cash Unit.
Analyze, document and share best practices from UN Multilateral grants for learning across the World Vision partnership and externally.
Coordinate and influence capacity building of programming staff to meet established cash based programming standards.
Collect information from cash programming with UN Multilaterals and work with the GC Disaster Management Cash team to analyze promising practices.
KNOWLEDGE, SKILLS & ABILITIES:
University degree or Post graduate qualification in social science, international studies, public administration, agricultural economics or other relevant fields; or the equivalent combination of education and experience in a related area.
Minimum of 8 years in humanitarian work focusing on relief and development programming.
Broad knowledge of the food assistance and nutrition issues that affect the region, with significant experience in managing multi-sector food assistance programs in the region.
Excellent written and communication skills plus strong presentation, proposal and report writing skills.
Ability to influence internal and external stakeholders and represent World Vision, particularly with donors and partners.
Excellent organizational, time management, demonstrated leadership and good management ability.
Proficiency in computer & online tools including Microsoft Office, Lotus Notes (or similar software).
Demonstrated excellent inter-personal and negotiation skills.
Demonstrated problem-solving and analytical skills.
8 years’ experience in project design, implementation, monitoring, evaluation, training/capacity building, conceptual program planning in both a relief and development setting.
Significant bi-lateral, multi-lateral donor grant experience in program design, implementation, funding acquisition and reporting.
Effective in written and verbal communication in English. Proficiency in other languages such as French and Spanish would be desirable.
Preferred Skills, Knowledge and Experience:
Program Design including needs and market assessment.
Theory of change and logical framework development.
Budget development/management, including knowledge of general accounting and budgeting principles.
Database management, statistical skills and ability to critically evaluate data.
Mentoring and capacity building.
Professional experience in training/capacity building.
Research and evaluation experience.
Multi-sectoral/integrated program design and implementation.
Frequent international travel (30%) including field visits in humanitarian responses, external engagement/ representation at international conferences.
This role involves contributing to the facilitation and coordination of a virtual, geographically-dispersed multi-sector, multi-ministry teams and programming and humanitarian operations network.
*Preferred position location: South Africa. Other locations to be determined by home country of successful candidate wihin the Southern Africa Region where WVI is registered to operate.
PURPOSE OF POSITION:
A Service Management Advisor provides support and advice for complex or enterprise-wide assignments. They work on multiple projects/ issues at a time as a project member, sometimes as a project lead. They deliver IT service solutions and support across a number of entities or offices, and/or a region, and demonstrate broad knowledge of IT issues and solutions to identify and communicate service delivery requirements.
Individuals within the Service Management job family work as the interface with assigned areas of the business (i.e., National Office, Regional Office, multiple Regions) for the purpose of assuring and planning IT service. These individuals serve as the relationship linkage between global ICT and National/Regional IT services. They provide highly-valued consulting level support, guidance and planning through key IT service initiatives, and review, manage and ensure service level agreements. They also communicate decisions, priorities and relevant project information to appropriate levels of staff.
Individuals must be able to communicate clearly, negotiate well, listen well, mitigate conflict, build alliances and achieve desired results using strong interpersonal and diplomacy skills. They must be able to work collaboratively with system users, other technical colleagues and business users. They need good project management skills and experience of managing multiple projects. They work closely with others on service issues across organizational and business-entity boundaries. Their knowledge of technology risks and opportunities are shared to improve the efficiency and effectiveness of the business.
Establishes and maintains a strategic relationship with local/regional/support organization key stakeholders and the IT organization to provide cross functional and cross entity support.
Strategy & Business Planning:
Provides input to longer-term service management strategy and planning for the organization.
Develops project plans.
Monitors project milestones and critical dates to identify potential jeopardy of project schedule.
Identifies ways to resolve schedule issues.
Negotiates changes in the project schedules, deliverables, or cost, as required.
Monitors service level agreements to ensure that requirements are met or exceeded.
Escalates problems as required based on SLAs.
Measures against metrics to ensure customer satisfaction.
May evaluate vendor solutions to ensure requirements compliance and cost effectiveness.
May assess any associated risks and options.
Service Level Agreements:
Explains service procedures to clients.
Follows up in a timely manner to ensure customer satisfaction.
Communicates with users, team members and management on a regular basis as to the status of assignments.
Provides coaching and mentoring to less experienced colleagues.
May develop and deliver briefings to users and team members.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor’s degree, specialized training, certification, or equivalent work experience.
Project leadership experience across mutli functions and entities.
Typically requires 5 to 7 years of experience within the relevant area of work performed.
Willingness and ability to travel domestically and internationally, as necessary.
Effective in written and verbal communication in English.
*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.
*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.
*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.
World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.
If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.
If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.
Minimum Eligibility Requirements for all Emergency Response Roster Positions:
5+ years of cross cultural humanitarian emergency experience outside of your home country.
Minimum 2 years experience serving successfully in fragile or unstable environments.
Experience directly managing staff during humanitarian emergency responses.
Ability to work long hours in stressful environments with a variety of skilled professionals.
Demonstrated management of budgets in emergency response settings.
Willing to serve unaccompanied; most likely in a team house setting.
English proficiency; written and verbal.
Grant Acquisition Management experience in your personalized expertise.
Strong track record in developing good working relationships with governmental institutions and multilateral agencies.
Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.
When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.
Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):
Programmes Strategy & Development Director
Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):
Communication and External Engagement Manager
Human Resources Manager
Support Services Manager
Information Management Manager
Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager
Grant Acquisition and Management Manager
Cash Programming Manager/Specialist
Water, Sanitation and Hygiene (WASH) Manager/Specialist
Mental Health and Psychosocial Support Manager/Specialist
Education in Emergencies Manager/Specialist
Child Protection ManManager/Specialist