World Vision Zambia (WVZ) Limited is a Christian Relief, Development and Advocacy organisation dedicated to working with children, families and communities to overcome poverty and injustice. WVZ serves all people regardless of religion, race, tribe or gender. We are currently working in 39 large scale programmes in 29 districts in Zambia.
WVZ implements interventions in Education, Food security and Economic Development, Health, Nutrition and HIV and AIDS, Water, Sanitation and Hygiene, and cutting themes such as Christian Commitment, Gender, and Child Protection.
Position: Warehouse Assistant – Humanitarian & Emergency Affairs
Location: Kazungula (1) and Gwembe (1)
Purpose of Position
Ensure proper and safe custody (storage) of all food and nonfood commodities entrusted to the care of WV by donors. The Warehouse assistant is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities.
Communicate World Vision´s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
Supervise off-loading of the commodities make sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
Maintain good warehousing standards
Proper storage of Commodities and ensure proper stacking in an organized manner by commodity type and by shipment number to facilitate proper physical count
Be alert to observe any signs of weevils and other grain pests that damage the commodities during storage. Commodities must in good condition. Check for infestation and take immediate action by informing the Commodity Assistants.
Unfit commodities must be stacked separately away from the sound stocks.
Damaged commodities are disposed following the set Donor regulation and guidelines
Follow all health and safety procedure and regulations in accordance with relevant policy guidelines.
Commodity Accounting and warehouse documentation.
Accurately filling and updating all the warehouse records including Ledger books, stack cards and stock control sheets.
Ensure quantities recorded on these documents correspond to the daily physical stock in the warehouse.
Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
Pay attention to detail and monitor the quality of inventory
Commodities shall NEVER leave the warehouse without prior approval of the Field Coordinator or his/her designee.
Loading of Commodities shall ONLY take place after receiving a LOADING AUTHORIZATION from the Commodity Manager or his/her designee.
A waybill or a delivery note MUST accompany commodities leaving the warehouse.
Ensure warehouse losses or foreseen losses are reported in good time for proper accountability.
Commodity reporting period is between 1st and 25th of every month. Reports must be ready to the head office by the 1st day of the following month latest.
Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical Inventory Reports at the end of every month. These MUST be submitted to the head office by the 1st day of the following month latest
Must be a committed Christian, able to stand above denominational diversities.
A mature Christian who shows a desire to serve humanity and to strengthen his/her relationship with the Lord Jesus
Perform other duties as required.
Qualifications/Education, Knowledge, Technical Skills, Experience and Competencies
Diploma in Supply Chain Management, Stores management, Business Administration or its equivalent
Full Grade 12 certificate
Able operate heavy machinery like the forklift (with valid license) and hold a valid driver’s license.
Basic training in storekeeping with maximum 2 years work experience is added advantage.
Must be mature, a self-starter, with dedication and ability to work with less or no supervision.
Must demonstrate willingness to learn and work with others as a team.
Atleast 2 years of experience in a related field preferably in with an NGO working in commodity programming and logistics. They should also be willing to live and work in the location stated and/or as designated.
Proactive in paying attention to detail and monitor the quality of inventory
Must be computer literate
Good command of oral and written English a MUST.
Familiarity with inventory software, and able to upload data into the WVZ system
Must be certified physically fit.
Working Environment / Conditions:
Able to work on a cross-cultural environment with a multi-national staff.
Domestic travel is required
Willingness to travel and stay within the community meet with different groups
“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks".
Females are highly encouraged to apply
*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.
PURPOSE OF POSITION:
World Vision is one of the world’s largest INGOs, with over 37,000 staff operating in nearly 100 countries. The organisation delivers humanitarian aid to populations in some of the most challenging and complex environments, transportation and fleet operations are critical to the delivering our programmes. World Vision has a diverse global fleet of well over 10,000 standard vehicles and an equal number of motorcycles, it also includes drilling rigs and water craft. The total fleet portfolio represents one of the largest asset groups in the organisation.
The ‘Director – Global Fleet Management (GFM)’ is the global leader responsible for developing and driving organizational fleet strategy and ensuring current industry practice is implemented in relation to the procurement, operation and disposal of World Visions fleet. The role holder will be expected to lead the GFM team in working collaboratively across the organisation to deliver agile and flexible ‘end to end’ transportation solutions for World Visions operations.
World Vision is committed to operating its global fleet resources safely, cost effectively and with a reduced environmental impact. The role has a particular focus on Fleet Safety, ensuring our drivers and vehicles operate safely in challenging contexts where our staff and vulnerable road users are at the greatest risk.
Fleet Strategy & Practice Development:
Lead the development and implementation of global fleet management strategies. Ensuring Global Fleet Management (GFM) practices are in alignment with WV Fleet, Procurement and Financial policies and internationally accepted current practice.
Collaborate with multiple stakeholders to ensure that the WV fleet strategy aligns with expected organisational outcomes and reflects the values and vison of WVI.
Strategic Fleet Management:
Provide leadership, operational guidance and support to the global fleet team (direct & matrix management). Ensuring GFM is providing end to end transport solutions as a trusted business partner to the wider organisation.
Develop Fleet Safety initiatives aimed at reducing harm to staff and vulnerable road users, with particular focus on fatal Road Traffic Accidents (RTAs).
Explore the development of road safety programme opportunities with donors & suppliers.
Drive continuous improvement and innovation in GFM frameworks. Develop quality assurance and performance metrics across fleet management systems and procedures.
Identify significant risks and organisational gaps in fleet current practice and develop appropriate mitigation plans to protect the fleet function. Ensure risks are communicated with Enterprise Risk Management (ERM).
Drive the development of adaptive, agile and dynamic fleet management solutions that focus on delivery at the ‘grass roots level’, employing appropriate change management techniques when required.
Develop technology solutions to monitor fleet assets, operational use and disposal.
Drive high standards and performance through setting clear direction and empowering and influencing others.
Regular liaison with senior Global Supply Chain (GSC) managers, Global Field Operations (GFO) regional & programme level managers.
Act as a strategic link for the promotion of sound fleet practice for National Offices, Regional Offices and Response operations.
Regularly liaise with the wider Fleet network on emerging issues and provide a conduit to escalate concerns to senior leaders.
Actively contribute to internal and external forums, working groups and networks related to fleet management.
Work closely with members of the Corporate Security team promoting mutual learning, support and accountability.
Develop appropriate workforce & succession planning that ensures the organisations ability to deliver transport solutions in fluid high risk environments.
Oversee the development and implementation of global capacity building plan for operational fleet management.
Engage with senior leaders to raise the awareness of fleet management protocols and practice.
Develop a professional culture of innovation, learning and mentoring. WVI should be seen as the ‘employer of choice’ for INGO fleet professionals.
Knowledge Management & Quality Assurance:
Promote alignment with WV Fleet Management Policy.
Drive the process of continuous learning on current international accepted practice in fleet management & analysis, identifying tools and processes that can be implemented into WV operations globally.
Encourage mutual learning on fleet management issues at a Regional and Global level.
Assist in the facilitation of and coordination of global fleet information sharing forum/network that promotes the embedding of sound fleet management practice into all layers of WV’s programmes.
Facilitate the documentation of best practice and contribute to the community of practice and centre of excellence.
KNOWLEDGE, SKILLS & ABILITIES:
Relevant Tertiary Qualification (Bachelor’s Degree or similar) in Logistics, Engineering, Supply Chain, or general Business Management.
Recognised Industry Qualification in Logistics, Engineering, Supply Chain (or Business Project Management experience).
Suitable transferable qualifications from Military, Government or Private Sector.
Significant senior management experience (8-10yrs) in Humanitarian Operations involving Fleet Management or Logistics would be considered.
Proven ability and experience (8-10yrs) in fleet management or logistics at a senior level across a large complex international organization, with strong change management experience.
Proven experience in Financial Cost Centre management.
Procurement, Supply Chain or Logistics experience.
Understanding of Humanitarian operations.
Proven experience in managing coaching and developing staff.
Preferred Skills, Knowledge and Experience:
Recognised Logistics, Engineering, Supply Chain Qualification (or Business Project Management experience).
Experience in fleet management optimization and sound understanding of the transport industry.
Previous experience in contract negotiation and supply arrangements with vehicle suppliers.
Experience in fleet management/operations within the Humanitarian sector.
Proven people leader with the ability to influence widely across a diverse organisation.
Previous experience in managing complex cost centers with Business analysis skills.
Proven business acumen and political savvy, must know how to get things done through formal and informal channels.
Skillful communicator with advanced influencing skills that can transcend boundaries and work effectively across all levels of a complex organization.
Ability to operate effectively and responsively in a fast changing, ambiguous environment and deal with high pressure situations calmly and with energy and resilience while managing multiple priorities and deadlines.
The position requires ability and willingness to travel internationally up to 35% of the time to potentially high risk operational areas.
Flexibility in work hours is expected.
*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.
*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.
*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.
World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.
If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.
If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.
Minimum Eligibility Requirements for all Emergency Response Roster Positions:
5+ years of cross cultural humanitarian emergency experience outside of your home country.
Minimum 2 years experience serving successfully in fragile or unstable environments.
Experience directly managing staff during humanitarian emergency responses.
Ability to work long hours in stressful environments with a variety of skilled professionals.
Demonstrated management of budgets in emergency response settings.
Willing to serve unaccompanied; most likely in a team house setting.
English proficiency; written and verbal.
Grant Acquisition Management experience in your personalized expertise.
Strong track record in developing good working relationships with governmental institutions and multilateral agencies.
Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.
When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.
Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):
Programmes Strategy & Development Director
Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):
Communication and External Engagement Manager
Human Resources Manager
Support Services Manager
Information Management Manager
Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager
Grant Acquisition and Management Manager
Cash Programming Manager/Specialist
Water, Sanitation and Hygiene (WASH) Manager/Specialist
Mental Health and Psychosocial Support Manager/Specialist
Education in Emergencies Manager/Specialist
Child Protection ManManager/Specialist