Director – Global Fleet Management

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

PURPOSE OF POSITION:

World Vision is one of the world’s largest INGOs, with over 37,000 staff operating in nearly 100 countries. The organisation delivers humanitarian aid to populations in some of the most challenging and complex environments, transportation and fleet operations are critical to the delivering our programmes. World Vision has a diverse global fleet of well over 10,000 standard vehicles and an equal number of motorcycles, it also includes drilling rigs and water craft. The total fleet portfolio represents one of the largest asset groups in the organisation.

The ‘Director – Global Fleet Management (GFM)’ is the global leader responsible for developing and driving organizational fleet strategy and ensuring current industry practice is implemented in relation to the procurement, operation and disposal of World Visions fleet. The role holder will be expected to lead the GFM team in working collaboratively across the organisation to deliver agile and flexible ‘end to end’ transportation solutions for World Visions operations.

World Vision is committed to operating its global fleet resources safely, cost effectively and with a reduced environmental impact. The role has a particular focus on Fleet Safety, ensuring our drivers and vehicles operate safely in challenging contexts where our staff and vulnerable road users are at the greatest risk.

MAJOR RESPONSIBILITIES:

Fleet Strategy & Practice Development:

  • Lead the development and implementation of global fleet management strategies. Ensuring Global Fleet Management (GFM) practices are in alignment with WV Fleet, Procurement and Financial policies and internationally accepted current practice.

  • Collaborate with multiple stakeholders to ensure that the WV fleet strategy aligns with expected organisational outcomes and reflects the values and vison of WVI.

Strategic Fleet Management:

  • Provide leadership, operational guidance and support to the global fleet team (direct & matrix management). Ensuring GFM is providing end to end transport solutions as a trusted business partner to the wider organisation.

  • Develop Fleet Safety initiatives aimed at reducing harm to staff and vulnerable road users, with particular focus on fatal Road Traffic Accidents (RTAs).

  • Explore the development of road safety programme opportunities with donors & suppliers.

  • Drive continuous improvement and innovation in GFM frameworks. Develop quality assurance and performance metrics across fleet management systems and procedures.

  • Identify significant risks and organisational gaps in fleet current practice and develop appropriate mitigation plans to protect the fleet function. Ensure risks are communicated with Enterprise Risk Management (ERM).

  • Drive the development of adaptive, agile and dynamic fleet management solutions that focus on delivery at the ‘grass roots level’, employing appropriate change management techniques when required.

  • Develop technology solutions to monitor fleet assets, operational use and disposal.

Relationship Management:

  • Drive high standards and performance through setting clear direction and empowering and influencing others.

  • Regular liaison with senior Global Supply Chain (GSC) managers, Global Field Operations (GFO) regional & programme level managers.

  • Act as a strategic link for the promotion of sound fleet practice for National Offices, Regional Offices and Response operations.

  • Regularly liaise with the wider Fleet network on emerging issues and provide a conduit to escalate concerns to senior leaders.

  • Actively contribute to internal and external forums, working groups and networks related to fleet management.

  • Work closely with members of the Corporate Security team promoting mutual learning, support and accountability.

Capacity Building:

  • Develop appropriate workforce & succession planning that ensures the organisations ability to deliver transport solutions in fluid high risk environments.

  • Oversee the development and implementation of global capacity building plan for operational fleet management.

  • Engage with senior leaders to raise the awareness of fleet management protocols and practice.

  • Develop a professional culture of innovation, learning and mentoring. WVI should be seen as the ‘employer of choice’ for INGO fleet professionals.

Knowledge Management & Quality Assurance:

  • Promote alignment with WV Fleet Management Policy.

  • Drive the process of continuous learning on current international accepted practice in fleet management & analysis, identifying tools and processes that can be implemented into WV operations globally.

  • Encourage mutual learning on fleet management issues at a Regional and Global level.

  • Assist in the facilitation of and coordination of global fleet information sharing forum/network that promotes the embedding of sound fleet management practice into all layers of WV’s programmes.

  • Facilitate the documentation of best practice and contribute to the community of practice and centre of excellence.

KNOWLEDGE, SKILLS & ABILITIES:

  • Relevant Tertiary Qualification (Bachelor’s Degree or similar) in Logistics, Engineering, Supply Chain, or general Business Management.

  • Recognised Industry Qualification in Logistics, Engineering, Supply Chain (or Business Project Management experience).

  • Suitable transferable qualifications from Military, Government or Private Sector.

  • Significant senior management experience (8-10yrs) in Humanitarian Operations involving Fleet Management or Logistics would be considered.

  • Proven ability and experience (8-10yrs) in fleet management or logistics at a senior level across a large complex international organization, with strong change management experience.

  • Proven experience in Financial Cost Centre management.

  • Procurement, Supply Chain or Logistics experience.

  • Understanding of Humanitarian operations.

  • Proven experience in managing coaching and developing staff.

Preferred Skills, Knowledge and Experience:

  • Recognised Logistics, Engineering, Supply Chain Qualification (or Business Project Management experience).

  • Experience in fleet management optimization and sound understanding of the transport industry.

  • Previous experience in contract negotiation and supply arrangements with vehicle suppliers.

  • Experience in fleet management/operations within the Humanitarian sector.

  • Proven people leader with the ability to influence widely across a diverse organisation.

  • Previous experience in managing complex cost centers with Business analysis skills.

  • Proven business acumen and political savvy, must know how to get things done through formal and informal channels.

  • Skillful communicator with advanced influencing skills that can transcend boundaries and work effectively across all levels of a complex organization.

  • Ability to operate effectively and responsively in a fast changing, ambiguous environment and deal with high pressure situations calmly and with energy and resilience while managing multiple priorities and deadlines.

Work Environment/Travel:

  • The position requires ability and willingness to travel internationally up to 35% of the time to potentially high risk operational areas.

  • Flexibility in work hours is expected.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Procurement Assistant - West Nile, Uganda

Position: Procurement Assistant

Report to: Procurement Officer

Location: West Nile, Uganda

Purpose of the position:

Procurement Assistant is responsible for the effective delivery of goods and services to the user departments. He/ She Promotes a collaborative client focused quality and result oriented approach in the procurement unit.

Major Responsibilities:

  • Prepare request for quotation, Initiation to bid, Request for Proposal & Co-ordination of timely dissemination through mail

  • Maintain up to date procurement documents and manuals

  • Routing, copying and circulation of quotes, bids and proposals for evaluation

  • Price sourcing, obtaining quotations for low value & relatively high value items

  • Coordinate with selected bidders through administration process including bid security, contract award, and contract documentation & monitoring.

  • Liaise with different user departments to ensure conformity to clear specifications before any engagement with service providers

  • Preparation of management information and statistical reports

  • Receive approved requisitions from user department with appropriate documentation for local and global procurements (concepts notes with clear specifications)

  • Process appropriate documentation initiating payments for fully completed procurements /contracts

  • Issue purchased materials to responsible user departments

  • Maintain appropriate records to ensure that procurement processes, decisions and contractual agreements are well maintained for audit and reference purposes

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. Bachelor in Procurement and Logistics Management or related qualification

  2. CIPS or its equivalent is an added advantage.

  3. Must have minimum of 2 years of work experience with a busy international NGO

  4. Good Computer literacy, negotiation skills, communication skills

  5. Knowledge of the local languages is an added advantage

  6. Must be flexible, team player with good multitasking and interpersonal skills

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 25th October, 2019. (Qualified natives of West Nile region are particularly encouraged to apply)

Senior Finance Officer - West Nile, Uganda

Position: Senior Finance Officer - Grants

Report to: Response Finance Manager

Location: West Nile, Uganda

Purpose of the position:

To assist the Response Finance Manager in implementation of Financial Systems at the response and projects office levels in providing financial controls and services as a measure of accountability to management. To work with Programs department to ensure that accurate proposal budgets and financial reports are sent to different support offices/donors timely. To ensure that the donor and organizational policies and procedures are adhered to at all times in order to maintain high standards of stewardship and accountability for World Vision and donor resources.

Major Responsibilities:

  • Provide technical support to the response and project accounting staff in grants financial management and internal control procedures and policies in line with WV laid down policies and procedures.

  • Prepare/Review and analyze monthly and Quarterly grants financial reports for their accuracy and adequacy, before submitting to donors, to ensure that they present a true and fair view of the activities of the grant for the respective period.

  • Build capacity of the program/operations staff through giving support in training and enable them understand and interpret grants rules and regulations, and WV financial policies.

  • Review projects audit reports with a view of providing an adequate implementation plans which enables the evaluation and affecting of the recommendations as per audit report. Periodically follow up audit recommendation implementations.

  • Review the grants related major financial transactions to ascertain that they fall within the approved scope of project activities; donor requirements and that they comply with the financial procedures and FM requirements.

  • Review project budgets and cash flows and develop relevant action steps in advising the projects on key issues of budgetary control and cash flow management in line with FM and donor needs.

  • Provide guidance and support in developing and preparation of project budgets, development of Project Proposals with a view of advising on key strategic financial implications as per FM and donor requirements.

  • Prepare and revise different financial reporting formats to meet the needs of various stakeholders especially programs management and WVI.

  • Carry out financial monitoring and reviews on prescribed set of objectives for both ongoing and particularly phasing-out programs and provide advice on strategic steps necessary for smooth phase-out in line with grants phase-out guidelines.

  • Manage relationships with grant funder’s finance and administrative staff, ensuring questions arising from grant claims and reports are dealt with on a timely basis and manage grant external audit visits, liaising with auditors as necessary.

  • Monitor advances, prepayment, accrual and sub grantee accounts on a monthly basis

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

  2. Must have a university degree in Finance or Accounting with a minimum of three years’ experience in financial accounting role.

  3. Must have extensive knowledge of major donors’ regulations and practical experience in grants financial management.

  4. Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.

  5. Requires proven experience in establishment and monitoring of budgets, and an understanding of data processing concepts and systems.

  6. Knowledge of sun-system accounting package preferred and must have good working knowledge of spreadsheet applications.

  7. Must have good oral and written communication skills, and team building skills

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 25th October, 2019. (Qualified natives of West Nile region are particularly encouraged to apply)

Child Protection and Education Assistant - West Nile, Uganda

Position: Child Protection and Education Assistant

Report To: Child Protection and Education Officer

Location: West Nile

Purpose of the position:

To ensure child protection and education management as an integral part of the Child Friendly Space services. The job holder shall lead targeted trainings for children, AEP teachers and ECD caregivers and key stakeholders.

Major Responsibilities:

Project Management

  • Motivate and ensure teamwork among case workers, CFS and ECD animators for greater ministry impact, in the community.

  • Support community based child protection and education systems, children groups and stake holders in advocating for child protection, participation, and psychosocial care within the CFSs/ECDs.

  • Facilitate the integration of social cohesion activities with within the refugee settlements and host communities.

  • Handle visitors including donors, support office and national office staff, stakeholders, in line with the child protection policy and behavioral protocol.

  • Work with children, foster families and communities to design and deliver support for children in their communities and at the child friendly spaces according to the agreed plan of actions.

  • Provide information for projects design, implementation, monitoring and reporting

  • Mobilize community meetings with children and key stakeholders at all implementation levels

  • Build the capacity of case workers, CFS/ECD caregivers and animators

  • Facilitate case management, and data collection in line with the required and approved standards at the CFS/ECD centres

  • Collect and compile statistical data and information regarding caregivers, community members and children participation in activities at the CFSs/ECD centres and children clubs.

  • Supervise CFS/ECD implementation as per the minimum children in emergencies protection standards.

  • Facilitate community to establish systems aimed at strengthening community capacity in responding to SBGV and child abuse cases in the refugee settlements.

  • Mobilize communities to identify children with disabilities and also model families for the projects implementation.

  • Facilitate activity implementation to ensure highest quality standards and accountability based on the IASC and WVI standards.

  • Develop monthly, quarterly and annual project management reports and submit them to the relevant authorities

Capacity Building

  • Mentor and build the capacity of children, community caregivers, animators/Caregivers, community structures in child protection, positive parenting, peaceful coexistence and the learning frame work using approved approached and models.

  • Support communities, community structures, animators, partners and children in maintaining the minimum standards for child participation and care.

  • Develop tools to manage data and information collection and analysis in establishing and maintaining a Monitoring and Evaluation adherences

  • Document impact and success stories evidenced with quality pictures to share milestone with staff, partners and donors

  • Regular updates and monitoring of the CFS/ECD to ensure technical support is given in regard to play equipment and materials as per the global minimum standards.

  • Facilitate communities to fully participate in project activities for enhanced community ownership, peaceful coexistence and sustainability.

  • Facilitate advocacy forums led by children on issues affecting them. The forums are aimed at awareness creation and sensitization of communities

Partnership Networking and Advocacy

  • Represent the organization in settlement sector meetings and cluster coordination meetings giving updates and progress of implementation and establish strategic partnerships with other organizations.

  • Establish and liaise closely with other partners, agencies and local leaders regarding project activities to ensure a coordinated approach to project implementation, including participation in relevant workshops, meetings and keep the coordinator informed

  • Develop a network of information gathering relevant to child protection, participation and psychosocial operations.

  • Establish appropriate contacts with local counterparts at the Counties and district level

Finance Management

  • Prepare concepts notes, project activity budgets, expenditure, and preparation of activity quarterly financial and narrative reports as per the grant guidelines. And submit them within the agreed timeframes.

  • Preparation of payment, advance and purchase requests for appropriate project transactions in line with approved M&E documents.

  • File all accountability and attendance lists in line with audit requirements

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. Bachelor’s degree in social sciences, education, community psychology, business administration or any equivalent.

  2. Knowledge of child friendly spaces management, peace building, education in emergencies and psychosocial care.

  3. One year’s experience in working with refugees, peace building, basic education and nutrition

  4. Must have no history of violation of child protection provisions in emergencies

  5. Fluency in English is a must, knowledge of Arabic, Kiswahili, and other South Sudanese languages is an added advantage

  6. Mastery of Microsoft Office (MS Word, Excel, and Power Point) is required.

  7. Must be a self-motivated person with excellent management and leadership skills

  8. Must be ready to work in a multi-cultural environment

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 25th October, 2019. (Qualified natives of West Nile region are particularly encouraged to apply)

AEP Teacher - West Nile, Uganda

Position: AEP Teacher

Report To: Child Protection and Education Officer

Location: West Nile

Purpose of the position:

The Accelerated learning program Head/teacher shall deliver AEP curriculum implementation to registered children for the project. The teacher shall plan for appropriate teaching and learning to suit children’s needs, plan routine assessments and identify and report child protection related issues at the centre.

Major Responsibilities:

Professional culture and Practice:

Teaching and Learning;

  • Deliver quality evidence-based, learner-centered teaching and learning practices; demonstrated through systematic pedagogical planning.

  • Set appropriate learning objectives, plan appropriate scaffolding strategies for learning activities according to learners needs to maximize their potential

  • Plan appropriate assessment opportunities of the learning objectives for ALP learners.

  • Design low-cost/no-cost learning materials to contribution to high quality course design and delivery.

Managing Learning Environment;

  • Profile individual learners’ needs, academic progress and provide accurate, timely and constructive feedback to learners and actively involves them in reflection on own and others’ performance.

  • Communicate expectations for acceptable behavior, and establish routine for promoting appropriate learner participation and conduct

  • Demonstrate flexibility and skill in setting up (seating arrangement) for a safe and purposeful learning environment.

Professional Knowledge and Understanding of Quality Education Standards:

  • Demonstrate understanding of principles and practices of integration of crosscutting themes in Primary education curriculum and AEP Curriculum: Prevention of HIV/AIDS; Promote Gender and inclusion (support for vulnerable children); Prevention of Violence and abuse against children; Health and Wellbeing of children

  • Promote in-school initiatives to enhance enrolment, retention and completion rates to meet project targets

  • Demonstrate understanding of aspects of integration, adaptation and adaptation both in the primary school curriculum and AEP curriculum: Life skills and lifelong learning; Instruction and study skills; Course reference; Guidance and counseling

  • Demonstrate knowledge and understanding of English language as medium of instruction as well as support strategies for children in a diverse-cultural and multi-grade classroom

Professional Values and Collaboration for education development:

  • Demonstrate support for stakeholders’ collaboration for overall center performance improvement.

  • Serve as a professional role model within the school and in community, both through behavior and appearance, and acts within the legal and policy framework within which he/she works.

  • Make autonomous professional decisions that are in the interest of the program and the organization, while being sensitive to school context and aligned with the professional code of conduct

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. Grade V Teacher Training Certificate

  2. Knowledge of Accelerated Learning Program is desirable

  3. Willingness to work within our Christian values and with people from different religious denominations

  4. Must be ready to work in a multi-cultural environment

  5. Must be registered teacher by the Ministry of Education and Sports

  6. Fluent in English, knowledge of Arabic, Kiswahili, and the bari dialect is an added advantage

  7. Knowledge of the Uganda Education system and the primary school curriculum

  8. Knowledge of learner centred methodologies

  9. Knowledge of education in emergencies contexts

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 25th October, 2019. (Qualified natives of West Nile region are particularly encouraged to apply)