Grants Finance Manager, WV Niger

*Please submit your CV in English.

PURPOSE OF POSITION:

The Grants Finance Manager is responsible for the financial management of PATRIP grant and further planned projects developed and validated in cooperation with World Vision Germany. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, donors’ regulations, and the grant agreement. The Grant Finance Manager ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources. With a growing portfolio, the position supports capacity development of more junior staff with potential in the region.

KEY RESPONSIBILITIES:

Grant Financial Management:

  • Visit the field periodically to ensure financial controls and procedures are in place.

  • Support Grant Accountants in their day to day activities.

  • Review payment vouchers and other journals to ensure proper coding in accordance with required standards.

  • Ensure all balances in the balance sheet relating grants are reconciled monthly and up to date.

  • Ensure full compliance with internal control procedures relating to grants.

  • Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements.

  • Advice the Finance Director and Project Manager on level of grants risks exposures.

  • Follow up on timely basis settlement advices to Support Offices.

  • Participate in project performance monitoring and evaluation in accordance with donor requirements.

  • Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.

  • Closely collaborate with Supply Chain Unit and Project Manager on cash flow planning and local tax obligations.

  • Provide support on the development of the annual program team operating budget, monitor actual performance and develop project projections.

  • Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.

  • Implement financial policies in accordance with World Vision Field Financial Manual, Donor Rules and Regulations and local financial regulations.

Grant Financial Reporting:

  • Ensure grant reports are shared and discussed with the project team and submitted to donors/support offices within the required time schedule.

  • Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements.

  • Assist the Finance Director in responding to queries from donor, support offices and other internal stakeholders.

  • Ensure high quality standards are maintained in the development of grant budget (including revisions) in coordination with project team.

  • Analyze grant budget expenditure against approved budget through variance analysis and advise project management on potential over/under spending for corrective actions.

  • Ensure alignment of ledger data with final grants reports as part of project close out, ensure all pending payments are cleared and budget commitments made on PBAS database per respective donor and World Vision close-out procedures.

Sub-recipient Monitoring and Capacity Building:

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.

  • Train project non-finance and finance staff on grant regulations and World Vision finance policies and procedures.

Audit:

  • Assist the Finance Director in making adequate preparation for all types of audits by making information and documents readily available to auditors.

  • Assist in preparation of timely responses to audit queries/findings.

  • Contribute to the development of plans for implementation of audit recommendations.

  • Implement finance related audit recommendations relating to grants within timelines.

Administration:

  • Ensure all copies of final signed Grant agreements documents are properly and securely filed including electronic copies on available system.

  • Ensure proper storage of financial reports and records pertaining to grants in line with donor requirements.

Other Responsibilities:

  • Perform other duties as assigned by line manager.

KNOWLEDGE, SKILLS AND ABILITIES:

  • A minimum Bachelor’s degree in Accounting or Finance or a related study.

  • A minimum of 5 years grants financial management experience.

  • Must demonstrate experience working with partner organization.

  • Demonstrated experience working with remote teams in fragile context.

  • Excellent analytical, organizational and computer skills.

  • Good written and spoken English and French skills required.

  • Excellent command of Excel and Sunsystems.

  • Must be able to work with multiple deadlines and high demands.

  • Ability to handle sensitive and confidential information with absolute discretion.

  • Excellent financial and analytical skills.

  • Excellent communication and drafting skills for effective reporting on programme financial performance.

  • Ability to operate in a cross-cultural environment requiring flexibility.

  • At least five years of accounting and/or grants management experience.

  • At least 2 years’ experience managing staff.

Preferred Skills, Knowledge and Experience:

  • Work in an international/domestic relief and development organization is preferred.

  • Solid grant finance experience and track record.

  • Experience in training/capacity development.

Work Environment/Travel:

  • Work environment: Fields / office-based position.

  • Travel: 30 % domestic/international travel is required.

  • On call: 10%

Director of Global Compliance

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF POSITION:

In connection with the Enterprise Risk Management (ERM) group, this position provides leadership for the WVI global compliance function. The Director will be expected to understand and evaluate WVI’s unique organizational environment, and apply a deep understanding of technical compliance principles to establish a recently developed function that will deliver an effective organization-wide compliance program. To accomplish these goals, the Director will need to possess a strong understanding of compliance best practices, and be able to exhibit creativity and strategic thinking in designing and implementing a framework that will enable the organization to effectively identify and manage its

internal and external requirements. The Director will be expected to act as a champion for fostering a culture of compliance in the organization. In particular, challenging existing negative perceptions of the compliance field, and demonstrating the benefits and value that a compliance practice can bring to WVI. This will include driving adherence to policy management standards, chairing the policy oversight committee, and advising stakeholders on policy development and revision. This role will also advise and support mandatory employee compliance training programmes ensuring a high degree of quality. This role will lead and support a network of Compliance Champions throughout the

organization who will act as focal points for their individual offices in leading the implementation and maintenance of local compliance functions and a compliance framework and monitoring tool.

KEY RESPONSIBILITIES:

  • Chair the policy coordination committee and act as a subject matter expert on policy management standards to ensure existing and new policies are in alignment.

  • Partner with a wide range of stakeholders and policy owners to advise on policy management and development best practices.

  • Maintain a network of partners and compliance champions throughout the organization to implement and support the Field Office Compliance Framework and monitoring tool.

  • Act in an advisory capacity to ensure employee training programmes and communications are effective at educating employees on expected behaviours.

  • Develop and deliver regular reporting to senior leadership and/or the Board on the effectiveness of the compliance program, highlighting any significant gaps requiring intervention.

  • Within the context of NGO Compliance practitioners and networking groups, act as a leader in developing sharing innovative best practices in place in World Vision.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor degree in finance, business, project management, security or related discipline.

  • Minimum of 8 to 10 years of work experience leading a compliance programme or related function.

  • Membership in a global compliance institute/organization.

  • Well-developed verbal and written communication skills.

  • Experience in developing and implementing strategies that produce results.

  • Demonstrated leadership skills in setting strategic goals, measures of success and priorities.

  • Ability to understand and align cross-functional strategic priorities.

  • Knowledge and experience in managing a compliance function.

  • Ability to effectively engage with executive level management in championing compliance and implementing it as relatively new discipline in the organization.

  • Experience in managing stakeholders and business units to achieve results.

Preferred Skills, Knowledge and Experience:

  • Externally recognized compliance certification or qualification preferred.

  • International and/or prior experience working with an INGO.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.