EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

SCM Specialist

PURPOSE OF POSITION:

SCM Specialist is responsible for management of WVIN Procurement and Admin activities in order to achieve the project impact and goal as per approved program design and donor compliance.

KEY RESPONSIBILITIES:

Management of Procurement Function

  • Lead procurement to perform the procurement functions

  • Promote integration and standardization of procurement activities across all WVIN operations including Partner NGOs

  • Manage WVIN procurement functions and staffs, undertaking continuous in-house capacity building by providing professional procurement advice.

  • Maintain functional and technical familiarity with customer-specific representation (i.e. GPRN pre-positioning and humanitarian logistics functions, GIK, FPMG).

  • Establish proper monitoring system and control of procurement processes

  • Manage SCM automation function – ensure broader use of automation for efficient procurement function

Logistic Management – Fleet & Warehouse

  • Coordinate with admin & logistics team in designing logistics strategies and procedures

  • Participate in Logistics Meetings including the local transport committee. Identify, mobilize resources, implement and report on special logistics operations. Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.

  • Ensure effective commodity management and quality control. Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews. Coordinate logistics operations with other organizations in the area.

  • Manage WVIN Warehouses and transport activities in working districts

Planning- Ensure Annual Procurement Plans are developed, implemented and monitored

  • Lead development of Procurement Plans for all sectors/operations, and all functional departments

  • Procurement plans based on response strategy, operational plans, focus areas and spend analysis for bulk procurement opportunities through strategic sourcing

  • Identifying viable customer alternatives and facilitating access to the best products and services;

  • Communicate strategic buying categories;

  • Lead and monitor quarterly and annual cross functional procurement plan reviews.

  • Manage development of implementation plan for SCM activities

Strategic Sourcing and Contract Management

  • Identify and implement cost savings opportunities for large and/or key contracts.

  • Lead negotiations for strategic and large supplier contracts for procurement. Negotiating favorable pricing, contractual terms & conditions.

  • Monitor and improve contracts to get the best out of the agreement

  • Lead on standardization of contracts;

  • Work with contract owner to monitor and maintain contract utilization and information;

  • Rationalization and consolidating suppliers and contracts to achieve improved services and cost reductions;

  • Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services;

  • Managing Contract Database and notify category expert in case of expiring

Compliance & Risk Management

  • Compliance of SCM Purchasing Process with followings

    - WV Procurement Policies

    - WVIN Procurement Manual

    - WVIN’s NGO Partner Procurement Guideline

    - WV Finance Manual

    - WVIN Level of Authority

  • Ensure compliance with donor regulation & agreement

  • Maintaining and monitoring procurement documents as per audit standard

  • Develop Block Party Screening (BPS) Report

  • Support to mitigate SCM risks and establish control in improving the existing processes and practices

  • Field visit to provide support in procurement compliance

  • Update procurement risk register and issues

Capacity Building - Organizes training, reflection, lessons learned workshops Leading to increased logistics impact

  • Facilitate for building capacity of Supply Chain team and Partner NGOs

  • Dissemination of lessons learnt and best practices from major Supply Chain interventions.

  • Ensure that systems are in place to support effective project compliance and positive audit results

  • Contribute and communicate for similar project development to acquisition team, as necessary.

  • Provide technical support to WVIN Field offices & Partner NGOs on procurement process

  • Ensure Field Offices and Partner NGOs procurement activities are aligned with WVIN SCM strategy.

Supplier Management

  • Identifying potential vendors through pre-qualification of suppliers and manage suppliers to meet organization’s needs;

  • Manage the supplier base, pre-qualification criteria and selection process. Identify and pre-qualify supply alternatives. Evaluate vendor responses and make finalists recommendations.

  • Develop and implement a strategic supplier management plan to rationalize the number of vendors and contracts and enhance supplier performance;

  • Facilitate and lead quarterly and annual meetings with suppliers and senior management to include development of agendas, coordination of presentations and taking an active role in actual presentations;

  • Coordinate reviews and assessments of suppliers. Conduct annual supplier performance reviews and report to supply chain management leadership team

  • Monitor financial health of key suppliers and alert management of potential threats to key supplier viability.

Documentation and Reporting

  • Weekly, monthly, quarterly, semi-annual, annual and other Procurement and financial reports prepared and in placed and documented in time aligning with WVIN design and donor requirement.

  • Analyze departmental performance indicators on a monthly basis and ensure the targets are met

  • Qualitative reporting and implementations models ensured.

  • Capture evidences of good practices in regular basis.

Professional and performance development

  • Increasing demonstration and understanding of and commitment to WV’s core value in approach to work and relationship.

  • Work and life balance.

  • Performance review completed and development goal achieved.

Education and Experience Required

  • Demonstrated depth of experience and effectiveness preferably in an I/NGO context in working with community/grassroots people and organizations, specially focus on Procurement, contract management, Procurement and transport

  • Extensive experience and recognized expertise in models and methods of training, facilitation and capacity building, Project Management and organizational development for staffs, communities

  • Thorough understanding and experience about Nepal Government’s strategies, policies, guidelines, plans about Procurement Management

  • Ability to identify the Procurement Management issues at various levels at South Asian Context

Others:

  • Strategic, creative, and innovative thinking

  • People management skills

  • A successful track record in coordinating / managing Procurement Management Projects in Nepalese context.

  • Demonstrated experience in capacity building and different approaches to building capacityFluent in Nepali, with good written and spoken English

  • Committed to World Vision Ethos, Mission, Vision and Core values.

  • Decision making and problem solving skills

  • Experience in using logical frameworks and Procurement monitoring

  • Knowledge of Microsoft Office, particularly Word and Excel

At least 3-5 years working experience in Procurement Management

Work Environment:

  • Ocasional field visit in the field sites is expected