EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Records Management Assistant

Records Management Assistant

Purpose of the position:

To facilitate the Finance Group in maintaining proper records and filing.

Major Responsibilities:

  • Maintain proper and accurate filing of all finance documents.

  • Facilitate both internal and external auditors

  • Documents archiving

  • Maintain proper and accurate filing for all finance vouchers

  • Reconciliation of the field digital files

  • Digitization of files

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Education: A Degree in Records Management, Business Administration or a related study.

  • Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.

  • Experience: A minimum of 2 years work experience in records management or related administrative roles

  • Past experience in accounting computer packages, especially sun system

  • Experience working in grant related programs.

  • Good interpersonal skills and a team player

Working Environment / Conditions:

  • Work environment: Nairobi based with occasional travel to countries having active conflict within the East Africa region.

Food Assistance Manager

Reporting to : Operations Director

Grade Level : 16

Supervising : Design, Monitoring and Evaluation Officer, Senior Commodity Officer, and Humanitarian

Information Management & Reporting Officer

Work Location : Karen

Purpose of Position

To provide strategic leadership, technical management and coordination to World Vision Kenya in the incorporation of food, cash and NFI resources in programs including those in Food Security, Education, WASH and Livelihoods; and to ensure that such programs are designed, monitored, and implemented in compliance with industry standards.

Major Responsibilities

Major Activities

End Results Expected

Program Management, 40%

Managing the day-to-day implementation of Food, cash and NFI Commodities according to Field Level Agreements and Detailed Implementation Plans.

  • Participate in project design, proposal writing, budgeting process, and engaging various support offices and donors during the negotiation process in coordination with GAM and Finance units.

  • Liaise and meet with donors and other food and/or cash programming stakeholders for the purposes of networking, information sharing and nurturing partnerships.

  • In collaboration with the design, monitoring and evaluation team ensuring that food and/cash programs are monitored and evaluated and that operational research contributes to program innovation.

  • Responsible for the recruitment, selection, supervision and training of project department staff to ensure the smooth implementation of activities.

Timely implementation of projects

Operating Plan Developed

Well Designed and Aligned Project Design Documents

Demonstrated Integration with other sectors

Performance Tools timely filled and submitted/Staff motivated to perform

Program Design and Planning, 20%

  • Lead program growth for food, cash, and NFI programming beyond the current WFP portfolio to include recovery & development funded grant projects, as well as sponsorship funded ones.

  • Develop and present a comprehensive operating plan for the food, cash, and NFI portion of the WV program on a yearly basis including: program design; AERs, Call forward, Logistics plan and assisting in the preparation of agreements related to food, cash and NFIs.

  • Consolidate Call Forwards Schedule Distribution Plans, and pipeline projections for the WFP program as well as supporting similar aspects for grant and AP programs with similar components

  • Ensure that the WFP pipeline remains as healthy as possible by constantly following up call Forwards and shipments allocations and schedules with WFP Sub Office and Country Office.

Use of food, cash, and food resources beyond WFP and Emergency type of projects.

Project designs aligned with WV Kenya objectives and strategy

Financial & Operational Compliance, 15%

  • Maintain tight budgetary control over all program budgets and ensure compliance with the grant rules and regulations of a variety of donors (WFP and WVI standards).

  • Work with the Finance unit in the creation of programmatic budgets and recommend revision where necessary in coordination with the donor.

  • Create budgets and spending projections for the food, cash, and NFI operations.

  • Prepare the program for Internal, DMT and other external audits and to ensure that food, cash and NFI programs achieve acceptable audit standards in national, partnership, and DMT Audits.

  • Maintain a comprehensive commodity tracking systems so as to ensure that all food, cash and NFI commodities are properly distributed and accounted for to WV Partnership and major donor standards.

  • Ensure that all food, cash and NFI commodity losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.

  • Ensure that the required periodic reports are generated from the CTS reports and submitted to the relevant consumers on a timely basis.

  • Ensure the loss and claims registers, files are well maintained and checked on a regular basis.

Signed FLAs

Project expenditures managed within acceptable range

Timely reimbursement by donor and PBAS Commitment of projects

Timely submitted accurate reports

Risk Register Maintained and Updated

Well maintained Asset Registers

External Engagement, Positioning, and Acquisition, 10%

  • Positon WV Kenya as a leader in food, cash, and programming and by so doing grow our portfolio in this regard

  • Position WV Kenya with the Kenya Cash Working Group, the Collaborative Cash Delivery mechanism, the Cash Learning Partnership and other learning and implementing cash groups in Kenya and the region.

  • Attend Donors monthly coordination meetings and other meetings as required

  • Liaise with UN and other NGO partners to ensure coordination on program implementation on the ground

  • Liaise with Local government and other government agent on issues related to implementation of food, cash & NFI assistance in the country.

  • Ensure good representation of World Vision in national and county government coordination meetings.

  • Grow internal programming in food, cash and NFIs beyond WFP grants to include other grants and Sponsorship funded projects.

Synergies and program visibility for greater impact

WVK representation in critical sector groups

Sustained funding for Cash/Food Assistance Projects

Good relationships with donors for sustained funding

Contribute to Knowledge Management and Innovation, 10%

  • Contribute to the development and introduction of innovation to ensure best practice approaches in the operations.

  • Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.

Prudent project financial management, timely and accurate financial reporting as per donor regulations.

  • Any Other -5%.

Good relationships with supervisor and stakeholders

Knowledge, Skills and Abilities

  • Bachelor’s degree in social sciences/community development or related fields. An advanced degree is an added advantage

  • Minimum 6 years experience with at least 3 years management exposure in commodity programming, designing, planning and implementing Food Assistance programming

  • Adequate knowledge and experience in food and cash aid programs and donors standards appropriate to the management of the food and/or cash programs preferably in the humanitarian development field.

  • Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards

  • Extensive experience in supervising staff and conducting capacity building workshops.

  • In depth working Knowledge of computer soft wares including CTS, Excel, words and e-mail, etc.

  • Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies

  • Experience in proposal development is preferred

  • Must be willing to travel and a flexible approach to living conditions.

  • Excellent Communication skills

  • Ability to achieve personal Integrity and trustworthiness.

  • Ability to solve problems and prioritize many demands without losing focus.

  • Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in multi-cultural environments with sensitivity and respect for diversity.

  • Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork and technological solutions.

  • Proven experience of representing externally to key stakeholders and maintaining donor relations.

Ability to live and work under pressure in a rapidly changing environment.

Associate Director - Supply Chain Management

Associate Director - Supply Chain Management

Purpose of the position:

To provide leadership and management of the supply chain function. The incumbent will ensure that there are adequate policies, procedures, systems, controls, and necessary skills to support the operations of World Vision.

The incumbent will ensure supply chain activities are run in a timely, effective, professional and cost-effective manner to strategically obtain best value for money.

Major Responsibilities:

  1. Procure goods and services for the organization

  2. Ensure adherence to existing processes, procedures and policies that govern procurement within the organization

  3. Ensure value for money in every procurement

  4. Advise leadership on processes that would ensure value for money

  5. Mentor and build the capacity of staff in ethical procurements

  6. Manage contracts and supplier relationships.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Education: Master’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS)

  • Experience: A minimum of eight (8) years of progressively responsible experience in procurement, contracts management, contracts administration and/or logistics, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required.

  • At least 7 years of experience in managing staff

  • Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirements

Working Environment

  • Work environment: Office-based with travel of up to 30% of the time to countries having active conflict within the East Africa region.