Regional Audit Manager (RAM), Kenya

*For World Vision internal applicants only.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Provide Strategic leadership to the Audit Team in the National Office (NO) portfolio assigned within the Region, in the provision of independent objective assurance and consulting activity of the portfolio’s operations. This advisory role includes but is not limited to providing advice on risk management, internal controls systems and their impact on the operations of the organization.

Supervise a team of professional auditors in the NO portfolio assigned and provide reasonable assurance to regional and national senior management that controls are adequate to mitigate high and medium risk to the Partnership.

Provide audit quality assurance by reviewing the audit work of the audit team in his/her portfolio, including issue of audit reports to the respective NO portfolio Senior Leadership and to the Audit committees (as applicable).

KEY RESPONSIBILITIES:

Leadership of Audit Engagements:

  • Provide technical guidance and direction in the Annual Audit Planning Process using risk analysis techniques and tools, and develop annual audit plans for discussion, review and approval by the Regional Audit Director (RAD), National Office (NO) portfolio Leadership and with the Board Audit Committees (BACs) within the portfolio (as applicable).

  • Provide leadership and supervise the performance of audit engagements’ planning, field work, and audit reporting; ensuring that the audit process is aligned and supports strategy delivery in the assigned NO portfolio within the region.

  • Foster effective engagement with the BACs in the NO portfolio (as applicable) on the performance of the Audit Team in the assigned NO portfolio.

  • This is to be done through quarterly participation at BACs (Intermediate, Advisory Council meetings, as applicable) for the NO portfolio assigned.

Quality Assurance:

  • Perform quality reviews of risk-based integrated audit (RBIA) assignments and provide guidance to the Senior Internal Auditor (SIA) regarding:

  • Quality audit standards to be observed and maintained by all auditors in the course of their work.

  • Provide on-the-job technical support during field work with the team members and on site review as necessary.

  • Maintain an audit presence and history of audits per project/grant as needed based on available resources and use of GRC.

  • Lead the audit team in following up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

People Management and Professional Development:

  • Responsible for the daily supervision of audit staff and responsible for the development of audit staff and the completion of performance evaluations.

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA CISA/ACFE) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Must have prior working experience in audit (Public or private) of not less than six years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-

  • Governmental organization will be an added advantage.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance. A post-graduate degree in Management is a requirement.

  • Be a qualified CPA or ACCA with an up-to-date membership status. Professional memberships in CIA/CISA/CFE are an added advantage.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate/lead in daily devotions and weekly Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

  • Good understanding of non-profit industry.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30 % of the time.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

Monitoring, Evaluation, Accountability & Learning Coordinator

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Monitoring, Evaluation, Accountability and Learning Coordinator

Reporting to : Joining Forces for All Children in Kenya (JFA) - Head of Secretariat

Grade Level : 15

Work Location : Nairobi

Purpose of position

The purpose of this position is to provide effective monitoring, evaluation, accountability and learning for effectiveness and impact of the Joining Forces alliance project and other advocacy related projects in World vision Kenya for improved child protection and participation.

Major Responsibilities

Project Planning and Management 35%

  • Take lead in the design and implementation of a monitoring framework to track delivery against project objectives.

  • Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART

  • Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed implementation plans.

  • Support develop clear and implementable work break down structure for respective activities

  • Ensure realistic scheduling of Program activities and budgets.

  • Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Output and outcome Tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary;

  • Contribute to the design of MEAL methodology and child-focused indicators by the project team, and to the promotion of child participation in M&E planning and accountability.

Project Assessment, Monitoring, Reporting & Evaluation 25%

  • Provide technical leadership in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.

  • Monitor project implementation for WVK JFA project and provide support for other JFA partner organizations

  • Provide support in the maintenance of a comprehensive and updated database for the JFA project and interventions in Kenya.

  • Provide technical leadership in carrying out baseline assessments, and end of project review across the project and other advocacy projects.

  • Support development and implementation of data collection tools

  • Develop monitoring tools as per project Data Flow, drawing from Country Programme Data Collection Tools, Baseline Data Collection Tools, Country Standard Data Collection Tools, AOGD Data Collection Tools and Pre-testing/Piloting of monitoring tools

  • Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.

  • Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision-making.

  • Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.

  • Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.

  • Ensure that all data and documents (raw data, completed consent forms, reports, etc.) are filed according to internal document management requirements

  • Working with the JFA coordinator support development and submission of all required reports to internal and external stakeholders.

Database Management 15%

  • Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets (Logical Framework Approach - LFA) using Indicator Tracking Tables (ITT)

  • Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle;

  • Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities

  • Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.

  • Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools.

  • Ensure the development, contextualization and refining of M&E tools and resources needed to implement humanitarian accountability issues.

  • Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.

  • Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and JFA and in line with partnership agreements.

Networking, Collaboration & Accountability 10%

  • Network and collaborate with relevant partners, and represent World Vision in Interagency Working Group Meetings

  • Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning goal of the project

  • Ensure accountability assessments are conducted on a timely basis and capacity of staff built to undertake accountability assessments.

  • Ensure effective community complaints response mechanisms in collaboration with communities and other agencies/partners are developed and functional

  • Comply with and promote WV policies such as Child Safeguarding, Whistle blower and Fraud.

Learning, Documentation & Capacity Development 10%

  • Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.

  • Coordinate the sharing of learning related to MEAL practices across other agencies and other countries and provide support when internal/external reviews, evaluations, and lessons learned.

  • Support the development of project case studies, human interest stories, documentaries and other related materials

  • Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders

  • Develop capacity building plans and support WV and partners in building their capacity in M&E, Core Humanitarian Standards (CHS) and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.

  • Certification in M&E and in conducting assessments or equivalent

  • Minimum five years’ practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body

  • Experience in data/statistical programmes e.g. SPSS, Stata etc.

  • Good analytical skills with appropriate attention to detail

  • Strong communication and interpersonal skills

  • Excellent planning, coordination, and reporting skills.

  • High professional ethics and integrity

  • Good Empirical knowledge of humanitarian codes, principles and practice;

  • Experience in quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;

  • Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation

  • Computer literacy in MS office Word, Excel, and PowerPoint;

  • Experience working in multicultural, multi-location, values driven teams;

  • Experience in working on donor funded programs and experience with EU and other multilateral donor funded projects

  • Good understanding of Emergency Programming

Technical Lead - Capacity Building & System Strengthening

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Technical Lead – Capacity Building and Systems Strengthening

Reporting to : Deputy Chief of Party

Work Location : Nairobi/Kiambu

Purpose of position

The holder of this position will lead in the Capacity strengthening for the Department of Children Services Protection System (CPIMS) and other PEPFAR health stakeholders and Local Implementing partners (LIPs). The position holder will also facilitate linkages with government programs and other stakeholders to complement programme interventions around the various PEPFAR OVC Domains especially the economic strengthening initiatives for the Tumikia Mtoto Project both in Nairobi and Kiambu counties.

Major Responsibilities

Technical support and program 50%

  • Work with the Department of Children Services to strengthen the use and reporting using the Child Protection Information Management System. (CPIMS)

  • Lead in the capacity assessment and identification of organizational capacity gaps and in development of programs and plans to address the gaps.

  • Provide technical solutions to Local Implementing Partners, remotely and on-site, for strategic planning on best to apply standards, best practices, partnership principles, tools and M&E to ensure high-quality implementation.

  • Lead in the annual capacity needs assessment for implementing partners to track progress and ensure that areas of concern are addressed.

  • Identify capacity gaps for the CSOs and CBO and develop programs and interventions to address the same to better support AGYW, OVC and household graduation/transition and strengthen a HIV-sensitive social service system.

  • Identify and promote evidence-based organizational capacity strengthening tools, methods or approaches for the LIPs to use in addressing identified capacity gaps.

  • Provide capacity strengthening to partners through trainings, workshops, facilitate group interactions as well as accompaniment through regular communication via email, telephone and site visits to support the successful implementation of system strengthening project activities across implementing partners.

  • Coordinate and monitor financial and material resources relevant to achieve the assigned project outcome through planning and oversight to ensure efficient use of project resources.

Monitoring, Evaluation, Reporting and Learning 25%

  • Work with the MEL unit to develop M&E system relating to the M&E plan ensure availability of data collection and reporting tools

  • Guide in the development and dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR and GOK requirements.

  • Ensure documentation of best practices and innovations for donor engagement

  • Lead in the dissemination of best practices in capacity building and system strengthening and the implementation of approaches/models among the partners.

  • Work closely with the Project management and technical leads to assign realistic targets and budget to LIPs for all required and customized indicators.

  • Participate in monthly, quarterly and annual reviews with program teams, LIPs and stakeholders

  • Ensure timely preparation of periodic reports and project documents in line with the donor and World Vision standards.

Advocacy, Partnerships, Engagement & Networking 15%

  • Mapping of other stakeholders at the county, sub county, ward level and to leverage on what the project will be providing and create synergy informed by a clear referral pathway.

  • Participate in related Technical Working Groups (TWGs) at National and County levels

  • Conduct County government engagements to influence budgeting

  • Establish partnership with private sector and County players to leverage OVC and AGYW services.

Team Management 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

  • Provide technical supervision to the Program Coordinator(s)

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development

  • Support professional development for supervisees through on job training, off site training among others

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc

  • Ensure staff participate in morning devotions and are supported to grow spiritually

  • Ensure accountability and performance management including consequence management where necessary

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • A bachelor’s degree in Public Administration, Public Health, Social sciences, Business Administration, Organizational Management or Leadership, or equivalent degree. A Master’s degree in a relevant field is an added advantage

  • Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks.

  • Minimum of 7 years’ professional experience, with 4 years of which must be in areas of capacity development, and organizational systems strengthening.

  • Experience in partnership strengthening with a focus on vulnerable populations especially orphans and vulnerable children, youth and women and experience in the field of OVC & DREAMS is preferred.

  • Relevant grant management experience, especially for USG or other public donors, a plus.

  • Experience working with stakeholders at various levels including but not limited to National and County government actors, LIPs, civil society, healthcare providers and social service providers.

  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint

  • Experience in project design and proposal development. Experience in writing content for proposals.

  • Knowledge of capacity strengthening best practices.

  • Experience with program monitoring and evaluation and analysis.

  • Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.

  • Good understanding of USAID OVC & DREAMS programming, Ministry of health HIV care and treatment systems, DCS guidance on working with vulnerable children, reproductive maternal newborn child and adolescent health and nutrition structures at county and national levels.

  • Familiarity with national HIV care and treatment policy and advocacy instruments and structures

  • Experience in working with partnerships, including the national government, county governments, civil society, donors and local community’s structures;

  • Excellent communication and presentation skills

  • At least three years of supervisory level (people management experience)

  • Computer literate

Technical Lead - OVC Service Delivery (Tumikia Mtoto Project)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Technical Lead - OVC Service Delivery

Reporting to : Deputy Chief of Party

Work Location : Nairobi/Kiambu

Purpose of position

Technical Lead – OVC Service Delivery will provide technical guidance in the implementation of the Tumikia Mtoto OVC DREAMS Project by working closely with all technical leads to ensure delivery on each domain as outlined in the PEPFAR guidelines (Healthy, Safe, Schooled and Stable). The job holder will ensure strong linkages with health and other social services delivery points that relates to community and families and shall apply evidence-based social service delivery approaches to ensure that all activities are responsive to the needs of the intended beneficiaries, in support of World Vision’s work of serving the most vulnerable.

Major Responsibilities

Technical Support and Program management & Coordination 45%

  • Provide technical support and leadership in the implementation of the OVC package of services in line with World Vision Kenya and USAID/PEPFAR requirement to achieve the expected results

  • Identify existing community-based support services for OVC and facilitate the development of an effective referral network and services to ensure a continuum of care

  • Support periodic joint support supervision visits with other technical Lead to Local Implementing Partners/OVC households

  • Guide budgetary allocation to support provision of tangible services to specific OVC population, including school fees, scholastic material as per need

  • Analyze and evaluate project performance and proactively identify issues and concerns and use participatory processes to overcome implementation obstacles

  • Ensure compliance with Child and adult Safeguarding Protocols by all project staff and Local Implementing partners provide orientation and training for staff and LIPs to commit and adhere to same.

  • Ensure the development, implementation and monitoring of household level case plan achievement and develop CQI interventions to address the gaps

  • Oversee coaching and mentorship for LIPs on Case Management Process, ensuring that OVC achieve bench marks for graduation and transition

  • Strengthen the role of the DCS to be effective and responsive to OVC needs

Design, Monitoring, Evaluation, Reporting and Learning 25%

  • Work with the Monitoring Evaluation & Learning (MEL) unit and partners to Improve data management for OVC and their caregivers; ensure availability of case management data tools, timely data entry to CPMIS, DATIM

  • Support the development of the monitoring and evaluation plan

  • Ensure data quality integration of different components within the project

  • Ensure that Local Implementing Partners are supported and mentored to monitor and to provide timely age appropriate and quality services to OVC and their households

  • Guide the development of capacity building package for community workforce (VCO, CHVs, CMMs)

  • Support the timely preparation of periodic reports and project documents in line with the donor and world vision standards

  • Work closely with the other technical leads to ensure that all services provided in the different components are captured in the case plans and involve all leads to understand their contribution in the process of case management and benchmark achievements.

  • In liaison with the project management team and technical leads, assign realistic target and budgets to Local Implementing Partner (LIP)s for all required and customized indicators

  • Ensure case management documentation and reporting (including tracking and monitoring services provided to OVC on monthly basis)

  • Strengthen the use of service directory at the LIP level to ensure OVC access required services.

  • Support the DCS, AACs and LIPs to use CPIMS to improve data collection and reporting for evidence-based decision making

  • Support the development of key project documents, including timely annual work plan, periodic and adhoc donor and organization progress reports

Advocacy, Partnerships, Engagement & Networking 15%

  • Coordinate stakeholder mapping to understand different stakeholders and what they are providing to avoid duplication at the point of service delivery

  • Co-ordinate with other WVK programs, other NGOs and County government in the area to ensure complementarity of approaches, including leveraging social protection services for OVC and their households

  • Engage relevant GOK line ministries and other stakeholders to plan, implement and monitor OVC services to foster the spirit of sustainability

  • Participate in relevant county level thematic Technical working groups with NGOs and other OVC actors to influence policy review and implementation

  • Participate in County OVC stakeholder forums for coordination and collaboration

  • Participate in the Annual County Government’s Planning and Budgeting process and influence resource allocation to the priority needs of the most vulnerable groups

  • Ensure that Program participants and partners are kept informed of all the Government laws and policies in respect any impact caused or to be caused by the government laws, policies and budgets

Team Management 5%

  • Ensure all technical leads and program staff are well supported and there is effective coordination for staff to deliver

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

  • Provide technical supervision to the Program Coordinator(s)

  • In close collaboration with People & Culture department, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development

  • Support professional development for supervisees through on job training, off site training among others

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training, coaching, mentorship and technical backstopping

  • Ensure staff participate in morning devotions and are supported to grow spiritually

  • Ensure accountability and performance management including consequence management where necessary

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Bachelor degree in Social Sciences, Health, Gender, Counselling Psychology or related field. A Master’s degree will be an added advantage.

  • Minimum of Seven (7) years’ experience in implementing OVC programs in a development context in USG PEPFAR funded project, preferably with INGO in Kenya. Four (4) of which must be at a managerial position

  • Experience with social services systems strengthening and social services project design, implementation, reporting and evaluation

  • In-depth understanding of donor expectations for program results, outcomes, impact, and reporting

  • Demonstrated ability to work effectively with government representatives, for-profit private sector entities, local community organizations, donors and other stakeholders, particularly at the sub-national level

  • Comprehensive knowledge of case management, community-facility linkages, integration of multiple programmes and activities across the continuum of care

  • Experience in managing sub recipients

  • Demonstrated skills in collaborative engagement, program planning, knowledge management, facilitation, networking and communication

  • Experience in participatory action planning and engagement of stakeholders at various levels

  • Ability to plan and manage work in a logical manner

  • Proven leadership and ability to build and motivate diverse and talented teams

  • Cross-cultural sensitivity, and emotional maturity

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

  • Good negotiation skills

Technical Lead - DREAMS (Tumikia Mtoto Project)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Technical Lead - DREAMS

Reporting to : Deputy Chief of Party

Work Location : Nairobi/Kiambu

Purpose of position

Provide technical guidance and oversight in the provision of the DREAMS Core package of interventions for the Tumikia Mtoto Project targeted at reducing Adolescent Girls and Young Women (AGYW) vulnerability to HIV. He/She will design and ensure implementation of DREAMS activities at the community level with respect to OVC aimed at increasing health seeking behaviours, expand access to safe spaces and adolescent-friendly services and improve the overall wellbeing of AGYW and their families.

Major Responsibilities

Technical support and management 50%

  • Oversee implementation of innovative, technically sound, evidence-based, sustainable and cost-effective DREAMS core package of interventions to meet the project assigned targets

  • Guide in the identification and enrolment of eligible AGYW on the DREAMS Initiative and development of case management plan

  • Support roll out and implementation of curriculum-based interventions including; MHMC, HCBF, SHUGA, Family Matters! Programme and steppingstones to the supported AGYW and communities

  • Guide implementation of social protection strategy aimed at improving economic potential of the project beneficiaries in effort to reduce risk of HIV in liaison with the Program Coordinator Household Economic Strengthening.

  • Lead integration across a range of services for youth within the AGYW to take a holistic, family-centred approach to improving their wellbeing

  • Oversee coaching and mentorship for Local Implementing Partner (LIPs) to support DREAMS activities (including joint supportive supervision at County, health facility and community.

Monitoring, Evaluation, Reporting & Learning 25%

  • Work with the MEL unit to develop M&E system relating to the M&E plan ensure availability of data tools, timely data entry to DATIM

  • Work closely with Project management and technical leads to assign realistic targets and budget to LIPs for all required and customized indicators

  • Guide tracking, analysis and manage periodic target achievements, AGYW linkage opportunities and curricula rollout on a daily, weekly, and monthly basis

  • Support review of the project outcomes and utilization of project data to prioritize interventions and for CQI

  • Guide development and dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR requirements

  • Participate in the monthly, quarterly and annual reviews with program teams, LIPs and stakeholders

  • Ensure documentation of best practices and innovations for donor engagement

  • Ensure timely preparation of periodic reports and project documents in line with the donor and world vision standards

Advocacy, Partnerships, Engagement & Networking 15%

  • Engage County stakeholders to ensure that DREAMS beneficiaries receive layered services from multiple implementing partners

  • Support functionality of DREAMS coordination structures in the counties, communities, schools and health facilities

  • Establish partnership with private sector and County players to increase opportunities of AGYW to employment, internships, concrete entrepreneurial activities and enrolment into higher education

  • Engage DREAMS county government and other civil society partners to ensure the provision of a safe space for the identified AGYW

  • Participate in DREAMS related Technical Working Groups (TWGs) at National and County levels

  • Conduct County government engagements to influence budgeting

Team Management 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

  • Provide technical supervision to the Program Coordinator(s)

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development

  • Support professional development for supervisees through on job training, off site training among others

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc

  • Ensure staff participate in morning devotions and are supported to grow spiritually

  • Ensure accountability and performance management including consequence management where necessary

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Bachelor Degree in Health or Social Sciences or any related field, a Master’s degree is desirable

  • At least 7 progressive years of experience working in a HIV, RMNCAH, Adolescents programs within PEPFAR funding, 4 of which must be at management level

  • Strong knowledge of DREAMS implementation and the evidence behind successful approaches to attaining the Program objectives

  • Strong familiarity with PEPFAR and USAID policies, procedures, rules, regulations and reporting requirements for INGO led project

  • Demonstrated knowledge of the Kenyan health and community systems & structures, and ability to build and sustain strong relationships with DREAMS stakeholders

  • Demonstrated skills in collaborative engagement, program planning, knowledge management, facilitation, networking and communication

  • Strong budget management skills

  • Demonstrated knowledge of the support and landscape for AGYW issues in Kenya

  • Ability to plan and manage work in a logical manner

  • Proven leadership and ability to build and motivate diverse and talented teams

  • Cross-cultural sensitivity, and emotional maturity

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

  • Good negotiation skills

Technical Lead - Health (Tumikia Mtoto Project)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Technical Lead – Health

Reporting to : Deputy Chief of Party

Work Location : Nairobi/Kiambu

Purpose of position

Provide technical expertise and management in the implementation of quality HIV prevention, care and treatment services to orphans and vulnerable children (OVC) and adolescents and young women, and their families in Kiambu and Nairobi counties while ensuring compliance with donor regulations (USAID) and World Vision Kenya policies.

Major Responsibilities

Project Coordination, implementation and technical guidance 45%

  • Lead planning and implementation of access to care and treatment services to orphans and vulnerable children (OVC), adolescent’s girls and young women, and their families for the achievement of the project goals and objectives in a timely and cost-effective manner.

  • Provide technical guidance to increase the uptake of HIV testing, linkage, retention, and adherence services among OVC, AGYW and their male sex partners and maximize outcomes across the HIV prevention and clinical cascade.

  • Support strengthening of treatment initiation/retention and adherence activities; and the scale up of viral load monitoring.

  • Work with LIPs and the Ministry of Health to enhance screening, case finding and referrals of HIV exposed and infected OVC and caregivers linking those eligible for ART to facility and for other clinical services

  • In collaboration with the Ministry of Health provide technical guidance to LIPs on provision and utilization of OVC & AGYW focused health care and treatment, including for those most-at-risk of HIV infection.

  • Enhance access to appropriate nutrition services, immunization and growth monitoring for OVC under five years, HIV positive caregivers and adolescents in partnership with MOH and other key sectors

  • Ensure tracking and referrals of ANC and PNC for HIV negative pregnant caregivers and adolescents in partnership with Ministry of Health for testing and linkage to PMTCT and Care and Treatment services as appropriate

  • Support utilization of referred (escorted) and enrolled beneficiary’s pathways to access care and treatment from the clinical service partners

  • Lead the development/contextualization, production and dissemination of care and treatment IEC materials and Job AIDs for use in the project at different levels of service delivery

  • Enhance integration and linkage of HIV exposed Infants, infected and affected OVC to other health and social services, including health, nutrition, psycho-social support and education,

  • Support development of digitized messaging & notification app for tracking referrals and enhance learning

  • Support referrals and treatment for Survivors of GBV to health facilities for appropriate care and link them to appropriate legal and social services.

  • Support Capacity building of program staff & LIPs on key HIV cascade components for smooth implementation, monitoring and reporting

  • In liaison with MOH facilitate training of Facility staff on the bi-directional screening and referrals methods

  • Support training of link facility health care workers and CHVs on age-appropriate screening and case-finding for relevant index testing and partner notification services respectively

  • Facilitate training of caseworkers to be community referral and linkage agents (escorts) who will also connect to other service points to ensure a two-way referral approach

  • Support MOH to conduct training and support supervision, DQAs , mentorship and On job trainings

Monitoring, Evaluation, Reporting & Learning 25%

  • Work with the MEL unit to develop M&E system relating to the M&E plan ensure availability of data tools, timely data collection.

  • Work closely with Project management and technical leads to assign realistic targets and budget to LIPs for all required and customized indicators

  • Support review of the project outcomes and utilization of project data to prioritize interventions and for Continuous Quality Improvement

  • Ensure achievement on the HIV cascade milestones for OVC and AGYW are in line with donor and UNADS 95-95-95 guidelines, WV & GoK health programming standards while corresponding to community needs and contexts.

  • Utilize and analyze key PEPFAR OVC and AGYW indicators and ensure the appropriate monitoring and use of data to inform and modify program implementation

  • Support the development & utilization of annual work plans, project monitoring plan agreeing on the required standards with support from partners

  • Participate in monthly, quarterly and annual program reviews with program teams, LIPs and stakeholders

  • Provide technical support during project evaluations, baselines and assessment to ensure quality check with methodology, tools for all health related aspects of the program

  • Participate in the development of best practices and performance data, with a focus on HIV testing, linkage, retention, and adherence support, viral load testing and suppression tracking services for OVC, AGYW and men

  • Guide in the development and dissemination of health deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR requirements

  • Ensure documentation and dissemination of best practices and innovations for donor engagement

  • Ensure that project strategies are informed by evidence and best practices for meeting the needs of AGYW and young men in Nairobi & Kiambu counties

  • Supports the timely preparation of project documentation and reports in line with the donor and World Vision standards.

Advocacy, Partnerships, Engagement & Networking 15%

  • Participate in relevant county level thematic Technical working groups with NGOs and other HIV, OVC and AGYW actors to influence policy review and implementation

  • Establish and sustain working relationships with Government Departments and Agencies relevant to the programme’s focus area at County levels

  • Support the development and review of partnership agreements at the county level spelling out the modalities of supporting collaboration between community CHVs, HTS counsellors, and comprehensive care clinics, as well as sensitizing all facility staff on the bi-directional screening and referrals

  • Participate in county HIV care and treatment stakeholder forums for coordination and collaboration

  • Participate in the Annual County Government’s Planning and Budgeting process and influence resource allocation to the priority needs of the most vulnerable groups

  • Ensure that Program participants and partners are kept informed of all the Government laws and policies in respect to care and treatment any impact caused or to be caused by the government laws, policies and budgets

Team Management 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

  • Provide technical supervision to the Program Coordinator(s)

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development

  • Support professional development for supervisees through on job training, off site training among others

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc

  • Ensure staff participate in morning devotions and are supported to grow spiritually

  • Ensure accountability and performance management including consequence management where necessary

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum of Bachelor degree in Medicine, Nursing, Clinical Medicine, Nutrition, Public Health or related field.

  • Have at least Seven (7) years’ experience 4 of which must be I managerial position and working in USAID OVC/PEPFAR, AGYW HIV care and treatment programming.

  • Good understanding of USAID OVC and DREAMS programming, Ministry of health HIV care and treatment systems, structures at county and national levels

  • Familiarity with national HIV care and treatment policy and advocacy instruments and structures

  • Experience in working with partnerships, including county governments, civil society, donors and local community’s structures;

  • Excellent communication and presentation skills

  • Appreciation of the role of community health services in the attainment of the global HIV epidemic control goal

  • Cross-cultural sensitivity, and emotional maturity

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

  • Good negotiation skills

  • Computer literate.

Supply Chain Coordinator - Tumikia Mtoto Project

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Supply Chain Coordinator

Reporting to : Finance and Administration Manager

Work Location : Nairobi/Kiambu

Purpose of position

To carry out procurement activities for goods and services for OVC & DREAMS Project as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.

Major Responsibilities

Procurement Execution 20%

  • Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event, update the PR with actual supplier record and release PR for approval.

  • Follow WVK and donor Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

  • Manage PRs and PO Change requests coordinating with Requesters, Budget Owners and Suppliers.

  • Advise and seek approval of internal customers of modifications from original requests.

  • Ensure safe delivery and receipt of ordered materials

  • Monitor and manage contract with the various suppliers as appropriate for the assigned commodities.

  • Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

  • Facilitate Procurement and Evaluation Committee meetings and ensure that proper documentation is maintained.

Planning 10%

  • Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

  • Identify alternative supply sources for materials / services not under contract

  • Assist in the development and tracking of procurement plans for the project to ensure that the set targets are met.

  • Provide guidance on user specifications for goods and services

Strategic Sourcing 10%

  • Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines for the assigned categories.

  • Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

  • Lead negotiations for the assigned Categories.

  • Supervise the Sourcing events and Assistance work relating to sourcing.

Supplier contact relationship and management 10%

  • Accurately complete the master data management form (or contract/supplier register)

  • Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

  • Ensure that contractual conditions and performance indicators are understood by the suppliers.

  • Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

  • Identify & resolve or escalate contract-related issues both internally and externally.

  • Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Data Management and analysis 10%

  • Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

  • Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

  • Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

  • Track and analyze procurement performance and savings for the project against established target levels 

Process, Procedure and Policy 10%

  • Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

  • Advice management regarding any challenge / risks / impractical guidelines.

  • Collect internal and external customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change

  • Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Control & Compliance 10%

  • Conduct supplier pre-qualification for all new-suppliers and maintain records.

  • Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks

  • Maintain proper filing and record keeping as per the guidelines set by the management.

  • Coordinate with Requesters to close out open POs in a timely manner.

  • Implementation of agreed audit recommendations in the procurement process as per the guidance given by the supervisor.

  • Periodically monitor the progress on implementation of recommendations to sub grantee and partners and update the management of all parties.

  • Tracking of project contracts to ensure that all are current , active or closed out

Training and capacity building 10%

  • Coordinate, participate in, and/or train project staff on WVI Procurement Policies, Processes, and Systems

  • Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.

  • Train the Partners / Sub-Grantees based on the approved capacity building plan, coordinate with internal stakeholders to monitor progress and submit progress reports to the management.

Innovation 5%

  • Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor.

  • Propose innovative ideas that contribute to efficiency and effectiveness of processes and procedures.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • University degree in Business Administration, Procurement or an equivalent field

  • A registered member of a relevant professional body (Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing Supplies).

  • Post graduate qualification in Purchasing and Supplies Management CIPS Level 6

  • At least 5 years' experience in Procurement or Supply Chain 4 of which must have been procurement for USG Funded projects.

  • Experience working in the INGO is an added advantage

  • High professional ethics and integrity

  • Good interpersonal and organizing skills

  • Strong communication skills.

  • Computer literate with excellent working knowledge in MS Office.

  • Experience in working with Enterprise Resource Platform (ERP’s)

Program Coordinator - Health (Tumikia Mtoto Project )

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Programme Coordinator – Health

Reporting to : Technical Lead – Health

Work Location : Nairobi/Kiambu

Purpose of position

Provides field level coordination and technical support in the implementation of the health component of the Tumikia Mtoto Project ensuring strong bi directional referrals and linkages between community and health facility for timely access to HIV prevention, care and treatment and essential health services for OVC, AGYW and their families in Kiambu and Nairobi counties while ensuring compliance with donor regulations (USAID) and World Vision Kenya policies.

Major Responsibilities

Project Coordination, implementation and technical guidance 55%

  • Provide effective field level coordination and technical support in planning and implementation of the project ensure achievement of project goals and objectives in a timely and cost-effective manner.

  • Work with LIPs to ensure that beneficiaries access HIV prevention, care and treatment and essential health services at different delivery points.

  • Work with LIPs to develop House Hold HIV sensitive case plans to address HTS, PMTCT, EID, Immunization, growth monitoring for under5s, ART adherence support, VL tracking, GBV response, ASRH and ensure effective bi directional referrals between community and social welfare services as needed

  • Support LIPS to establish and strengthen facility link desk for timely treatment initiation, retention, adherence and viral suppression for OVC and their families

  • Coordinate with LIPs to conduct community adolescent peer to peer support to increase access to HIV and SRH information and linkage.

  • In liaison with LIPs strengthen community C/ALHIV and caregivers psychosocial support groups.

  • Ensure LIPs have the capacity to conduct HIV risk screening using the HIV risk assessment forms and refer appropriately

  • Coordinate the relevant stakeholders in the county to ensure timely implementation of activities in the project as per the annual work plan

  • Be the project liaison with clinical partners to ensure no child is left behind when mapping and providing critical facility based services for OVC and AGYW

  • Facility level case conferencing and case meetings to resolve difficult cases on the HIV cascade informed by client case plans

  • Support LIPs to mainstream mental health for C/ALHIVs through community level cognitive behaviour therapy sessions.

  • In liaison with MOH Support Capacity building of LIPs on Community HIV sensitive case management, including mentoring of case managers case workers, community cadres and households.

  • Ensure that LIPs work with MOH and department of children services (DCS) to conduct support supervision, functionality assessments, mentorship and On job trainings.

  • Ensure that LIPS conduct monthly review meetings with their case workers and caregivers

  • Build the capacity of AGYW mentors on ALHIV case management to ensure achievement on the HIV cascade results for the adolescents

Monitoring, Evaluation, Reporting & Learning 25%

  • Support in the development of M&E system relating to the M&E plan ensure availability of data collection and reporting tools

  • Support in the development and dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR requirements.

  • Support in the documentation of best practices and innovations for donor engagement.

  • Support LIPs to work with other components to develop and implement case plans.

  • Support LIPs to prepare timely and quality reports as per donor and WVK standards

  • Coordinate periodic monitoring visits and meetings with LIPs, MOH, Clinical Partners and Community Cadres to review project performance and utilization of project data to prioritize areas for action and improvements

  • Coordinate and participate in monthly, quarterly and annual program reviews with LIPs and local stakeholders

  • Support documentation of best practices and performance data, with a focus on HIV testing, linkage, retention, and adherence services for OVC, AGYW and men

  • Support documentation of best practices and successful practices for meeting the needs of AGYW and young men in Nairobi & Kiambu counties.

  • Facilitate review of LIP performance and make adjustments based on outcomes of planning and reflections to identify successful approaches and quality gaps

Advocacy, Networking & partnerships 15%

  • Work with SCASCO, health facilities and HIV treatment partner to strengthen community-facility referral and linkage network to improve access of HIV services for OVC and AGYW.

  • Ensure that LIPs attend monthly SCHMT meetings to provide project updates and challenges for further support.

  • Coordinate review meetings with sub county stakeholders.

  • Represent the project in county and sub county MOH and OVC technical working groups and advocacy working groups

  • Participate in national events and days organized at county /sub county levels ensuring organizational visibility

  • Coordinate with LIPs to enroll adolescents with high viral load to health facility based Operation Triple Zero (OTZ) support groups.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum of Bachelor degree in Nursing, clinical medicine, Nutrition, Public Health or related field.

  • Relevant practice license with Required institution

  • Minimum six (6) years’ experience 4 of which should in PEPFAR OVC, AGYW HIV prevention care and treatment programming with an appreciation of health facility and community level systems and processes

  • At least three years of coordination of programs

  • Good understanding of PEPFAR/USAID OVC programming, Ministry of health HIV care and treatment systems, reproductive maternal newborn child and adolescent health and nutrition structures at county and levels

  • Experience in working with partnerships, including county governments, civil society, donors and local community’s structures;

  • Excellent communication and presentation skills

  • Additional training in HIV treatment is preferred

  • Familiarity with national HIV care and treatment policy and advocacy instruments and structures

  • Computer literate

Program Coordinator - Household Economic Strengthening (HES)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Project Coordinator – Household Economic Strengthening (HES)

Reporting to : Technical Lead – OVC Service Delivery

Work Location : Nairobi/Kiambu

Purpose of position

To provide household economic strengthening technical expertise to the Tumikia Mtoto Project ensuring effective field level coordination for timely and quality implementation of interventions aimed at ensuring that OVC and DREAMS House Holds in Nairobi and Kiambu Counties are resilient.

Major Responsibilities

Project Coordination, implementation and technical guidance 55%

  • Work with Local Implementing Partners (LIPs) to provide effective field level coordination and technical support in designing, planning and implementation of the House hold Economic Strengthening (HES) project objectives in a timely and cost-effective manner.

  • Work with LIPs and county teams to enhance access to income, assets and health insurance for OVC, AGYW and their households

  • Coordinate with LIP HES staff and County teams to conduct household vulnerability assessments and develop and implement accurate household case management plans informed by their individual vulnerability status

  • Coordinate the implementation of graduation, exit, and transition approaches and strategies for successful graduation of OVC households

  • Design evidence-based household economic strengthening approaches to empower OVC, AGYW and their households

  • Work with LIPs and county agriculture, youth and trade departments to promote contextualized agricultural production, youth employability programmes and technologies for food security nutrition enhancement and increased individual and household incomes

  • Partner with LIPs and beneficiary HHs & agriculture departments to select and scale-up promising value chain partnership approaches.

  • Coordinate the LIPs and key government departments to register economic empowerment beneficiaries

  • Link AGYW to social asset building programmes to enhance their access to income generation, employment, business mentorship and resilience

  • Coordinate training of County Government and LIPs on integrated case management approach and technically support its roll-out

  • Support LIPs on integration of climate smart production and household economic strengthening interventions as per case plans

  • Design and coordinate roll out of age-appropriate (9 - to 14 -year olds, 15- to 17 year olds and 18+(YW) year olds) economic empowerment trainings and socio-economic approaches for caregivers

  • Coordinate capacity building of OVC households on village savings and loaning and other HES interventions

  • Establish market linkages, pricing information and coordination platforms for OVC, AGYW and their households

Project Monitoring, Evaluation & Reporting 25%

  • Work with the MEL unit to develop M&E system relating to the M&E plan ensure outcomes are tracked and reported.

  • Ensure timely preparation of periodic reports and project documents in line with the donor and world vision standards

  • Work with the LIPs and key government departments to conduct regular progress monitoring of the beneficiary households.

  • Support LIPs to prepare timely and quality reports as per donor and WVK standards

  • Coordinate periodic monitoring visits and meetings with LIPs to review project performance and utilization of project data to prioritize areas for action and improvements

  • Coordinate and participate in monthly, quarterly and annual program reviews with LIPs and local stakeholders

  • Ensure that project strategies are informed by evidence and best practices for meeting the needs of OVC households

  • Support documentation of best practices and successful approaches in relation to economic stability of households to care for and protect OVC

  • Partner with community level LIPs, village, sub-county and AACs to monitor and enhance accountability among beneficiaries

Advocacy, Networking & partnerships 15%

  • Formalize partnerships with the key government departments through MoUs to promote collaboration and close working relationships

  • Mobilize communities and local stakeholders to advocate, engage and mobilize increased allocation and investment into OVC households’ resilience building

  • Work with respective County Governments to leverage existing private partners to provide agriculture-based financial services

  • Facilitate linkages for the uptake of green business or jobs for AGYW and youth (organic agriculture, renewable energies, recycling businesses, such as solid waste management, eco-tourism).

  • Represent the project in county and sub county technical working groups, advocacy working groups, key national and county forums and events.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum of a Bachelor Degree in Agriculture/Agricultural Economics/Agribusiness/Agricultural Extension or a similar field from a recognized university

  • A postgraduate training in project management, monitoring & evaluation, statistics, Economics or related field will be an added advantage.

  • Minimum 6 years of experience Four (4) years of which must be in USAID OVC Household Economic Strengthening programming

  • Proven experience in local value chain development, climate smart agriculture and household economic development

  • Must have a good understanding of USAID OVC and DREAMS programming, policies and guidelines

  • Good understanding and experience of household case management and graduation approaches

  • Experience in coordinating multi-agency programs and consortium/network development

  • Highly flexible and organized, able to coordinate government and private sector players for effective support and implementation of program interventions

  • He /she must have ample experience in capacity building, training and coordination

  • Experience in working with partnerships, including county governments, civil society, donors and local community’s structures;

  • Excellent written and verbal communication skills, including report-writing and formal communication and presentation skills;

  • Excellent computer skills

  • Team player.

Program Coordinator - DREAMS (Tumikia Mtoto Project)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Project Coordinator - DREAMS

Reporting to : Technical Lead - DREAMS

Work Location : Nairobi/Kiambu

Purpose of position

Provides field level coordination and technical support to Local Implementing Partners (LIPs) to ensure effective and efficient implementation, monitoring and reporting of all DREAMS interventions targeted at reducing Adolescent Girls and Young Women (AGYW) vulnerability to HIV in Nairobi and Kiambu counties while ensuring compliance with donor regulations (USAID) and World Vision Kenya policies.

Major Responsibilities

Project Coordination, implementation and technical support 50%

  • Provide effective field level coordination and technical support in planning and implementation of the project ensure achievement of project goals and objectives in a timely and cost-effective manner.

  • Guide identification and enrollment of eligible AGYW in the DREAMS Program

  • Oversee LIP performance to ensure effective results by mentorship and making corrective adjustments based on needs

  • Work with LIPS and other program teams to ensure AGYW receive the DREAMS Core package of services as per need and are provided across different service delivery points

  • Support LIPs to conduct joint planning, monitoring, and to ensure achievement of targets as per approved work plans

  • LIPs capability to address issues relating to Adolescent Girls and Young Women (AGYW) with respect to OVC and DREAMS

  • Work with LIP staff on technical aspects of program implementation ensuring quality and responsive service delivery and HIV prevention strategies to the unique needs AGYW and to achieve the program goal of successful OVC graduation / transition into adulthood

  • Support capacity building of LIPs project staff to ensure quality reporting and utilization of project Monitoring tools

Monitoring, Evaluation, Learning and Reporting 30%

  • Coordinate LIPs to prepare reports per established reporting schedule, ensuring accuracy and timeliness as per donor and WVK standards –

  • Provide and disseminate appropriate DREAMS monitoring tools, to ensure their utilization and review and assist LIPs to analyze the DREAMS data to inform appropriate actions by the project

  • Coordinate and participate in monthly, quarterly and annual program reviews with LIPs and local stakeholders

  • Coordinate periodic meeting with LIPs to review project outcomes and utilization of project data to prioritize interventions and for Continuous Quality Improvement

  • Support LIPs to collect and document best practices for sharing and to improve project performance

  • Support in the development of M&E system relating to the M&E plan ensure availability of data collection and reporting tools

  • Support in the development and dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR requirements.

  • Support in the documentation of best practices and innovations for donor engagement.

  • Support LIPs to prepare timely and quality reports as per donor and WVK standards

  • Coordinate periodic monitoring visits and meetings with LIPs, MOH, Clinical Partners and Community Cadres to review project performance and utilization of project data to prioritize areas for action and improvements.

  • Support documentation of best practices and successful practices for meeting the needs of AGYW and young men in Nairobi & Kiambu counties.

  • Facilitate review of LIP performance and make adjustments based on outcomes of planning and reflections to identify successful approaches and quality gaps.

Advocacy, Engagement, Partnerships & Networking 15%

  • Work with CHMTS, SCHMT, health facilities and community partners in the respective DREAMS sub counties to ensure coordination with other programs and stakeholders for quality and comprehensive services to adolescents

  • Represent the project in meetings at county and sub county level, Adolescent technical working groups (TWGs), and other events as requested, to support forging relations with the MoH, LIPs, other stakeholders, and the community

  • Ensure that Program participants and partners are kept updated of project progress and challenges presented for support and action

  • Represent the project in county and sub county MOH and OVC technical working groups and advocacy working groups

  • Coordinate review meetings with sub county stakeholders.

  • Participate in national events and days organized at county /sub county levels ensuring organizational visibility.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Bachelor’s degree in Social and Behavioral Sciences, Health, Community Development or a related field

  • Minimum of 6 years of progressive in experience 4 of which must be in implementing USG PEPFAR DREAMS, adolescent focused integrated HIV/AIDS or GBV prevention programs in Kenya

  • Excellent understating of GOK structures especially the MoH working structures in a devolved unit

  • Experience in the development of strategic and tactical plans in collaboration with stakeholders that may represent a wide range of interests and need

  • Training in community HIV/AIDS prevention and working with Adolescent Girls and Young Women (AGYW)

  • Familiarity with PEPFAR and other international donorfunded OVC and HIV programs In-depth understanding of donor expectations for program results, outcomes, impact, and reporting

  • Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds;

  • Proficient in Microsoft Office and working knowledge with different computer programs, both computer and web-based

Monitoring, Evaluation & Learning Officer (OVC)

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Monitoring Evaluation & Learning (MEL) Officer

Reporting to : Monitoring Evaluation & Learning (MEL) Specialist

Work Location : Nairobi/Kiambu

Purpose of position

The position holder will be responsible for the day-to-day tracking and reporting of project activities to measure the projects impact and progress, by ensuring that data is readily available to be used as a foundation for programmatic adjustments and evidence-based decision-making. They will be required to Implement and update project M & E Plan and PMP including identifying appropriate indicators and design of data collection tools for the project to collect and report on data to measure performance and achievement of project objectives.

Major Responsibilities

Project Assessment, Monitoring, Reporting & Evaluation 40%

  • Support in the operationalization the project M&E system and interfacing it existing World Vision Kenya (WVK) system.

  • Ensure verified programmatic data that is compliant with all PEPFAR/OGAC/USAID reporting requirements for DATIM, EMR and SIMS, is entered into the MEL system

  • Support in the maintenance of a comprehensive and updated database for tracked indicators according to USAID requirements

  • Work closely and support LIPs by ensuring accurate and timely data is entered into project reporting systems.

  • Monitor project implementation as per assigned county and LIPs

  • Support in carrying out baselines, Evaluations and any other project surveys

  • Support the development and implementation of data collection tools

  • Ensure timely, quality tracking and documentation of the beneficiaries and progress of OVC and AGYW

  • Systematically collect, validate, and analyze data and ensure that it is accurate and of the highest quality by conducting regular data quality assessments and verifications and inputting into established systems e.g. CPMIS and Horizon.

  • Ensure timely dissemination of monitoring data to key stakeholders for management decision making.

  • Conduct accountability assessments and support development of complaints response mechanisms.

Learning, Documentation & Capacity Development 25%

  • Working closely with the ALKM SPO, ensure continuous learning, documentation and sharing of lessons learned & best practices and provide support when internal/external reviews should be employed

  • Conduct capacity assessment for program and LIP staff and ensure capacity building initiatives are employed for quality data collection.

  • Create a list of electronic documentation/files including reports, approvals and any other relevant documentation for historical record and also file all the hard copy documents according to WV policies

  • Support the development of project case studies, human interest stories, documentaries and other related materials

  • Support the SPO ALKM to organize/ project learning events to document lessons learned, good practices and areas of improvement.

  • Train and support program and LIP staff in the effective use of the MEL tools to ensure quality data collection

  • Develop capacity building plans for WVK and Partner in MEAL related competencies

Monitoring & Evaluation Systems & Tools 20%

  • Participate in the design and implementation of a monitoring framework to track project objectives.

  • Support in the development of tools, templates and guidelines for data collection, collation and reporting.

  • Participate in the development, review and update of project MEL frameworks, M&E Plans, Project indicators and targets and DIPs.

  • Support the development of work break down structure for respective activities

  • Ensure realistic scheduling of Program activities and budgets.

  • Contribute to the design of OVC & AGYW MEL methodology.

Networking, Collaboration & Accountability 10%

  • Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the Accountability, Joint, monitoring and learning goals of the project within the assigned county and beyond as may be necessary

  • Network and collaborate with relevant partners, and represent World Vision in relevant project Working Group Meetings at county level and beyond as may be assigned

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time;

  • Participate and contribute in committees and task forces as appropriate

Knowledge, Skills and Abilities

  • Must have a minimum of a Bachelor’s degree in Demography, Statistics, Social sciences, or related discipline from a recognized University.

  • Minimum five years’ practical experience in M & E system coordination/ implementation in a large international non-governmental organization or other international relief/development body.

  • Certification in data/statistical programmes e.g. SPSS, Stata etc

  • Experience in working on donor funded programs and experience with USAID and other multilateral donor funded project.

  • Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills, with particular competency in participatory research methods;

  • Computer literacy, particularly in Word, Advanced Excel, and PowerPoint;

  • Mobile-data collection and management software skills (e.g ODK, Commcare,I-form builder, Kobo) is desirable

Driver - Tumikia Mtoto OVC DREAMS Project

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Driver

Reporting to : Fleet Supervisor

Grade Level : 8

Work Location : Nairobi/Kiambu

Purpose of position

To ensure smooth facilitation of the program staff and ensure World Vision Kenya fleet is safe, healthy and economical to guarantee staff facilitation.

Major Responsibilities

Staff & Visitors Facilitation 55%

  • Timely Facilitation of staff to and from work and to other official duties.

  • Ensure safety of staff and vehicle while on journey

  • Ensure mobilization of additional vehicles and drivers to facilitate key events such as major donor visits, campaigns, evaluations and baselines

  • Ensure facilitation of staff / visitors / donors/ to and from the field

Vehicle Maintenance and Management 20%

  • Ensure vehicle cleanliness all the time.

  • Keep vehicle movement log book up to date.

  • Check mechanical and operational soundness of the vehicle.

  • To ensure that the vehicle is serviced at the required time.

  • To check and ensure that all vehicle tools are in place and intact.

  • Undertake minor repairs and recommend for major vehicle repairs.

  • Park the vehicle at the recommended parking areas by WVK

  • Seek for permission to use the car as per the laid down policy

  • Obey traffic laws

  • Maintain maximum care of the vehicle at all times.

  • Report all vehicle malfunctions to the fleet office.

  • Initiate procurement process for all motor vehicle repairs and maintenance.

Office Administration 10%

  • Facilitate delivery of parcels/ mails

  • In collaboration with Administration department liaise with service providers to ensure quality services

  • Work with respective staff to plan and coordinate field facilitation services.

  • Support in community mobilization

  • Be bank gent for bank transactions

Reporting 10%

  • Prepare monthly and other vehicle reports and file copies of the same after approval.

  • Forward all invoices and fuel returns to fleet management for payment process.

  • In case of accident, forward detailed report for claim processing

Others 5%

  • Support field or office activities as may be necessary whenever not facilitating staff to the field

  • Any other duties as assigned by the Supervisor

Knowledge, Skills and Abilities

  • Three years driving experience

  • O level certificate with a clean driving license class A, B, C, E

  • Experience in Nairobi city driving and be conversant with the entire country road network

  • Basic knowledge of motor vehicle maintenance.

  • Basic knowledge of first AID and other safety & security measure

  • Basic security training

License, registration, or certification required to perform this position:

  • Valid Driving license

  • Basic knowledge of vehicle maintenance

  • Automobile Association of Kenya competence certification.

  • Current Certificate of Police clearance

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