Communications, Advocacy & Engagement Officer - JFA Kenya

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Communications, Advocacy & Engagement Officer - Joining Forces Alliance Kenya Secretariat

Reporting to : JFA Secretariat Director

Grade Level : 14

Work Location : Nairobi

Purpose of Position

To provide support to the Joining Forces Alliance for Children in Kenya Secretariat in implementing its Communication and Visibility plan. The position is responsible for Media engagements; ensuring meaningful Child participation in decision making; and generating evidence for Child Protection Advocacy.

Major Responsibilities

Planning and Implementation 25%

  • Provide technical support in the development of an Annual Communications and Visibility Plan with clear outputs, targets and budget

  • Lead the implementation of the Communications and Visibility plan, through developing monthly work plan with targets, and involvement of JFA-Kenya organizations in undertaking the activities in the plan

  • Develop and present a monthly report on the progress made on the implementation of the Communications and visibility plan;

  • Contribute to the JFA-Global learning platforms on Communications and Visibility

  • Develop the JFA-Kenya’s specific media engagement plan as informed by the objectives and targets in the Communications and Visibility Plan, and ensure involvement of JFA-Kenya organizations in its implementation

Media Engagements,25%

  • Establish and Maintain the JFA-Kenya Media engagement database embedded in an on-line platform

  • Develop Media packs (press statements, position statements, opinion pieces, talking notes, prerecorded clips) and other forms of Media briefs as informed by the key messages and targeted audience

  • Providing communications advice including effectively preparing JFA-Kenya Spokespersons (Country Director and nominate Technical specialists) for meaningful Media engagement.

Meaningful Child participation in Child Protection Advocacy, 25%

  • Develop an annual JFA-Kenya Child Participation plan, with specific objectives and targets

  • Ensure the implementation of JFA-Kenya Child Participation plan through the involvement of JFA-Kenya organizations

  • Lead documentation of Children voices from various parts of the Country

  • Contribute to the linkages of Children Voices to National, Regional and International Policy dialogue platforms

  • Develop Child friendly feedback packages on children voices and ensure dissemination to children in various parts of the Country.

Knowledge Management for Child Protection Advocacy, 20%

  • Guided by the JFA-Kenya Advocacy Plan collect and analyze data on various forms of violence against children

  • Develop evidence based position papers and policy briefs for reference and use for advocacy

  • Provide assistance in the mobilization and meetings with key National level stakeholders as guided by the Power analysis and stakeholder mapping report

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

Knowledge, Skills and Abilities

  • Minimum of a Bachelor’s degree in Communications, Social Science, Development Studies, Political Science, Law, Public Administration or any other relevant field from a recognized University.

  • Minimum of 4 years’ experience in:

  • Designing, and implementing Communications and Visibility Plans

  • Involvement in Child Protection Advocacy and facilitating Child participation in Government led decision making process

  • Working with civil society organizations, networks and coalitions

TP Manager - Child Protection, Participation and Safeguarding

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Technical Program Manager- Child Protection, Participation and safeguarding

Reporting to : Program Effectiveness and Impact Director

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To provide overall leadership and management of the Child Protection & Participation Technical Program that successfully supports World Vison Kenyas efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy

Major Responsibilities

Technical Leadership and Management, 30%

  • Provide leadership in the management and implementation of the Integrated Child Protection and Participation Technical Program in the National office

  • In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.

  • Lead the designing and adaptation of Technical Program

  • Lead the setting-up of the technical standards to be adhered to by all implementing staff and partners

  • Approve the technical detailed implementation plans

  • Prepare and produce technical program reports for dissemination to various stakeholders

  • Review and approve all the technical reports prepared from the field

  • Work closely with Strategy &P Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program

  • Develop operating business plan for the technical area in collaboration with the other technical managers and departments

  • Ensure that advocacy is integrated in the Technical Program.

  • Take lead in the implementation of the Child and Adult Safeguarding Policy at the National Office ensuring that Policy is well socialized and implemented in compliance to the WV Partnership standards.

Monitoring, Accountability and Innovation, 20%

  • To ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all projects in the Technical program

  • Promote research, documentation and scaling up of best practices

  • Ensure the development of the TP capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development

  • Ensure proper management and stewardship of donor and organizational resources

  • Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner

  • Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability

Donor Engagement and Fund raising, 20%

  • In collaboration with RAM, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants

  • In coordination with RAM Department develop annual growth plans for the technical program area in line with the NO strategy

  • Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions

  • Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions

  • Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program

  • Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently

Collaboration and Advocacy, 20%

  • In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.

  • Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.

  • In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.

  • In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.

  • In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.

  • In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team management, 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.

  • Assess and plan for staff capacities/competencies.

  • Engage appropriate SMEs for identified training gaps

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, OJT, technical backstopping etc.

  • Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

  • Provide technical support and Matrix supervision to all staff implementing the TP in the field ensuring quality of work is sustained

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as may be required.

Knowledge, Skills and Abilities

  • A Bachelor’s degree in Education or social sciences and Master’s degree in education, social sciences, gender, counselling psychology or related fields.

  • Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.

  • Training or certification in Portfolio and/or Program Management with accredited institutions.

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.

  • The position holder must be results oriented and team a player.

  • Deep knowledge of WVI working systems, policies and standards will be an advantage

TP Manager - Child Learning and House Holds Resilience

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Technical Program Manager- Child Learning and House Holds Resilience

Reporting to : Director - Program Effectiveness & Impact

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To provide overall leadership and management of the Child learning and Resilience Technical Program that successfully supports World Vison Kenyas efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy.

Major Responsibilities

Technical Leadership and Management,30%

  • Provide leadership in the management and implementation of the Child Learning and HH resilience Technical Program in the National office

  • In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.

  • Lead the designing and adaptation of Technical Program

  • Lead in the setting-up of the technical standards to be adhered to by all implementing staff and partners

  • Approve the technical detailed implementation plans

  • Prepare and produce technical program reports for dissemination to various stakeholders

  • Review and approve all the technical reports prepared from the field

  • Work closely with Strategy &P Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program

  • Develop operating business plan for the technical area in collaboration with the other technical managers and departments

  • Ensure that advocacy is integrated in the Technical Program;

Monitoring, Accountability and Innovation, 20%

  • Follow up with APs to submit information on RC & families affected by emergencies.

  • Conduct monitoring visits to the APs and report management issues which require follow up actions.

  • Review Annual Progress Reports and Christmas Cards for APs to ensure quality and timeliness.

  • Support field teams adhere to Sponsorship business processes & standards.

  • Support in Monitoring the utilization of Community GNs

Donor Engagement and Fund raising, 20%

  • In collaboration with RAM, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants

  • In coordination with RAM Department develop annual growth plans for the technical program area in line with the NO strategy

  • Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions

  • Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions

  • Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program

  • Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.

Collaboration and Advocacy, 20%

  • In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.

  • Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.

  • In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.

  • In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.

  • In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.

  • In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team Management, 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.

  • Assess and plan for staff capacities/competencies.

  • Engage appropriate Subject Matter Experts for identified training gaps

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training, technical backstopping etc.

  • Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as may be signed from time to time

Knowledge, Skills and Abilities

  • The position holder should have a Bachelor’s degree in Education, early childhood education, pre-primary education or any related field and a Master’s degree in project management, early childhood education, Education, pre-primary education or related field.

  • Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.

  • Training or certification in Portfolio and/or Program Management with accredited institutions.

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.

  • The position holder must be results oriented and team a player.

  • Deep knowledge of WVI working systems, policies and standards will be an advantage

TP Manager - Integrated Health and WASH

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Technical Program Manager- Integrated Health and WASH

Reporting to : Director - Program Effectiveness & Impact

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To provide overall leadership and management of the Integrated Health and WASH Technical Program that successfully supports World Vison Kenyas efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy.

Major Responsibilities

Technical Leadership and Management,30%

  • Provide leadership in the management and implementation of the Integrated Health and WASH Technical Program in the National office

  • In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.

  • Lead the designing and adaptation of Technical Program

  • Lead the setting-up of the technical standards to be adhered to by all implementing staff and partners

  • Approve the technical detailed implementation plans

  • Prepare and produce technical program reports for dissemination to various stakeholders

  • Review and approve all the technical reports prepared from the field

  • Work closely with Strategy & Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program

  • Develop operating business plan for the technical area in collaboration with the other technical managers and departments

  • Ensure that advocacy is integrated in the Technical Program.

Monitoring, Accountability and Innovation, 20%

  • Ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all projects in the Technical program

  • Promote research, documentation and scaling up of best practices

  • Ensure the development of the TP capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development

  • Ensure proper management and stewardship of donor and organizational resources

  • Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner

  • Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability.

Donor Engagement and Fund raising, 20%

  • In collaboration with the Resources Acquisition & Management Team, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants

  • In coordination with RAM Department develop annual growth plans for the technical program area in line with the National Office strategy.

  • Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions

  • Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions

  • Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program

  • Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.

Collaboration and Advocacy, 20%

  • In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.

  • Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.

  • In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.

  • In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.

  • In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.

  • In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team Management, 5%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.

  • Assess and plan for staff capacities/competencies.

  • Engage appropriate Subject Matter Experts for identified training gaps

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc.

  • Provide Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as may be signed from time to time

Knowledge, Skills and Abilities

  • Bachelor’s degree in Human Medicine, Bachelor in Nursing or related health sciences and a Master’s degree in Public Health, Epidemiology or Sexually & Reproductive Health / Maternal and Child Health, Nutrition or any other related health/nutrition specialties.

  • Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.

  • Training or certification in Portfolio and/or Program Management with accredited institutions.

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.

  • The position holder must be results oriented and team a player.

  • Deep knowledge of WVI working systems, policies and standards will be an advantage

Manager - Policy, Advocacy and Government Relations

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Policy, Advocacy and Government Relations Manager

Reporting to : Program Effectiveness and Impact Director

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To provide overall leadership and management in the design, fund raising and implementation of all Policy and Advocacy interventions for the National office to enhance child wellbeing and sustainability of programs of World Vision Kenya in the communities. This position will also provide leadership in engagements with Government Ministries, Departments and Agencies at the National and County levels. The position holder must be able live out and communicate World Visions Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Major Responsibilities

Technical Leadership and Management, 30%

  • Provide leadership in the designing policy and advocacy interventions in the Technical Programmes and adaptation by the Area Programmes

  • Provide leadership in conducting regular analysis of external landscape and generate briefs to inform policy and advocacy decisions by the Technical Programmes and Area Programmes

  • Provide technical assistance to the Technical programmes in utilizing evidence from the field to develop Quality position papers, engagement briefs, policy briefs and budget briefs

  • Provide leadership in enabling the linkages and engagement of staff and partners in networks and coalitions that promote improved sustainable wellbeing of most vulnerable children

  • Provide leadership in the linkages of advocacy issues from the National level to International levels

  • Review and approve all reports on advocacy as integrated in the Technical Programme reports from the field

  • Prepare and produce advocacy briefs and reports for dissemination to various internal and external stakeholders

  • In collaboration with the Design, Monitoring, Evaluation and Learning unit ensuring effective utilization of the policy and advocacy approaches as per the partnership and donor standards

  • Develop the policy and advocacy operating business plan in collaboration with the other technical managers and departments

  • Develop practical tools in monitoring and evaluation of policy and advocacy policies.

  • Develop operating business plan for the technical area in collaboration with the other technical leads and departments.

Government Relations, 20%

  • Develop and maintain an Online register of all relevant Government Ministries, Departments and Agencies that the organization needs to maintain relationship for strategic regular engagements at the National and County levels

  • Maintain updated contacts and profiles of all Cabinet Secretaries/ Ministers, Principle Secretaries and other key government VIPs that are accessible by SLT from time to time

  • Develop the organization’s Annual Government’s Engagement Plan with clarity on the objectives for engagement, targets and responsibilities of Senior Leadership Team and Senior Management Team

  • Provide technical assistance to Technical Managers in ensuring represent the organization in high level technical working groups and sector working groups, that focus on child wellbeing issues and influence decisions being made in such platforms

  • Ensure that the relevant Government Ministries, Departments and Agencies at the National and County level are regularly updated on the organizations plans and reports, this includes disseminating the organization’s annual plans, budgets and annual reports to strategically targeted Government officials and offices

  • Lead the planning and coordination of high level Government engagements that require the involvement and participation of the Senior Leadership team at the National and County levels; including engagements with the Executive, National Assembly, the Senate and other Constitutional offices

  • Ensure that the Senior Leadership Team and Senior Management Team are regularly informed of key Government policy, legislative and administrative decisions that affect Child wellbeing, and the implications of such decisions

  • Track and report on progress and achievements from all Government engagements at the National and County levels

  • Coordinate the hosting of VIP events and visitors with the relevant programmes and departments.

  • In collaboration with the relevant departments and communications, provide support and advice to the National Director on drafting letters, writing talking points and speeches for government engagements

  • In collaboration with EARO, engage with Ministry of Foreign Affairs on the Host Country Agreement as it relates to World Vision so as to capitalize on all potential benefits under the Privileges and Immunities Act

  • Continually research and appraise the SLT on all appropriate Protocol business processes, policies and procedures; and make recommendations for their consideration when there are significant changes in the regulatory environment that affect WV’s status as a Diplomatic mission/ Registration

Donor Engagement and Fund raising, 20%

  • In collaboration with Resource Acquisition and Management unit, develop and market quality capacity statements, concepts and proposals to increase funding portfolio for Policy and Advocacy

  • In coordination with RAM Department develop annual growth plans for Policy and advocacy in line with the NO strategy

  • In collaboration with RAM, actively engage in funding negotiations with support offices and donors in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions

  • Reach out to, and engage with, current and potential donors and pursue new funding opportunities

  • Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions

  • Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program

  • Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently

Monitoring, Accountability and Innovation, 15%

  • Ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all advocacy interventions

  • Promote research, documentation and scaling up of best practices

  • Ensure the development of policy and advocacy capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development

  • Ensure proper management and stewardship of donor and organizational resources

  • Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner

  • Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability

  • Monitor the implementation of the advocacy related audit recommendations

Staff capacity development and performance management, 10%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.

  • Assess and plan for staff capacities/competencies

  • Engage appropriate SMEs for identified training gaps

  • Facilitate capacity building of staff on technical modules,

  • Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

  • Serve as a member of the Senior Management Team

  • Participate and contribute in other committees and task forces as appointed by the Senior Leadership Team from time to time

  • Perform any other duty as may be assigned by supervisor or designee from time to time

Knowledge, Skills and Abilities

The following may be acquired through a combination of formal or self-education, prior experience or on-the job training;

  • The position holder should have a Master’s degree in either Social Sciences, Political Sciences, International Relations, Development Studies or other relevant fields

  • Minimum of 10 years’ experience in Development work, Social services, Child Protection; with a thorough understanding of all areas of project management cycles in a complex, international development organization. 5 years should have been at a managerial level

  • Training or certification in Portfolio and/or Program Management with accredited institutions.

  • Extensive knowledge and experience on Governance, Justice, Law and Order, Global development issues and Human Rights Instruments, Policy Research and Analysis, Public Policy and Advocacy

  • Significant experience in engagements with Government Ministries, Departments and Agencies including interacting with high level Executive arm of Government, National Assembly, the Senate and other Constitutional offices

  • Extensive experience of working with networks and coalitions on Economic & Social Rights Advocacy Issues

  • Experience in working with citizens’ groups, non-state and state institutions in undertaking social accountability initiatives

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major donors preferred

  • Good understanding of the Humanitarian industry

  • The position holder must be results oriented and team a player

  • Excellent communication and presentation skills in English

  • Knowledge of World Vision International working systems, policies and standards will be an advantage

Administrative Officer People & Culture

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Administrative Officer People & Culture

Reporting to : People & Culture Director

Grade Level : 13

Work Location : Nairobi

Purpose of Position

Provide overall administration and coordination services for the People & Culture department ensuring that the department is administratively supported to promote child wellbeing outcomes.

Major Responsibilities

Administrative Support to the People & Culture Directorate, 40%

  • Support the P & C department in the delivery of People & Culture services

  • Participate in the delivery of People & Culture functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and development, Staff care and other P and C functions as may be required from time to time

  • Coordinate administrative support for the People and Culture Directorate including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary

  • Prepare correspondence on staff matters; bank, visa, certificate of service, letters.

  • Ensure effective and efficient facilitation of departmental meetings, events, activities and projects

  • Ensure timely disbursement of P & C correspondences.

  • Ensure provision of excellent front desk services to P & C visitors.

Personnel Records and People & Culture Information Management, 30%

  • Develop and maintain a People & Culture document management system that ensures safe and orderly custody of P & C information both manually and electronically.

  • Create and ensure completeness of personnel files that meet the compliance standards

  • Ensure personnel files are up to date and are stored, updated, archived and destroyed in accordance to the WVK Policies and government regulations.

  • Support in timely retrieval of personnel files for use by P and C officers, auditors or any other authorized persons.

  • Ensure confidentiality of staff records in accordance to WVK polices and the data protection regulations.

  • Maintain up to date key P & C records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc

Management of People & Culture Information Systems, 20%

  • Ensure that all People related data captured in the HRIS is 100% complete and correct

  • Build capacity of staff and line Managers on utilization of People & Culture information System

  • Conduct ESS/MSS orientation for new / existing staff and managers to ensure staff data on OP is always 100% updated.

  • Create and update frameworks for enabling OP System functionality and ensure that staff are correctly pinned for correctness of data.

  • Liaise with the P&C users on a regular basis to ensure that Our People data is accurate

  • Run regular HRIS Reports to ensure that error rates are maintained at 0%

  • Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions

  • Ensure accurate and timely submission of annual employee census report

Collaboration & Networks, 5%

  • Actively participate in roll out of P & C initiatives

  • Participate in committees and taskforces, as assigned

  • Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

  • Must have a university degree in Human Resource Management, Information Sciences, Social sciences or related field

  • A professional Diploma in Human Resources Management is required if the first degree is not in HRM

  • Must be a member of a recognized member of IHRM

  • A minimum of three years’ experience in human resources generalist role

  • Experience in use of Human Resources Information System

  • Proficiency in computer applications.

  • Experienced in cross-cultural environment.

  • Must be conversant with the local and international labor legislations

  • Experience in records management

People & Culture Coordinator

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : People & Culture Coordinator

Reporting to : People & Culture Director

Grade Level : 14

Work Location : Nairobi

Purpose of Position

Provide timely coordination of staff onboarding, total rewards administration, staff care and performance management initiatives for WVK to promote child wellbeing outcomes.

Major Responsibilities

Total Rewards Administration, 40%

  • Ensure that compensation and benefits programs are aligned to the WVK Total Rewards Philosophy and are competitively positioned within the local and international labour markets.

  • Administer compensation and benefit programmes for all staff (national staff, International staff, contract employees, temporary, casuals, volunteers etc) in accordance to WVK Policies

  • Facilitate the understanding of Compensation and benefits programmes through on-going communication, policy, and process development.

  • Facilitate the conducting of regular targeted compensation and benefits surveys and benchmarking and prepare reports and recommendations to management for review and decision making to ensure WVK is positioned as an attractive employer

  • Ensure proper management of service contracts relating to compensation and benefits including procurement, contracting and conducting regular performance reviews to ensure services are offered in accordance to the Service Level Agreements and achievement of cost effectiveness and value for money for WVK.

  • Ensure timely enrollment and termination of staff and their dependents into all benefits programs as appropriate.

  • Ensure timely and accurate payroll and out of payroll payment of employees every month

  • Ensure timely preparation and payment of final dues to separating employees and t processing of gratuities and leave allowances for staff.

  • Ensure timely remittance of all staff deductions to all statutory bodies.

  • Prepare a monthly reconciliation report on payroll data with data from HRIS(OP) to ensure data accuracy and integrity.

Staff Orientation, 20%

  • Facilitate effective induction and orientation for new hires at all levels in line with WVK policies on Staff Orientation.

  • Conduct orientation session for new staff to ensure that new staff understand all World Vision Policies and sign all requisite documents

  • Review all new staff documents to ensure completeness ahead of forwarding them for employee files creation

Performance Management, 20%

  • Support staff during the probation period to ensure timely setting of probationary goals, assessments and confirmations.

  • Coordinate the implementation of the annual performance management cycle to ensure timely performance planning, performance reviews and conducting of performance appraisals

  • Collate information from performance appraisals processes to guide management in decision making including consideration for PIPS, awards of merit increases, Recognition etc)

  • Ensure timely uploading of appraisal information & Scores to the Human Resources Information system

Staff Care, 10%

  • Coordination the provision of staff care & Support for World Vision Kenya

  • Ensure timely deployments of interventions to build capacity for staff well-being across the National Office so that employees can achieve balance in work responsibilities and other aspects of life.

  • Ensure peer support activities in the organization are available and well-coordinated and provide peer support as and when required.

  • Provide regular updates to staff on the Staff Wellness Programs to encourage uptake for increased staff wellness

  • Conduct regular review of the staff wellness programs and interventions deployed to inform usage and or provide information to management for decisions making

Collaboration and networks 5%

  • Actively participate in roll out of P & C initiatives

  • Participate in committees and taskforces, as assigned

  • Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

  • Must have a university degree in Human Resource Management or related

  • A professional diploma in Human Resources Management is required if the first degree is not in HRM

  • A minimum of four years’ experience in human resources

  • Must be a member of a recognized member of IHRM with a practicing license

  • Experienced as a HR Generalist is required with greater focus on administration of compensation, benefits, staff care and performance management

  • Knowledge and experience in administration of staff benefits including medical insurances, Pension schemes, insurance covers including GPA, WIBA, Group Life etc, NHIF, NSSF, NITA,

  • Training as a Pension Trustee is an added advantage

  • Experience in payroll processing in a large organization

  • Knowledge and experience of managing payroll deductions and their remittances

  • Experience in use of Human Resources Information system

  • Proficiency in computer applications.

  • Experienced in cross-cultural environment.

  • Must be conversant with the local and international labor legislations

People & Culture Officer – Talent Acquisition

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : People & Culture Officer – Talent Acquisition

Reporting to : Senior Manager- People & Culture

Grade Level : 14

Work Location : Nairobi

Purpose of Position

Provide timely recruitment and employee contract management for WVK to promote child wellbeing outcomes.

Major Responsibilities

Recruitment & Selection, 40%

  • Provide staffing services to the National Office ensuring that World Vision recruits the right people in the right place at the right time.

  • Ensure achievement of World Vision’s diverse staffing needs by providing proactive sourcing; accountable, transparent, and focused recruitment processes; and expert support to hiring managers

  • Provide technical guidance to the hiring managers in the development of job descriptions and ensure that proposed jobs are subjected to hay evaluation and are aligned to the approved WVK structures.

  • Coordinate and guide the selection process including short listing and interviewing candidates

  • Conduct candidates screening in accordance to the WVK Polices

  • negotiate pay package for successful candidates and extend employment offers to successful candidates

  • Provide timely updates to the Hiring managers and P & C teams to ensure smooth staff orientation and induction.

  • Ensure timely management of recruitment related conflicts and disputes

  • Provide timely reports i.e. recruitment plans, interview reports and recruitment status reports.

Employee Contract Management, 30%

  • Administer employment contracts, ensuring that appointments, contract renewals, contract extensions and separations are effected timely as per policy.

  • Coordinate changes in employee movement including acting appointments, promotions transfers, deployments, special appointments, to ensure timely appointments and advise payroll accordingly.

  • Track respective Grants Cycle and ensure timely staff contracts renewals and extensions and non-renewals are effected.

  • Ensure compliance of Contract management process with employment legislation to avoid litigation.

  • Process staff separations owing to resignations, terminations, retirements, end of contracts, death among others to ensure timely update of such changes on staff records, People & Culture Information System and payroll processes and work with hiring managers to ensure timely replacements of such separated staff who need to be replaced.

  • Ensure completeness and correctness of staff data on People & Culture Information Systems and conduct periodic reviews to ensure that errors are maintained at 0%

  • Provide accurate and timely contracts management status reports.

Work Force planning & Grants Acquisition, 20%

  • Collaborate with Directors to ensure timely development and implementation of Work Force Plans (WFP)

  • Provide recruitment expertise during the Proposal development/ grant acquisition process to ensure that proposed grants have the right structures, staffing levels and Job Descriptions that meet the required standards.

  • Identify and analyze staffing needs from the WFP and the Grants Acquisition process and collaborate with line managers for strategic prepositioning of staffing capacity.

  • Develop and ensure updated pool of qualified candidates Contextualization and implementation of Diversity plan

Collaboration and networks 5%

  • Actively participate in roll out of P & C initiatives

  • Participate in committees and taskforces, as assigned

  • Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

  • Must have a university degree in Human Resource Management or related

  • A professional diploma in Human Resources Management is required if the first degree is not in HRM

  • Must be a member of a recognized human resources professional body with appropriate Certificate of Practice

  • A minimum of four years’ experience in human resources

  • Experienced in recruiting, interviewing and conducting job evaluations.

  • Have knowledge of HR Information system

  • Proficiency in computer applications.

  • Experienced in cross-cultural environment.

  • Must be conversant with the local and international labor legislations

Director, Financial Planning, Reporting & Analysis

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Director, Financial Planning, Reporting & Analysis – Global Centre leads a team that is responsible for the financial aspects of financial planning, reporting and analysis for the WVI Global Centre. This is a critical role that supports the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and works closely with the Chief Financial Officer to ensure the budgeting processes, reporting and analysis for the Global Centre is timely, accurate and supports strategic conversations regarding resource allocation in line with Our Promise.

To achieve this, the position is responsible for:

  • Leading the team.

  • Overseeing timely and accurate financial reporting and analysis to the Chief Financial Officer, the Executive Leadership Team, senior leaders and managers in the Global Centre.

  • Building strategic reporting and analysis capability that facilitates strategic resource allocation decisions of the Global Centre allowing leaders to invest in activities to deliver of Our Promise.

  • Driving a customer focused culture, ensuring staff develop a deep understanding of the business units of the Global Centre from the perspective of Executive Leadership and Partnership Leaders, and cost centre managers.

  • Leading and oversee projects to continuously improve reporting and analytics by utilizing new technology capability and working with the Director, Data, Systems and Services to drive new capabilities.

  • Working closely with peers to understand the end-to-end Support Office/Global Centre/Field Office financial eco-system and ensuring budgeting, financial reporting and analysis is consistent and aligned.

  • Working closely with peers to ensure financial systems and processes are seamless from a customer perspective.

  • Advising on issues related to partnership budgeting, reporting, compliance, internal controls, liquidity, and systems.

  • Initiating and participating in global and departmental initiatives.

  • Being a thought leader on broader Partnership financial management.

KEY RESPONSIBILITIES:

Partner with the business to leverage accurate, timely and insightful reporting and analysis and achieve business outcomes.

Design and continuously improve a reporting framework for the Global Centre to ensure reports are streamlined, timely, clear, provide actionable insights, inform decision making and meet customer needs.

This involves:

  • Thinking forward and pre-empting and identifying key decision and reporting needs of stakeholders in future years (possibly before they even ask), driven primarily from the vision articulated in Our Promise and from deep knowledge of stakeholders.

  • Identifying appropriate sources of data that need to be captured and design solutions for capturing data in systems, utilizing systems thinking skills, technology developments, internal controls and quality control.

  • Be the business owner for the Finance systems projects designed and implemented as a result of needing to capture the new data, engaging stakeholders and driving the Finance Data, Systems and Services team and IT to deliver an appropriate technological solution.

  • Design and oversee the implementation of new reporting and analysis that can be created as a result of the new data available.

  • Review the existing reports and analysis to identify their appropriateness of need for update and rebuild as a result of the new data and technology available.

  • Seek feedback from customers and iterate reporting and analysis to be fit for purpose.

  • Oversee the production of regular reports and analysis to stakeholders (monthly, quarterly, annually, key meetings) to ensure decision makers are empowered with accurate and timely information to support their activities, including cost centre reporting.

  • Be a trusted advisor to the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and Chief Financial Officer, ensuring they have appropriate information and insights for decision making.

  • Manage a team of trusted Finance Business Partners to work closely with Executive Leaders, Partnership Leaders and cost centre managers on business cases and other financial analysis to support their decisions.

  • Ensure integration and alignment with the activities of peers to build a seamless customer experience.

Lead the Global Centre annual cycle from planning through to year end.

Collaborate with peers to ensure alignment and integration of processes and activity of the annual financial cycle from planning to year-end close, in particular:

  • Lead the Global Centre annual and multi-year planning and budgeting process, by:

  • Designing the process for the upcoming fiscal year, ensuring alignment with all aspects of the global planning process;

  • Leading the preparation of financial information for the Chief Financial Officer as they facilitate high-level resource negotiations and planning parameters with the Executive Leadership Team at the start of the process;

  • Overseeing the production of tools, templates and communications to execute the process;

  • Leading the execution of the process across all Global Centre departments, supported by a team of Finance Business Partners and analysts;

  • Being an escalation point for issues identified by Finance Business Partners during the process and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters;

  • Preparing reports and analysis of the submitted budget for review and approval by the Senior Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer, identifying opportunities and issues for consideration;

  • Preparing Board pre-reads and presentations regarding the Global Centre budget for the WVI Stewardship Committee and WVI Board for their approval;

  • Ensuring stakeholders from across the Global Centre are appropriately engaged during and after the process and that decisions are clearly communicated;

Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the annual Chargeback setting process, by:

  • Designing the process for the upcoming fiscal planning period, ensuring that it connects appropriate to the timelines for the Field Office and Support Office planning processes.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Convening the Chargeback Committee, delivering a process that has clear recommendations to the Chief Financial Officer for approval that are in line with principles.

  • Ensuring stakeholders from across the Partnership (including Field Offices and Support Offices) are appropriately engaged during and after the process and that decisions are clearly communicated.

  • Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the Global Centre forecast process throughout the fiscal year, by:

  • Designing the process.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Executing the process at key points during the year through a team of Finance Business Partners and Financial Analysts.

  • Overseeing the review of business cases submitted by departments seeking redistribution of resources and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters.

  • Identifying opportunities for strategic realignment of resources to ensure key organizational priorities have appropriate resources for delivery and presenting this information to the Senor Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer for consideration and approval.

  • Communicating outcomes of the process to stakeholders.

Lead a component of the Global Centre year-end processes, by:

  • Ensuring that costs are recorded in the appropriate period and cost centre.

  • Reviewing actual expenditure against budget and identifying issues and ensuring corrections prior to the general ledger close.

  • Negotiating carry forward of savings from the current year to the next fiscal year (with approval from the Chief Financial Officer).

  • Working with the Director of Corporate Accounting to ensure year-end adjustments are minimized through effective monitoring and identification of issues and corrections well prior to the end of the fiscal year.

Leadership and Management:

  • Management responsibilities, including cost centre management, people management and strategic planning for the team.

  • Oversee continuous improvement initiatives that will support the Group’s business plan and objectives.

Other duties as requested:

  • Perform other duties as requested by Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis, including, but not limited to, participation in organizational projects as a representative of GC Finance and the interests of the Global Centre and broader team leadership and management responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s degree in Accounting / Finance.

  • Extensive knowledge in Generally Accepted Accounting Principles and audit and/or internal controls.

  • Excellent communication skills, both verbal and written.

  • Minimum of 5 years of experience in financial planning, budgeting, forecasting, financial analysis and performance management in large, global organizations.

  • Minimum of 5 years of experience in managing teams, projects and performing finance functions in a corporation, financial institution or non-profit organization.

  • Demonstrated experience in developing and implementing financial best practices, work-flow, and procedures for a large global organization.

  • Certified Public Accountant, Chartered Accountant or equivalent.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • MBA preferred.

  • Superior organization, prioritization, and self-motivation skills.

  • Strong computer skills and knowledge in MS Office Suite, SunSystems and PowerBI.

  • High level of working knowledge related to automated accounting / financial systems.

  • Excellent stakeholder management skills.

  • Excellent project management skills.

  • Ability to translate technical information into common language so that non-financial individuals can readily understand the information.

  • Minimum of 5 years of experience leading large global team of financial analysts across multiple countries and regions.

  • Ability to translate or communicate complex finance and accounting principles into common language so that non-finance people or finance staff with very basic knowledge in finance can readily understand the information.

  • Experience working with senior leadership teams, with demonstrable ability to communicate and engage effectively.

  • Experience in developing and implementing process improvement initiatives.

  • Cost centre management.

  • Experience managing and developing people, including hiring, talent and succession planning and performance management.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the year.

Executive Associate to the National Director

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Executive Associate to the National Director

Reporting to : National Director

Grade Level : 15

Work Location : Nairobi

Purpose of Position

To offer executive and administrative support to the National Director ensuring that the office of the National Director is supported administratively for efficiency and supporting the National Director in his/her engagements with the Board including acting as an executive Board Liaison Person, the clerking of regular Executive Board and Committee meetings, supporting the engagement and collaboration with Board members, Chairs of Board Committees in order to support Governance and compliance for World Vision Kenya.

Major Responsibilities

Governance & Legal 50%

  • Provide excellent secretariat services to the WVK Board and governance team

  • Support the Legal, Risk & Governance Senior Manager in planning, arranging and monitoring a schedule of meetings for the WVK Executive Board, Committees and other Board-related events.

  • Attend and keep accurate records of Board, Board sub-committees and other meetings, collating and distributing agendas, minutes, meeting papers and other relevant documentation as required, using Boardvantage.

  • Assist with administrative requirements associated with the appointment and resignation of Board members, including statutory registers / filings and to monitor terms of office.

  • Maintain and regularly monitor Executive Board compliance in terms of documentation, conflict of interest, child protection & safeguarding, police clearances and submission of appropriate regulatory documents to the NGO Coordination Board.

  • Support the Legal Risk & Governance Senior Manager in ensuring WVKs compliance with statutory governance requirements through the collation of information or amendments to documents.

  • Assist in the collation and preparation of statistics, management information and reports relating to Governance as required by the National Director & Senior Legal and Governance Manager.

  • Assist with arranging, developing and maintaining programmes of induction, recruitment and training for Executive Board members and to monitor and record Board participation and engagement with training delivered by WVK.

  • Liaise with Human Resources and Safeguarding team to monitor and ensure that Board Members checks and child protection training respectively.

Executive support for the National Director 35%

  • Provide efficient administration functions of National Directors Office to ensure cohesion and efficiency

  • Conduct the post as an ambassador of the values and ethos of the organization with a focus on ensuring the best possible support for the delivery of high quality work

  • Undertake any appropriate administrative or clerical work to support the National Director including data entry, filing, photocopying, diary management and mail distribution.

  • Provide timely consolidation of the National Office monthly newsletters & Quarterly management reports.

  • Coordinate and offer secretarial services to the Senior Leadership Team and Senior Management Team ensuring timely documentation and follow up on action points.

  • Monitor implementation of plans of actions from taskforces and other stakeholders that report to National Director.

  • Review contracts and documents forwarded for National Directors approval to ensure correctness and validity.

  • Ensure safe custodial of NDs office assets and sufficient office supplies for efficiency

  • Manage callers and visitors to the NDs Office ensuring a win-win situation in access to the NDs time

  • Coordinate the domestic and internal travel plans for the ND, itineraries and agendas

  • Support in the timely procurement, cash requisitions and reimbursements for NDs Office business expenses.

Collaboration & Networks 10%

  • Participate in committees and taskforces, as assigned

  • Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

  • Bachelor of Laws degree from a recognized institution

  • Professional certification as Certified Public Secretary

  • At least 5 years’ hands-on experience in corporate governance or legal services preferably in a Non- Governmental organization

  • Strong governance and legal background.

  • Essential Desirable Substantial experience of working in clerking or secretarial role

  • Experience of taking formal / professional minutes

  • Strong written and verbal communication

  • Demonstrable resilience and interpersonal skills

  • Effective personal organizational skills

  • Strong IT skills (including Word, Excel, Outlook)

  • Analytical and critical thinker with ability to work with tight deadlines and handle multiple concurrent projects.

Emergency communications Specialist

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Emergency communications Specialist

Reporting to : Communications & External Engagements Manager

Grade Level : 15

Work Location : Nairobi

Purpose of Position

The purpose of this position is to produce a wide range of written, video and photographic communications resources/materials and manage platforms linked to the Sustained Humanitarian Response (SHR) that helps profile and market World Vision Kenyas humanitarian and emergency response work, both at local and international levels.

Major Responsibilities

Emergency Response Communications 40%

  • Provide leadership with emergency Response communications support through content creation and dissemination, ensuring information is shared among staff and key internal audiences and external partners, using appropriate platforms.

  • Coordinate with the World Vision COVER Response and other Response teams to identify key audiences (funding, advocacy, partnering, influence, community) and craft a focused communication (or external engagement) plan, objectives, activities and plans to deliver and evaluate them.

  • Ensure content complies with child protection and informed consent protocols and treats subjects with dignity.

  • Provide communications support to promote grant, technical and sector function positioning and visibility.

  • Monitor and manage reputation risk issues associated with emergency responses and comply with World Vision risk reporting protocols.

  • Establish processes to deliver rapid sign-off of messaging and content in collaboration with response managers and National Office Senior Leadership Team.

  • Collaborate with global, regional and national disaster management team colleagues to define key issues, messaging, and communications channels communications initiatives.

  • Collect stories, write and publish over web or social media.

  • Help plan and execute communications plan for the various responses in a support or lead capacity.

Internal Communications 20%

  • Establish response communications systems and processes to generate content in coordination with Resource Acquisition and Management teams.

  • Identify, brief and train spokespeople to ensure professional on-message media engagement that promotes World Visions response operations.

  • Lead the production and dissemination of response reports for World Vision Kenya COVER Response and other Responses that may emerge (including Sit Reps).

  • Work with Response Director/Manager and other emergency functions to provide regular updates to the National Office, region and partnership.

  • With National Office (NO) support and guidance, execute required Communications Policies and Communications Strategy, ensure staff understanding and monitor for compliance.

  • Regularly update World Vision Kenyas website, Facebook page, YouTube Channel, Twitter and other media channels, including relevant appeal pages on wvi.org

Media Communications 15%

  • Liaise with Support Office (SO), Global Centre (GC) and other World Vision entity communications to pursue, prioritize, coordinate, pitch, react to and manage media interviews, opportunities and content, including development of press releases.

  • Facilitate local and international media visits to market & profile World Vision Kenyas responses as they occur.

  • Ensure all materials are shared via World Vision Relief, Skype chats, MS Teams and other networks as appropriate.

  • Develop and update response narrative, key messages, Q&As and guidelines in order to proactively and effectively position WVKs humanitarian crises and World Visions response.

  • Develop and maintain key media contacts and build relationships with different media houses.

  • Coordinate, plan and facilitate VIP visits from other World Vision/external partners.

  • Coordinate with Security and Administration to brief VIPs on cultural and contextual issues, key messages and prepare VIPs to serve as spokespersons or ambassadors.

  • Support the handling and management of all media crisis communications within the guidelines of the National Office, Regional Office and World Vision International.

Branding 15%

  • Ensure World Vision brand uniformly implemented across responses, working with World Vision partner organizations, program managers and National Office as appropriate.

  • Analyses the humanitarian, media, political, security and response landscape for positioning opportunities and risk management in order to advise leadership (World Vision risk specialists) and effectively position World Vision, the response and humanitarian issues.

  • Understands World Visions brand - ensures conformity.

  • Ensures the response effectively positions itself with a clear narrative, key messages and Q&As, in alignment with the response communications strategy.

Collaboration & Networks 5%

Others 5%

  • Participate in Trans teams and support other initiatives by partners in the spirit of integration

  • Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

  • Bachelor of Arts in journalism or communications/public relations or at least 3 years (or more) relevant working experience in related field.

  • At least 5 years prior experience in emergency communications

  • Experience working with media and drafting key messages.

  • English language fluency (written and verbal).

  • Excellent writing, videography and photography skills.

  • Excellent interpersonal skills (specifically with working with people from a variety of cultures).

  • High level of confidence and confidentiality.

  • Strong working knowledge of Microsoft office and Adobe Creative Suite (Lightroom, Premiere Pro, InDesign).

  • Experience updating a web CMS and creating content for social media.

  • Hostile Environmental Awareness Training (HEAT) or Security Awareness In National Theatres security training (SAINT) is an added advantage.

Design, Monitoring Evaluation Accountability and Learning Mana

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Job Title : Design, Monitoring Evaluation Accountability and Learning Manager

Reporting to : Director - Program Effectiveness & Impact

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To provide technical leadership and visionary direction in the establishment and operationalization of an integrated Monitoring Evaluation Accountability and Learning (MEAL) system in World Vision Kenya (WVK) that is able to support timely and accessible evidence of overall WVK programs impacts/results, research and innovation that promotes a culture of learning and discipline in the skills and practice of D&MEAL. In addition, Design & MEAL Manager is also accountable to ensure programs information and evidence of impact are used in developing new concepts or proposals; policy advocacy; improvement of program implementation; in tracking the progress of the National Office (NO) strategy and in strategic decision making processes.

Major Responsibilities

Technical Leadership and Management 30%

  • Through the leadership of Program Effectiveness & Impact Director, provide technical support in the development, monitoring and reporting on the National Office Strategy.

  • Ensure that the National Office thematic strategic objectives are aligned to the World Vision Partnership and Regional Guidelines and monitoring of the same is consistently done to ensure compliance and impact towards the well-being of the child.

  • Develop tools, dashboards or other platform to capture, analyze, present and disseminate projects information and evidences of impacts to internal and external stakeholders

  • Ensure organization wide quality data management and innovations through e - platforms such as Horizon, GTRN and other databases.

  • Direct the successful development and implementation of technically feasible approaches and programs in WVK ministry.

  • Ensure that all program interventions are effectively supported in terms of the assessment, design, implementation, baseline, monitoring, evaluation, transition, Learning and Documentation.

  • Enable the relevant Technical Specialists to receive timely and appropriate D, M & E technical support needed to meet or exceed donor performance and compliance expectations

Quality Assurance and Accountability 30%

  • Ensure the successful development, elaboration and roll out of implementation strategies and operational guidelines in response to child well -being priorities;

  • Ensure the mainstreaming of child well-being targets into program and project designs.

  • Coordinate and ensure the timely submission of a quality and comprehensive Child well-being annual report

  • Ensure the use of appropriate indicators to track the implementation and progress of National Office strategy.

  • Direct and ensure quality, focus and feasibility in the DM&E processes in WVK including but not limited to development, design, implementation, monitoring and evaluation that result in sustainable and impactful programs in line with key performance indicators and acceptable audit results

  • Direct and ensure that program/project interventions are designed and developed not only in alignment with a fully integrated three track ministry approach but also in compliance with WV, Donor, GOK, SPHERE and other accepted norms and standards;

  • Direct the provision and/or establishment of needed tools, methodological approaches, technical assistance, training / capacity building, DME support and accompanying business processes to ensure that programs achieve or surpass WV child wellbeing objectives

  • Ensure that business processes, standards and policies are developed in coordination with other WVK entities that support program interventions for DM&E and Technical Approaches

  • Streamline and integrate with project monitoring dashboard to ensure one stop shop data for the programs and operations directorates

  • Ensure GESI roots causes analysis and indicators are integrated into project information and evidences of programs impact

  • Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner

  • Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability.

Research, Innovation and Learning 15%

  • Ensure the roll out of the research and innovation initiative as per the research and innovation guidelines, including setting up the research committee, fundraising plan and a research database for WVK

  • Ensure WVK obtains the necessary ethical registration status to enhance research capacity

  • Ensure the consolidation of a learning culture - based upon evidenced based best practices and industry standards - to enable program staff to achieve and/or surpass established targets and standards

  • Impart appropriate mentoring, coaching and supervision in order to equip, motivate and empower a new generation of technical specialists within WVK.

Collaboration and Fund raising 10%

  • In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.

  • Ensure successful engagement of MEAL team with the relevant external stakeholders, including national government ministries, research entities FBOs and other civil society organizations

  • Coordinate and Support the realization of SST (Strategic Support Team) agenda

  • Ensure technical support to sector related concepts and proposals to meet DM&E and donor standards

  • Enable the relevant MEAL staff to provide the RAM unit the relevant technical support required to successfully meet or exceed established yearly resource acquisition targets

  • Ensure Grants Compliance to MEAL

Team Management 10%

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.

  • In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.

  • Assess and plan for staff capacities/competencies.

  • Engage appropriate Subject Matter Experts for identified training gaps

  • Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc.

  • Provide effective leadership to staff within the unit ensuring that professional development activities, including appraisals, monitoring and needed training and mentoring activities are successfully carried out

  • Provide Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Other 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as required

Knowledge, Skills and Abilities

  • The position holder should have a Masters degree in development studies, or any of the fields of Social Sciences, Business Administration, Program Management/Strategic Management

  • Bachelors Degree in Social Sciences, Sociology, Geographical Information Systems, Economics/statistics, Mathematics or an equivalent degree coupled with knowledge and experience in Statistical packages and data collection software

  • Minimum of 10 years experience with a thorough understanding of MEAL as well as all areas of Strategic Management -project management cycles in a complex, international development organization especially in designing, planning, implementing, supervising and reporting on integrated development, relief and/or advocacy projects. 5 years should have been at a managerial level.

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.

  • Training or certification in Portfolio and/or Program Management with accredited institutions.

  • Solid analytical skills and systematic thinking

  • Ability to present complex and technical information/system to non-specialist audience with clarity

  • Relevant experience in facilitating Theory of Change, Logical Frame-work, Project success and sustainability indicators

  • Demonstrated experience of managing large/ multi-sectoral data

  • Demonstrated experience of leading assessment, evaluation, and research

  • Demonstrated experience of writing impact reports

  • Experiences in designing or managing management information system (such as dashboard, power BI, mobile based applications)

  • Knowledge of WVI working systems, policies and standards will be an advantage.

  • They must have a good understanding of management, business processes and standards

  • They must have conceptual understanding and demonstrated practical command for project life cycle management and evaluation principles:

  • The holder of this position must be a results orientated leader, a team player who can manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands.

  • Ability to solve complex problems and to exercise independent judgment.

  • Ability to maintain performance expectations in diverse cultural contexts, and physical hardship conditions.

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