Chief of Party - OVC ( Kenya)

The final Offer for this position is pending donor award and approval

CHIEF OF PARTY - OVC

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

World Vision Kenya seeks a Chief of Party for the USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Chief of Party (CoP) has overall responsibility for the leadership and management of all grant activities, consortium members and staff. The incumbent has principal responsibility for representation for the projects to USAID and local Government entities and provides strategic leadership and supervision of sub-grantees and sub-contractors while ensuring the security, feasibility, and sustainability of the program and ensures the project meets stated goals and reporting requirements.

The COP should embrace the shared Kenyan vision for the project and effectively manage available financial and human resources to make that vision a reality.

Major Responsibilities

Strategic Leadership and management(40%)

  • Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner.

  • Ensure strong communication and coordination with all team and consortium members as a means to effectively achieve program objectives. Encourage transparency among and between consortium members to promote coordination and effectiveness.

  • Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, WV regulations, best practices and donor guidelines.

  • Design strategies, partnerships and interventions to guarantee the project is gender and ability-sensitive and that WV and implementing partners are accountable to beneficiaries.

  • Primary point of contact and collaboration for the team and in-country stakeholders, including USAID, implementation partners, government partners and other key stakeholders.

Strategic Engagement and Donor Relations (20%)

  • Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance

  • Represent the HIV, OVC, FP/RMNCAH and Nutrition project and World Vision to USAID, Government of Kenya, UN agencies, implementing, technical partners and other appropriate bodies.

  • Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders as appropriate

  • Constantly look for more effective and efficient implementation and opportunities to increase impact

Monitoring, Reporting, Documentation & Knowledge Management (15%)

  • Establish and maintain effective project reporting, evaluation, and communication systems.

  • Submit timely accurate and quality reports that meet donor requirements

  • Document and disseminate project best practices, lessons learnt and success stories

Budget Management (20%)

  • Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.

  • Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits

5% Other duties

Knowledge, Skills and Abilities

  • Master’s degree in social sciences, public health, medicine, management, business administration, or a related field

  • Ten years of experience in a senior role leading a complex technical service delivery program of similar scope and dollar value.

  • Seven years of demonstrated experience in partnership building, especially with government representatives, donors, the private sector, and local community organizations.

  • Proven ability to manage technical assistance teams and ability to integrate teams of professionals around common goals

  • Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs

  • Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country

  • Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.

  • Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.

  • Excellent performance track record

  • Experience in integrating teams of professionals around common goals and motivating through visionary leadership.

  • Demonstrated ability to deliver results and meet all donor deliverables.

  • Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya

Deputy Chief of Party - OVC (Kenya)

The final offer for this position is pending donor award and approval.

Deputy Chief of Party - OVC

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

World Vision Kenya seeks Deputy Chief of Party (DCOP) for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The role is responsible for the overall technical oversight of the project and is specifically responsible for project implementation that relates to facility and community-level service delivery. The DCOP reports directly to the COP and takes a leadership role in ensuring technical implementation of high impact, proven interventions and ensures the project meets stated goals and reporting requirements. S/he assumes the responsibilities of the COP in the absence of the COP. S/he coordinates among USAID and key stakeholders and other implementing partners and interacts with numerous GoK institutions and representatives, particularly at the county-level. S/he is be knowledgeable about current implementation science and state-of-the-art service delivery approaches. S/he must have a broad vision linked with a clear understanding of how to get things done amid the constraints of the country context. The DCOP shall have a keen understanding of the unique political dynamics and work carefully and collaboratively to support the various entities in Kenya.

Major Responsibilities

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

Planning, Implementation and Management (40%)

  • Providing technical oversight and lead the HIV, OVC, FP/RMNCAH and Nutrition interventions implemented by the project;

  • Lead in preparation of work plans and ensure that performance schedules are observed and outputs are completed.

  • Ensure daily operations of overall HIV, OVC, FP/RMNCAH and Nutrition project implementation activities are on schedule and that reports, new plans and budgets are prepared with sufficient lead time to secure the necessary approvals

  • Ensure project strategic objectives and results are fully accomplished and meet expected technical quality standards

  • Coordinate project work, ensuring all project goals are met through proper design and implementation.

  • Provide supervision, training and evaluate performance of Technical Specialists;

  • Provide technical support to technical specialists from implementing partners.

  • Demonstrate strong staff management practices, consistent with WV policies, donor requirements and local laws

  • Ensure proper technical capacity of staff is available

Monitoring Evaluation and Budget Control(30%)

  • Provide leadership and oversight of quality improvement and quality assurance activities.

  • Ensure timely and accurate reports that meet donor requirements

  • Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and SO IPGs

  • Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits

  • Establish and maintain effective reporting, evaluation, and internal communication

  • Steer documentation and sharing of knowledge

Networking and collaborations (25%)

  • Under the direction of the CoP represents the project and WV to USAID, local USAID Mission and other in-country cooperating partners, international and national project/consortium partners, UN Agencies, and other stakeholders.

  • Promote effective networking, linkages to other programs and institutional strengthening on implementing partners and Community based organizations.

  • Liaise with Ministry officials; coordinate and collaborate with top-management officials of Government of Kenya and its relevant line ministries and other agencies related to the project.

Others 5%

Knowledge, Skills and Abilities

  • Master’s degree in social sciences, public health, medicine, management, business administration, or a related field

  • Eight years of experience in a senior role managing, complex technical service delivery programs of similar scope and dollar value.

  • Five years’ experience in partnership building, especially with the government representatives, donors, the private sector, and local community organizations.

  • Proven ability to manage technical teams and ability to integrate teams of professionals around common goals

  • Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya

  • Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs

  • Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.

  • Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.

  • Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local Kenyan languages (i.e. Swahili and other local languages).

  • Excellent past performance references (Three contacts should be provided with e- mail address,

  • Demonstrated ability to deliver results and meet all donor deliverables.

Monitoring, Evaluation and Learning Specialist - OVC (Kenya)

MONITORING, EVALUATION AND LEARNING SPECIALIST

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

The Monitoring, Evaluation and Learning (MEL) Specialist is responsible for leading the design and implementation of the program monitoring and evaluation framework and information system to track delivery against targets, outcomes and impacts. The MEL leads the analysis of data collected for assessment of progress and areas of improvement and overall data management. S/he guides reporting processes amongst technical staff and consolidate program reports, and promotes learning and knowledge sharing of best practices and lessons learned.

Major Responsibilities

Technical and Leadership Support (30%)

  • Develop and update framework and system for OVC & DREAMS MEAL in accordance to the design document, donor requirements and World Vision Requirement

  • Oversee and coordinate execution of key M&E components (assessment, design, implementation, baseline, monitoring, evaluation, transition, learning and documentation) across the sub-grantees with particular focus on results and impacts as well as lesson learnt

  • Participate in development of the annual work plan and budgets, ensuring alignment with technical approach

  • Take lead in conducting periodic peer reviews to check for alignment and compliance to USAID and WV Partnership standards

  • Ensure that Sub grantees demonstrate required MEAL capacity and ensure that core information for grant management, partners, and funding agencies is available.

  • Identify MEAL requirements that require consultancy or partnership, planned for and executed effectively.

  • Put in place business process and guidelines to facilitate regular monitoring, tracking and evaluating the performance of sub-grantees.

  • Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity

  • Identify the need and draw up the ToRs for specific studies and action researches; procure, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships support spiritual development of his/her team.

Quality Assurance and Reporting (30%)

  • Ensure the successful development, elaboration and roll out of implementation strategies and operational guidelines

  • Coordinate and ensure timely submission of a quality and comprehensive progress report

  • Guide staff and sub-grantees/implementing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.

  • Coordinate review and provision of timely feedback to the sub-grantees/implementing on the regular statutory reports

  • Prepare consolidated progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations

  • Undertake regular visits (including occassional integrated missions) to the field to support implementation of MEAL and to identify where adaptations might be needed

  • Ensure internal control systems are implemented to mitigate risks and ensure accountability that will result in good audit ratings

Capacity Building and guidance (20%)

  • Organize (and provide) refresher training in MEAL for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local MEAL capacity

  • Ensure the consolidation of a learning culture - based upon evidenced-based best practices and industry standards - to enable project staff to achieve and/or surpass established targets and standards and;

  • Impart appropriate mentoring, coaching and supervision in order to equip, motivate and empower technical specialists in the area of MEAL.

  • Clarify MEAL responsibilities of different project personnel and provide requites ongoing coaching and guidelines.

  • Guide staff and sub-grantees to identify and resolve issues and challenges in monitoring systems, using ongoing mentorship and coaching approach

  • Ensure timely communication, documentation and publication of MEAL findings and lessons at all levels and disseminate for timely utilization and decision making

Networking and Strategic Engagements (15%)

  • Engagement with the government (Health Ministry department) to ensure that data sharing and learning practices are in harmony

  • Ensure active involvement of stakeholders in iterative MEAL process as appropriate

  • Network with external and WV internal partners to promote learning and achieve MEAL excellence

  • Ensure effective engagement with Government departments, Regional technical/sector representatives.

  • Resource mobilization support through provision of valid evidence

Other Duties 5%

Knowledge, Skills and Abilities

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree in a relevant discipline, such as mathematics, statistics, informatics, or a related field with knowledge/skills of Geographical Information Systems and information technology.

  • At least ten years of experience implementing monitoring and evaluating activities for complex programs in developing countries (in collaboration with partners such as Government Ministry of Health Department and systems)

  • Demonstrated experience in providing technical support, setting up and managing M&E systems that track performance as per the objectives of this activity (e.g. service integration and performance against each result area) and in the application of statistical methods and database management.

  • Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements

  • Demonstrated expertise in rigorous quantitative and qualitative research and analytical methods including research/study design and implementation, design and data analysis, rapid appraisals, etc.

  • Experience in building capacity/Training of staff on relevant technical fields and especially on MEAL;

  • Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management

  • Experience in production of high quality briefs and reports

  • Experience in publications of articles/journals

  • Health related action research experience

  • Proficiency in written and spoken English and Kiswahili

  • Statistical training certification especially on data analysis, advanced excel, SPSS, On-line data collection platforms

  • Project Management certification (PMP1 or PMD 2)

  • Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings (in English).

  • Report writing, research, monitoring and evaluation skills

  • Strong leadership and Coordination skills

  • Ability to take initiative, solve complex problems, exercise independent judgment

  • Ability to work with minimum supervision;

  • Cross-cultural sensitivity, and emotional maturity

  • Ability to maintain performance expectations in diverse cultural contexts;

  • Excellent English communication skills (both oral and written).

  • Experience working in fragile and interfaith contexts

.

Finance and Administration Manager - CoP (Kenya)

The final Offer for this position is pending donor award and approval.

FINANCE AND ADMINISTRATION MANAGER - OVC

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

The Finance and Administration Manager will be responsible for all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM oversees all activity operations will ensure Grants financial stewardship, accountability, reliability and accuracy of financial report.

Major Responsibilities

Financial Management and Reporting (20%)

  • Overall coordination of finance, procurement and administration functions of the program

  • Provide technical support and leadership to finance teams.

  • Review and provide appropriate expense codes for items requested by program staff to ensure accurate posting of expenses.

  • Ensure timely and accurate grant financial reports submission to donors and other stakeholders in alignment with World Vision and USAID requirements

  • Proper record keeping of key financial documents including the agreements, approved budgets, financial report and other correspondences

  • Conduct financial analysis of grant expenditure for management

Budgeting & Budgetary control (20%)

  • Ensure the grant budgets and financial plans meet donor requirements.

  • Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same

  • Ensure accurate and quality budgets are uploaded into existing databases and systems.

  • Develop realistic cash flow forecasts in line with the plans.

  • Review and provide appropriate guidance on budget and expense coding.

Ensure compliance with grant regulations and requirements (15%)

  • Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood

  • Review expenses charged to grants for accuracy and completeness.

  • Ensure grant implementation and reporting follows donor rules and regulations.

  • Ensure timely submission of financial donor requested information

  • Work closely with the procurement department to ensure compliance with grants procurement guidelines

Contract/Sub-awards Procurement and Management (15%)

  • Conduct due diligence for new sub-grantees to ascertain strength of partner’s systems.

  • Provide technical support in sub-granting process, ensuring grant agreement are well executed.

  • Monitor sub-grantee financial performance and adherence to donor regulations

  • Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes

  • Review sub-grantee’s financial reports

  • Consolidate and track the grant annual procurement plans

  • Manage the contracting processes for the grant and

ensure sufficient internal controls in line with donor

guidelines

  • Ensure monitoring and tracking of contracts implementation.

Administration and Staff Management (15%)

  • Provide effective human resource support including administrative, logistical services and information management to the grant team for a smooth program delivery.

  • Oversee logistics coordination including program activities, trainings and ensuring day-to-day support to the teams.

  • Ensure that staff and assets are secured, safe and well maintained

  • Ensure strong and positive leadership is provided to grant team

  • Ensure that administration and logistics function have systems and mechanisms for grant effectiveness including clean, secure and hospitable place to work.

  • Provide oversight of fleet management including transportation and logistics

  • Coordinate professional and personal development of the staff through adequate orientation, on the job coaching, identification of training needs and opportunities

  • Ensure effective performance management as per WVI guidelines and standards

  • Ensure finance and administration staff capacity is developed in to enhance efficiency in execution of duties

Asset Management (10%)

  • Maintain an inventory schedule for all assets purchased under the grant

  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines

  • Guide efficient utilization of program assets and inventory

  • Perform inventory counts periodically in line with USAID and World Vision guidelines

  • Ensure asset disposal is as per the laid down policies and donor guidelines

Other duties Assigned 5%

Knowledge, Skills and Abilities

  • Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.

  • Minimum of 7 years of experience overseeing grantee compliance with donor requirements for activities for over USD 20m

  • Minimum of 7 years of experience supervising overall operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff).

  • Professional Accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).

  • Sound Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. requirements.

  • Excellent financial management skills with strong analytical and computer skills, with emphasis on budgeting and financial analysis.

  • Extensive experience in managing donor funded projects as well as managing partner organizations.

  • Demonstrable experience in leadership, strategic thinking and results based management in grant financial matters.

  • Excellent interpersonal skills.

  • Experience managing and building financial management capacity of partners

  • A good understanding of the full cycle of a grant

FINANCE AND ADMINISTRATION MANAGER - OVC

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

The Finance and Administration Manager will be responsible for all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM oversees all activity operations will ensure Grants financial stewardship, accountability, reliability and accuracy of financial report.

Major Responsibilities

Financial Management and Reporting (20%)

  • Overall coordination of finance, procurement and administration functions of the program

  • Provide technical support and leadership to finance teams.

  • Review and provide appropriate expense codes for items requested by program staff to ensure accurate posting of expenses.

  • Ensure timely and accurate grant financial reports submission to donors and other stakeholders in alignment with World Vision and USAID requirements

  • Proper record keeping of key financial documents including the agreements, approved budgets, financial report and other correspondences

  • Conduct financial analysis of grant expenditure for management

Budgeting & Budgetary control (20%)

  • Ensure the grant budgets and financial plans meet donor requirements.

  • Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same

  • Ensure accurate and quality budgets are uploaded into existing databases and systems.

  • Develop realistic cash flow forecasts in line with the plans.

  • Review and provide appropriate guidance on budget and expense coding.

Ensure compliance with grant regulations and requirements (15%)

  • Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood

  • Review expenses charged to grants for accuracy and completeness.

  • Ensure grant implementation and reporting follows donor rules and regulations.

  • Ensure timely submission of financial donor requested information

  • Work closely with the procurement department to ensure compliance with grants procurement guidelines

Contract/Sub-awards Procurement and Management (15%)

  • Conduct due diligence for new sub-grantees to ascertain strength of partner’s systems.

  • Provide technical support in sub-granting process, ensuring grant agreement are well executed.

  • Monitor sub-grantee financial performance and adherence to donor regulations

  • Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes

  • Review sub-grantee’s financial reports

  • Consolidate and track the grant annual procurement plans

  • Manage the contracting processes for the grant and

ensure sufficient internal controls in line with donor

guidelines

  • Ensure monitoring and tracking of contracts implementation.

Administration and Staff Management (15%)

  • Provide effective human resource support including administrative, logistical services and information management to the grant team for a smooth program delivery.

  • Oversee logistics coordination including program activities, trainings and ensuring day-to-day support to the teams.

  • Ensure that staff and assets are secured, safe and well maintained

  • Ensure strong and positive leadership is provided to grant team

  • Ensure that administration and logistics function have systems and mechanisms for grant effectiveness including clean, secure and hospitable place to work.

  • Provide oversight of fleet management including transportation and logistics

  • Coordinate professional and personal development of the staff through adequate orientation, on the job coaching, identification of training needs and opportunities

  • Ensure effective performance management as per WVI guidelines and standards

  • Ensure finance and administration staff capacity is developed in to enhance efficiency in execution of duties

Asset Management (10%)

  • Maintain an inventory schedule for all assets purchased under the grant

  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines

  • Guide efficient utilization of program assets and inventory

  • Perform inventory counts periodically in line with USAID and World Vision guidelines

  • Ensure asset disposal is as per the laid down policies and donor guidelines

Other duties Assigned 5%

Knowledge, Skills and Abilities

  • Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.

  • Minimum of 7 years of experience overseeing grantee compliance with donor requirements for activities for over USD 20m

  • Minimum of 7 years of experience supervising overall operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff).

  • Professional Accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).

  • Sound Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. requirements.

  • Excellent financial management skills with strong analytical and computer skills, with emphasis on budgeting and financial analysis.

  • Extensive experience in managing donor funded projects as well as managing partner organizations.

  • Demonstrable experience in leadership, strategic thinking and results based management in grant financial matters.

  • Excellent interpersonal skills.

  • Experience managing and building financial management capacity of partners

  • A good understanding of the full cycle of a grant

Grant and Compliance Manager - OVC (Kenya)

The final offer for this position is subject to donor award and approval of the proposal.

GRANT AND COMPLIANCE MANAGER

(Grant will be Implemented in Turkana, Nyanza, Nairobi Regions)

Purpose of Position

The Grants and Compliance Manager (GCM) will provide overall technical support in the management of sub grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he will be responsible for ensuring compliance with USAID rules and regulations, legal and regulatory requirements governing the award and internal policies and procedures where applicable. The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the COP or his/her designee.

The GCM is involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure reviews, monitoring and providing management information on key risks, contributing to the implementation of improved financial and programme management systems and processes to facilitate better donor reporting and compliance.

Major Responsibilities

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

Ensure compliance with grants regulations requirements (30%)

  • Review expenses charged to the grant for accuracy and completeness.

  • Ensure donor requested information is submitted on time.

  • Ensure grant implementation and reporting follows donor rules and regulations; and that the specific compliance requirements are effectively communicated to all partners at all times

  • Work closely with the procurement department to ensure compliance with grants procurement guidelines

  • Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.

  • Conduct scheduled grant compliance reviews / checks for all partners

  • Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.

  • Ensure grant projects’ close out procedures are done according to the donor guidelines.

  • Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments

  • Support the preparations for external grant monitoring visits, reviews, and audits,

  • and evaluations and participate as appropriate

    • Coordinate engagement, communication, and the feedback mechanisms between the organization donors, and local grant partners

  • Interface with user departments, management committees to provide advice and recommendations relating to grants management and compliance

Institutional strengthening processes for Partners (Assessments, Capacity Building & Sub grantee Management) 35%

  • Conduct the local partner selection and due diligence processes; and ensure that actions plans are developed to respond to identified issues

  • Engage with the grant partners (Consortium, local implementing institutions and sub-grantees) to identify and co-create cost efficient and innovative solutions to improve local service delivery processes

  • Develop, review and ensure that the grant partners identification, capacity building and compliance monitoring procedures are aligned with the regulatory, donor, internal policies and procedures, and industry best practices

  • Monitor local partner’s performance and compliance with the local regulations and the donor requirements through site visits, audits etc and recommend actions necessary to resolve any identified issues of concerns.

  • Lead local partners capacity building efforts, interpretation and execution of grant agreements in line with the agreed on terms and conditions.

  • Monitor the implementation of action plans from capacity building sessions for return of investment.

  • Conduct the local partner selection and due diligence processes; and ensure that actions plans are developed to respond to identified issues; and monitored for effectiveness

  • Lead in the grant sub-granting process, ensuring that grant agreements are well executed and monitored for compliance

  • Monitor sub-grantee financial performance and adherence to donor regulations

  • Enhance Institutional and financial capacity of sub grantees through continuous training based on need and the due diligence outcomes

  • Review of sub-grantee’s financial and narrative reports for compliance

  • Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed. This includes specific records and files on each sub-grantee ensuring access management is adhered to as per the established records management and retention procedures

Grant Risk Management and Quality Assurance (30%)

  • Facilitate, and advise the chief of party in assessing grant risks and designing risk mitigation measures.

  • Ensure that the grant partners identify and manage attendant risks proactively, mitigating actions are tracked for closure, and that the high level risks are incorporated in the grant risk register

  • Document and ensure communication of key risks to the COP through the Monthly Management Report and provide quarterly risk analysis to inform decision making, and determine that risk reduction recommendations have been tracked and implemented as appropriate.

  • Overseeing tracking and recording of Grant and Donor audits’ schedules and ensure audits are done within agreed timelines and reports issued to the donors within stipulated time.

  • Ensure the projects is audited according to the donor requirements.

  • Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.

  • Ensure the grant operate within the established regulatory requirements, donor rules and regulations, and WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings.e.g. Adherence to donor VAT requirements and cost allocation mechanisms

  • Ensuring payroll grant charges for assigned grant are accurately captured through the LDR system.

  • Work with the project team to develop Terms of reference for the grant audit; and define schedules for compliance reviews

  • Ensure that screening is done for all the project stakeholders so as to determine an individual or entity is not named on a restricted, denied, debarred, designated, or blocked party list.

Any other Duties assigned 5%

Knowledge, Skills and Abilities

  • Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing,

Economics or related field

  • Minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance Management positions.

  • In-depth understanding and experience of working with proposals and contracts from donors.

  • Experience of complex planning and budgeting processes including the ability to provide clear

guidance on donor policies and procedures

  • Demonstrable experience in leadership, strategic thinking and results based management in grant Compliance matters.

  • Sound Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. requirements.

  • Experience managing and building management capacity of partners

  • Demonstrated ability to work under minimal supervision

  • Excellent interpersonal skills.

  • Good Research, high analytical and critical thinking skills

  • High proficiency in data management and reporting

  • Experience in engaging and managing divergent internal and external stakeholders

Design, Monitoring & Evaluation (DME) Manager, Haiti

PURPOSE OF THE POSITION:

The DME Manager will ensure program quality of all of World Vision International Haiti’s ministry lines through the establishment and implementation of strong assessment, design, monitoring, evaluation processes and systems and contribute to transformational development of the most vulnerable children, families and communities in our program areas.

MAJOR RESPONSIBILITIES:

Leadership and Guidance:

  • Provide technical guidance, leadership and work as a focal person for the Monitoring and Evaluation department, identify delivery issues and ensure effective coordination of the DME activities for quality and consistency.

  • Oversee strategic alignment of World Vision International Haiti’s programs to Our Promise 2030 and track its execution across the strategic cycle.

Program Quality:

Assessment/Design

  • Ensure that assessment and design processes for programs and projects are led and conducted by field DME and Operations staff according to program quality standards and Partnership LEAP 3 or grant donor guidelines.

  • Ensure that all program assessment/design documentation (narratives, logical frameworks, indicator tracking tables, monitoring and evaluation plans, etc.) are developed factoring in evidence-based approaches, proven industry and

  • Partnership project models, community accountability measures, Partnership information systems, and impact sustainability.

  • Provide technical support to field DME and Operations teams in collaboration with GAM, technical teams, etc.

Monitoring

  • Support Operations, management and accountability through routine, accurate collection and reporting of information that confirms status of program activities based on design documents.

  • Ensure that all program management reports submitted to Partnership (in structured and document formats) are of high quality with strong evidence-base.

  • Ensure there is a well-developed Monitoring and Evaluation (M&E) system consistent with the WVI DME framework (LEAP) and that quality control systems and mechanisms are in place to guarantee proper management of information and data.

Evaluation

  • Ensure that all baseline, intermediate monitoring and evaluations are conducted in a timely and regular manner, data analyzed appropriately and findings disseminated to all corresponding stakeholders for sound decision making.

  • Ensure that all donor and/or Partnership program quality requirements are met.

Learning

Periodically conduct intentional learning and reflection to ensure program quality, community accountability, impact and sustainability.

Capacity Building:

  • Conduct routine internal training for the DME staff using blended learning approaches; ensure that training opportunities are maximized for the benefit of the team.

  • Build the capacity of the staff in key DME development principles, tools, and approaches and ensure that these new skills are utilized on the job.

  • Build strong potential successors within the DME unit.

Team Performance Management:

  • Provide inspiration and leadership to the S DME team to work as a united, motivated team to achieve excellence in all of its objectives.

  • Provide leadership in facilitating a high performance management culture, open trustworthy staff relationships, and integrity to enhance smooth staff relations and accountability.

  • Purposefully promote a high level of collaboration and integration of DME objectives with other WVIH divisions.

  • Continuously identify ways of improving the division’s structure, capacity, and performance.

  • Actively manage staff performance and ensure staff job descriptions, contracts, and performance reviews are up to date and submitted in a timely manner.

KNOWLEDGE, SKILLS & ABILITIES:

  • University degree in International Development, Rural Development, NGO Leadership or a related discipline.

  • Experience in designing questionnaires, conducting, surveys, Strategy, Business and analyzing data collected from the surveys.

  • Have good communication in Creole, French, English (Spanish a plus).

  • Familiarity with World Vision’s CWB objectives, LEAP3, LEAP DM&E system, HEA/ERDM Policy and procedures, child sponsorship and WV’s cross-cutting themes.

  • Knowledge of various technical sectors of development such as food security, primary health care, micro enterprises development, etc.

  • Interpersonal, communications, training and facilitation skills.

  • A strong commitment to the mission, ethos and core values of World Vision.

  • Familiarity with donor requirements & regulations of OFDA, CIDA, DFID, WFP, UNICEF, KOICA, EU, ECHO, German government.

  • Multiple skills and working experience in relief and/or advocacy with International NGO.

  • Ability to maintain effective working relationships with all staff and other key partners.

  • People management skills: Strong interpersonal and networking skills to work cross organizationally and with different cultures.

  • Be a results orientated leader with the ability to handle a heavy work load, manage and satisfy multiple conflicting organizational, donor and other stakeholder demands.

  • Working knowledge of programs/projects cycle management.

  • Demonstrate leadership and team building ability.

  • Good planning and organizational skills.

  • Staff management and mentorship experience in a cross-cultural environment.

  • Computer competency including Microsoft Office. Experience with SPSS and ODK a plus.

  • A committed Christian who is able to provide Christian leadership.

  • The position holder should have experience in leading strategic development in NGO.

  • The position holder should have proven knowledge of and experience with the international donor community and the ability to effectively lead public and private acquisition efforts.

  • Working knowledge of proposal writing and negotiation skills.

  • Experience in writing high level Impact oriented report.

  • License, preferably master in in International Development, Rural Development, NGO Leadership or a related discipline.

Preferred Skills, Knowledge and Experience:

  • Must also excel and be able to support others at public relations and be a strong team player.

  • Excellent writing and communication skills.

  • Communicate persuasively.

  • Must be a results oriented leader who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands.

  • Have the capacity to coordinate multiple activities.

  • Must be adept at both strategic and future planning while ensuring daily support services operations are functioning smoothly and efficiently to support the ongoing integrated ministry.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

Faith & Development Knowledge Management & Capability Advisor

* Position location to be determined by home country of successful candidate within a jurisdiction (country or US State) where WVI is registered to operate.

PURPOSE OF POSITION:

World Vision’s global strategy, Our Promise, puts strong emphasis on ‘living out our Christian faith with boldness and humility’. This means ensuring all WV programming is holistic and transformational in nature. The Faith and Development (F&D) Knowledge Management and Capability Advisor role will be critical in enabling World Vision (WV) entities to learn fulfil this vision.

The F&D Knowledge Management and Capability Advisor designs and manages systems that help knowledge flow to and between the right people at the right time (in the right format and at the right cost) so they can act more efficiently and effectively to deliver quality integrated programming that impacts the most vulnerable children, and furthers the goals of WV’s global strategy.

This role will develop and implement an F&D KM and capability enhancement system (including guidelines, processes, competencies, learning assets and learning pathways) to support WV teams to plan and implement comprehensive F&D competency and capability strengthening interventions.

This role will manage and provide expert advice to the sector Communities of Practice (CoP) and other learning networks regarding collecting and sharing lessons learned, identifying and validating promising practices for programme quality improvement, increasing staff capacity for field-level engagement, subject matter expert identification, and planning online learning opportunities for community members. In conjunction with the Global Knowledge Management team, s/he will establish knowledge management systems and processes to ensure cross Partnership learning and development and support world-class implementation of holistic development programmes.

This role is responsible for coordinating strategic internal and external communications to share evidence of WV’s impact in partnership with key stakeholders. This role liaises with Global Centre Communications and Marketing teams, as well as SO, RO, and FO communicators and marketers in order to share evidence of WV’s impact with external audiences to attract new donors and partners, and to build WV’s reputation as a global leader in faith and child wellbeing.

The role will engage externally to share and also explore/learn how other organizations build F&D capabilities and knowledge management. S/he will connect with academic institutions and other organizations to partner as appropriate for the benefit of Partnership wide [SECTOR] Capability and KM agenda and systems, and to identify learning opportunities.

KEY RESPONSIBILITIES:

Knowledge Management:

  • Develop and implement the F&D KM strategy, in line with Our Promise and the faith based Strategic Initiative.

  • Establish, develop and maintain sector’s knowledge sharing processes (i.e. knowledge access, capture, sharing, transfer, and retention) and information management system, using wvcentral, wvi.org, Horizon and PowerBI. This includes establishing and growing the F&D Community of Practice (CoP).

  • Provide support and advice to other sector CoP’s.

  • Promote a culture of collaboration and sharing among F&D stakeholders and programmatic subject matter experts.

  • With appropriate systems, support data analysis and reporting on the Faith related Strategic Imperative.

  • Ensure that M&E data and research are socialized internally and key findings are reviewed and validated for programme quality improvement.

  • Serve as a member the Global Knowledge Management-led KM working or advisory groups.

F&D Capabilities:

  • Develop and implement the F&D Capability Strengthening Strategy, in line with Our Promise and the faith based Strategic Initiative.

  • In collaboration with key stakeholders (P&C, learning and development, sector TSO colleague) design the F&D capability development system including competency frameworks, policies, standards, guidelines and capability strengthening processes.

  • Develop and manage a system and tools to regularly assess F&D capability, maintaining a portfolio view across the Partnership. Coordinate support across entities to address capability gaps.

  • In collaboration with CFSN team, lead the development of defined Learning Pathways for F&D (i.e. onboarding, certification, on-going professional development and capacity building) in partnership with P&C.

  • Plan, create, and lead collaborative efforts to design learning content using adult learning methodologies and ensuring alignment to sector competency frameworks in collaboration with Learning & Development and sector technical experts.

External Engagement:

  • Support the implementation of the F&D External Engagement strategy.

  • Strengthen and build strategic partnerships with external humanitarian learning agencies and academic institutions on faith issues.

  • Engage our external peer partners in knowledge sharing, learning and collaboration on issues of faith and child wellbeing.

  • Represent WV among other NGO Knowledge Management Specialists to build collaborative relationships, keep abreast of trends, and promote WV’s promising practices in its KM work.

  • Support WV engagement in prioritized external events.

  • Internal and External Communications:

  • Support the development of the F&D internal communications, in collaboration with CFSN Director, and external communication plan, in collaboration F&D External Engagement.

  • Work with the Global Communications Team, and F&D stakeholders to develop external-facing communications that position WV as a thought leader in faith and child wellbeing.

  • Manage internal and external F&D communication to ensure relevant information, resources and knowledge assets reach appropriate audiences.

Other Responsibilities:

  • Carry out additional responsibilities and projects as assigned, including administrative and planning functions.

  • Attend and participate in weekly chapel services and devotional/prayer meetings.

KNOWLEDGE, SKILLS & ABILITIES:

Required:

  • Master’s degree in a related field. A degree or formal training in social science, communications, development, cross-cultural studies, or other related fields is preferred.

  • Minimum 5 years of experience in knowledge and information management, systems implementation, and project management, preferably within an international development organisation.

  • Training in adult learning pedagogy, visual thinking, and performance consulting..

  • Proven experience in sharing knowledge and information appropriately; leading activities that encourage and facilitate sharing; empowering others to organize and disseminate information.

  • Proven ability to influence for a transformational change, inspire collaboration and achieve results.

  • Excellent communication skills in writing and producing clear, concise and appealing documents, including online facilitation, training and influencing.

  • Ability to analyze academic articles and data and to compile compelling summary reports for target audiences.

  • Capacity to work with others from a diversity of Christian traditions/denominations, theological beliefs.

  • Demonstrated Christ-centred life and work with deep personal commitment to Christ.

  • Webinar/workshop planning and facilitation.

  • Knowledge management training, certification.

  • Experience in formation and nurturing or virtual communities or practices.

  • Experience in dealing with faith related issues in development.

  • Website publication and design experience, with the ability to create visual presentations, documents and online sites which engage users using adult learning principles.

  • Excellent document editing, formatting and publications skills.

  • Strong understanding of online collaboration platforms.

  • Contemporary and progressive ICT skills including use of SharePoint.

  • Demonstrated experience working across a complex and large organization to achieve work objectives.

  • Effective in written and verbal communication in English.

  • Fluency in Spanish or French a plus; other languages helpful also.

Preferred:

  • Knowledge of and commitment to World Vision objectives and ministry priorities. Support the whole Mission Statement, Core Values and Covenant of Partnership.

  • Self-starter with strong time management, coordination, prioritization, multi-tasking skills.

  • Excellent interpersonal skills; strong customer service skills.

  • Work collaboratively with team members.

Work Environment:

  • The position requires ability and willingness to travel domestically and internationally up to 15% of the time.

Supply Chain Coordinator - Global Fund HIV/AIDS & TB Program

*Please submit your CV in English.

PURPOSE OF THE POSITION:

World Vision is seeking a Supply Chain Coordinator (SCC) for the anticipated Global Fund HIV/AIDS an TB Program to be implemented during 2021-2023 Implementation Period in Haiti. As a member of the Global Fund Principal Recipient Management Unit (GF PRMU), and under the leadership and strategic direction of the Chief of Party (COP), the Supply Chain Coordinator (SCC) is responsible for effectively managing the supply chain function in accordance with Global Fund and World Vision procedures to support the rapid implementation of the Global Fund program which will have the greatest impact on process improvement, simplification, standardization and cost control, thereby ensuring the achievement of the grant results.

KEY RESPONSIBILITIES:

Project Requirements:

  • Understand the requirements of the Global Fund program and apply for daily work.

  • Compliance with Global Fund project requirements to meet supply needs.

Planning:

  • Facilitate procurement planning from project planning. Review the performance of the procurement work plan and assess its efficiency and effectiveness, identify its weaknesses and success and make recommendations for necessary follow up.

  • Advise and seek the approval of internal clients for changes to original requests.

  • Facilitates to all parties the rapid resolution of problems that could have an impact on meeting the needs of the applicant and the communities.

  • Identify alternative sources of supply for materials / services not under contract.

  • Work with logistics to ensure safe delivery and receipt of ordered materials.

  • Resolving conflicts with deliveries and suppliers.

  • The procurement requirements for the project are met through proactive planning of the procurement stages.

Strategic Sourcing:

  • Perform the market assessment and supplier prequalification process according to the guidelines defined based on the guidelines defined for the assigned categories.

  • Manage the RFQ / RFP process, including baselines and price survey methods, in accordance with the approved framework for the assigned categories.

  • Conduct negotiations for the assigned categories.

  • Oversee / do procurement events and oversee all procurement related processes for the project.

  • Preparation of the tender documents of the Purchasing Committee to ensure their completeness to allow an informed decision-making process.

  • Facilitate meetings of the supply committee and ensure that appropriate documentation is kept.

  • The strategic procurement stages are correctly followed for all the categories assigned.

Management of Contracts and Supplier Relationships:

  • Precisely fill in the master data management form (or the contract / supplier register).

  • Monitor and complete the closing, renewal or redemption of the contract, as applicable, for the products awarded.

  • Ensure that contractual conditions and performance indicators are understood by suppliers.

  • Identify and resolve or escalate contract issues both internally and externally.

  • Analyze supplier performance based on information from customer reviews and other sources and coordinate with the supplier for improvement. Contracts and supplier relationships are managed for all affected categories.

Supply Execution:

  • Receive incoming purchase requests (Buyer action pending), verify specifications are clear, perform procurement event if required items are not already under contract, update PR with file of actual supplier and release the PR for approval.

  • Follow procurement policies and guidelines in supplier award decisions below the applicable threshold.

  • Ensure that the procurements have been carried out in transparent manner using competitive procedures in line with donor and national guidelines/regulations and bring adequate value for money.

  • Conduct desk review and physical verification of goods procured under the grant.

  • Verify that all the procurements have been made in line with applicable quality assurance policies.

  • Identify overstocking /under stocking situations in the supply chain which may lead to unwarranted expiration/out of stock situation.

  • Manage order change requests in coordination with requesters, budget owners and suppliers.

  • Consolidate all documentation required for financial presentation for timely payment to suppliers for materials and services provided.

  • Conduct regular (preferably monthly) field visits to the grant recipients and implementing partners and provide independent opinion and analysis on the procurement/ supply chain management by the relevant parties. Daily supply operations are managed smoothly in accordance with policies and procedures.

Data Management, Analysis and Reporting:

  • Collect and analyze organization-wide data to support decision making.

  • Provide support in the design of business metrics to monitor SCM performance and manage alerts when the performance trigger is violated.

  • Conduct expense analysis to support strategic sourcing activities and supplier relationship management.

  • Prepare a summary report of responses to suppliers' offers for the Purchasing Committee award decision meetings.

  • Track and analyze purchasing performance and savings against established target levels.

  • Conduct cross verification of PSM data with M&E and health/programmatic, management and financial data/information.

  • Conduct comprehensive PSM analysis and reflect in the PSM-related sections of the obligatory reporting template as per the GF requirements.

  • Availability of information allowing supervisors to make decisions.

Process, Procedure and Policy:

  • Perform all procurement related tasks in accordance with approved procurement policies, processes and guidelines.

  • Management of advice regarding any impractical challenge / risk / guidelines.

  • Collect customer feedback regarding policies, processes and directives, and report to management NO for improvements or changes.

  • Review with partners / sub-beneficiaries, their policies, procedures and etc. SCM to identify gaps, document them in evaluation reports and capture them in capacity building plans.

  • Identify risks which may lead to diversion of health and non health products/frauds.

  • Identify if the products under the grant are used for the purpose for which they were procured.

  • Discuss with the line manager and PRMU responsible staff any other institutional and PSM aspects to be reviewed and take action accordingly.

  • Adherence to the process, project procedure and donor policies to meet supply needs.

Supply and Coordination of logistical Support Services for the Project:

  • Ensure that all logistical requirements (customs and import processes, warehousing and distribution) are identified, planned and delivered on time.

  • Manage logistics warehousing contracts (if outsourced), outsourced transport.

  • Ensure internal transportation services are planned and delivered on time and in a suitable manner.

  • Ensure that all internal warehouses have the necessary equipment, procedures and inventory system for project equipment.

  • Ensure that all government regulations regarding imports are followed and that pre-approval is processed on time with an appropriate commitment.

  • Ensure that customs services are performed on time so that imported goods are cleared and delivered on time to avoid demurrage and to ensure that they are used at the time of control.

  • Coordinate with operations for the timely transportation and distribution of project goods.

  • High quality and timely logistics services for project operations.

Coordinating ICT Support Services for the Project:

  • Ensuring that Projects staff have all required ICT equipment and services.

  • Ensuring that project staff have routine support services.

  • Collaborating and engaging with ICT Cordinator on all ICT services, projects that the Project uses.

  • Ensuring that all ICT policies are adhered to by Project staff.

  • Readily effective and efficient ICT Services and availability of all working ICT tool for the staff and the project.

Development and Implementation of Systems:

  • Collect and gather useful data that can be used to improve the general systems in place and communicate this information to the immediate supervisor.

  • Operational purchasing.

Control and Compliance:

  • Pre-select suppliers for all new suppliers and maintain records.

  • Participate in the development of risk identification and assessment tools, registers and other tools and assess SCM and contractual risks for the purchase of goods, works or services.

  • Maintain proper filing and record keeping as directed by management.

  • Coordinate with requesters to close open purchase orders in a timely manner.

  • Implementation of approved audit recommendations in the procurement process in accordance with the directions given by the CEO.

  • Participate in the partner / sub-beneficiary review process, the internal control system in the procurement process to identify gaps, document them in evaluation reports and capture them in capacity building plans.

  • Periodically monitor the progress of the implementation of the recommendations and update the management of all parties.

  • Risks related to supply are identified, recorded and mitigation measures are taken.

Leadership and Coaching:

  • Manage the performance of direct reports through performance reviews, frequent conversations and other methods, if applicable. Be brave by providing coaching or feedback for continuous performance improvement.

  • Ensure that all GB project supply chain staff understand policies, processes and systems.

  • Plan and coordinate ministerial meetings to review the status of tasks and inform the management team of the progress of departments' functions.

  • Direct reports are clear on deliverables, well monitored and have taken corrective action.

Training and Capacity Building:

  • Identify PSM weaknesses and make recommendations with timeframes for necessary follow up by the grant recipients and implementing partners.

  • Coordinate, participate and / or train staff in supply chain staff and other project departments on all WVI supply chain policies, policies, procurement, donor requirements, processes and systems that apply to this project.

  • Perform partner / sub-recipient capacity assessment and capacity building plans in accordance with defined framework / guidelines.

  • Train partners / sub-beneficiaries on the basis of the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring progress and submit progress reports to management.

  • Direct reports and partners are clear about donor requirements, VM procurement policies, processes and other supply chain directives.

KNOWLEDGE, SKILLS AND ABILITIES:

  • A Graduate Degree (MSc. equivalent) in: Public Health; Pharmacy; or Medicine or other related discipline like business administration, procurement or similar diploma, or equivalent experience.

  • At least 5 years of experience in procurement or supply chain health products and pharmaceuticals.

  • Position requires ability and willingness to travel at home and abroad to 20% of the time.

Sr. Advisor, External Engagement - Child Protection

*Position location to be determined by home country of successful candidae in a jurisdiction (US state or country) where WVI is registered to operate.

PURPOSE OF POSITION:

Represents and provides strategic global leadership to build World Vision (WV)’s influence, advocacy, partnerships and reputation externally for increased impact. Ensures WV is represented by subject matter experts in key forums and participates in selected networks, associations, and boards as appropriate. Actively positions WV as a NGO of choice with global 2030 Agenda platform, potential and key partners, businesses, donors and other stakeholders. Oversees and coordinates closely with Support Offices’ sector team engagement and partners and other Global Centre teams. Work with and support World Vision’s global ministries and Global Capitals.

MAJOR RESPONSIBILITIES:

Set Strategic Priorities:

  • In collaboration with Advocacy/External Engagement (A&EE), Disaster Management EE&RD, and Public Engagement ,develops and successfully achieves external engagement strategy for sector.

  • Maintain oversight of (and coordinate where needed) WV’s sectoral external engagement activities.

  • Strengthen and expand strategic partnerships (with particular focus on the Sustainable Development Goals and child protection in humanitarian contexts at global level including multi-stakeholder partnerships, UN partnerships, multinational corporates and especially faith actors.

  • Lead and coordinate efforts by WV to attain technical and strategic recognition and thought leadership position within the global worldwide sector.

  • Identify shared objectives and initiatives with Global Capitals.

  • Ensure alignment with A&EE and DM EE&RD (including on global policy positions), and GAM and Public Engagement (on resource development).

  • Provide management support and advice for global policy agenda / global moment / campaign as per the Partnership strategy.

  • With Director/Innovation, ensure WV’s technical resources and standards align with and/or exceed industry norms.

  • Benchmark capabilities and deliverables, process and systems in CPP programme against market leaders, and build towards best of class.

  • Identify key external influencers and networks to promote and inform future programme direction.

  • Dynamic and relevant external engagement strategy for the sector.

  • All sector staff engage in key relationships with external agencies as required by WV’s strategic priorities and advocacy, revenue and other goals.

  • Key leaders and institutions as required by the strategic priorities and policy objectives of WV influenced to maximize child well-being.

  • Reputation of WV amongst external stakeholders enhanced; with WV recognized as a technical leader in child protection.

  • WV entities become a lot more outward oriented and collaborators.

  • WV’s understanding of faith as an integral component of child protection is reflected in WV’s positioning and external collaborations; and WV is recognized as a leader in this area.

Build Capacities:

  • Provide authoritative representation, technical, and policy advice to World Vision’s sector community of practice in order to enrich our understanding and external engagement in sector.

  • Identify and build capacity of subject matter experts to represent sector externally.

  • Ensure external representations by subject matter experts reflect WV’s integrated understanding of development and child well-being and faith identity.

  • Communities of practice become a lot more connected with external experts and institutions.

  • WV experts represent World Vision’s work in external forums and platforms.

  • WV is recognized as a “first in class” organization in the global child protection/ending violence against children community.

Provide Global Stewardship:

  • Support the global resource development strategy providing expertize, and actively.

  • Donors increasingly select WV’s work for funding and impact positioning WV as a NGO of choice with key donors and stakeholders.

  • Bring to bear evidence of World Vision’s contribution to Child Well-Being (CWB) in child protection in external relations for advocacy, donor relations and building WV’s reputation.

  • Donor prepositioning is developed for National Office (NO) and Support Office (SO) entities.

  • Increased influence for donor policies contributing to the child well-being, especially the most vulnerable.

Ensure Accountability:

  • Ensure appropriate use of evidence of results from WV’s work with relevant external stakeholders.

  • Strategic influential communication of WV’s impact, reach, evidence, and ongoing learning in child protection with important stakeholders.

Promote WV Way:

  • Serve as relationship manager and cultivate specific partnerships with all multi-lateral agencies and work closely with WV A&EE and DM EE&RD (especially global capitals) team to realize WV’s sector strategy.

  • Provide management support and advice for global policy agenda / global mobilization/ advocacy campaign as per the Partnership strategy.

  • Oversees and coordinates closely with Support Offices’ sector team engagement and partners.

  • WV’s policy positions are well informed of the external landscape and internal programming experience from the sector perspective.

  • WV’s policy positions represented accurately in relation with external stakeholders.

External Engagement:

  • Relationship development and management of key global platforms and partners in the sector.

  • Ensure alignment with A&EE, DM EE&RD, GAM, and Public Engagement (Comms).

  • Support global campaign and other A&EE global ministries.

  • Ensure that external engagement tools and processes (as developed by A&EE) are integrated into sector practice.

  • Support Partnership Strategy strategic imperative on partnering and collaboration.

  • Represents WV in selected networks, associations, and boards as appropriate, to ensure WV is at the forefront of the global sector debate.

  • Identify key networks and associations such as [xxx] and seek WV representation and participation.

  • Keep abreast of latest developments and innovations in the broader sector that is relevant to WV and share them internally.

  • World Vision is represented well in key external forums participates in networks, working groups, coalitions and formal partnership as appropriate.

  • World Vision staff are well supported in their external engagement efforts.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Communications, Marketing or International Development.

  • Excellent facilitation, negotiation and collaboration skills.

  • Proven skills and experience in external engagement that contributes to change in policy and practice and builds s industry reputation.

  • 10 years’ work experience with an International Development Organisation, Corporation or Government in the field of external relations, communications and or policy influencing.

  • Experience of working in partnership with International Development Organisations through networks, coalitions and partnerships on policy themes related to sector.

  • Experience in working with faith actors and on faith related issues.

Preferred Skills, Knowledge and Experience:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Head of Finance, WV Haiti

*Please submit your CV in English.

PURPOSE OF THE POSITION:

To support the Global fund Grant Chief of Party / DCOP and Grant Program staff and Management in designing, developing and accessing organizational financial management strategies & systems that support grants acquisition and management of the grant program finances.

The Head of Finance is responsible for the financial management of a Global Funds funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, Global Funds regulations, and the grant agreement.

KEY RESPONSIBILITIES:

  • Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding.

  • Lead the development of the annual program team operating budget, monitor actual performance and develop project projections.

  • Review and/or generate financial reports for compliance with grant and donor requirements.

  • Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.

  • Prepare close-out documentation at end of funding cycles in compliance with government regulations.

  • Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation.

  • Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required.

  • Implement financial policies in accordance with World Vision Field Financial Manual, Global Fund Rules and Regulations and local financial regulations.

  • Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.

  • Oversee preparation of financial documents and ledgers.

  • Assure that all grant policies and regulations are adhered to in the charging of cost.

  • Ensure the development of a staff and SR capacity building plan, through which finance and compliance staff provide direct technical support to support in all aspects of finance, compliance and internal control for SR.

  • Monitor closely all SR, to ensure that they evaluate and effectively monitor all SSRs in all aspects of finance, compliance and internal controls and corrective actions where needed are implemented on time.

  • Work with Chief of Party to put in place a SR monitoring team, ensuring that programming and financial staff participate in the financial monitoring of the SR, providing timely feedback and support to correct weaknesses detected by internal and external auditors, program staff, LFA and address all escalated issues.

  • Assure that cash transactions are well planned, controlled and reported.

  • Liaise with appropriate partner offices regarding financial and accounting issues Develop and maintain good professional networks with the Regional Grant Finance Manager and respective SO Finance officers. Work with Regional Grant Finance Manager in large scale (budget over $5 million) proposal design workshops to ensure grant proposal budgets are competitive.

  • Perform other duties as assigned by line manager.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Master’s degree in Accounting, Finance, Management or related field like international business management.

  • Excellent command of Excel and SunSystem.

  • Must be able to work in a cross-cultural environment.

  • Must be able to work with multiple deadlines and high demands.

  • Ability to handle sensitive and confidential information with absolute discretion.

  • Excellent working knowledge of GAAP and government/donor regulations and requirements.

  • Fluency in English, French and/or local language.

  • At least 5 years of accounting and/or grants management experience.

  • Three years Global Funds grant experience.

  • At least 2 years’ experience managing staff.

  • Experience with government grant regulations and financial reporting requirements.

  • Balanced combination of 5 years Business Management experience in INGOs.

  • CPA or other professional accreditation equivalent.

Preferred Skills, Knowledge and Experience:

  • Work in an international/domestic relief and development organization is preferred.

  • Gateway to Grants certification preferred.

  • Experience in managing inter-agency consortiums is preferred.

Work Environment/Travel:

  • Will have to spend more than 20% of time visiting the field, will also require traveling to Geneva and Washington.

Monitoring & Evaluation Specialist, WV Haiti

*Please submit your CV in English.

PURPOSE OF THE POSITION:

To lead the establishment and maintenance of an effective reporting, monitoring, evaluation, accountability and learning system, of the HIV/TB Program. She/he will ensure that the HIV/TB program complies with all Global Fund reporting requirements for performance monitoring and evaluation and serve as the technical expert in all matters pertaining to evaluation, monitoring, program review, and other performance standard requirements relating to the Global Fund (GF) reporting strategy.

KEY RESPONSIBILITIES:

Technical and Leadership Support:

  • Develop and update framework and system for Grant’s MEAL in accordance to the design document, donor requirements and World Vision Requirement

  • Oversee and coordinate execution of key M&E components (assessment, design, implementation, baseline, monitoring, evaluation, transition, learning and documentation) across the sub-grantees with particular focus on results and impacts as well as lesson learn.

  • Participate in development of the annual work plan and budgets, ensuring alignment with technical approach.

  • Take lead in conducting periodic peer reviews to check for alignment and compliance to GF and WV Partnership standards.

  • Ensure that Sub grantees demonstrate required MEAL capacity and ensure that core information for grant management, partners, and funding agencies is available.

  • Identify MEAL requirements that require consultancy or partnership, planned for and executed effectively.

  • Put in place business process and guidelines to facilitate regular monitoring, tracking and evaluating the performance of sub-grantees.

  • Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity.

  • Identify the need and draw up the ToRs for specific studies and action researches; procure, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts.

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships support spiritual development of his/her team.

Quality Assurance and Reporting:

  • Ensure the successful development, elaboration and roll out of implementation strategies and operational guidelines.

  • Coordinate and ensure timely submission of a quality and comprehensive progress report.

  • Guide staff and sub-grantees/implementing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.

  • Coordinate review and provision of timely feedback to the sub-grantees/implementing partners on the regular statutory reports.

  • Prepare consolidated progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.

  • Undertake regular visits (including occasional integrated missions) to the field to support implementation of MEAL and to identify where adaptations might be needed.

  • Ensure internal control systems are implemented to mitigate risks and ensure accountability that will result in good audit ratings.

Capacity Building and Guidance:

  • Organize (and provide) refresher training in MEAL for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local MEAL capacity.

  • Ensure the consolidation of a learning culture - based upon evidenced-based best practices and industry standards - to enable project staff to achieve and/or surpass established targets and standards.

  • Impart appropriate mentoring, coaching and supervision in order to equip, motivate and empower technical specialists in the area of M&E.

  • Clarify M&E responsibilities of different project personnel and provide requites ongoing coaching and guidelines.

  • Guide staff and sub-grantees to identify and resolve issues and challenges in monitoring systems, using ongoing mentorship and coaching approach.

  • Ensure timely communication, documentation and publication of MEAL findings and lessons at all levels and disseminate for timely utilization and decision making.

Networking and Strategic Engagements:

  • Engagement with the government (Health Ministry department) to ensure that data sharing and learning practices are in harmony.

  • Ensure active involvement of stakeholders in iterative MEAL process as appropriate.

  • Network with external and WV internal partners to promote learning and achieve M&E excellence.

  • Ensure effective engagement with Government departments, Regional technical/sector representatives.

  • Resource mobilization support through provision of valid evidence.

  • Perform other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum of a Master’s Degree or higher in Public Health, or other relevant Social Sciences discipline

  • Minimum of six (6) years working in monitoring, evaluation and research in the public health field, with progressively increasing level of responsibility (FM/USAIDPNUD/BID/BM/FFP).

  • Very good knowledge in epidemiology and competence in epidemiological surveillance.

  • Strong experience in M&E of health programs in which input, output and systematic processes have been collected and used to guide programming.

  • Have a very good experience with Grants from donors such as FM, USAID, EU, DFID.

  • Demonstrated experience in leading the M&E of a large award (multi sectoral and multi stakeholder US Government funded project or Global Fund grant funded).

Preferred:

  • Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings (in English).

  • Demonstrated hands-on practical experience setting up and managing Monitoring, Evaluation and Research (MER) Systems for Health Programs in developing countries.

  • Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management.

  • Demonstrated expertise in rigorous quantitative and qualitative research and analytical methods including research/study design and implementation, design and data analysis, rapid appraisals, etc.

  • Experience working with multiple stakeholders and familiarity with Global Fund indicators and reporting requirements.

  • Experience in building capacity/Training of staff on relevant technical fields and especially on MEAL.

  • Master’s Degree or higher in Public Health, or other relevant Social Sciences discipline.

  • Advanced university degree in public health, medicine, health economics or related field.

  • Experience related to prevention, care, and treatment for key populations.

  • Experience in monitoring and evaluation.

  • Understanding of Procurement and Supply Management issues in large-scale public health programs.

  • Ability to consistently produce quality results in a timely manner.

  • Strongly drives performance forward in area of the business for which he/she is responsible.

  • Involves others in setting and achieving goals.

  • Creates strong sense of purpose within own part of the business and with stakeholders.

  • Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and WV standards of behavior.

  • Remains calm and positive under pressure an in difficult situations.

  • Sense of initiative.

  • Good capacity to prevent and solve problems and potential conflicts.

  • Critically evaluates work effectiveness and searches for better ways of working.

Work Environment/Travel:

  • Periodic travel to implementation sites and regional, global meetings is required.

  • Travel: The position requires ability and willingness to travel throughout Haiti and internationally up to 30%.