Director – Global Fleet Management

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

PURPOSE OF POSITION:

World Vision is one of the world’s largest INGOs, with over 37,000 staff operating in nearly 100 countries. The organisation delivers humanitarian aid to populations in some of the most challenging and complex environments, transportation and fleet operations are critical to the delivering our programmes. World Vision has a diverse global fleet of well over 10,000 standard vehicles and an equal number of motorcycles, it also includes drilling rigs and water craft. The total fleet portfolio represents one of the largest asset groups in the organisation.

The ‘Director – Global Fleet Management (GFM)’ is the global leader responsible for developing and driving organizational fleet strategy and ensuring current industry practice is implemented in relation to the procurement, operation and disposal of World Visions fleet. The role holder will be expected to lead the GFM team in working collaboratively across the organisation to deliver agile and flexible ‘end to end’ transportation solutions for World Visions operations.

World Vision is committed to operating its global fleet resources safely, cost effectively and with a reduced environmental impact. The role has a particular focus on Fleet Safety, ensuring our drivers and vehicles operate safely in challenging contexts where our staff and vulnerable road users are at the greatest risk.

MAJOR RESPONSIBILITIES:

Fleet Strategy & Practice Development:

  • Lead the development and implementation of global fleet management strategies. Ensuring Global Fleet Management (GFM) practices are in alignment with WV Fleet, Procurement and Financial policies and internationally accepted current practice.

  • Collaborate with multiple stakeholders to ensure that the WV fleet strategy aligns with expected organisational outcomes and reflects the values and vison of WVI.

Strategic Fleet Management:

  • Provide leadership, operational guidance and support to the global fleet team (direct & matrix management). Ensuring GFM is providing end to end transport solutions as a trusted business partner to the wider organisation.

  • Develop Fleet Safety initiatives aimed at reducing harm to staff and vulnerable road users, with particular focus on fatal Road Traffic Accidents (RTAs).

  • Explore the development of road safety programme opportunities with donors & suppliers.

  • Drive continuous improvement and innovation in GFM frameworks. Develop quality assurance and performance metrics across fleet management systems and procedures.

  • Identify significant risks and organisational gaps in fleet current practice and develop appropriate mitigation plans to protect the fleet function. Ensure risks are communicated with Enterprise Risk Management (ERM).

  • Drive the development of adaptive, agile and dynamic fleet management solutions that focus on delivery at the ‘grass roots level’, employing appropriate change management techniques when required.

  • Develop technology solutions to monitor fleet assets, operational use and disposal.

Relationship Management:

  • Drive high standards and performance through setting clear direction and empowering and influencing others.

  • Regular liaison with senior Global Supply Chain (GSC) managers, Global Field Operations (GFO) regional & programme level managers.

  • Act as a strategic link for the promotion of sound fleet practice for National Offices, Regional Offices and Response operations.

  • Regularly liaise with the wider Fleet network on emerging issues and provide a conduit to escalate concerns to senior leaders.

  • Actively contribute to internal and external forums, working groups and networks related to fleet management.

  • Work closely with members of the Corporate Security team promoting mutual learning, support and accountability.

Capacity Building:

  • Develop appropriate workforce & succession planning that ensures the organisations ability to deliver transport solutions in fluid high risk environments.

  • Oversee the development and implementation of global capacity building plan for operational fleet management.

  • Engage with senior leaders to raise the awareness of fleet management protocols and practice.

  • Develop a professional culture of innovation, learning and mentoring. WVI should be seen as the ‘employer of choice’ for INGO fleet professionals.

Knowledge Management & Quality Assurance:

  • Promote alignment with WV Fleet Management Policy.

  • Drive the process of continuous learning on current international accepted practice in fleet management & analysis, identifying tools and processes that can be implemented into WV operations globally.

  • Encourage mutual learning on fleet management issues at a Regional and Global level.

  • Assist in the facilitation of and coordination of global fleet information sharing forum/network that promotes the embedding of sound fleet management practice into all layers of WV’s programmes.

  • Facilitate the documentation of best practice and contribute to the community of practice and centre of excellence.

KNOWLEDGE, SKILLS & ABILITIES:

  • Relevant Tertiary Qualification (Bachelor’s Degree or similar) in Logistics, Engineering, Supply Chain, or general Business Management.

  • Recognised Industry Qualification in Logistics, Engineering, Supply Chain (or Business Project Management experience).

  • Suitable transferable qualifications from Military, Government or Private Sector.

  • Significant senior management experience (8-10yrs) in Humanitarian Operations involving Fleet Management or Logistics would be considered.

  • Proven ability and experience (8-10yrs) in fleet management or logistics at a senior level across a large complex international organization, with strong change management experience.

  • Proven experience in Financial Cost Centre management.

  • Procurement, Supply Chain or Logistics experience.

  • Understanding of Humanitarian operations.

  • Proven experience in managing coaching and developing staff.

Preferred Skills, Knowledge and Experience:

  • Recognised Logistics, Engineering, Supply Chain Qualification (or Business Project Management experience).

  • Experience in fleet management optimization and sound understanding of the transport industry.

  • Previous experience in contract negotiation and supply arrangements with vehicle suppliers.

  • Experience in fleet management/operations within the Humanitarian sector.

  • Proven people leader with the ability to influence widely across a diverse organisation.

  • Previous experience in managing complex cost centers with Business analysis skills.

  • Proven business acumen and political savvy, must know how to get things done through formal and informal channels.

  • Skillful communicator with advanced influencing skills that can transcend boundaries and work effectively across all levels of a complex organization.

  • Ability to operate effectively and responsively in a fast changing, ambiguous environment and deal with high pressure situations calmly and with energy and resilience while managing multiple priorities and deadlines.

Work Environment/Travel:

  • The position requires ability and willingness to travel internationally up to 35% of the time to potentially high risk operational areas.

  • Flexibility in work hours is expected.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Ijevan Area Program Assistant

PURPOSE OF THE POSITION

Area Program Assistant will maintain overall logistics of Area Program activities and events, including local level purchasing, administrative support, overall oversight to Area Program office and equipment maintenance and operations. He/ she will provide support related GIK (Gifts-in-Kind) recording, act as Contracting and People & Culture point person for Area Program staff.

MAJOR RESPONSIBILITIES

Coordination:

  • Area Program event organization, including approved request receiving, scheduling venues and hotel arrangement, catering, problem solving,

  • Coordination of World Vision vehicle use and daily travel schedules of staff and car maintenance.

Purchasing:

  • Local level purchases for Area Program work scope.

Administrative Support:

  • Coordination of transporting goods to programs (including related paperwork), transportation coordination of beneficiaries to events on time.

Office Maintenance:

  • Overall coordination of maintenance of Area Program premises, minor repair of equipment and furniture.

GIK and Support Functions:

  • GIK warehouse keeping and software management, logistics coordination,

  • Prepare ToR (Terms of Reference) and contracts for local services, People & Culture paperwork for staff leaves and orders are prepared.

Support to Local Resource Development and Marketing:

  • Support in identifying and building relationships with potential donors in marzes and Yerevan,

  • Contribute to development of marketing products,

  • Promote products through different platforms of collaboration, channels of distribution and social networks, including sales of the product,

  • Promote World Vision fundraising efforts and events through personal networks and social media via arranging meetings, pitching sessions, presentations,

  • Prepare reports, if needed.

REQUIRED QUALIFICATIONS

  • Higher education degree, technical background is preferred,

  • At least 2 years’ experience in administration/ logistics related work,

  • Experience with national and international NGOs or similar organizations,

  • Driver’s licence and driving experience is an advantage,

  • Ability to establish and maintain relationship with partners, vendors, strong communication and negotiation skills,

  • Ability to work with documents and databases,

  • Ability to manage multiple tasks and work under pressure,

  • Ability to think critically and reflect,

  • Commitment to continuous learning for self-development,

  • Strong interpersonal skills and problem solving skills,

  • Solid computer skills including: Microsoft Word, Excel, Power Point and email,

  • High sense of responsibility,

  • Politeness, honesty, transparency and accountability,

  • Experience with international NGOs or other similar organizations,

  • Willingness to be flexible with hours when necessary and ability to travel locally up to 70% of time.

Noyemberyan Area Program Assistant

PURPOSE OF THE POSITION

Area Program Assistant will maintain overall logistics of Area Program activities and events, including local level purchasing, administrative support, overall oversight to Area Program office and equipment maintenance and operations. He/ she will provide support related GIK (Gifts-in-Kind) recording, act as Contracting and People & Culture point person for Area Program staff.

MAJOR RESPONSIBILITIES

Coordination:

  • Area Program event organization, including approved request receiving, scheduling venues and hotel arrangement, catering, problem solving,

  • Coordination of World Vision vehicle use and daily travel schedules of staff and car maintenance.

Purchasing:

  • Local level purchases for Area Program work scope.

Administrative Support:

  • Coordination of transporting goods to programs (including related paperwork), transportation coordination of beneficiaries to events on time.

Office Maintenance:

  • Overall coordination of maintenance of Area Program premises, minor repair of equipment and furniture.

GIK and Support Functions:

  • GIK warehouse keeping and software management, logistics coordination,

  • Prepare ToR (Terms of Reference) and contracts for local services, People & Culture paperwork for staff leaves and orders are prepared.

Support to Local Resource Development and Marketing:

  • Support in identifying and building relationships with potential donors in marzes and Yerevan,

  • Contribute to development of marketing products,

  • Promote products through different platforms of collaboration, channels of distribution and social networks, including sales of the product,

  • Promote World Vision fundraising efforts and events through personal networks and social media via arranging meetings, pitching sessions, presentations,

  • Prepare reports, if needed.

REQUIRED QUALIFICATIONS

  • Higher education degree, technical background is preferred,

  • At least 2 years’ experience in administration/ logistics related work,

  • Experience with national and international NGOs or similar organizations,

  • Driver’s licence and driving experience is an advantage,

  • Ability to establish and maintain relationship with partners, vendors, strong communication and negotiation skills,

  • Ability to work with documents and databases,

  • Ability to manage multiple tasks and work under pressure,

  • Ability to think critically and reflect,

  • Commitment to continuous learning for self-development,

  • Strong interpersonal skills and problem solving skills,

  • Solid computer skills including: Microsoft Word, Excel, Power Point and email,

  • High sense of responsibility,

  • Politeness, honesty, transparency and accountability,

  • Experience with international NGOs or other similar organizations,

  • Willingness to be flexible with hours when necessary and ability to travel locally up to 70% of time.

Gavar Area Program Officer

PURPOSE OF THE POSITION

Area Program Officer is responsible for implementation of activities of Technical Program and Projects in Area Program targeted communities and undertaking professional-sectorial responsibility for effective and proper implementation of assigned Detailed Implementation Plan activities. He/ she works with community members on daily basis for implementation of activities in specific sector, including capacity building of identified partners, networking with other stakeholders and making sure communities are willing to lead their own development processes. He/ she works on transition processes in Area Program (AP) based on the transition plan.

MAJOR RESPONSIBILITIES

Program implementation:

  • Work closely with AP Coordinator and ensure quality implementation of technical program Detailed Implementation Plan at AP level agreed by AP Coordinator,

  • Implement activities that lead to transition of Area Program, based on the transition plan with supervision of AP coordinator and Marz Program Manager,

  • Implement grant and other projects’ piloting models and ensure their integration into overall Technical Program under supervision of AP Coordinator,

  • Ensure quality monitoring of all training/ capacity building events within the scope of Technical Program according to quality standards,

  • As AP team member, actively organize and participate in different meetings, events, initiatives, discussions, including feedback, reflection and learning related to or including the sector,

  • Ensure Sponsorship 2.0 integration in all programming, including local sponsorship quality implementation,

  • Support AP Coordinator in conducting local level advocacy actions in light of AP transition strategy,

  • Support AP Coordinator to administer relevant project budgets, discuss budget spending on monthly basis,

  • Work closely with AP Coordinator in designing and implementation of capacity building events for beneficiaries, stakeholders and partners,

  • Ensure complete preparation and timely submission of documentation related to his/ her tasks and activities at the assigned AP office location,

  • Actively participate in the Design/ Redesign processes of Area Program, team building and other organizational meetings.

Networking with stakeholders at AP level:

  • Build trustful relationship with community members and beneficiaries,

  • Support AP Coordinator in networking with stakeholders and potential actors in relevant sector in Area Program area,

  • Under the guidance of AP Coordinator conduct research on Technical Program priority issues and provide quality data for local level advocacy,

  • Raise the profile of World Vision Armenia at local level as key actor in child protection and social development area,

  • Under the guidance of AP Coordinator participate in formal and informal networks in respective sector to support ongoing and future collaboration and learning.

Learning and capacity building:

  • Share personal insights and learning with others to support individual and team learning about the program and local context,

  • Participate in exchange learning trips to other Area Programs to understand successes and lessons learnt.

Performance quality and quality reporting:

  • Develop monthly activity planning with AP coordinator and Marz Program Manager to ensure monthly workload and clearness of activities/ budget,

  • Ensure reporting of ongoing challenges to AP Coordinator and discussion on relevant solutions,

  • Ensure and promote Christian value-based approach in daily life and work,

  • Provide monthly reports (in required templates) on performance of assigned Detailed Implementation Plan components, success stories, photos and inputs to semi-annual/ annual reports,

  • Provide support and coordinate the work of social workers, other Area Program staff.

Support to Local Resource Development and World Vision Armenia Marketing:

  • Support in identifying and building relationships with potential donors in marzes and Yerevan,

  • Contribute to development of marketing products,

  • Support in promotion of products through different platforms, channels, social networks, including sales of the product,

  • Promote World Vision fundraising efforts and events through personal networks and social media via arranging meetings, pitching sessions, presentations,

  • Prepare reports, if needed.

REQUIRED QUALIFICATIONS

  • Higher education, bachelor’s degree in relevant sector,

  • Two years’ work experience in humanitarian organization,

  • Experience in community development,

  • Good computer skills including Microsoft Word, Excel, and Power Point,

  • Good knowledge of English and Russian,

  • Understanding education, social and health sector in Armenia,

  • Proven ability in coordination of integrated program/ project interventions,

  • Confidence and ability to deal effectively and diplomatically with senior management in partner organizations and local government officials,

  • Ability and willingness to learn and support new initiatives,

  • Ability to manage multiple tasks and work under pressure, efficient task prioritization and time management,

  • Good networking skills, ability to maintain relationships with partners,

  • Ability to use reflective practice and promote its use for learning,

  • Ability to use critical thinking and analysis,

  • Strong presentation and communication skills,

  • Creative and innovative thinking,

  • Understanding of community mobilization and empowerment principles and approaches,

  • Excellent coordination skills,

  • Driver’s license and driving experience is an advantage,

  • Willingness to be flexible with hours when necessary and ability to travel locally up to 80% of time,

  • Ability to move to relevant region during work week.