Found 4 Jobs

ROLE DIMENSION / DESCRIPTION

TIME SPENT

1. Coordinate WASH Program Support duties

35%

• In coordination with WASH Program Manager and Projects Coordinators, support in preparing and reviewing grants’ financial and narrative report and ensure they are correct, complete, and submitted on time;

• Check support requests and their supporting documentation so they are prepared and filed according to WVL procedures;

• Assist in the preparation and follow up of program administrative activities and documents;

• Assist in sites monitoring visits following the monitoring plan and as directed by the WASH Program Manager;

• Coordinate with the Procurement unit on the preparation and issuance of WASH tenders in order to streamline purchases;

• Coordinate with Finance department to ensure payments are facilitated on a timely manner;

• Review the implementation of the technical components of the project contracted, ensuring proper implementation, flagging compliance issues with required standards and specifications;

• Assist the Projects Engineers and Project Coordinators in project design, illustration, and Bill of Quantities (BOQ);

• Manage and update the WASH Program tracking activities on all the required levels;

• Ensure adequate documentation and filing of the WASH program related documents;

• Any other duties as assign by the WASH Program Manager.

1. Plan and coordinate the EU PROMARE project activities

30%

• Direct and oversee project implementation by the hired consultant and contractor, ensuring all objectives are met through proper planning, regular monitoring (field visits), efficient implementation and quality assurance;

• Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries’ liaison, evidence generation, coordination and risk management;

• Ensure close cooperation with National Office (NO) support teams for implementation of the programs objectives as well as on donor positioning, lessons learned, grant health and quality improvements;

• Ensure that the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives;

• Develop JDs and recruit staff, whenever needed;

• Manage project budget within approved spending levels with a close coordination with the WASH Program Manager and in accordance with donor rules and regulations to ensure low risk audits and ensure accurate and timely financial reports both internally and to donors;

• Develop and use the project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows);

• Handle project’s procurement needs according to the developed procurement plan;

• Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs;

• Review project level analysis and highlight trends to WASH Program Manager. Implement the recommended operational measures to address gaps and challenges;

• Contribute in the development of ToRs for external consultants;

• Lead the production of high quality narrative reports in a timely manner and based on the agreed template and processes;

• Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit;

1. Build relationships & capacities of the hosting and beneficiary community of the EU PROMARE project

20%

• Establish and maintain contact and productive working relationships with community representatives, local and international organizations, at the field level;

• Liaise with the project’s partners, mainly the municipality, related ministries, partner companies, as well as local communities, relevant stakeholders and donor representatives as appropriate;

• Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability;

• Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented;

• Support the WASH Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the WASH portfolio in the area;

• Actively attend and participate in sector working groups.

1. Handle output level reporting, safeguarding and accountability incidents reporting

10%

• With close coordination with the WASH MEAL Coordinator, ensure that all WASH-related data (e.g. baseline assessments, activity monitoring) is well managed and provides an accurate representation of the reality on the ground;

• Ensure that output level reporting is done as per the established guidelines;

• With close coordination with the WASH MEAL Coordinator and the IM team, complete the required information in Activity info as per the set deadlines;

• Develop project-specific material such as QandAs;

• Conduct activities that enable partners and beneficiaries to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy;

• Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated;

• Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required.

1. Perform other duties as required

5%

• Participate in the reflection events, monthly meetings, yearly planning and major events;

• Attend and participate in capacity building trainings locally and internationally;

• Responsible of own & staff security and actively contribute to a positive security culture;

• Abide by the security policies and procedures and report any incidents or breaches to WASH Program Manager a/o Security Manager;

• Perform other duties as assigned by the WASH Program Manager.

100%

% Time

Major Activities

45%

Ensure planning & coordination of field activities

• Ensures that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management;

• Develop and guide the project team on the usage of project management tools for the Social Cohesion programme (including but not limited to reports, DIP, Logframe, ITT, SOPs, budgets, financial tracking, programmatic process flows)

• Handle project’s procurement needs according to the developed procurement plan.

• Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context.

• Follow up and coordinate with the MEAL and technical teams to ensure that all needed tools and their analysis are in place developed and analyzed according to the project needs and aligned to the donor requirements

• Review project level analysis and highlight trends to the Program Manager. Implement the recommended operational measures to address gaps and challenges.

• Contribute in the development of ToRs for external consultants;

• Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and processes.

• Contribute to the proposal development process as requested by the Program Manager

• Ensure that the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.

• Support the identification and escalation of advocacy issues to Program Manager.

• Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.

20%

Build relationships & capacities of the hosting and beneficiary community including local government representatives.

• Build and maintain healthy partnerships with local partners, especially municipalities, covered in the project while identifying potential partners for future collaboration.

• Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented with the needed coaching and support.

• Represents WVL with relevant donors and sector working groups at field level, including LHIF, UNDP and UNHCR.

• Support the Program Manager in engaging and pre-positioning WVL with NGOs and local partners to scale up the youth programming portfolio in the area.

• Actively attend and participate in sector working group, consortium operational meetings among other national youth forums.

• Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas), in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local partners, with a specific focus on youth programming, social stability, social cohesion and EU MADAD funded projects.

• In collaboration with the relevant technical specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

20%

Handle Staff Management

• Develop JDs and Recruit staff, whenever needed;

• Provide leadership and coaching to the direct reports in terms of technical and project management tools

• Effectively manage the performance of direct reports ensuring performance agreements, regular performance discussions, and annual appraisals are done. Address performance or behavioral issues when they arise.

• Ensure a conducive working atmosphere is created and opportunities provided to share lessons learned, experiences, observations and challenges to inform project management

• Together with the Program Manager and Technical Specialist, plan and provide opportunities for capacity building to project team in consultation with P&C Department to ensure coordinated technical and personal development.

• Coordinate with Bekaa Project Coordinator to share lessons and support each other. Additionally coordinate with other consortium project implementers for the same purpose.

10%

• Handle output level reporting, safeguarding and accountability incidents reporting

• Ensure that output level reporting is done as per the established guidelines

• Complete the required information in Activity info as per the set deadlines

• Fill project targets as per the set guidelines

• Ensure timely reporting for information disseminated to communities/partners

• Develop project-specific material such as QandAs when needed

• Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy

• Fill the Referral Tracking sheet on a monthly basis and send it to the relevant focal person

• Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required.

• Ensure that MoVs are validated.

• Report on the activities in a timely and quality manner that would help WVL submit the reports internally and externally.

5%

Perform other duties as required

• Participate in meetings, yearly planning and major events.

• Attend and participate in capacity building trainings locally and internationally as required.

• Attend and participate in WVL’s spiritual nurture and other organizational events.

• Responsible of own & staff security and actively contribute to a positive security culture.

• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

• Perform other duties as assigned by the Line Manager

100%

% Time

Major Activities

End Results Expected

50%

Lead on the youth committees component

• Engage with local government to advocate for the inclusion of non-Lebanese youth in the youth committees.

• Mobilize the community to maintain and establish youth municipal councils in partnership with six different municipalities and community groups as per the grant agreement.

• Lead and coordinate the capacity building of the youth groups to deliver the outcomes effectively and keeping them fully engaged during the project implementation.

• Support the youth in the needs assessment process to generate evidence in creative manner for the identified priorities.

• Support the youth to engage with the local government and community stakeholders to disseminate the assessment findings and lead on designing, planning and implementing local development projects.

• Support the project coordinator in the monthly, quarterly and annual progress reports on the proceedings of the project.

Youth groups are motivated and actively participating in the project

6 Youth group established and endorsed by their respective municipalities

Youth successfully undergoes the capacity building, needs assessment, planning and implementation phases.

Deliverables are on time and as per the standards.

Project results achieved on time and on budget, as agreed to in grant agreement.

High standards of quality assurance and reporting.

25%

Follow up on Local and National components

• Coach the youth to utilize evidence to engage with the local government to plan and implement local advocacy projects aiming to promote social cohesion.

• Mobilize the youth by connecting them with a range of local and national youth networks to strengthen their advocacy efforts while offering them the chance to share experiences, acquire new skills and raise their voices in youth forums.

• Contribute to the youth resolve national advocacy component to ensure proper representation and support from the youth committee representatives.

Successful local and national youth advocacy interventions that are well measured to demonstrate impact.

5%

Build strong relationship and development understanding in the community

• Contribute to building positive and constructive relationships with community members and partners in order to understand their realities and facilitate development processes effectively.

• Strengthen the understanding of community development and ownership and of social sustainability among the stakeholders in the area

Local community trusts World Vision and is willing to collaborate and share resources to work for the benefit of the most vulnerable children

5%

Perform other duties as required

• Report child and adult safeguarding incidents as per the policy guidelines.

• Attend trainings locally and internationally as required.

• Attend and participate in WVL’s spiritual nurture and other organizational events.

• Responsible of own security and actively contribute to a positive security culture.

• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

• Perform other duties as assigned by the Line Manager.