Project and Support Coordinator - WASH

PURPOSE OF POSITION

This job is split into two sections:

  1. General WASH program support:

The first purpose of this role is to coordinate the WASH program administrative and support works, including but not limited to, coordinating WASH projects aspects with the World Vision support departments, and supporting in updating program financial and narrative reports. Reporting to the WASH Program Manager, the WASH Project and Support Coordinator will work closely other WASH Projects Coordinators, Project Engineers and field teams, based in BML, Beqaa, and North Lebanon, acting as the focal point for the support services related to the WASH projects including data tracking and adequate filing for program related documents.

  1. EU PROMARE WASH project leadership:

The second purpose of this position is to provide overall coordination and supervision to the EU PEOMARE project which is about development, design and implementation of slaughterhouse waste management system at municipal level in Beirut area. The selected candidate will also work to ensure project deliverables are met and that interventions are implemented based on standards and donor requirements.

MAJOR RESPONSIBILITIES

ROLE DIMENSION / DESCRIPTION

TIME SPENT

  1. Coordinate WASH Program Support duties

35%

  • In coordination with WASH Program Manager and Projects Coordinators, support in preparing and reviewing grants’ financial and narrative report and ensure they are correct, complete, and submitted on time;

  • Check support requests and their supporting documentation so they are prepared and filed according to WVL procedures;

  • Assist in the preparation and follow up of program administrative activities and documents;

  • Assist in sites monitoring visits following the monitoring plan and as directed by the WASH Program Manager;

  • Coordinate with the Procurement unit on the preparation and issuance of WASH tenders in order to streamline purchases;

  • Coordinate with Finance department to ensure payments are facilitated on a timely manner;

  • Review the implementation of the technical components of the project contracted, ensuring proper implementation, flagging compliance issues with required standards and specifications;

  • Assist the Projects Engineers and Project Coordinators in project design, illustration, and Bill of Quantities (BOQ);

  • Manage and update the WASH Program tracking activities on all the required levels;

  • Ensure adequate documentation and filing of the WASH program related documents;

  • Any other duties as assign by the WASH Program Manager.

  1. Plan and coordinate the EU PROMARE project activities

30%

  • Direct and oversee project implementation by the hired consultant and contractor, ensuring all objectives are met through proper planning, regular monitoring (field visits), efficient implementation and quality assurance;

  • Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries’ liaison, evidence generation, coordination and risk management;

  • Ensure close cooperation with National Office (NO) support teams for implementation of the programs objectives as well as on donor positioning, lessons learned, grant health and quality improvements;

  • Ensure that the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives;

  • Develop JDs and recruit staff, whenever needed;

  • Manage project budget within approved spending levels with a close coordination with the WASH Program Manager and in accordance with donor rules and regulations to ensure low risk audits and ensure accurate and timely financial reports both internally and to donors;

  • Develop and use the project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows);

  • Handle project’s procurement needs according to the developed procurement plan;

  • Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs;

  • Review project level analysis and highlight trends to WASH Program Manager. Implement the recommended operational measures to address gaps and challenges;

  • Contribute in the development of ToRs for external consultants;

  • Lead the production of high quality narrative reports in a timely manner and based on the agreed template and processes;

  • Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit;

  1. Build relationships & capacities of the hosting and beneficiary community of the EU PROMARE project

20%

  • Establish and maintain contact and productive working relationships with community representatives, local and international organizations, at the field level;

  • Liaise with the project’s partners, mainly the municipality, related ministries, partner companies, as well as local communities, relevant stakeholders and donor representatives as appropriate;

  • Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability;

  • Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented;

  • Support the WASH Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the WASH portfolio in the area;

  • Actively attend and participate in sector working groups.

  1. Handle output level reporting, safeguarding and accountability incidents reporting

10%

  • With close coordination with the WASH MEAL Coordinator, ensure that all WASH-related data (e.g. baseline assessments, activity monitoring) is well managed and provides an accurate representation of the reality on the ground;

  • Ensure that output level reporting is done as per the established guidelines;

  • With close coordination with the WASH MEAL Coordinator and the IM team, complete the required information in Activity info as per the set deadlines;

  • Develop project-specific material such as QandAs;

  • Conduct activities that enable partners and beneficiaries to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy;

  • Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated;

  • Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required.

  1. Perform other duties as required

5%

  • Participate in the reflection events, monthly meetings, yearly planning and major events;

  • Attend and participate in capacity building trainings locally and internationally;

  • Responsible of own & staff security and actively contribute to a positive security culture;

  • Abide by the security policies and procedures and report any incidents or breaches to WASH Program Manager a/o Security Manager;

  • Perform other duties as assigned by the WASH Program Manager.

100%

KNOWLEDGE, SKILLS AND ABILITIES:

  • University degree or higher education relevant to Engineering, Public health or any other related field. Specialization in water and environment is an added advantage;

  • 3-5 years of experience in managing projects and working with local partners;

  • Strong understanding of best practices and strategies in the WASH sector;

  • Very Good written and spoken English and Arabic languages;

  • Proven experience working in humanitarian fields;

  • Strong understanding of project Cycle Management and tools;

  • Experience in implementing projects through local partners;

  • Strong written and oral communication skills, effective in representation and liaison with external parties;

  • Good computer literacy in Microsoft Office package (incl. Excel), and holder of a valid driver’s license;

  • Good Communication and interpersonal skills with ability to network and negotiate with partners and government bodies;

  • Ability to work in and contribute to dynamic team operating in a fragile environment

  • Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards;

  • Good understanding of SPHERE relief standards;

  • Experience in implementing programs in any field related to water, sanitation, health or shelter.

  • Field and Office based;

  • Position requires availability and willingness to work outside regular office hours occasionally;

  • Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.

Project Coordinator - GIZ (North)

  • Hiring is subject to final acquisition of the grant

PURPOSE OF POSITION

The purpose of the position is to coordinate the implantation of the GIZ project in Tripoli/T5 and ensure that interventions are implemented based on standards and donor. The project coordinator will serve as the liaison with local government authorities, community stakeholders and relevant entities within World Vision Lebanon.

MAJOR RESPONSIBILITIES

% Time

Major Activities

45%

Ensure planning & coordination of field activities

  • Ensures that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management;

  • Develop and guide the project team on the usage of project management tools for the Social Cohesion programme (including but not limited to reports, DIP, Logframe, ITT, SOPs, budgets, financial tracking, programmatic process flows)

  • Handle project’s procurement needs according to the developed procurement plan.

  • Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context.

  • Follow up and coordinate with the MEAL and technical teams to ensure that all needed tools and their analysis are in place developed and analyzed according to the project needs and aligned to the donor requirements

  • Review project level analysis and highlight trends to the Program Manager. Implement the recommended operational measures to address gaps and challenges.

  • Contribute in the development of ToRs for external consultants;

  • Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and processes.

  • Contribute to the proposal development process as requested by the Program Manager

  • Ensure that the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.

  • Support the identification and escalation of advocacy issues to Program Manager.

  • Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.

20%

Build relationships & capacities of the hosting and beneficiary community including local government representatives.

  • Build and maintain healthy partnerships with local partners, especially municipalities, covered in the project while identifying potential partners for future collaboration.

  • Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented with the needed coaching and support.

  • Represents WVL with relevant donors and sector working groups at field level, including LHIF, UNDP and UNHCR.

  • Support the Program Manager in engaging and pre-positioning WVL with NGOs and local partners to scale up the youth programming portfolio in the area.

  • Actively attend and participate in sector working group, consortium operational meetings among other national youth forums.

  • Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas), in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local partners, with a specific focus on youth programming, social stability, social cohesion and EU MADAD funded projects.

  • In collaboration with the relevant technical specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

20%

Handle Staff Management

  • Develop JDs and Recruit staff, whenever needed;

  • Provide leadership and coaching to the direct reports in terms of technical and project management tools

  • Effectively manage the performance of direct reports ensuring performance agreements, regular performance discussions, and annual appraisals are done. Address performance or behavioral issues when they arise.

  • Ensure a conducive working atmosphere is created and opportunities provided to share lessons learned, experiences, observations and challenges to inform project management

  • Together with the Program Manager and Technical Specialist, plan and provide opportunities for capacity building to project team in consultation with P&C Department to ensure coordinated technical and personal development.

  • Coordinate with Bekaa Project Coordinator to share lessons and support each other. Additionally coordinate with other consortium project implementers for the same purpose.

10%

  • Handle output level reporting, safeguarding and accountability incidents reporting

  • Ensure that output level reporting is done as per the established guidelines

  • Complete the required information in Activity info as per the set deadlines

  • Fill project targets as per the set guidelines

  • Ensure timely reporting for information disseminated to communities/partners

  • Develop project-specific material such as QandAs when needed

  • Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy

  • Fill the Referral Tracking sheet on a monthly basis and send it to the relevant focal person

  • Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required.

  • Ensure that MoVs are validated.

  • Report on the activities in a timely and quality manner that would help WVL submit the reports internally and externally.

5%

Perform other duties as required

  • Participate in meetings, yearly planning and major events.

  • Attend and participate in capacity building trainings locally and internationally as required.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own & staff security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager

100%

KNOWLEDGE, SKILLS AND ABILITIES

  • University degree or higher education relevant to Social Studies, Education, Protection, Development Studies human rights, law or other relevant fields;  

  • At least 3 years of proven experience in implementation of Youth Empowerment/Child Protection/Protection programming; human rights and/or advocacy work especially with local government such as municipalities.

  • Excellent written and spoken English and Arabic languages

  • Strong understanding of best practices and strategies in social cohesion, youth empowerment and support to local government through advocacy.

  • Familiar with core principles of Children Rights, Participation, Do No Harm, Community and Family Support as well as Children in Emergencies minimum standards.

  • Significant knowledge of International Humanitarian principals, Human Rights, municipal law and Refugee Law;  

  • Proven experience in community mobilization;

  • Proven experience working in emergency settings;  

  • Strong program/technical and budget management skills including project Management cycle and tools

  • Experience in implementing projects through local partners and providing direct technical support to local organizations;  

  • Strong written and oral communication skills, effective in representation and liaison with external parties;  

  • Above average computer literacy in Microsoft Office package (incl. Excel), and holder of a valid driver’s license.

  • Good Communication and interpersonal skills with ability to network and negotiate with partners and government bodies.

  • Ability to work in and contribute to dynamic team operating in a fragile environment

  • Willing to travel within Lebanon with a valid driver’s license

  • Project Management for Development (PMD), Project Management for Professional (PMPs);International Network for Education in Emergencies (INEE)

  • Field and office based.

  • Position requires visiting and operating in fragile contexts (including Palestinian camps and other vulnerable communities such as Hay el Selloum, Choueifat among others).

Youth Engagement Lead (Beirut)

Work Context/ Background

Youth Resolve, Phase 2 MADAD grant is a 31 months project to be implemented in both Beirut and Mount Lebanon and Bekaa with the aim of strengthening youth resilience and empowering youth to utilize knowledge and opportunities that would enable them to confidently participate in economic and social life. The project aims also to partner with municipalities to establish youth committees to promote social cohesion. The youth committees will be mobilized to gather evidence on local needs and engage in designing and implementing local development initiatives that benefit both refugee and host community youth. The youth will engage in local and national advocacy initiatives to promote peace-building initiatives and reduce tensions while improving access to basic child and youth friendly services in targeted areas.

PURPOSE OF POSITION

The purpose of the position is to maintain and establish youth committees under six different municipalities in Beirut and Mount Lebanon. The job holder will be responsible for engaging with a multitude of internal and external stakeholders to ensure quality, timeliness, and effectiveness of the implementation as per the project requirements.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

50%

Lead on the youth committees component

  • Engage with local government to advocate for the inclusion of non-Lebanese youth in the youth committees.

  • Mobilize the community to maintain and establish youth municipal councils in partnership with six different municipalities and community groups as per the grant agreement.

  • Lead and coordinate the capacity building of the youth groups to deliver the outcomes effectively and keeping them fully engaged during the project implementation.

  • Support the youth in the needs assessment process to generate evidence in creative manner for the identified priorities.

  • Support the youth to engage with the local government and community stakeholders to disseminate the assessment findings and lead on designing, planning and implementing local development projects.

  • Support the project coordinator in the monthly, quarterly and annual progress reports on the proceedings of the project.

Youth groups are motivated and actively participating in the project

6 Youth group established and endorsed by their respective municipalities

Youth successfully undergoes the capacity building, needs assessment, planning and implementation phases.

Deliverables are on time and as per the standards.

Project results achieved on time and on budget, as agreed to in grant agreement.

High standards of quality assurance and reporting.

25%

Follow up on Local and National components

  • Coach the youth to utilize evidence to engage with the local government to plan and implement local advocacy projects aiming to promote social cohesion.

  • Mobilize the youth by connecting them with a range of local and national youth networks to strengthen their advocacy efforts while offering them the chance to share experiences, acquire new skills and raise their voices in youth forums.

  • Contribute to the youth resolve national advocacy component to ensure proper representation and support from the youth committee representatives.

Successful local and national youth advocacy interventions that are well measured to demonstrate impact.

5%

Build strong relationship and development understanding in the community

  • Contribute to building positive and constructive relationships with community members and partners in order to understand their realities and facilitate development processes effectively.

  • Strengthen the understanding of community development and ownership and of social sustainability among the stakeholders in the area

Local community trusts World Vision and is willing to collaborate and share resources to work for the benefit of the most vulnerable children

5%

Perform other duties as required

  • Report child and adult safeguarding incidents as per the policy guidelines.

  • Attend trainings locally and internationally as required.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager.

KNOWLEDGE, SKILLS AND ABILITIES

  • University degree in a field related to community development or social work

  • Minimum of 4 years’ experience in community development work, mainly in youth empowerment and local government support projects.

  • Excellent command of written and oral English and Arabic

  • Good understanding of community development concepts and practices

  • Knowledge of project planning and implementation

  • Proven experience in team management.

  • Solid communication, interpersonal, negotiation and relation management skills and experience

  • Proven ability to work effectively and sensibly in cross-cultural settings and complex environments

  • Experience in working with you in development projects.

  • Basic understanding of design, monitoring, and evaluation processes

  • Development facilitation skills , including catalyzing, connecting, and building the capacity of community groups

  • Experience in building and maintaining relationships and networks with individuals, communities and development partners.

  • 70% field work

  • 30% office based

  • Flexibility to work in the afternoons and on weekends as per the youth availability

  • Driving license is needed

Director of Global Compliance

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF POSITION:

In connection with the Enterprise Risk Management (ERM) group, this position provides leadership for the WVI global compliance function. The Director will be expected to understand and evaluate WVI’s unique organizational environment, and apply a deep understanding of technical compliance principles to establish a recently developed function that will deliver an effective organization-wide compliance program. To accomplish these goals, the Director will need to possess a strong understanding of compliance best practices, and be able to exhibit creativity and strategic thinking in designing and implementing a framework that will enable the organization to effectively identify and manage its

internal and external requirements. The Director will be expected to act as a champion for fostering a culture of compliance in the organization. In particular, challenging existing negative perceptions of the compliance field, and demonstrating the benefits and value that a compliance practice can bring to WVI. This will include driving adherence to policy management standards, chairing the policy oversight committee, and advising stakeholders on policy development and revision. This role will also advise and support mandatory employee compliance training programmes ensuring a high degree of quality. This role will lead and support a network of Compliance Champions throughout the

organization who will act as focal points for their individual offices in leading the implementation and maintenance of local compliance functions and a compliance framework and monitoring tool.

KEY RESPONSIBILITIES:

  • Chair the policy coordination committee and act as a subject matter expert on policy management standards to ensure existing and new policies are in alignment.

  • Partner with a wide range of stakeholders and policy owners to advise on policy management and development best practices.

  • Maintain a network of partners and compliance champions throughout the organization to implement and support the Field Office Compliance Framework and monitoring tool.

  • Act in an advisory capacity to ensure employee training programmes and communications are effective at educating employees on expected behaviours.

  • Develop and deliver regular reporting to senior leadership and/or the Board on the effectiveness of the compliance program, highlighting any significant gaps requiring intervention.

  • Within the context of NGO Compliance practitioners and networking groups, act as a leader in developing sharing innovative best practices in place in World Vision.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor degree in finance, business, project management, security or related discipline.

  • Minimum of 8 to 10 years of work experience leading a compliance programme or related function.

  • Membership in a global compliance institute/organization.

  • Well-developed verbal and written communication skills.

  • Experience in developing and implementing strategies that produce results.

  • Demonstrated leadership skills in setting strategic goals, measures of success and priorities.

  • Ability to understand and align cross-functional strategic priorities.

  • Knowledge and experience in managing a compliance function.

  • Ability to effectively engage with executive level management in championing compliance and implementing it as relatively new discipline in the organization.

  • Experience in managing stakeholders and business units to achieve results.

Preferred Skills, Knowledge and Experience:

  • Externally recognized compliance certification or qualification preferred.

  • International and/or prior experience working with an INGO.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.