Bed Nets Mass Campaign Operations Manager

*Please submit your CV in English.

PURPOSE OF POSITION:

The Long Lasting Insecticidal Nets (LLIN) mass campaign operations manager will support the Deputy Chief of Party Operations to lead the planning, implementation and reporting of the program’s bed net distribution in all the 39 Health Districts in Central African Republic. S/he S/he will provide technical leadership and will play an essential role in managing and coordinating the bed net Mass campaign operations as well as ensure the availability of bed nets for routine distribution to target groups at the health facilities level across the country. S/he will manage the efforts of local staff and implementing partners to support the implementation of LLIN mass campaign activities planning, monitoring, and execution, as well as sharing best practices.

KEY RESPONSIBILITIES:

  • Play the key role and represent WV in Bed nets National Coordinating Committee meetings and other regular discussions held with Ministry of Health, Roll Back Malaria, Alliance for Malaria prevention and Global Funds or Local Fund Agent on LLIN mass campaign.

  • Provide technical guidance to the implementation partners ( Local and International NGOs ) involved in the mass campaign operations.

  • Participate in problem solving with different actors involved in the implementation of the LLIN mass campaign at different levels.

  • Ensure regular communication with the implementing partners ( Local and International NGOs) on programmatic and logistics issues occurred during the implementation of the LLIN mass campaign and propose solutions.

Mass Campaign Planning:

  • Coordinate the macro planning process and development of the detailed plan of action including the communication plan, logistics plan as well as the monitoring and evaluation plan.

  • Oversee the development of mass campaign tools ( logistic and programmatic).

  • Together with the Deputy Chief of Party, lead the development of the pre-positioning plan of bed nets in all the targeted sub-prefectures and detailed budget for the mass distribution operation.

  • Coordinate the development of strategies to ensure LLINs distribution accountability, including risk assessment and mitigation planning, training simulations for use of tracking tools, and effective supervision structures, and plan.

  • Support with the implementing partners selection process and contracting processes as well follow up on fund disbursement to the stakeholders.

  • Develop and regularly monitor the roadmap for the LLIN mass campaign to avoid delays.

Participate in national, regional and local planning and review meetings, trainings, supervision activities and workshops to ensure that:

  • the project activities are implemented in line with Donors requirements.

  • Smooth and timely flow of logistical resources from the project through sound planning, procurement and review processes.

  • The project supports the timely completion of distribution activities.

  • In collaboration with the Communication coordinator, prepare and propose material for high level advocacy for the campaign; and effective use of the bed nets by the beneficiaries.

Bed Net Logistic Planning and Coordination:

  • In collaboration with the Supply Chain Manager, identify the LLINs storage spaces, security of nets mechanisms both at central level, district, sub-prefecture and municipalities and/or villages.

  • Put in place the logistic plan including the LLINs transportation plan from central level to the district, sub-prefecture up to the last mile distribution.

  • In collaboration with the supply chain manager, identify the actors/transporters of LLINs from the central level to the prepositioning sites.

  • Develop strategies for after mass campaign LLINs reverse logistic.

  • Develop a supply planning of routine bed nets distribution to targeted groups at health facility level.

Mass Campaign Implementation and Mass Campaign Implementation and Reporting:

  • Coordinate the Training of Trainers and cascade trainings at regional/district and community levels.

  • Oversee the effective house hold registration and actual bed net distribution.

  • Organize field visits to regions, sectors and health areas to interact with partners to assess preparedness for LLIN distribution campaign, identify bottlenecks and help addressing these.

  • Support in the oversight of the mass campaign activity implementation at all levels and timely and quality programmatic and logistic reporting.

  • Oversee the routine bed nets distribution authorization issue to WFP and follow up on delivery to health facilities.

Reporting:

  • Coordinate the mass campaign programmatic and logistic data compilation and validation at different levels.

  • Coordinate the after mass campaign report writing.

  • Document the entire campaign process with milestones and lessons learnt as well as sharing the best practices.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Master’s in business administration, Logistics and transport, Supply Chain, Public health or related field or other relevant field.

  • More than 5 years of experience in managing health commodities, preferably LLIN mass distribution; additional experience in health information systems is desirable.

  • At least 5 years’ experience in a managerial role.

  • Excellent knowledge of LLIN campaign procurement, logistics, warehousing, security, demand creations activities and distribution processes.

  • Proven experience in LLIN logistics and previous hands-on experience working in hard to reach locations.

  • Experience working with government entities, stakeholder groups/NGOs, health workers, local authorities, and community groups.

  • Experience in managing technical and administrative teams for donor- funded health projects.

  • Demonstrated ability to coordinate closely with government staff, local and international NGOs partners effectively manage their expectations, and build their capacity.

  • Strong problem solving and issue-resolution skills.

  • Strong management skills required, along with the ability to work well in a team environment.

  • Experience working in complex operating environment.

  • Experience working in CAR is an asset.

  • Willingness to travel within the country as needed.

  • Competency in computer applications (Word, Excel, PowerPoint).

  • Oral and written French language required. Knowledge of English will be an asset.

Work Environment/Travel:

  • The position requires ability and willingness to travel throughout CAR as need arises.

Security Manager, WV Central African Republic

*Please submit your CV in English.

PURPOSE OF POSITION:

To support the Response Director in ensuring that effective security measures for the Response Office programs are both appropriately planned for and addressed within the national context. Lead in the optimization of organizational security and the mitigation of operational risks for ministry effectiveness by establishing security systems and mechanisms for institutionalizing an organizational culture and practice of safety and security.

KEY RESPONSIBILITIES:

Strategy & Planning:

  • Develop and implement the Response Office security strategy in alignment with WV security policy so as to ensure the operational priorities of the Response Office are appropriately supported.

  • Ensure Security Risk Assessments, Country Risk Ratings and Core Security Requirement standards, processes and procedures are completed in accordance with current Office of Corporate Security guidelines and training.

  • Provide leadership/ management of the security team in country.

Security Operations:

  • Work with the Response Director and Regional Security Director to carry out Security Risk Assessments as required/directed.

  • Country Risk Ratings are established and updated as required.

  • Ensure Core Security Requirements are implemented in line with Country Risk Ratings.

  • Provide input and support to management in crisis situations and critical incidents.

  • Conduct security investigations when required.

Fleet Management:

  • Strengthen Standardization and enforcement of fleet management procedures, guidelines and processes.

  • Analyze and disseminate information from fleet management system for management decision.

  • Ensure that all organization’s motor vehicles and motorcycles are properly insured in accordance with the set policies.

  • Promote and spearhead safety driving /riding of motorcycles and motor vehicles in the organization.

  • Management of fleet and logistics related contracts for goods and services.

  • Analyze vehicle status and cost upkeep, provide recommendations on vehicle disposal and replacement.

  • Support the implementation of the security management plan for the country program through providing adequate transport planning and support.

Networking and External Liaison/Engagement:

  • Represent WV at local NGO security network meetings and ensure information from these groups is disseminated to relevant staff.

  • Build ongoing networks for sharing security information and coordination with the UN agencies, the Govt and other relevant partners.

Capacity Building and Technical Training:

  • Coordinate the assessment, development and implementation of the Response office capacity building plan for security management based on local security risk assessments.

  • Seek to develop a culture of security awareness and monitor staff compliance.

  • Buy in a stronger organizational security culture by assessing staff security training needs.

Reporting and Documentation:

  • Provide a regular security report to the Response Office, Region and Office of Corporate Security.

  • Ensure that all security incidents are reported in accordance with WV Security Policy.

  • Conduct performance reviews of the field-based security focal persons.

  • Collect, analyze and disseminate security information appropriately.

KNOWLEDGE, SKILLS AND ABILITIES:

  • At least 5 years experience in a proven security or emergency service field (public, private, and government or NGO sectors in military, security or law enforcement services).

  • Operational experience.

  • Strategic / Managerial experience.

  • Demonstrated experience in designing and delivering training.

  • Demonstrated project management stills and the ability to work effectively under pressure (particularly in a crisis situation).

  • Ability to communicate well in English & French (verbal and written) – particularly in a crisis situation.

  • Valid Passport and Driving License (choose appropriate) Local/International.

  • Computer literate (Word, Excel, PowerPoint).

  • Professional - behave in professional manner at all times and demonstrate ability to represent the organization well at interagency meetings.

  • Demonstrated personal values, attitudes and behaviors that are consistent with World Vision Core Values.

  • No previous criminal record or convictions.

  • REQUIRED: Confirmed employment of the security officer is contingent on him/her passing the HEAT training course within 90 days of employment (probation period).

Preferred:

  • Relevant Bachelor’s degree (Master preferred) in Security Management, Risk Management, Strategic Studies, International Relations or Emergency Management. Or 3 years equivalent field experience in organizational Security Risk Management.

  • Previous experience in the professional security arena (INGO, Corporate, Military, Law Enforcement, or Emergency Services).

  • Minimum three (3) years experience working with UN Agency / NGO.

  • Radio and/or Satellite phone communications experience, operations and management.

  • First Aid qualified.

Work Environment/Travel:

  • This position requires regular travel between Response Office field-based offices and programming areas.

  • International travel may also be required.

  • Non-standard work hours due to the nature of the security occurrences – may be asked outside of normal office hours.

Director of Global Compliance

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF POSITION:

In connection with the Enterprise Risk Management (ERM) group, this position provides leadership for the WVI global compliance function. The Director will be expected to understand and evaluate WVI’s unique organizational environment, and apply a deep understanding of technical compliance principles to establish a recently developed function that will deliver an effective organization-wide compliance program. To accomplish these goals, the Director will need to possess a strong understanding of compliance best practices, and be able to exhibit creativity and strategic thinking in designing and implementing a framework that will enable the organization to effectively identify and manage its

internal and external requirements. The Director will be expected to act as a champion for fostering a culture of compliance in the organization. In particular, challenging existing negative perceptions of the compliance field, and demonstrating the benefits and value that a compliance practice can bring to WVI. This will include driving adherence to policy management standards, chairing the policy oversight committee, and advising stakeholders on policy development and revision. This role will also advise and support mandatory employee compliance training programmes ensuring a high degree of quality. This role will lead and support a network of Compliance Champions throughout the

organization who will act as focal points for their individual offices in leading the implementation and maintenance of local compliance functions and a compliance framework and monitoring tool.

KEY RESPONSIBILITIES:

  • Chair the policy coordination committee and act as a subject matter expert on policy management standards to ensure existing and new policies are in alignment.

  • Partner with a wide range of stakeholders and policy owners to advise on policy management and development best practices.

  • Maintain a network of partners and compliance champions throughout the organization to implement and support the Field Office Compliance Framework and monitoring tool.

  • Act in an advisory capacity to ensure employee training programmes and communications are effective at educating employees on expected behaviours.

  • Develop and deliver regular reporting to senior leadership and/or the Board on the effectiveness of the compliance program, highlighting any significant gaps requiring intervention.

  • Within the context of NGO Compliance practitioners and networking groups, act as a leader in developing sharing innovative best practices in place in World Vision.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor degree in finance, business, project management, security or related discipline.

  • Minimum of 8 to 10 years of work experience leading a compliance programme or related function.

  • Membership in a global compliance institute/organization.

  • Well-developed verbal and written communication skills.

  • Experience in developing and implementing strategies that produce results.

  • Demonstrated leadership skills in setting strategic goals, measures of success and priorities.

  • Ability to understand and align cross-functional strategic priorities.

  • Knowledge and experience in managing a compliance function.

  • Ability to effectively engage with executive level management in championing compliance and implementing it as relatively new discipline in the organization.

  • Experience in managing stakeholders and business units to achieve results.

Preferred Skills, Knowledge and Experience:

  • Externally recognized compliance certification or qualification preferred.

  • International and/or prior experience working with an INGO.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

Grant Acquisition Management (GAM) Manager

*Please submit your CV in English.

PURPOSE OF POSITION:

To provide leadership in grant acquisition for World Vision Central African Republic (CAR), enhance capacity and positioning of WV for acquiring & managing bi & multi-lateral grants and private funds, build a high-impact grant portfolio, and meet donor and WV grant implementation and accountability standards.

This position’s core responsibilities include but are not limited to:

  • Plan, coordinate, oversee and implement the development of the GAM strategy and business plans.

  • Lead and manage the Response Office Resource Development Unit to drive growth and diversification of grant income (bilateral, multilateral, foundations, GIK non-food items) in accordance with the Response Office Resource Development Strategy.

  • Provide strategic business intelligence to proactively identify new opportunities for Grant resources, in line with the strategic priorities of the Response Office

  • Position WV CAR and ensure productive engagement and retention of grant donors (public and private) through successful grants implementation, effective communication of the impact of grants and strong relationships with partners, institutions, Support Offices and donors

  • To establish and maintain functional relationships, capacity and collaboration with country, regional, support office and global center teams to effectively grow the grant portfolio, ensure a healthy pipeline to meet programming needs and set targets.

  • To build the capacity of WVCAR in grant & PNS acquisition and management in coordination with the regional Resource Development Unit (RDU) Director, and in accordance with the global Fragile Context Initiative and GAM strategic priorities for the growth and management on grants in fragile contexts.

  • Modelling by example and in practice the WV´s identity, Mission, Vision, Core Values and Mindset and behaviours defined by the Partnership

MAJOR RESPONSIBILITIES:

Strategy and Leadership:

  • Lead the revision and roll out of the RO grants acquisition and management strategy/Business Plan (for both public and private) in alignment with RO strategy and targets.

  • In accordance with Global Fragile Context Strategy, GAM processes for fragile context and the RO Business Planning Cycle, assist the Response Director (RD) and Senior Leadership Team (SLT) in setting annual grant income projections to be used in the NDs Performance Agreements.

  • Assess the GAM´s competencies in the Response Offices to promote innovation cross functionally, agility and efficiency in the conformation of a high level task forces for new resource acquisition for WV CAR.

  • Lead/coordinate process to determine opportunity prioritization, human, and financial resource allocation.

  • Provide day to day leadership and management to ensure timely and efficient support for prepositioning, proposal development and effective issue resolution in grant performance across Response Office/Support Office (RO/SO) as needed.

  • Provide innovative management guidance for new resources opportunities (businesses, social products, and others).

Donor Identification, Engagement and Prepositioning:

  • Track the donor landscape (research, analyze, develop, track relationships with new and current donors) to organize prepositioning meetings with donors and key partners.

  • Actively engage and participate in strategic in country donor and partner meetings.

  • Identify key relationships to strengthen response office positioning and elevate WV’s profile.

  • Ensure that the response office RDU team work in collaboration with SOs’ grant teams and regional RDU, to actively maintain strong donor relationships at global, regional and country level, developing engagement strategies for each donor or a group of donors.

  • In coordination with Response Office Communications Director ensure the implementation of the global impact framework, and support the development of capacity statements, marketing and communication materials using the technical branding approach for donor engagement and prepositioning.

  • Facilitate relationships and build credibility with donors, using previous success and documented best practices in grant management.

  • Maintain an up-to-date record of the requirements of current potential donors and be proactive in the lookout for local, regional, and global opportunities.

Resource Development:

  • Recruit and manage competent staff.

  • Establish an efficient grant opportunity tracking system for tracking grant opportunities and manage opportunity pipeline maintaining an overview of country level grant funding opportunities and donor trends.

  • Cultivate SO relationships, to ensure effective coordination as opportunities emerge for both public and private.

  • In coordination with SOs and cross functional teams, develop high quality concept notes and proposals.

  • Support the RO in the development of consortia.

  • Ensure the appropriate use of the Grants Risk Assessment Form to facilitate the Go/No Go Decision.

  • Provide strategic direction to RO to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.

Grant Management and Compliance:

  • In coordination with Finance, Procurement, and Administration teams, ensure all aspect of grant compliance and management (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied including sub-grantees.

  • Lead the implementation of the Grant Health Tracker for grant projects program quality.

  • Ensure up-to-date RO grant portfolio on grants financial and risk monitoring data.

  • Provide leadership to maintain the proper communication and coordination among key areas within the ROs.

  • Mobilize cross-RO functional support to ROs for GAM performance (finance, operations, P&C, strategy, and Quality Assurance).

  • Ensure high grant management standards (reporting, procurement, visibility, transfer of assets, audit, etc.) are understood & applied by the RO.

  • Liaise with SOs and Regional Finance and Audit managers to ensure that grants implementation issues have been resolved.

  • Ensure significant grant audit / implementation issues are brought to the attention of the RO SLT.

  • In conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.

  • Prepare monthly and quarterly grants performance reports for leadership using GAM and FC standardized metrics and protocols.

  • Ensure the RO is maintaining up-to-date grant financial and risk monitoring data.

  • Ensure RO staff are adequately trained in grant management & compliance.

Capacity Building:

  • Ensure all RO staff involved in grants, including the position holder have completed and are Proposal pro certified.

  • Lead, manage and provide capacity building support to employees in the RO team, & seconded staff by ensuring clear goals and accountabilities are established and achieved.

  • Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.

  • Identify capacity gaps at ROs in grants acquisition and management.

  • Lead with the SOs and regional RDU, the roll out of the partnership grants acquisition training software (i.e. Proposal Pro) and the use of Horizon for opportunity tracking.

  • Develop a strong successor to be able to take up increasing grant management responsibility

Representation at various fora:

  • To ensure appropriate representation of the RO at strategic fora that could lead to resource acquisition and enhanced programming collaboration.

  • Represent the RO in the grants community fora (internal and external to WV).

  • Participate in WV internal grant communities – GAM CoP, Fragile Context CoP, GAM Hubs and Global Grants Compliance Unit.

Others:

  • Carry out additional responsibilities as assigned by the Programme Director

  • Ensure the spiritual well-being of Christian staff members

  • Foster a framework for the development and practice of interfaith initiatives amongst staff

KNOWLEDGE, SKILLS & ABILITIES:

  • Advanced degree in International Development, International Relations, Rural Development, Business Management or any relevant Social Sciences, technical studies and/or 8+ years of experience in emergency response, development programming, and/or fragile contexts.

  • Minimum of 8-10 years of experience in grant acquisition and/or grant management, especially in in complex/protracted emergencies, recovery operations, fragile contexts (preferred).

  • Experienced networker with strong skills in donor relations, negotiations and partnering with up to date knowledge of the donor landscape and trends in the humanitarian sector.

  • Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.

  • Demonstrated track record in proposal development, funding acquisitions and grant management for major institutional donors (bilateral and/or multilateral).

  • Familiarity with EU, USAID/OFDA, DFID, CIDA, AusAID grant compliance and procedures.

  • Proven experience and skills in proposal writing.

  • Ability to provide support and training to staff and partners and to “translate” donor language related to guidelines and different requirements to ensure that both concept notes/proposals and project implementation are compliant with donor requirements.

  • Strong influencing and networking skills; consortia/network development experience.

  • Experience in acquiring funding from private donors (foundations and corporations).

  • Experience with public-private partnerships.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Very strong organizational, management and negotiation skills.

  • Demonstrates well-developed interpersonal skills.

  • Must possess sound people management skills and effective cross-cultural / pluralistic context capabilities.

  • HEAT certified or other equivalent security training.

  • Excellent communication skills, both verbal and written, with computer proficiency.

  • Must adhere to pre-determined security standards.

  • Ensures gender perspective in the scope of work.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally.