Regional Audit Manager (RAM), Swaziland

*Only local candidates from Swaziland will be considered.

PURPOSE OF POSITION:

Provide Strategic leadership to the Regional Audit Team within the portfolio of National Offices to be assigned, in the provision of independent objective assurance and consulting activity of the portfolio’s operations. This advisory role includes but is not limited to providing advice on risk management, internal controls systems and their impact on the operations of the organization.

Supervise a team of Regional professional auditors and provide reasonable assurance to regional and national senior management that controls are adequate to mitigate high and medium risk to the Partnership.

Provide audit quality assurance by reviewing the audit work of the Regional audit team in his/her portfolio, including issue of audit reports to the respective National Office (NO) portfolio Senior Leadership and to the Audit committees (as applicable).

MAJOR RESPONSIBILITIES:

Leadership of Audit Engagements:

  • Provide technical guidance and direction in the Annual Audit Planning Process using risk analysis techniques and tools, and develop annual audit plans for discussion, review and approval by the Regional Audit Director (RAD), NO portfolio.

  • Leadership and with the Board Audit Committees (BACs) within the portfolio (as applicable).

  • Provide leadership and supervise the performance of audit engagements’ planning, field work, and audit reporting; ensuring that the audit process is aligned and supports strategy delivery in the assigned NO portfolio within the region.

  • Foster effective engagement with the National Directors, Senior Leadership Teams (SLTs) and BACs (Intermediate, Advisory Council meetings, as applicable) in the NO portfolio (as applicable) on the performance of the Audit Team in the assigned NO portfolio. This is to be done through quarterly participation at BACs for the NO portfolio assigned.

Quality Assurance:

  • Perform quality reviews of risk-based integrated audit (RBIA) assignments and provide guidance to the Senior Internal Auditor (SIA) regarding:

  • Quality audit standards to be observed and maintained by all auditors in the course of their work.

  • Provide on-the-job technical support during field work with the team members and on site review as necessary.

  • Maintain an audit presence and history of audits per project/grant as needed based on available resources and use of Governance Risk and Compliance Software (GRC).

  • Lead the audit team in following up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

People Management and Professional Development:

  • Responsible for the daily supervision of audit staff and responsible for the development of audit staff and the completion of performance evaluations.

  • Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

Other:

  • Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio.

  • Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA/CISA/ACFE) finalized or in advanced stage of certification process.

  • Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.

  • Excellent presentation, analytical, interpersonal, time management, research, and communications skills.

  • Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.

  • Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • Must have prior working experience in audit (Public or private) of not less than six years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-Governmental organization will be an added advantage.

  • Personnel management skills, with a track record of leading teams to meet outcomes.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Exposure to various accounting systems.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • Be a qualified CPA or ACCA with an up-to-date membership status. Professional memberships in CIA/CISA/CFE are an added advantage.

  • Good command of the English Language, written and communication skills in particular. Knowledge of French/Spanish would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate in devotions and Chapel services.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

  • Good understanding of non-profit industry.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

National Director, WV South Africa

BACKGROUND:

World Vision South Africa (WVSA) operates in a middle income country, but its Gross Domestic Products (GDP) ranks among the top three in Africa. However, the gap between the rich and the poor is widening with ever increasing urban migration to the detriment of both the urban built environment as well as contributing to deepening rural marginalization. South Africa is contrasted by two economies which equate with WV Model of Ministry context 4 and 2 with a population of over 52 million, children living in poverty with 4 million going to sleep every day without food (Human Science Research Council Report on Poverty, 2007) 34 % of population lives on less than $2/ day while 25% live on less than $1.25/day.

The Global World Vision Strategy has established that countries like South Africa are described as Transitioning Field Offices. This means that until 2022 such offices will no longer receive international funds, thus requiring that they develop a transition plan that will show a clear contribution to children in their context and that they reach self-sustainability with 100% of local multiple funds.

Therefore, World Vision South Africa has started a new organizational cycle marked by major changes in its structural model, with an increased focus on acting as a platform organization that mobilizes Christian organizations to contribute significantly towards children and adolescents’ development and well-being.

Specifications of WV SA new organizational model:

  • Strong focus on social marketing and fundraising actions through individual donations, funds from companies, governments, foundations and multilateral institutions.

  • Mobilization of churches and Christian organizations, so they can promote actions towards the development and protection of children and adolescents in South Africa.

  • Positioning of WV SA at national, regional and international levels as a Christian organization that protects and promotes children and adolescents’ rights.

  • Operation in digital environments, with intensive use of innovation technology.

  • Lean organizational structure with low operational costs and high effectiveness in promoting an impact on the lives of children and adolescents.

PURPOSE OF POSITION:

  • Strategically lead, develop and direct the implementation of all aspects of World Vision South Africa Ministry as an effective member of the Partnership in line with Twin Citizenship principles to ensure high quality and impact in the field; be accountable for all of aspects of WV’s work in the country.

  • Successfully lead the change process of World Vision South Africa transition from a funded entity, to a wholly self-sustainable office, responsible for its own fund raising.

  • Ensure that WV South Africa ministry is directly contributing to the sustained well-being of children including their rights, protection and participation, within their families and communities and stays relevant to impact.

  • Ensure organisational sustainability by providing leadership, strategic direction and support in the development and implementation of an effective National Resource Development Strategy that will lead to Increased and diversified funding portfolio.

  • Establishment and maintenance of collaborative partnerships between WV South Africa and donors, partners, all tiers of government, churches and other non-governmental organizations.

  • Observe World Vision core documents (Vision, Mission, Statement of Faith, Core Values and Covenant of Partnership) and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES:

  • Lead increase and diversification of Funding Portfolio and National Resource Development for self-sustainability with emphasis on social marketing, local fund raising through individual donations, funds from private sector, government, foundations and multilateral organizations.

  • Influence donors using creative approaches to motivate them to get involved in support of World Vision South Africa Ministry.

  • Implement the National Office sustainability strategy.

  • Define vision for grants acquisition and management performance within National Office (NO), ensure that grants are strategically aligned to NO priorities and consider the competitive landscape.

  • Ensure alignment of marketing and programming for coordinated design and promotion of products and programmes.

  • Implement long term and short term programs that create new opportunities for acquisition, retention and transformation of diverse set of donors.

  • Strengthen digital technologies approach for fundraising.

  • Create and strengthen external relations with private sector, government, NGOs and civil society to promote children protection and development in South Africa.

Build proactive external relationship with church leaders, local government leaders, donors, private corporations for the following purposes:

  • Advocacy agenda - promote policy change for improved child well-being.

  • Institutional relations for acquisition of resources.

  • Enable and support programmes in the country by government agencies at all levels.

  • Media relations; Ensure that WV and Child Well-Being agenda are promoted appropriately.

  • Partner's acquisition.

Ensure Advocacy towards the protection of children and the promotion of their rights:

  • Represent World Vision South Africa, engage and build strategic alliances with the government ministries, WV board, major donor agencies, WV Partnership, non-governmental agencies, churches and media.

  • Develop and implement appropriate advocacy strategies to raise awareness of- and advocate for change in- key issues within the specific context.

  • Lead and facilitate strategies for advocating justice issues to address changes in unfair structures that oppress those in need.

  • Strengthen awareness of World Vision’s program both within and outside of the WV Partnership.

  • Provide leadership, strategic direction and support to the team for developing and implementing excellent donor experience and acquisition of ministry funds.

  • Identify new opportunities and forge alliances that lead to optimization of all resources.

Ensure focus on Program Quality to deliver on Child Well-Being outcomes:

  • Collaborate and build coalitions to catalyze movements for children’s well-being, locally and globally.

  • Influence national strategic mandates and priorities with global priorities for child wellbeing.

  • Ensure programming implementation and quality through schools in WV South Africa prioritized regions and neighborhoods.

Ensure Operational Excellence:

  • Ensure that World Vision South Africa operations provide relevant impact in the country and region.

  • Lead the development and execution of the country strategy through programme approaches and operating plans with clear, measurable short-term and long-term targets.

  • Ensure country strategy is aligned with WV global strategic priorities and country Board expectations.

  • Ensure organizational sustainability by ongoing predictive success planning (funding, Ministry, organizational development, leadership pipeline, leadership development).

  • Ensure implementation and compliance to Partnership Performance Management Standards and Principles, while seeking to implement Performance Management guidelines on reasonable level.

  • Ensure excellent standards in financial, technical resources and people management across the organization, which includes inspiring and setting high standards of work and clear performance indicators and accountability to stakeholders.

  • Ensure organizational compliance to Government standards and laws in South Africa.

Spearhead Organizational Leadership, Change and Culture based on organizational identity and World Vision global strategy:

  • Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of World Vision South Africa strategies and work through Family Likeness guidelines.

  • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships, and provide spiritual guidance to staff on the WV Vision, Mission and Core Values.

  • Inspire staff to support Christian identity, commitments and witness (including incarnational living).

  • Promote a culture of innovation and agility in order to respond timely to external challenges and expectations and ensure relevance.

  • Promote a culture of learning and development, employee engagement and good stewardship of talent.

  • Build organizational culture, which leverages respect, value and promotes gender, age and diversity.

  • Build and promote culture that is sustainable for growth and high performance.

  • Practice an adaptive leadership that is open to collaborative and address challenges in a timely manner.

  • Ensure timely, effective and appropriate internal communications strategy in WV South Africa, and when needed ensuring to be the one who communicates purpose and vision of change timely and regularly to all staff and team leaders.

  • Establish an intentional approach to change management through a strategy or plan.

  • Establish and ensure a collaborative working environment across program areas and teams.

  • Lead and prepare others for taking decisions and lead organizational processes in order to ensure and promote accountability and financial stewardship.

  • Build sustainability through the growth and development of staff, leadership capability and effective succession planning for all leadership and management roles.

  • Contribute to the global pool of workforce of WV Partnership by sourcing, recruiting or building committed, competent talents from within the country.

Practice Twin Citizenship in internal stakeholder engagements:

  • Act as a Twin Citizen and global leader ensuring that National Office participates in global processes and decisions, allocate resources and talent where most needed, Partnership wide.

  • Source best practices and strategic services available Partnership wide, be aware of, and apply relevant innovative approaches.

  • Promote social entrepreneurship by pursuing innovative solutions to social problems, acting boldly and proactively sourcing required resources and not constrained by resources currently in hand.

  • Support the WV SA Board Chair in coordinating Board meetings, and in maintaining a pool of Christian contacts from which to draw future Board members.

  • Support Board Chair and Board member in succession plans.

Position WV South Africa and promote its brand:

  • Strategically position WV South Africa as a credible and trustworthy national and global partner.

  • Ensure WV is positioned as a leading NGO in promoting the well-being and rights of children within the country context to enhance public and stakeholders’ confidence and trust.

  • Ensure that the WV brand is respected within the country and is consistently modeled in staff conduct and throughout office operations.

Promote accountability and a high performance culture with emphasis in financial management and operations, risk management:

  • Ensure effective stewardship and accountability of WV and other donor resources, finances and people, consistent with performance standards established by the WV South Africa Board of Directors.

  • Ensure efficient and effective organizational practices that result in successful financial and operational audit rating.

  • Promote and model high level of transparency, integrity and zero tolerance to fraud.

  • Ensure the office compliance to local legal requirements and standards.

  • Represent World Vision South Africa in courts, if required.

  • Provide direction for integrating private and public funds to maximize results and respond to community needs in most effective and efficient way.

  • Have overall responsibility for assessment of risks and the development of risk management planning to mitigate risks to NO operations, staff, assets and programmes.

  • Maintain complete accountability to the Board and Regional leadership on the management of risks facing the organization.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum Qualification required: Master’s degree in Management, Social Sciences or equivalent.

  • Experience: At least 15 years’ senior management experience, including 5 years’ in a proven Marketing and Business role with ambitious sales targets, with overall responsibility for growing the sales portfolio of a profit or not-for-profit company and 5 years’ experience in Governance.

Preferred:

  • A qualification in Sales and Marketing management.

  • 5 years’ experience managing a P&L.

Technical Skills & Abilities:

  • Proven Leadership and Management skills.

  • Good Sales and Marketing skills.

  • Proven Decision-making skills.

  • Experience in leading executive teams, or leaders of leaders.

  • Experience with a Board.

  • Good sales and financial management capabilities.

  • Ability to cope under significant pressure.

  • Ability to maintain effective working relationships with all levels of staff, board and other stakeholders.

  • High level of confidence and confidentiality.

  • Ability to communicate and negotiate with key internal and external stakeholders at a national and international level.

  • High level of emotional intelligence.

  • Familiar with current donor trends, both private and public.

  • Ability to engage churches across denominations.

  • Computer literacy.

  • Understanding of country context and culture.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment/Travel:

  • Work environment: Office-based with frequent travel.

  • Travel: 40% Domestic/international travel is required.

  • On call: 100%

Regional Programme Funding Manager, VisionFund

*Preferred position location: Senegal. Other locations to be determined by home country of successful candidates within West Africa where VF/WVI is registered to operate.

PURPOSE OF POSITION:

The VisionFund International (VFI) Regional Programme Funding Manager will develop and manage funding opportunities in West Africa primarily, through grants, major donors and through National office programmes that support VFI’s network of microfinance institutions (MFIs) in keeping with VFI global strategy and funding priorities. This position will manage third party regional grant and major donor acquisition and compliance. Reporting to the Senior Programme Funding Manager for Africa, the role will focus on largely on West Africa and will be fluent in French and English but will also support elsewhere as required in Africa. This includes contributing to and managing grant and donor funding opportunity pipeline, providing technical support, capacity building, project monitoring, and donor impact reporting. This role will ensure successful performance in identifying funding opportunities and building relationships with funders and World Vision Support and National offices, writing proposals, acquiring funding, monitoring donor funded projects and maintaining close relationships with MFI project staff, and managing projects for VFI’s ministry.

MAJOR RESPONSIBILITIES:

Funding Acquisition:

  • Manage all components of RFP response process -- review RFPs, profile opportunities, and ensure alignment with MFI funding priorities; vet with senior leadership and obtain approval.

  • Research and assess funding organizations.

  • Develop opportunity pipeline aligned with VFI strategic funding priorities.

  • Set up and support proposal development teams; create project workplan and ensure proposals and supporting documents are prepared to technical specifications and submitted on time.

  • Provide technical support and capacity building to field staff, Support Office staff and other members of the Fundraising team on proposal development, monitoring, reporting, and project management.

  • Support Senior Programme Funding Manager for Africa in identifying and achieving annual funding targets.

  • Within strategy, develop and manage key regional funder relationships with new and existing funders and World Vision Offices to achieve long-lasting global fundraising support.

Project Monitoring, and Management:

  • Monitor project compliance and implementation to ensure projects are delivered to specifications.

  • Support MFIs and ensure project impact reports are of high quality and submitted on time.

  • Build capacity of MFIs for managing projects.

  • Ensure contracts are reviewed and risks managed and funds flow effectively to MFIs.

Relationship Development and Networking:

  • Network with major regional third party funders to establish collaborative relationships, learn of opportunities, and enhance VFI's ability to gain donor funding and enhance VFI's reputation in the marketplace.

  • Develop and maintain relationships with key World Vision support and national office funding staff ensuring that the microfinance project model is understood and fundraising opportunities are maximised.

  • Attend sector seminars, training, communities of practice and forums where industry staff and/or funders meet with the objective of leveraging funding and partnerships for the VFI network.

  • Maintain knowledge of microfinance industry and trends including focus of targeted donors.

Systems, Processes, and Capacity Development:

  • Ensure outcomes of projects are high-quality and high-impact through ongoing monitoring and the execution of mid-term and final evaluations, operations research, etc.

  • Review field reports and findings/recommendations to determine and replicate best practices and apply lessons learned.

  • Support Programme Funding team in developing fundraising processes, tools, and templates.

  • Contribute to proposal content libraries.

  • Contribute to streamlining Funding processes and documenting protocols and policies.

KNOWLEDGE, SKILLS & ABILITIES:

  • University degree in international development, economics, or related field.

  • 5-8 years experience in grant making field, fundraising or corporate management setting dealing with senior management.

  • This role requires 5-8 years in Grants, major donor fundraising, or corporate management setting dealing with senior management. Preferably experience in humanitarian, international development, microfinance or financial institutions.

  • Able to work in complex corporate culture and financial systems and ensure procedures internally and with third parties are well documented, monitored and executed. Creative and helpful at problem solving for both VFI and MFI’s. Able to work well with granting agencies, Support Offices, MFIs, and other VFI groups.

  • Excellent research skills and experience in developing funding opportunities.

  • Strong proposal-writing skills, persuasive writing, and complex document creation.

  • MS Office competency.

  • Fluent (oral and written) in French and English.

Preferred Skills, Knowledge and Experience:

  • Excellent management, communication, and relationship-building skills; must lead through influence and establish effective working relationships within MFIs in the region, with external partners, agencies and leaders in the microenterprise development field.

  • International experience is an important asset, particularly in emerging/developing countries.

  • Demonstrated good judgment and diplomacy, particularly in different cultures.

  • Creates processes with greater efficiency in mind, eliminating bureaucracy wherever possible.

  • Able to travel to remote areas where MFI’s work.

  • Effective coach, able to train people in VisionFund policies and procedures formally and informally.

  • Must be able to simultaneously manage multiple priorities and projects; ability to navigate complex stakeholder relationships effectively.

  • Must be cross-culturally sensitive as will work with associates from every area of the world.

  • Flexibility on hours to contact people within wide time zone differences is required.

  • Experience within the World Vision Partnership.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Finance & Support Services Manager- Goma, DRC

PURPOSE OF POSITION:

This position description is for the lead Finance role in a Zonal Office. While this position description represents the core of this role, each office will be required to contextualise to a certain extent, adjust the title and % time.

spent if this position oversees more than just the finance department, and determine the appropriate grade level for this position, per National Office structure and Hay grading scale. For Fragile Context offices, you will need to consider the higher risk elements inherent in the location and local context.

Provide overall leadership, oversight, and management support for all aspects of financial management in the Zonal Office. This position is seen as a strategic partner; member of the Senior Management Team, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis, and advice; as well as developing financial strategy that best serves the strategic and programme objectives.

Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilisation and safe guarding of assets according to WV approved policies and procedures.

Provide leadership to the Supply Chain team ensuring that the procurement of organisational resources is executed effectively, efficiently, and economically. Ensure the national office is optimally staffed to timely procure & deliver project supplies per grants donor guidelines and WV policies.

Provide overall leadership to the ICT staff and ensure that the office has reliable, sufficient connectivity and the organisation’s information systems and resources are adequately protected.

Provide overall leadership to the Administration function ensuring that the office is effectively supported and staff have a clean, secure, and hospitable place to work.

MAJOR RESPONSIBILITIES:

Leadership, Capacity Development, and Strategic Partnering:

  • Provide strong and positive leadership to the zonal finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of zonal and response finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the Senior Management team meetings.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners as appropriate.

  • Develop strong networks internally (SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship:

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team.

Financial Planning and Budgeting:

  • Coordinate the zonal planning and budgeting process and provide technical support, to ensure guidelines are met.

  • Review alignment of budgets between projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  • Control of zonal and response budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Manager and Response Manager(s).

Fiscal Accounting, Compliance, Monitoring, and Reporting:

  • Manages systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the donors and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of Grant financial reports and timely feedback to Grant managers for decision making.

  • Ensure Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls:

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings.

  • Coordinate management responses to finance audits performed for projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for GC and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

Supply Chain Management:

  • Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.

Improve IT Infrastructure and Provide Quality Service:

  • Ensure improved office/programs connectivity.

  • Facilitate and ensure preparation of and adherence to computer usage policies.

IT Security and Integrity:

  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination.

Ensure that WV provides quality hospitality services to staff and visitors.

Transportation/Logistics.

Responsible for vehicle procurement.

Manage financial risk and fiscal integrity.

Manage complex funding arrangements across multiple funding streams.

Establish financial operations.

Ensure a safe workplace.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field.

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems.

  • Demonstrates systems thinking.

  • Champions and Manages Innovation.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.

  • Must be computer literate in Microsoft Office programs.

  • Minimum 5 years of experience in finance position with medium business/medium NGO/government agency.

  • Minimum 2 years of experience in finance management position.

  • Experience with planning and forecasting.

  • HEAT training is mandatory.

  • Able to work in a cross-cultural environment with a multi-national staff.

  • Ability to travel within country, regional and internationally.

  • Proficiency in written and spoken French & English.

  • Good oral / written and interpersonal skills.

Preferred Skills, Knowledge and Experience:

  • ACCA, CIMA, CPA or equivalent preferred.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

  • Experience with humanitarian aid in-country is a plus.

  • Experience working in a challenging environment (either in a fragile context or a relief environment is preferred).

Work Environment/Travel:

  • The position requires the ability and willingness to travel domestically and internationally up to 25% of the time.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Assistant Regional Finance Director

Location: WARO- Dakar

Title: Assistant Regional Finance Director World Vision West Africa Region

PURPOSE OF POSITION:

To provide support to the Regional Finance Director and Director, Global Grants & Programme Finance in ensuring standards of excellence through effective and efficient financial management, accountability and integrity within WorldVision West Africa Region.

KEY RESPONSIBILITIES:

Strategic Financial Planning and Management

  • Support in financial planning, budgeting and reporting

  • Assist the Regional Finance Director to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.

  • Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.

  • Liaise with Support Office Finance regarding their trips to the region in collaboration with the NO Finance/Grant Teams

  • Develop and maintain good professional networks with the NO Grant and Finance Managers, Support Office IPGs, NO Finance Directors and Regional GAM Directors.

  • Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.

Promotion of financial accountability and reporting

  • Provide support to ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WVs ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems

  • Support in the review and evaluation of the regions financial performance and efficiency through the quarterly financial scorecards and periodic review of national office financial systems.

  • Support National/Regional Offices comply with year-end closing processes.

Grants Budget & Acquisition

  • Work with Support Offices in large scale (budget over $5m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.

  • Work with NOs and Support Offices to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification

  • Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow grants or balance their funding portfolio

Capacity Building

  • Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.

  • Support financial capacity building in National Offices by providing training for finance and non-finance staffs.

  • Support National offices to Work with the relevant Shared Service providers to implement agreed shared services.

  • Co-planning and Facilitate capacity building initiatives with Regional GAM Director at National/Regional Office especially as it relates to grants financial management and grants compliance.

  • Participate in and/or co facilitates large scale grants start up workshop in collaboration with the NOs and respective SOs.

  • Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region

  • Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening NO grant capacity.

Risk Management

  1. Audit Recommendations :

  • Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

  • Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs

  1. Risk assessment For Grants approval

  • Review Go No Go document for grants approval received from national offices in light of risk mitigation.

  1. Award Terms interpretation

  • Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements

  1. Internal Control Systems:

  • Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

  1. LDRs/Cost Allocation implementation monitoring

  • Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

  • Work with FRSC and P&C staff to address any issues pertaining to LDRs database implementation

  1. Large Scale grants close-out

  • Assist NOs in the preparation of large scale grants (>US$5 Million) closeouts plan

  • Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements

Others

  • Perform special projects/assignments for the Regional Finance Director and Director, Global Grants & Programme Finance as necessary.

  • Act on behalf of the Regional Finance Director during his/her absence

  • Attend and participate in devotional meetings (per office practice).

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Bachelor's degree in Administration or Accounting. Professional qualification such as CPA/CIMA/ACCA or Master's degree in Business Administration, Finance, Management or other applicable field to financial compliance.

  • Proven experience in working with grant related projects in implementing government grant regulations and capacity building.

  • Deep understanding of NGO finance environment and models of programme/project delivery; experience in managing complex funding arrangements.

  • Ability to engage and work collaboratively with diverse group of stakeholders

  • Track record of successfully training, developing/mentoring and supervising finance and grant staff

Preferred:

  • Strong inter-personal skills and proven team player.

  • Excellent written and oral communication skills. Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment. Able to work in a cross-cultural environment with a multi-national staff.

  • Proven ability to manage competing priorities

Work environment:

Office-based with frequent travel to the field. Travel: 25% International travel is required.

Finance Manager - Grants, WV Sierra Leone

PURPOSE OF POSITION:

The Grants Finance Manager is responsible for the financial management of All Grants and Non-Sponsorship funded Projects-funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, All Grants and Non-Sponsorship funded Projects regulations, and the grant agreement. The FM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

MAJOR RESPONSIBILITIES:

Grant Financial Management and Reporting:

  • Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding.

  • Lead/participate the financial part of the grant budget development during Design and Start-up workshops in close cooperation with the Grant Acquision Management (GAM) Lead and Support Office (SO).

  • Lead the development of the annual program team operating budget, monitor actual performance and develop project projections.

  • Closely collaborate with National Office (NO) Admin and procurement and Project Director/CoP on cash flow planning and local tax obligations.

  • Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.

  • Work with NO Ops, P&C (HR) and GAM Lead for design and maintenance of organizational staff capacity allocation system to provide overview of under/overfunded staffing needs.

  • Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements.

  • Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.

  • Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities.

  • Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources.

  • Support grant managers in identification and formulation of budget change requests (addenda/waiver/cost or no-cost extensions).

  • Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements.

Compliance with Government Regulations and WVI Policies:

  • Prepare close-out documentation at end of funding cycles in compliance with government regulations.

  • Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation.

  • Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required.

  • Implement financial policies in accordance with World Vision Field Financial Manual, Donor Rules and Regulations and local financial regulations.

  • Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.

  • Assure that all grant policies and regulations are adhered to in the charging of cost.

  • Assure that cash transactions are well planned, controlled and reported.

Liaison and Networking:

  • Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy.

Leadership and People Management:

  • Lead the team reporting to him/her in order to get high performance.

  • Insure performance management and staff development.

Sub-recipient Monitoring and Capacity Building:

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.

  • Under-take regular field visits to ensure proper grant financial management and that Financial reports are consistent with the programmatic requirements and reports.

  • Provide targeted training and capacity building for WV and sub-recipient finance staff on grant financial management and reporting.

Other Responsibilities:

  • Perform other duties as assigned by line manager.

KNOWLEDGE, SKILLS & ABILITIES:

  • CPA/ACCA/CIMA or Master’s degree in accounting, finance, or international business management.

  • Excellent command of Excel and SunSystem.

  • Fluency in English both written and spoken.

  • Must be able to work with multiple deadlines and high demands.

  • Ability to handle sensitive and confidential information with absolute discretion.

  • 7+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise.

  • Excellent financial and analytical skills.

  • Excellent communication and drafting skills for effective reporting on programme financial performance.

  • Ability to manage a financial/monitoring team and demonstrate leadership.

  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.

  • Ability to operate in a cross-cultural environment requiring flexibility.

  • Familiarity with the aid system, and understanding of donor and governmental requirements.

  • Prior knowledge of the region an asset.

  • Fluency in English required.

  • Demonstrated expertise and experience in working in a consortium environment.

  • At least five years of accounting and/or grants management experience.

  • Three years grant experience.

  • At least 2 year experience managing staff.

  • CPA or other professional accreditation.

Preferred Skills, Knowledge and Experience:

  • Work in an international/domestic relief and development organization is preferred.

  • Gateway to Grants certification preferred.

  • Experience in managing inter-agency consortiums is preferred.

Response Manager - Ebola Response, DRC

PURPOSE OF POSITION:

The purpose of the Response Manager position is to ensure the management of WV DRC Ebola Virus Disease (EVD) Response from strategy to implementation, inclusive of performance and oversight of all aspects of the response. The Response Manager will develop and maintain an efficient, cohesive team, whilst ensuring effective coordination and relationships with the other agencies, officials, beneficiaries, donors and all areas of the Partnership.

KEY RESPONSIBILITIES:

  • Ensure the implementation of WV DRC EVD Response plan that addresses WV DRC strategy and humanitarian standards to achieved the set goals.

  • Encourage beneficiary participation, liaise with other stakeholders, and anticipate, plan, and contribute to the development of new project proposals and reports.

  • Lead initial needs, operational feasibility and staff capacity assessment in the response and/or as required, identify key strategic opportunities, gaps, risks for consideration in response strategy.

  • Collaborate and communicate with People & Culture (HR) to ensure WV DRC EVD Response is staffed to meet response needs, guide operational scale-up and initiation of emergency response operations respectively – including strong staff and organizational security & safety function.

  • Lead and manage team in a way that facilitates high performance culture, open trustworthy relationships and integrity.

  • Provide leadership, technical support, and coordination to enable WV DRC EVD Response teams to meet their daily objectives.

  • Establish and maintain effective working relationships with the Ebola task force, government representatives and World Vision stakeholders.

  • Ensure WV DRC continue participations in Ebola response Commissions, including Communication, Mobilization, and Community Engagement as well as the infection prevention and control (IPC) / WASH at local and regional level.

  • Ensure World Vision through its activities with religious leaders, women's and youth associations monitors the key indicators of Communication, Mobilization, and Community Engagement commissions and to report during the various coordination meetings.

  • Ensure WV DRC is represented in subcommittees through community mobilisers who are based in each health zone.

  • Develop and organize activities to secure resources for programs and convince stakeholders to provide support.

  • Initiate resourcing mechanisms and ensure financial resources are managed according to WV standards, donor and Support Office (SO) agreements.

  • Advise and assist Grant Acquisition Management (GAM) grants processes with National Offices (NOs) and SOs for start-up and subsequent phases, facilitate multi-stakeholder engagement for resource development including corporate donations and support.

  • Ensure response internal and external reporting requirements are met.

  • Ensure Response meets minimum quality standard and supports programme improvement.

  • Promote culture of learning and development, reflection and innovation, employee engagement and good stewardship of human capital in the office.

  • Respect, value and promote gender, age, religious and ethnic diversity.

  • Collaborate and communicate with finance, procurement and administration teams in an effective and inclusive way, ensuring program planning is participatory of support departments.

  • Oversee and ensure that procurement and logistic planning is done in a routine and effective way.

  • Ensure compliance with donor and World Vision regulations related to disaster management.

  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

  • Oversee the program budgets, response cash flow and expenditures.

  • Ensure compliance with security procedures and policies as determined by country leadership.

  • Proactively ensure that team members operate in a secure environment and are aware of policies.

  • Ensure compliance with security procedure in line with the Ebola Virus Disease (EVD) to minimize risk upon staff.

  • Ensuring appropriate systems and support mechanisms are in place to track, analyze and report on results.

  • Ensure accurate and timely reporting of activities according to applicable timeframes and formats.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum Qualification required: Bachelor’s Degree in Business Administration, Development Studies or equivalent.

  • Experience: A minimum of seven year’s program management/coordination/oversight experience, including in an international development setting to include assessment, monitoring and evaluation, implementation and design of projects.

  • Previous experience in a management position with USAID grant experience is required.

Preferred:

  • Master Degree in Business Administration, International Development with Proven ability to manage technical assistance programs and subcontractors in complex US government funded projects.

Technical Skills & Abilities:

  • Develop and monitor implementation of Response strategy that adresses WV strategic goals to meet humanitarian needs.

  • A response strategy is developed which meets World Vision strategic goals and humanitarian standards and is contextually appropriate.

  • Ensure Response is staffed to meet response needs.

  • Establish and maintain effective working relationships with humanitarian actors, government representatives and World Vision stakeholders.

  • Develop and plan Response to achieve Response strategy goal and objectives.

  • Implement Response programme in accordance with response commitments to meet international and WV standards.

  • Initiate resourcing mechanisms and ensure financial resources are managed according to WV standards, donor and SO agreements.

  • Oversee Security function, planning and implementation to ensure response staff and organisational safety and security.

  • Ensure response internal and external reporting requirements are met.

  • Ensure that response meets WV minimum quality standards and supports program improvement, reflection, learning and innovation.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Donor Liaison Coordinator

JOB OPPORTUNITY

Donor Liaison Coordinator

World Vision International (Rwanda) is a child focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Donor Liaison Coordinator. The position will be based at the Head Office in Kigali and reporting to the Communications and Public Engagement Manager.

Purpose of the position:

The purpose of this position is to lead the National Office servicing of World Vision United States (US) mega and major donors who primarily support major fundraising campaigns. The Donor Liaison Coordinator will collaborate with appropriate World Vision US Departments and the appropriate National Office Departments to enhance the mega and major donor experience. The expected results will be increased financial support of National Office programmes; increased awareness of, and advocacy for the National Office programmes and strategy by World Vision US mega and major donors; as well as mutual transformation, all in order to deepen our commitment to the most vulnerable children.

The major responsibilities include:

% Time

Major Activities

End Results Expected

40%

Coordination of US donor/sponsor/supporter/funding partners visits, from the technical (understanding and communicating the full extent of a need to donors, pre-visits, etc.), to executional considerations (logistics, accommodation, communication between visitors and local community members, etc.)

  • Visiting guests comply with World Vision Rwanda guest relations guidelines, policies and procedures; they are briefed on our child protection policy, given a security brief, and provided enough updated information on World Vision Rwandas work

  • A task schedule and master calendar for all key operations or activities to be carried out by all World Vision US visitors is developed and always updated in good time

  • Trip experiences by donors and potential donors are positive and memorable.

  • Tickets for World Vision Rwanda visitors are bought or re-confirmed on time and flight arrangements are made as per schedule.

40%

Support World Vision Rwandas fundraising efforts through sharing and submission of solid stories on beneficiaries lives (success and need stories), which will contribute to profiling our work as a leading NGO in Rwanda to donors and potential donors

  • Success stories shared for use and reference by World Vision Rwanda senior staff potentially travelling to the US / engaging partners from the US.

  • Increased awareness of, and advocacy for World Vision Rwandas work in Rwanda; support to World Vision Rwandas strategy objectives by and among donors/potential donors/supporters/church partners affiliated to World Vision US.

10%

Cultivate and maintain strong relationships between World Vision Rwanda, and Major and Mid-Level donors from/affiliated to World Vision US

  • Key sites for future visits by donors/supporters/church partner/filming crew visits to Rwanda are identified by carefully understanding the unique needs for each audience.

5%

Develop and lead in the implementation of onboarding World Vision Rwanda field staff about the critical components of a Vision Trip so all participants are involved in engagements with Major and Mid-Level Donors and Churches from the US as required

  • Selected technical and field teams understand how to develop and identify high-impact stories and materials, and how to communicate and handle donors/supporters/visitors affiliated to World Vision US.

  • World Vision staff speak with one voice about ending violence against children, our technical expertise, evidence of impact, emergency responses and policy positions when it pertains to US donors and Vision Trips.

  • Field staff understand our organizational narrative and can communicate this to donors and filming partners from/affiliated to World Vision US, when speaking about our work

5%

Collaborate and support the Communications & Public Engagement team with documentation / gathering significant change stories, photography, videos and media visibility

  • Significant change stories, photos, videos, and potential media pieces from World Vision US-funded projects and Area Programmes in Rwanda are available.

  • Visibility across field offices is promoted.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

Minimum education and experience required:

  • Bachelors Degree in International Relations, Marketing, Communications, Community Development, or any other related field.

  • 5 years experience working with high-level donors within the context of an International NGO.

Preferred experience, technical Skills & Abilities:

  • Experience with still photography, story-writing, case study writing, and videography acquired from either formal or on-the-job training.

  • Sound understanding of transformational and community development, with the ability to translate technical information to a language easily understood by donors and partners

  • Skilled in personal computing, email, and general office productivity software (e.g. Microsoft Office Suite) and other programmes for uploading and downloading information.

  • Cross cultural interpersonal skills and experience

  • Knowledge of written and spoken English and Kinyarwanda, and ability to engage community members comfortably and interpret their thoughts to visiting donors/supporters/filming crews/church partners, etc.

  • Excellent communication and public relations skills

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on [email protected](no applications will be accepted through this email)

The closing date for submission of applications is 17th September 2019; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Education in Emergencies (EiE) Specialist - SAFCER, Mozambique

BACKGROUND:

On 14 March 2019, Tropical Cyclone Idai made landfall near Mozambique Beira City, leaving devastating loss of life and large-scale destruction of assets and infrastructure in its wake. In the following days, some entire villages including schools were destroyed and submerged as flood waters rose across the central region of the country in the provinces of Sofala, Zambezia, and Manica. The cyclone and the subsequent floods within the three provinces have affected an estimated 1.85 million people.

World Vision has established an Emergency Management Structure based in Beira (Sofala Province) for the Mozambique response in order to coordinate efforts effectively across multiple levels of the organization and through the UN Cluster system. The Mozambique Response Plan aims to reach 150,000 affected people through the provision of support in the following sectors: WASH, Child Protection, Health and Nutrition, Food and NFIs, Livelihoods, Protection and Education.

PURPOSE OF POSITION:

Provide technical support to all education projects and at the same time leadership and management support to the UNICEF Education in Emergency project that is implemented according to the education in emergency minimum standards.

The position holder will be the focal point for both internal and external engagements related to UNICEF project on behalf of Southern Africa Food and Cyclone Emergency Response (SAFCER) program.

The person will spearhead working with Ministry of Education at provincial and district levels, partners and community partners to implement some of the programs and ensure that the partners progressively have the requisite capacity to meet donor standards.

The incumbent will provide technical support to field-based teams; promote team spirit, a culture of information sharing and excellence in internal/external coordination. Champion sector growth, through active engagement with donors and Support Offices. Promote a culture of information-sharing and collaboration with cluster mechanisms and strategic partners.

MAJOR RESPONSIBILITIES:

Leadership:

  • Provide strategic oversight and leadership of the Southern Africa EiE & Cyclone Emergency Response (SAFCER) operational areas (Sofala, Manica) education per Disaster Management Team (DMT) and donor standards and agreements.

  • Lead interagency roll out of INEE CSE pack to inform regional CS analysis and promote integration with WVI CS tools (ICAPS/GECARR/MSTC).

  • Lead the design and implementation of EiE strategies in line with global and state-of-art trends.

  • Use Secondary data to develop WVI EiE strategy based on INEE MS.

  • Coordinate with and where appropriate, develop integrated program interventions with other sector program (in particular – livelihoods, shelter, EiE, health and CP) in the same operational area to ensure a coordinated response .

  • Define work plans, timelines and budget to implement EiE programs and projects in accordance with EiE programs strategy and project design.

  • Manage EiE programs and project budgets including regular budget reviews to ensure available funding is being maximized to achieve programs objectives and expenditure complies with WV and donor requirements.

  • Develop and contextualize quality standards.

  • Provide quality oversight, monitoring and ongoing support for program delivery.

  • Review, write and submit high quality EiE management and program monitoring reports that meet the needs of internal and external stakeholders.

Monitoring and Evaluation:

  • Harmonize processes of data collection with partners and adapt WVI tools to standard of education cluster using INEE MS.

  • Design Needs Assessment.

  • Analysis of Assessment data Ensure M&E systems used by WVI generate relevant and meaningful data to report against WVI global commitment (including use of cash based transfer modalities).

Grants Acquisition:

  • Coordinate development of new project proposals and concept notes in response to education funding opportunities.

  • Facilitate the signing of MOUs, Field Level Agreements with partners and support offices with WV Mozambique before any implementation.

Coordination:

  • Liaise and coordinate with MoE and facilitate MoE active engagement with Cluster system.

  • Participate actively in cluster (or sector) meeting to contribute to design the EiE sector strategy based on INEE MS and on best practices and lessons learnt shared at global level by the Global Education Cluster.

  • Maintain high level of coordination with partners from other sectors (especially child protection, health and nutrition) in all phases of project cycle to deliver advocacy messages and integrate functional competency in staffing programs.

Budgetary Control:

  • Manage all UNICEF education resources and budgets in conjunction with Finance Department and ensure spending and expenditures are within budget and adhere to donor requirements. Ensure no over/under spending on projects.

Participation and Design:

  • Use data generated by community parent’s engagement to elaborate advocacy messages in global forum .

  • Lead the design and implementation of EiE strategies in line with global and state-of-art trends.

  • Use Secondary data to develop WVI EiE strategy based on INEE MS.

  • Promote the piloting of WVI Education core project models in emergency or fragile contexts program designs.

  • Contribute to the development of new education Project Models tailored for emergency/fragile contexts.

Networking and Collaboration:

  • Attend key humanitarian meeting including UNICEF and working with the HEA Team Leader, ensure relevant Cluster Meetings (EiE) are attended.

Capacity Building:

  • Ensure WVI competency framework is in line with global.

  • competency framework for the sector.

  • Design specific capacity building initiative aimed at securing WVI EiE niche.

  • Implement capacity development strategy aimed at increasing quality programming and organizational capacity in line with INEE MS.

  • Engage with external partners to coordinate sector professionalization pathways to align WVI staff capacity development and retention.

  • Identify and support engagement with external training opportunities for staff.

  • Work with National MoE (and other key cluster partners) to identify capacity gaps and plan to be developed.

  • Support the design of a national capacity building strategy and plan.

  • Implement capacity development strategy aimed at increasing quality programming and organizational capacity in line with INEE MS.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum a Bachelor’s degree with minimum of five years’ experience in Education management and programing in emergencies. A Master’s degree in Humanitarian Assistance or related field from a recognized University will be an advantage.

  • Minimum of 5 years’ experience designing, planning, implementing, supervising and reporting on Education in Emergencies Programming and at least 3 years’ experience in EiE management.

  • Preferred: International experience, managing staff from multiple backgrounds and contexts.

  • Excellent proposal development skills and familiar with UNICEF grant regulations.

  • Must have proven networking and donor engagement skills.

  • They must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principles.

  • The holder of this position must be a results orientated leader who can manage and satisfy multiple and at times competing organizational, donor and other stakeholder demands.

  • Must also have solid public relations skills and be a strong team player.

  • Must be analytical, innovative and self-managed leader.

  • Strong design, monitoring and evaluation skills preferred.

  • Strong experience in collaborating and partnering with the UNICEF EiE at lead negotiator level.

  • Flucency in English.

  • Portuguese an added advantage.

Preferred Skills, Knowledge and Experience:

  • Minimum a Bachelor’s degree and minimum five years experience in EIE programming. A Master’s degree in Humanitarian Assistance or related field from a recognized University will be an advantage.

  • Minimum of 5 years’ experience designing, planning, implementing, supervising and reporting on EiE and at least 3 years’ experience in EiE management.

  • International experience, managing staff from multiple backgrounds and contexts.

  • Excellent proposal development skills and familiar with UNICEF grant regulations.

  • Must have proven networking and donor engagement skills.

  • They must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principles.

  • The holder of this position must be a results orientated leader who can manage and satisfy multiple and at times competing organizational, donor and other stakeholder demands.

Work Environment/Travel:

  • 30% travel involved.

Senior Communication Officer

Purpose of the position:

This new role is designed to support donor communications for Grant Acquisition and Management within World Vision Tanzania’s (WVT), Sub-Office based in Dar es Salaam. This is an opportunity for a seasoned communications practitioner to work alongside WVT’s dynamic programme and communications team to support the growth and visibility of the WVT grant projects brand, awareness-building, engagement and resource mobilization efforts.

Under the overall guidance of the Director Innovations & Strategic Partnerships and direct supervision of the Communications Manager, the Senior Communications Officer – Grants will assist in developing, executing and coordinating the communications Strategy and Annual Work Plan to deliver high quality outputs in communicating WVT’s grants development impact.

To strengthen alignment and coordination to World Vision communications policy the incumbent will work closely with the WVT Communications Officers. He/she will also be expected to collaborate with other WVT programme clusters, WV support offices, media and development partners to communicate development results of the grants.

The incumbent will also observe the mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Support development of WVT’s communications strategy with emphasis on refining the grants project communications component and develop and implement communications/media plans for all grant projects.

Develop public information materials to profile and promote WVT grant projects mission and project activities to all stakeholders (fact sheets, progress reports, bulletins, project profiles, media releases.

Establish the use of GIS, video, social media, blogs, twitter and other tools to raise awareness on grant projects to internal and external audiences including WVT Support Office donors and donors at national level.

Oversee the application of WVI communications branding policy across all internal and external project products, build strong brand presence and assist staff in implementing the brand guidelines as appropriate.

Produce impactful human interest news articles, features, success stories, case studies on grants projects for sharing across the wider internal WVI partnership and WVT external platforms.

Work with print and broadcast media to generate proactive and positive news coverage for important media opportunities and interviews that promote and protect the public image and ministry of WVT. Also build the capacity of WVT grant projects staff to work with the media

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: BA in journalism or communication/public relations.

  • Experience: Three years working experience in the field.

  • Preferred Qualification:

  • Technical skills/Abilities

  • English language fluency (written and verbal)

  • Excellent writing skills, with photographic and video skills also preferred

  • Proficient in Microsoft Office with knowledge of desktop publishing software

  • Ability to maintain effective working relationships with all levels of staff and public

  • Demonstrated experience in using website programs

  • High level of confidence and confidentiality

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 30% Local travel is required.

  • On call: 10%

Program Finance & Administration Officer - Magole, Dodoma.

Purpose of the position:

To provide Financial Management and Administrative support to the Program as per WV policies and procedures.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Prepare internal and external disbursement according to World vision operating policies and GAAP and submit them to the cluster office for payment. Also ensure that all such payment requests are within budget, adequately supported and in accordance to WV Tanzania approval limits. Review Partners funding request for correctness and submit to Senior Cluster accountant for processing.

Handle petty cash float of the program, ensure all payments are properly approved with the relevant backups, ensure there is timely reimbursements done; all cash collections are recorded and timely deposited in the bank.

Participate in Projects Budget Preparation and Management, monitor spending against budgets for all projects with the Program to ensure no under or overspending takes place.

Administration managements; Store management for the program and fleet management activities. Reconcile store records, raise purchase requisitions and submit to cluster for processing, follow up purchased items at NO on behalf of the ADP for timely delivery and reconcile with GRN at ADP.

Maintain an updated and complete Fixed Asset Register at program level, Perform assets inventory at least twice a year, all assets are tagged and coordinate disposal of obsolete assets as per WV Policy. Also oversee any WV assets that could be transferred to Partners within the ADP to further WV business, post all the financial transactions to the systems.

Participate in Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment by cluster office; facilitate Sponsor visits and GN processing to RC Families and Community.

Responsible for building capacity of staff and partners within the ADP in Financial Management and WV Financial Policies and procedures.

Manage all Travel and business advances issued to staff within the Program by ensuring that they accounted for on time, no advances are issued before retiring previous one and that advance are used for WV business only.

Management of local partners; Review of partners budget, detailed implementation plans and cash flows, sub-grantee monitoring, physical verification of expenditure and submission of partners retirement or expenses to the cluster for posting.

Support Internal and External Audits at ADP level including partners audits.

Ensure monthly financial reports with complete attachments are filed at the project, share monthly variance reports and expenditure analysis with project management.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Accounting or Finance.

  • Experience: 2 years in Project Accounting or Financial Management.

  • Preferred: Degree in Accounting with CPA Module E.

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field/cluster

  • Travel: 20% Domestic travel is required.

  • On call: 10%

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