WVV Project Officer – Water Project in Ba Thuoc AP, Thanh Hoa

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,500,000 (FY19) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include: children protection from all forms of abuse, exploitation, violence and injury reduction of malnutrition rate of children under 5 through integrated approach;; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central (Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The Water project is funded by Made Blue Foundation through WV Netherlands. The project aims to increase communities’ access to safe water among six villages in Dien Quang commune, Ba Thuoc district, Thanh Hoa province through setting up a water supply system, in integration with enhancing knowledge and practice of target people on water, sanitation and hygiene (WASH), including Household Water Treatment and Storage (HWTS). The increased access to and use of affordable and improved water is expected to improve health status of local people through reduction of water-borne diseases and improved quality of life of adults and children accordingly.

The Project Officer will base in Ba Thuoc Area Programme, who is in charge of the management of the project (assessment & planning, implementation, monitoring, evaluation and closure), and community engagement during the implementation process of the project.

PURPOSE OF POSITION:

  • To support World Vision Vietnam to improve the children nutrition and the local people‘s health status through improving awareness on water and sanitation and increasing access, availability, and utilization of clean water and sanitation in 6 target villages of Dien Quang commune within 18 months in Ba Thuoc district, Thanh Hoa province.

  • To serve as a catalyst, partnership broker, and builder of the capacity of local partners in term of WASH..

  • To assist the AP Manager in designing, planning, implementing, monitoring and evaluation of project activities to achieve stipulated objectives, to transfer the ownership of the project’s development to the community when the project end.

ROLE DIMENSION

Designing and Planning

  • Effective assistance is provided to the AP Manager to mobilize the participation communities and counterparts in designing Water project’s strategies to ensure an effective intervention toward the target population as well as to provide the capacity building toward the counterpart and community on WASH.

  • The real needs of the community in term of Water and Sanitation, especially the needs of disadvantaged people and children, are identified in the annual POA development.

Project Activities Implementation, Monitoring and Reporting

  • Conduct workshops with the beneficiaries and relevant authorities to introduce and discuss the project contents with the support from AP Manager.

  • Set up community based management unit of water system with the support from AP Manager.

  • Provide training on water system management and operation for community based management unit and related stakeholders with the support from AP Manager.

  • Support AP Manager to open bidding, select and sign contract with water construction contractor in align with WVIV’s Rural Infrastructure Manual (RIM).

  • Support AP Manager to implement the construction of water supply scheme (by water work construction contractor), and install water pipe to and water meter at households.

  • Support AP Manager to frequently supervise and monitor the construction of water supply system in coordination with the consulting company and local people’s supervision team to track the progress and ensure quality.

  • Support AP Manager to conduct handing over ceremony the water supply system to community

  • Conduct the training on behaviour change communication of WASH & environment protection and Household Water Treatment and Storage (HWTS) model for related local partners with the support from AP Manager.

  • Provide communication sessions on hygiene and sanitation knowledge and practice instruction through village meetings and home visits using Household water treatment and storage (HWTS) model with the support from AP Manager.

  • Support AP Manager to conduct regular reflection meetings with relevant partners and local people.

  • Monthly, quarterly and annual project reports on the project progress information are well prepared to submit to the AP Manager in a timely manner.

  • Planning sessions in the development of long-term program strategies are carried out to government counterparts and community to ensure the sustainability of the project.

  • The transparency and integrity of all expenses are ensured.

  • Conduct the pre- and post-tests of water quality to have the comparison of the water quality before and after the construction of water supply station respectively with the support from AP Manager.

  • Support local partners to develop a sustainable maintenance plan to ensure that water supply system is maintained.

Relationship and Collaboration

  • Effective partnership with relevant agencies (sectoral district officers, commune officials, members of VDBs, DPMB/CPMB, volunteers) is built and nurtured.

  • Good collaboration with other AP staff to ensure good integration of WASH project with nutrition intervention and other AP activities are demonstrated.

  • Good cooperation with relevant technical programme officer/manager is maintained to ensure the sufficient technical inputs for project implementation.

Survey, Research and Documentation

  • Contribution is made to project baseline survey, survey reports including presentation of survey results to government counterparts and the community to track on the project progress.

  • Effective assistance is provided in developing research, designing data collection tools, implementing research in the field, analyzing data, and presenting findings to relevant audiences to ensure that the project has correct inputs for intervention strategy designing and to contribute to the audience’s experience/ knowledge on the issues found and rose up by research work of the project.

  • Conduct field studies/researches to get lessons learnt on the project with the support from AP Manager.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • Bachelor degree

  • Bachelor or equipollent certificate of environment sector, water and sanitation, public health, or community development or related fields

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Community mobilisation skills, including networking/coordination among different local partners;

  • Demonstrated training and group facilitation skills;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing and reading skills;

  • Good computer skills in Word, Excel, PowerPoint and email.

Experience

  • 1-2 years of relevant work experience.

  • Experience in INGO-funded project planning and implementation.

Work Environment

  • Work in a team environment; based in Ba Thuoc AP, Ba Thuoc district, Thanh Hoa province

  • 50% of time is required for field visits

Core Competencies:

Be Safe and Resilient:

I take care of my personal well-being and support others to do the same.

Build Relationships:

I treat others with empathy and respect so that trust grows and we can speak the truth with love.

Learn and Develop:

I create opportunities for myself and others to grow, strengthen competence and improve performance.

Partner and Collaborate:

I engage and influence networks of people beyond my role to make a bigger difference than we could alone.

Our contact details are:

People and Culture Department – Ms. Le Hoang Anh Ngoc

World Vision International - Vietnam

Address: No. 444 Hoang Hoa Tham street, Tay Ho District, Hanoi.

Tel: 024. 39439920 (Ext:121)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Finance Officer

PURPOSE OF POSITION:

The Finance Officer V-G role serves as an assistant to the Head of Finance in performing the major financial accounting, payroll and regulatory compliance of the GCKL office. They ensure that KL GC offsite has financial tools, information and reports to achieve desired results, and apply and ensure compliance with corporate finance policies and procedures.

Individuals within the Finance Management job family are responsible for the day to day management of business support functions for the KL office. This includes contract management, financial accounting, financial management, cash management, payroll, employee support and other administrative support required for the KL office to achieve its goals.

Individuals in this job family work with all levels of staff and management to ensure the KL office has the tools, information, and reports needed to achieve desired results. They provide coordination and partner with corporate groups (e.g., Procurement, Human Resources, and Finance) for the representation and fulfillment of the local office requirements. They ensure compliance with corporate policies and procedures.

Individuals in this job family must have the ability to get work accomplished through staff across the KL office, business partners and functional areas. They must possess communication and organization skills.

MAJOR RESPONSIBILITIES:

Financial Accounting:

  • To review and approve daily JEs, CDs and DVs to ensure accuracy and consistency.

  • To ensure cash book updated and payment vouchers reviewed.

  • Act as local administrator for Cashwyze funding system. Forecasting and requesting funding three months in advance.

  • To prepare bank recon and balance sheet recon.

  • To review and approve dental and medical claims have been updated and in line with company policy.

  • To review and approve monthly prepayment and accruals are in accordance with accounting policies.

  • To prepare year end closing reports.

  • To maintain fixed asset listing for KL office and it is updated on a monthly basis.

  • To periodically review the internal controls of the office.

  • To update the KL finance policies and procedures periodically.

Offsite Reporting:

  • Assist the finance staff in other GC offices in their postings and reporting.

  • Assist in intercompany reconciliation of balance sheet accounts.

Audit & Tax:

  • Preparation of audit and tax schedules.

  • To ensure audit and tax supporting documents are in order before submission to relevant parties.

  • To assist tax agent and auditors on any request.

HR and Payroll:

  • Monthly salary and statutory deductions computation and payments done on time.

  • Monthly and yearly statutory forms to be submitted to relevant authorities and employees.

  • To coordinate the opening of bank account for new hire and preparation of the documents needed.

  • To coordinate with tax agent on documents required for expat tax computation.

Ad Hoc Related Tasks:

  • Assist in other related task as required by Manager.

  • Remain current and increase in knowledge in the finance related areas utilizing self-study and continuous education efforts.

Supervisory Role:

  • Supervise and guide the assistant in performing his/her various tasks.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Accounting, Business Administration, Finance with equivalent work experience.

  • Typically requires 5 years of experience in Accounting and Finance.

  • Independent in self learning and leading a team.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Experience in using Sunsystem or any related accounting software system, AP system, HR/Payroll related systems.

  • Payroll and regulatory compliance.

  • Non profit work environment.

  • Preferably with experience in preparation of financial reporting package.

Record-to-Report (R2R) Global Manager Tower 3

*Preferred position location: Manila, Philippines; Accra, Ghana or San Jose, Costa Rica. Other locations to be determined by home country of successfull candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*For World Vision internal applicants only.

PURPOSE OF POSITION:

The R2R Global Manager Tower 3 is responsible for performing highly specialized accounting work to maintain the customers’ and offices’ general ledgers. This includes management of the Tower 3 business unit of general accounting, financial planning & controlling, cash management, period-end closing, reporting and analysis functions. He/She will ensure the integrity of financial reports are accurate and submitted timely for the countries under the Shared Services’ portfolio. The Global Manager will lead and provide strategic direction on automating transactions, promoting an internal control to minimize errors during process performance, problem resolution, and delivering performance that meets or exceeds defined service levels.

MAJOR RESPONSIBILITIES:

Financial Management, Reporting and Analyses:

  • Manage the day-to-day operations and leadership of Record to Report Tower 3 general accounting, financial closing, reporting and analysis (including, but not limited to, perform Pbas reconciliations, exchange rate calculations and revaluation process, cost allocation, local income and direct funding, fixed assets recording –addition, depreciation and disposal, and preparation of financial reports and posting the same to FFR database) ensuring accuracy, completeness, timeliness and consistency with WV policies.

  • Resolves complex accounting issues and/or provide advice to finance leaders on handling financial issues related to general ledger (i.e. handling tax on WV perspective vs local tax regulations, foreign exchange movements across one or more currency due to translational differences as rates change, financial consolidation for Regional Offices (ROs), recording and reevaluation of assets based on Donors’ requirements (expense) vs local statutory requirements (capitalized), revenue recognition with long-term contracts with multiple deliverables, work-related expenses crackdowns, getting customers on-board with new technology, etc.)

  • Financial Controlling, Cash Management, Statutory Reporting and Compliance: Manage the day-to-day operations and leadership of Shared Services Local Accounting.

  • Partner with Global Treasury in leading the planning and budgeting process of Shared Services Costa Rica office, calculation and approvals of monthly funding requests and reconciliations, managing expenditures and ensuring receipts are in compliance with local regulatory requirements.

  • Manage the collation and recording of fixed assets which includes addition, depreciation and disposal; financial reports, audit, taxation and other statutory requirements) ensuring accuracy, completeness, timeliness and consistency with WV policies as well as local statutory requirements.

Leadership & People Management:

  • Manage the team during ongoing growth with a goal of 24 staff that will oversees the operation of 60 WV offices, across different time zones - development and training: regular performance feedback and coaching, virtual management, spiritual formation, training and professional development (both technical and soft skills):

  • Recommend development needs of the team by providing training opportunities and tools needed to achieve developmental goals and create talent management and retention strategies enabling the team for the future.

  • Conduct performance management sessions on a regular basis with direct reports providing timely feedback, coaching and truth telling with love.

  • Lead the effective scheduling of global work rotation to ensure business continuity and alignment with the (FTS) Follow the Sun strategy.

  • Act as the primary support (back-up) in the absence of the R2R Global Director managing a total of 43 staff member globally including Global managers Tower 1 and 2.

Finance Transition and Stabilization:

  • Co-champion with the Global R2R Director on influencing the migration, and implement the roll-in strategy and incorporation of countries to the Shared Services (SS) globally; adding more value to the services provided.

Finance Transformation & Project Management:

  • Lead and provide strategic direction on automating the accounting processes by identifying RPA (Robotics Process Automation) solution and partnering with key users for implementation, control and maintenance.

  • Drive and implements continuous improvement processes, automation and the development of better tools to strengthen General Accounting operations including global initiatives, achieving cost efficiency and increased capacity.

  • Promote continuous improvement environment within the team.

Internal & External Risk Management:

  • Maintain and execute adequate internal controls of General Accounting processes; support internal and external audit requests. 100% of auditor’s recommendations implemented in line with donor requirements and audit standards met.

  • Represent the Shared Services on Finance Manual Policy Review/Changes as an actively contributing member of the Finance Manual Working Group (FMWG).

Customer Perception and Relationship:

  • Build and maintain good working relationships with customers, ensure all inquiries are responded to within acceptable timeline.

  • Represent the Shared Services on Partnership and/or Regional Finance Forum, providing updates on value-added services and influencing the customers to move processes to the Shared Services by highlighting what and how the SS can do for them.

  • Partner National Offices (NOs) and RO finance stakeholders in resolving complex issues and implement Voice of the Customer actions to ensure the customer are being provided with timely and appropriately financial information that support leaderships’ decisions, especially for cost associated to projects influencing resource allocations decisions, driving greater alignment to programming priorities.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree with a major in finance, business or accounting.

  • Certified Accountant or equivalent years of relevant experience.

  • Fluent in spoken and written business English.

  • Strong knowledge and understanding of Generally Accepted Accounting Principles (GAAP).

  • A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors.

  • A good knowledge of Internal controls principles.

  • Broad based experience in accounting and financial systems.

  • Proficient in using Finance ERP solutions.

  • Good written and oral communication skills.

  • Excellent customer service skills.

  • Ability to promote a good team environment.

  • Ability to coach, motivate and develop team members.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • At least 8 to 10 years’ experience in managing a General Ledger or accounting preferred within a Shared Service Centre environment, supporting countries globally.

  • People management experience for at least 5 years.

  • Experience in interfacing with the business from a Shared Service Centre, preferable.

  • Certified Accountant designation or any recognized professional accounting body.

  • Six Sigma certification preferred (green belt).

  • Master Degree preferred.

Preferred Skills, Knowledge and Experience:

  • Results oriented.

  • Strategic thinking.

  • Problem solving and decision making.

  • Cope with the stress.

  • Building relationship.

  • Team work spirit.

  • Managerial courage.

  • Collaboration

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Business Analyst II

PURPOSE OF POSITION:

Incumbents working as a Business Analyst II are responsible for serving as a liaison between the business community and the IT organization to translate business needs into IT requirements. They are project team members involved in all phases of the design, development and implementation of technology solutions throughout the business case and development life cycle processes supporting several business functions and several moderately complex business processes.

Based on breadth and depth of understanding of business needs and processes, they collaborate with other IT professionals to determine if solutions currently exist (internally or externally) or whether new solutions are feasible. They take a broad perspective to determine how such solutions will impact existing work processes and systems, and how to manage the integration. They also research and make recommendations for buy vs. build decisions.

Business Analysis professionals are innovative, identifying and proposing technology based business solutions. Through adaptable communication skills and the ability to translate between technical and business language, they work collaboratively, negotiating requirements across multiple groups.

Business Analysts must have a solid understanding of the client’s existing business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and related technologies.

They must have a working knowledge of the business area that they support and should be equally aligned with the IT department. Strong analytical, interpersonal, negotiation and communication skills are also required.

MAJOR RESPONSIBILITIES:

Planning:

  • Conducts data gathering and analysis to understand business strategy and direction.

  • Participates in short-term planning sessions with a client to implement process improvement within an assigned client area.

  • Develops business cases.

Liaison:

  • Serves as the link between the business, third party vendors and the IT technical team.

Busines Requirements:

  • Assesses client needs utilizing a structured requirements process (gathering, analyzing, documenting, and managing changes) to assist in identifying business priorities and advice on options.

  • Develops, writes, and communicates business requirements and functional specifications for the implementation of business solutions.

  • Analyzes customer’s operations to understand their strengths and weaknesses to determine opportunities for improvements.

Business Process:

  • Analyzes and recommends improvements to business processes and models.

  • Documents current business processes and models.

Feasibility:

  • Provides factual content to feasibility study for standard development projects and enhancements.

Testing:

  • Develops user test cases and validates test results during user acceptance testing.

Service Level Agreements:

  • Is familiar with the current Service Level Agreements (SLA) for a particular work area and as needed participates in the vendor selection process for clients in accordance with IT standards and specifications as required.

Problem Solving:

  • Identifies and resolves issues.

  • Uses new and varied analytical techniques.

Customer Satisfaction:

  • Monitors and analyzes metrics to ensure customer satisfaction.

Communications/Consulting:

  • Promotes an understanding of IT roles, processes and activities to the business units.

  • Supports and participates in the formal reporting of project status.

  • Negotiates agreements and commitments by facilitating communication between business unit(s) and IT from initial requirements to final implementation phase of projects.

  • Actively participates in the creation, review and analysis of user stories/epics in projects utilizing agile development methodology.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Business, or other related field. Or equivalent work experience.

  • Requires working knowledge of business operations and systems requirements processes.

  • Typically requires 3-5 years of relevant technical or business work experience.

  • Willingness and ability to travel domestically and internationally, as necessary.

  • Effective in written and verbal communication in English.

Senior Education and ECD Co-ordinator

Primary Purpose of Job:

The Senior Education Coordinator with support the Education and ECD Specialist and together they will who supports WV Lao PDR’s strategic goal to bring change in the lives of children in Laos, particularly to increase the number of children who are well educated. This role has a strong focus on strengthening WVL’s evidence based education programming and ensuring that education and early child development (ECD) interventions are in line with WV partnership and humanitarian industry global standards. This role has to provide technical support to Grants and APs which are part of the technical program (Unlock Literacy, Go Baby Go and WASH in School Models) implementation process including training the AP teams on implementing TP (Project Models activities, ensure that the frontline workers are fully trained to deliver the TP outcomes, closely monitor the activities to ensure its quality and effectiveness at community level, network with the respective departments at the Province and District level, support the team in drafting concept papers and proposals for fund raising purposes, conduct need based studies to showcase the relevance of the program. Specific responsibilities include the following:

Major Responsibilities of Job:

  • Support building the skill set of AP teams.

  • Technical execution of Education Technical Programme (Unlock Literacy &WASH) and Early Child Development (GBG)

  • Provide mentoring and support for field staff (TPM, TPC ) across all program quality activities an d ensure timely monitoring, evaluation and reporting.

  • Partnering, positioning and advocacy efforts at the block, district level.

Concepts for enabling resource mobilization.

Key Accountabilities:

  1. Support the development of the skills and potentials of the AP team

  • Support capacity building of the Area Programme and grant staff on the implementation of certain models and approaches recommended by Education TP (UL&WASH) and ECD (GBG).

  • Enhance the knowledge and skills of the frontline workers and volunteers in the community on Education (UL, Go Baby go &WASH).

  1. Technical execution, mentoring and support for monitoring evaluation and reporting:

  • Support the Grants and APs in developing the Annual plan and the LEAP budget template with proper planning and sequencing the activities.

  • Periodically visit the Grants and APs and ensure that the programs implemented by the AP/Grant are technically appropriate.

  • Review the existing monitoring tools during the field visits/ joint morning visits and redesign as per the need.

  • Provide technical sector assistance with the design and the implementation of assessments, baseline and end line surveys.

  • Support Education and ECD TPCs and Government Counterparts to strengthen assessment, design and implementation of education interventions through trainings, awareness raising, communications, etc.

  • Develop and deliver curriculum (ToT) training to TPCs/Government counterpart staff to enable staff to deliver accountable, evidence based, quality ministry that brings sustained improvements to well-being of children.

  • Periodically attend the review meetings at the AP/Province/NO and share the progress of Education TP (UL&WASH) at the respective Grants and APs.

  • Ensure that lessons learnt from our implementation are periodically shared within the team and at the district level.

  • Timely feedback on micro project proposal, Monthly Progress report of Grants and APs, TP reports and ensure the recommendations are followed up.

  • Make a joint visit twice to thrice in a year with Province team.

  1. Resource Mobilization:

  • Collaborate on the development of concept notes/proposals and extend technical support to the projects which are awarded.

QUALIFICATIONS, KNOWLEDGE, SKILLS AND EXPERIENCES

  1. Minimum of 3 years in demonstrated competency in providing management level support

  2. Experience with M&E for education programming (learning outcomes, tracking process indicators, quality management).

  3. Experience dealing with Government, especially the MoES offices.

  4. Experience with organizing trainings, providing coaching and mentoring

  5. Demonstrated knowledge in education, particularly as it relates to primary education

  6. Good understanding of Lao Government policies, laws, and institutions and ability to work together with various stakeholders

  7. Excellent oral and written communication skills in English and Lao

  8. Ability to identify and plan work strategically and to work to deadlines

  9. Project management knowledge and skills

  10. Ability to train others, ability to provide technical guidance and support to AP staff

  11. Possess strong organizational, computer, and writing skills

  12. Ability to function efficiently and effectively with little day-to-day supervision

  13. Willingness to travel to the provinces and districts on a frequent basis

  14. Experience supporting education activities in NGO context

Work Environment: Need to travel at least 60-80 days in a year.

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 19 January 2020, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

AHAN Grant Accountant

AHAN Grant Accountant (6 months Contract)

PURPOSE OF THE POSITION

World Vision (WV) has recently been awarded an 11.1 million EUR grant from the European Union (EU) to lead a consortium of partners to implement their Accelerating Health Agriculture and Nutrition (AHAN) project under pillar three of the EU’s Partnership for Improved Nutrition in Lao People’s Democratic Republic (PDR). Consortium partners include World Vision Australia (lead) with 4 implementing partners: World Vision Laos, Agronomes et Vétérinaires Sans Frontière (AVSF), Green Community Development Association (GCDA) and the Burnet Institute.

Commencing on the 1st of October 2017, this 48 month project has the overall objective of creating supportive conditions for enhanced household (HH) nutrition through the following specific objectives:

1) Improved access to and availability of sufficient and/or diverse foods year round; 2) Improved dietary and care practices among Women of Reproductive Age and children under 5; 3) Reduced incidence of selected Water, Sanitation and Hygiene (WASH) related diseases/illnesses linked to undernutrition; 4) Improved gender equitable relations at the HH level, particularly in decision-making and distribution of workload; and 5) Strengthened multi-sector coordination and support for nutrition. The project will be implemented across three provinces and 12 districts of Lao PDR.

The Grant Accountant will coordinate and provide financial management support to all projects and Account Payable transactions at the National Office to ensure it is done at acceptable level of risks and comply to both WV Partnership standard and local statutory requirement.

This position will work with all stakeholders in National Office to provide service in Account Payable transaction and to achieve the FY18-FY21 strategy outcome. This position will report to AHAN project, Finance and Admin Team Lead

MAJOR RESPONSIBILITIES

  • Prepare cash advance and Review document for Settlement of AHAN staff to ensure the settlement and Deposit Voucher are taken up accurately and timely with supporting document.

  • Prepare three month cash flow forecasts of AHAN and submit to NO Finance team.

  • Ensure timely processing of cash disbursement vouchers and payments to suppliers.

  • Perform detailed check and Bank reconciliation against the bank statement.

  • Ensure the Bank Reconciliation is done timely and accuracy

  • Ensure that sufficient funds are available in the bank account to enable smooth implementation of planned project activities

  • Ensure the records and supporting document for the payment is properly correct and accordingly to WV and donor policies

  • Organize and maintain financial documents in an orderly, coherent and updated office filing system and deliver all financial documents to WV National office in quarterly basis

  • Perform day-to-day financial operation and ensure adequate finance supports are provided to the field operation.

  • Review the record of fixed and non-fixed assets for AHAN project to ensure that all asset record into the consolidate asset list and work closely with Admin about asset control.

  • Perform accounting procedures, classifying and summarizing financial transactions of the projects and the generation of required financial reports

  • Assist Finance & Admin Lead and Finance Team in monthly account closing and ensure all required financial reports are posted in FFR database within the given timeline

  • Provide a good coordination and support to Project Accountant in term of finance support is in need

  • Ensure all finance documents is delivered to Nation Office in quarter basis and properly handover and maintained in the storage room.

  • Perform other duties as requested by finance officer of by the Project Accountant in National office

KNOWLEDGE, SKILLS AND ABILITIES

  1. Bachelor degree in Accounting or Finance

  2. A minimum of 3 years work experience in Finance

  3. Experience in INGO project budgeting and financial management

  4. Experience in operating Sunsystems and Q&A

  5. Advance skills with Spreadsheet Analysis, and Sun System Accounting Package, Q&A Reporting

  6. Strong knowledge on GAAP and World Vision Financial Manual (FM)

  7. Strong budgetary and financial management and analytical skills

  8. Clear understanding of written and spoken English.

  9. Computer literate in Accounting Software, Microsoft Office, Lotus Notes or similar database, email and Internet programs

  10. Ability to work in a stressful situation and in a cross-cultural condition.

  11. Familiarity with general accounting principles.

  12. Adequate knowledge on World Vision Financial Manual (FM)

Interested candidates are invited to submit a COVER LETTERand CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 19 January 2020, however applicants areencouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Full Job Description is available by contacting through email below

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

National Director – WV Solomon Island & Vanuatu (SolVan)

PURPOSE OF POSITION:

Strategically lead, develop and direct the implementation of all aspects of World Vision Solomon Island and Vanuatu cluster to ensure high Ministry quality and high impact on the field.

Ensure/represent WV Solomon Island/Vanuatu to all donors, project partners, other WV Partnership offices and divisions, local Government, Church representatives and non-governmental organizations serving according to given Power of Attorney.

Provide leadership, strategic direction and support in the development and implementation of an effective National Resource Strategy.

Be accountable for all of aspects of WV’s work in the country.

The SolVan National Director will:

  • Provide Strategy and leadership of World Vision SolVan in implementing work towards child well being, ensuring a high level of integration and collaboration with other Asia Pacific offices and partner Support Offices.

  • Provide leadership and guidance through an on-going change process as the Solomon Islands and Vanuatu office cluster is being developed.

  • Actively engage in funding acquisition- building relationships and networks to appropriately position WV in Solomon Island & Vanuatu to secure strategic funding opportunities to enable the operations.

  • Provide strong operational management of all aspects of WV work.

  • Develop strong Ministry Objectives that directly contribute to the achievement of child well-being outcomes.

  • Carry out engagement activities with partners and other stakeholders.

  • Provide people and culture management for World Vision SolVan.

  • Promote strong financial management in a grants-only funded context

  • Ensure compliance with all relevant laws, standards and requirements, including local country requirements.

  • Model a high standard of personal Christian leadership and provide spiritual nurture to team members.

  • Ensure adequate preparation for and engagement in emergency response.

MAJOR RESPONSIBILITIES:

Strategy and Leadership:

  • Ensure there is a documented office strategy, Ministry strategies and operating plans, and the latter have been derived from the office strategy and has clear, measurable short-term and long-term targets; Ensure that Ministry strategies are aligned with Regional and Partnership strategic priorities.

  • Ensure there are clear strategies for Finance, People and Culture, Communications and other main functions, and they are based on the office strategy and operational plan and include main priority areas identified in respective Regional and Partnership Strategy. Facilitate and be accountable for the execution and monitoring of strategies.

  • Provide strategic leadership to the Solomon Islands & Vanuatu staff, supporting and managing all operations in WV SolVan to ensure implementation is efficient and effective and meets the goals and objectives of World Vision International and community partners.

  • Provide leadership and evidence-base for strong decision making in partnership with the Region and key Support Offices through the Strategy Support Team (SST).

Funding:

  • Establish networks and relationships with key stakeholders in order to position WVSolVan appropriately to secure funding going forward.

  • Ensure the financial sustainability of World Vision ministry in Solomon Island & Vanuatu through a proactive approach to funding acquisition and marketing World Vision’s programs to potential donors.

  • Ensure appropriate high quality concepts and proposals are developed to build on the relationships established with potential donors.

  • Provide a view of pipeline projects, resources and expense forecast.

  • Lead innovative initiatives.

Leadership and Management:

  • Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of the office, strategies and work.

  • Ensure capable staff are available to implement office strategy and operational plans.

  • Promote and participate in leadership development initiatives.

  • Lead and manage the team in a way that facilitates a high performance culture, open trustworthy relationships and integrity; Promote a culture of learning and development, employee engagement and good stewardship of human capital in the office.

  • Ensure implementation and compliance to Partnership Performance Management Standards and Principles, while seeking to implement Management guidelines on reasonable level; Champion leadership team in the proper implementation of

  • Performance Evaluations on annual basis for the whole office.

  • Support initiatives for staff care and well-being, both for international and local employees.

  • Respect, value and promote gender, age, religious and ethnic diversity.

  • Ensure excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders.

  • Visit projects regularly to encourage, build relationships, and support WV programs.

  • Ensure the Partnership Security and Safety requirements including setting standards, performance requirements, monitoring security status, responding to security incidents as escalated.

Ministry Objectives:

  • Ensure all programs and projects are integrated so that a true holistic approach to transformational development is found in the design, implementation, monitoring and evaluation of the work of WV in Solomon Island & Vanuatu.

  • Ensure that donor promised agreements are fulfilled and grants are managed to high standard of excellence.

  • Define a clear landscape view of the needs of communities in Solomon Island & Vanuatu, identifying need at community, area and country levels to enable the story to be told to donors.

Public Engagement:

  • Represent World Vision to Solomon Island & Vanuatu government representatives, UN agencies, local and international non-government organisations, ministry partners, churches, media, donors and community leaders and maintain productive relationships with these people.

  • Ensure MOUs with relevant Ministries.

People & Culture (HR) Management:

  • Provide performance-based leadership that builds and motivates effective teams to achieve the complex scope of World Vision’s ministry and ensures accountability through appropriate performance management.

  • Review and approve the office succession plan to ensure that proper capacity is in place and the succession plan is updated and executed.

  • Develop and coach the senior leadership team in Solomon Island & Vanuatu.

  • Ensure effective Human Resource systems are operating for performance and development management of staff including recruitment and selection, orientation, development and evaluation to ensure ministry impact of the highest, cost effective quality, accountability and integrity.

  • Ensure gender and ethnic diversity at all levels according to relevant policies and guidelines.

  • Ensure the protocols and procedures for staff security, Safeguarding, risk management, stress management and staff care are implemented and monitored.

Financial Management:

  • Exercise good stewardship over all resources by maintaining financial control, procedures and records, according to accountability standards required by World Vision International.

  • Ensure the management and regular, systematic review of all budgets, project funding, expenditures and accomplishment of ministry objectives and ensure all programs and projects remain with budget.

  • Oversee compliance with all relevant sections of the Field Financial Manual including proper accounting systems and practices.

  • Ensure WVSolVan overhead budget is proactively managed in line with the funding secured to remain within % objective.

Compliance:

  • Ensure the office complies to local legal requirements and standards national and of the partnership.

  • Represent WV SolVan in courts, if required.

  • Ensure and oversee proper mechanisms for Safeguarding and other WVI Standards and Principles implementation.

  • Implement audit recommendations.

Christian Leadership:

  • Model a high standard of personal Christian leadership, maturity and integrity as an example to staff and to commend World Vision to various publics.

  • Participate in and lead devotional meetings, annual Day of Prayer and other Christian events.

Emergency Response:

  • Develop and maintain capacity to respond promptly to all Category I emergency relief responses.

  • Ensure adequate liaison with the WV partnership in the event of any emergency response, particularly Category 2 and 3.

  • Ensure the implementation of national and international HEA efforts related to policy implementation, systems and structures.

KNOWLEDGE, SKILLS & ABILITIES:

  • Degree in international development, business administration, public health, social science, management or related discipline, preferably at Masters level.

  • 7 + years of experience in leadership with International NGO.

  • Significant leadership experience particularly in securing grant funding in a variety of contexts.

  • Experience in running an office or organisation, including managing strategy, system, structure and organisational culture.

  • Experience in managing Relief/Development and Advocacy programs.

  • Cross-cultural leadership skill - candidates must have experiences working globally in different context and culture.

  • Commitment to social justice beliefs and values.

  • Inspirational leadership.

  • Expect networker and relationship builder, specifically with Australian Government’s DFAT and Australian Management Contractors.

  • Visionary and strategic abilities.

  • Ability to work under pressure and make key decisions that impact the safety and wellbeing of WV staff.

  • Cross cultural skills – good understanding of country political, social-economic and cultural context.

  • Cross cultural sensitivity- flexible world view, emotional maturity and physical stamina.

  • Excellent communication skills, both verbal and written, and demonstrated ability to communicate cross-culturally.

  • Good interpersonal skills with ability to build personal and team-based relationships with staff, partners and leaders at all levels.

  • A firm understanding of complex security environments is essential. Operations are spread country wide, so ability to travel on a monthly basis to project sites is helpful.

Preferred Skills, Knowledge and Experience:

  • Good analytical skills and a demonstrated ability to think creatively and innovatively.

  • Knowledge of DFAT or MFAT Programmes.

  • Work experience in South Asia and Pacific regions.

Work Environment/Travel:

  • The position is based in Honiara in the World Vision Solomon Island Office.

  • Ability to travel in-country and internationally is required.

Administration Coordinator

PURPOSE OF POSITION:

To provide Efficient and effective administrative support to World Vision International Laos. Administrative functions include Office Management, Staff/Guest Logistics support & arrangement, Assets Management and Fleet management to ensure efficient and consistent operations as the organization scales.

This position will work with all stakeholders in National Office, Provinces, and AP Offices and to achieve WV Laos FY19-FY21 strategy. This position will report to Support Services Manager in National Office.

Major Responsibilities of Job:

  1. Office management

  • Coordinate and ensure all admin team are able to provide timely & adequate services to National Office staffs/guest/visitors etc.

  • Ensure all office facilities are functioning well, including office premises (opening & closing of office every day), Office garden maintenance, training facilities, etc.

  • Proactive survey the National Office building regularly and ensure proper maintenance of the office building and its facilities.

  • Supervise and coach Administrative Assistants & Drivers on their day-to-day services.

  • Supervise office security/guard and cleaning services

  • Ensure proper maintenance of the office garden including watering to plants.

  • Ensure arrangement of meeting venues, food, and local transportation for NO activity as requested.

  • Manage and coordinate with Finance team for maintaining an efficient office occupancy and utilities spending.

  • Conduct fire safety / first aid training for all staffs in National Office once in a year.

2. Logistics arrangement to staff/visitor

  • Liaise with relevant Government ministries for work permit, Stay Permit, Multiple Business VISA or Single Business Entry VISA and other administrative requirement for International staff and visitors.

  • Arrange logistics support for local/international visitors & guests that includes accommodation, transport, communication, equipment, facilities etc. for smooth functioning of day to day office operations and successful visits.

  • Ensure proper security update is provided to visitors/guests working closely with Support Services Manager during their stay in Laos.

  • Draft letters to various Government department in getting appropriate VISA for official visitors to WVI Laos.

  • Ensure work/stay permit, Multiple Business VISA done/renewed on time of International staff.

  • Arrange support to international staff in housing, school and other utilities services in WVI Laos.

  • Keep track of utilities services of expats and make payment on time & Contract management for all offices lease and staff house (renewed on time).

  • Supervise for a proper handling of logistics, postage and shipping for WVI Laos.

  • Manage tracking of office utilities, telephone, and occupancy costs.

  • Be responsible for collection of all invoices from suppliers (hotel, telephone, electricity, water, other utilities, car rental etc) on a regular basis and submit to finance for timely payment.

  • Proactive carry out for any other logistics and admin work assigned by Support Services Manager or Finance & Support Services Director.

3. Assets/Inventory Management

  • Ensure all WVIL assets are recorded & registered and a proper approval were obtained prior to any movement of transfer or disposal.

  • Be custodian of Fixed Assets in WVI Laos.

  • Manage and ensure that all assets are assigned numbers and annual assets verification is conducted accordingly.

  • Respond to Global annual assets insurance/fleet/vehicle survey for NO locations and coordinate for AP/Project locations.

  • Conduct physical assets verification twice in a year in national office and get it certified by Support Services Manager & Finance & Support Services Director

  • Liaise with National Office IT team for IT Equipment and facilities & troubleshooting for smooth functioning

  • Manage the inventory of stationery and office supplies, ensure the supplies are ordered on a timely basis and are available at all times. Maintain stationary stock records.

  • Report immediately for any loss/theft of office assets to Support Services Manager for further action.

4. Fleet Management

  • Manage tracking report of vehicle usage and maintenance each official vehicle.

  • Ensure, vehicle log book for all vehicles are submitted to Finance on a monthly basis for charging expenses.

  • Ensure vehicle allocation to staff (as per approved plan) for their travel to provinces.

  • Ensure availability of vehicle for National Office for staff visiting/attending meetings at Government ministries and INGOs.

  • Ensure coverage/ renewal of all vehicle insurance on time. Process for any claim in case of any incident.

  • Ensure regular maintenance of all official vehicles. Provide guidance/ training of fleet maintenance to staffs / drivers on a periodic basis.

  • All vehicles are listed in assets register/register with clear description of part of any signed MOU or not. Ensure all assets part of MOU signed with Government are handed over at the end of the project period.

  • Coordinate with Provincial team for vehicle fuel management. Fuel card systems needs to be monitored and invoice submitted to finance for timely payment.

Conduct refresher training for drivers on vehicle fleet management and safety

Carry out any additional responsibilities as assigned by Support Services Manager & Finance and Support Services Director

EDUCATION, KNOWLEDGE AND SKILLS:

  1. Bachelor degree in Administration or Logistics or Supply Chain

  2. Minimum of 3 year work experiences in Administration and/or general support services field.

  3. Minimum of 1 year experience in procurement or purchasing.

  4. Excellent communication skills in English & Lao both written & verbal

  5. Strong administration skills, People management skills

  6. Must have a valid driving license and fleet driving skills for 2/4 wheelers.

  7. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers etc.

  8. Responsive, Flexibility and adaptability. Personal qualities of integrity, credibility, and dedication to World Vision ministry

  9. Relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

  10. An attitude of cooperation and understanding and proactive to respond to any situation that requires attention.

  11. Understand WV vision, mission and WV partnership operations with creative and innovative thinking

  12. Must have excellent English (writing & speaking) skills. This is key for this position as this requires engagement with Government offices and INGOs with both verbal & written.

  13. Must have sound knowledge on Lao language (written & speaking) to coordinate with local language speakers and requirement.

Work Environment:

  1. This position requires visit to various related Government offices/Embassy/INGOs

  2. Occasionally travel to various provinces where World Vision has its work to provide administration support to the team (15 – 20% travel to provinces)

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 22 January 2020 and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

Assistant Finance Analyst

PURPOSE OF POSITION:

This position will support global centre reporting and analysis of national office financial data by developing specialized and complex templates that will be used by both national offices and FRSC, reviewing and analyzing finance information from field offices, and preparing and assessing specialized reports such as bank reconciliation and advances. Being the expert in the finance template, this position is expected to guide and advise offices on effectively using the templates, and in resolving issues that may arise.

This position will develop key measures in assessing and evaluating finance data reports and review and analysis of critical partnership reports of National/Regional/Offsite offices such as Bank Reconciliation and Staff Advances. This position will be responsible in the development, implementation, and maintenance of specialized accounting templates and provide assistance to aid and resolve associated issues.

This position will manage and administer the financial information from various finance tools.

MAJOR RESPONSIBILITIES:

  • Conduct desk review/in depth review of national/regional/offsite office financial reports. Identify and monitor critical issues with significant inaccuracies and potential accounting shortfalls.

  • Develop templates for various complex and comprehensive reports and identify how to improve, standardize and automate the existing templates as part of continuing business process improvement and efficiency.

  • Serve as business owner/consultant and ensure users get maximum benefits from the templates developed.

  • Manage, administer and maintain the compliance and consolidation of National/Regional/Offsite offices to be used by the partnership and other FRSC team members. This includes revision and correction, reconciliation and validation of financial information. This also includes researching, delving, and establishing of needed procedures to enhance current data gathering and analyses.

  • Manage financial information in WV Central NO Reporting sub-site, Sharepoint and Financial Reporting Service Center database in Lotus Notes.

  • Aid in the preparation and review of year end closing process and documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting.

  • Has an extensive knowledge and experience in all areas of finance and accounting.

  • Excellent multi-tasking and organization aptitudes.

  • Competent on financial reporting and analysis (Preferably someone who has good experience on data analysis).

  • Has sufficient knowledge and experience with Microsoft Word, Excel, Access, and Powerpoint, and has the ability to quickly learn and use other software packages like OLAP, PMQA, PowerPivot, PowerBI etc.

  • Minimum 2 years of experience preferably in an international NGO environment or the like.

  • Has at least 6 months experience in developing templates using Microsoft Excel, Access or the like.

  • Can thrive in a multi-cultural, geographically dispersed work environment.

  • Able to work with several functional managers or stakeholders.

Preferred Skills, Knowledge and Experience:

  • Preferably with experience in PowerBI and Sunsystems.

  • Experience and knowledge on Advanced Excel.

Child Sponsorship Capacity Building Advisor

*Preferred position location: Manila, Philippines. Other locations to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

PURPOSE OF POSITION:

The Child Sponsorship Capacity Building Advisor is to nurture and develop talented practitioners in Field Offices in order to strategically position child sponsorship and deliver high quality child sponsorship operations in the country.

The CS Capacity Building Advisor is also responsible for the implementation of global child sponsorship capacity building in coordination with the Sponsorship Field Operations and Business Support & Ministry Integration teams. The position will ensure coverage and continuous improvements of capacity building implementation as well as closely partner with the Business Support & Ministry Integration Team to review/develop critical materials, system and mechanism, including sponsorship learning and development curricula (e.g. Managing Sponsorship with Excellence, Sponsorship Basic Training, Walking with Volunteers). This position also plays critical role in partnering with Regional and Field

Office leaders to enable organizational-level change and continuous improvements in field sponsorship operations and program integration.

The position reports to Director – Sponsorship Field Engagement & Support with a matrix reporting relationship with the Director – Sponsorship Business Support & Ministry Integration. The position will also work closely with the Sponsorship Capacity and Change Partner, and child sponsorship leads at the Regional and Field Office levels to coordinate document learning.

MAJOR RESPONSIBILITIES:

Learning/training resources, systems, processes, and implementation

Capacity building planning and implementation:

  • Identify capacity building needs and work with Sponsorship Business Support and Ministry Integration Team to develop a long term sponsorship capacity building framework to increase strategic capability.

  • Develop business plan including costs for sponsorship technical skills development processes, resources and structures including cost recovery mechanism as necessary.

  • Support implementation of the capacity building plans aligned with other partnership initiatives for integration, including broader capacity building efforts by Global Field Operations.

  • Manage the continuous improvement and roll out of capacity building plans.

Collaboration and Learning:

  • Mentor and coach Field Office (FO) and Regional Office (RO) capacity building point persons on implementation of Sponsorship capacity building.

  • Collaborate with the Integrated Competency Development (ICD), E-learning resources development team, and other teams to ensure effective capacity building.

  • Contribute to learning processes and further refinement of e-learning, online and help resources.

Capability and Quality Assurance Framework:

  • Provide ongoing monitoring and review to child sponsorship capability framework and work with RO/FO leadership to improve core competencies for sponsorship.

  • Identify strong offices and practitioners across global portfolio to develop pool of experts and resources for strengthening organizational capacity at various levels (i.e. organizational development and change process).

Child Sponsorship Resource and Network:

  • Support Capacity and Change partner in the development and nurturing of Sponsorship Learning and development interest group facilitating sharing and application of learning.

  • Provide technical support to Regional Sponsorship Coordinators in the development of regional networks for learning and quality implementation.

Project Management:

  • Manage development and implementation of capacity building project plans, ensuring plans are within scope, time and budget in coordination with relevant stakeholders.

  • Develop and manage project risk assessment: planning, monitoring and managing the process to ensure project risks are identified, monitored, and controlled.

  • Manage consultants and working groups with systematic project tracking and reporting. Support stakeholder engagement and coordination for Capacity building resource development.

KNOWLEDGE, SKILLS & ABILITIES:

  • Academic qualification in adult learning and development, business administration, human resources, arts, development or related field.

  • Minimum ten years in development NGO experience, with 5 years in a combination of capacity building, knowledge management or development programming roles working with multiple projects.

  • Experienced group facilitator and people developer with a passion for identifying and developing talent for high quality results and performance.

  • Excellent analytical, creative, and innovative approach to solving problems. Critical thinking and capability of generating consistently accurate and useful information to inform strategic planning and decisions.

  • Experience in generally accepted project management tools/methods.

  • Strong interpersonal skills, ability to work across cultures, demonstrated experience of influence of non-reporting relationships and authority.

  • Ability to effectively communicate with many different functions, cultures and levels in the organisation (orally and in writing.). Fluency in English.

Preferred Skills, Knowledge and Experience:

  • Training or courses taken in knowledge management or capacity building.

  • Basic understanding of Spanish, French or Portuguese preferred, but not essential.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

PNS Education Coordinator (Pak Ou)

PURPOSE OF POSITION:

To facilitate and maintain strong community relationships, participation and empowering processes as World Vision walks alongside children, families and communities in a journey of transformational development.

Major Responsibilities of Job:

A. Building relationships within communities

1. Build close relationships and actively learn within partner communities and schools, through regular visits, joint activities, attending community and school events, etc.

2. Build good relationships that communicate World Vision’s mission, values and identity to all appropriate stakeholders, including community groups, local authorities and other NGOs.

3. Facilitate target schools, communities to participate in the planning, implementation and reflection on local level PNS - Education project activities.

4. Actively network with other stakeholders, and facilitate the communities to network, for advocacy, resource mobilization and project implementation.

B. Building capacities

1. Facilitate formation and ongoing capacity building of new and existing community organizations for holistic sustainable development, including partnership with World Vision for project implementation where appropriate.

2. Promote communities, schools and VEDCs to share and learn from their own experiences as part of confidence and capacity building.

3. Train partner community groups, schools on appropriate skills and self-assessment methods to build their capacity for management of local initiatives.

4. Actively participate as an AP Team member in all areas, including feedback, reflection and learning.

C. Project Management

1. Facilitate the planning, implementation and monitoring of PNS- Education project activities in target villages/schools in partnership with local communities, government.

2. In collaboration with Education TP Coordinator, Education TP Manager/Zone Manager. Education Specialist, provide regularly tracked local level project outcome and output that feed into reporting requirements for PNS- Education project.

3. PNS-Education Coordinator prepare and submit Monthly Management Reports (MMR), Quarterly Report, SAR, AR and Story on time as required based on Zone Manager and Support Office (SO).

4. Monitor PNS-Education project activities and collect relevant identified data to measure project outcome and show impact of the activities in the communities and schools.

D. Provision of Technical Support for the PNS-Education project

1. Conduct monitoring and support visits to PNS- Education target villages/schools and provide in the field technical consultation in partnership with local government counterparts, to ensure quality of activities implemented.

2. Work closely with District and Provincial level education and other government counterparts to ensure education and other government counterparts to ensure PNS- Education project activities are implemented effectively and quality is maintained.

3. Ensure that joint, collaborative planning activities effectively engage with District and Provincial level education and other government counterparts to ensure full support and participation for the project by these groups.

EDUCATION, KNOWLEDGE AND SKILLS:

  • Bachelor’s degree (Education, Development Studies or similar field)

  • Technical training in education sector, with focus on primary education preferred.

  • Demonstrated knowledge on education, particularly as it relates to primary education

  • Ability to undertake community level engagement activities, including planning and leading community level training and consultation.

  • Good understand of Lao Government policies, laws and institutions and ability to work together with varios stakeholders.

  • At least one year experience in working with the rural community

  • Must understand and agree with WV’s vision, mission and Core Values

  • Must be willing to work and stay overnight at the target village areas

  • Must be willing to work within a team

  • Must be willing to learn new things

  • Must know how to drive and have a license to drive motorcycle

  • Expected to travel 80% of the time in the target village areas

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 22 January 2020, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

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