For Somaliland Residents Only
Admin Officer II - Hargeisa.
Purpose of the Position
Focal point contact for all employees for administrative support. Asset management coordinator for the regional and district field offices. Coordinate staff travels in and out of Somaliland. Responsible for the regional office fleet management.
Staff Travel Coordination
Efficiently and effectively coordinating staff and visitor travel logistics by
Arrange for staff and visitor’s airport pickups and drops in and out of Somaliland in an efficient manner ensuring reliable service at all times
Plan and coordinate accommodation bookings for staff travels to Somaliland and conference facilities bookings
Prepare monthly reports on staff travels and conferences and training events happening in the region.
Track and maintain an updated regional office assets register.
Compiling monthly reports on assets administration for the purposes of financial accounting, preventive maintenance and theft prevention.
Coordinating capacity building and training of district field Admin Assistants on asset management and office administration.
Plan and execute an efficient motor vehicle allocation in support of office and field operations.
Monitor Motor Vehicle fleet and plan motor vehicle maintenance ensuring motor vehicles are maintained in an efficient operating state.
Preparing motor vehicle reports on usage and maintenance reports on a monthly basis for management us.
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
Must adhere to set security standards
Ensure a gender perspective in the scope of work
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Education:Bachelors in Business Administration.
Experience:3 year administration experience in an international organization
Asset management experience.
Good negotiating skills
Good interpersonal skills
Excellent written and oral communication skills
Advanced Excel hands on experience.
Kindly note: All academic certificates will be verified with the issuing academic institution.
All applications shall be received by 4th March, 2020. Only shortlisted candidates will be contacted.
PURPOSE OF POSITION:
To provide strategic leadership to the program support services (Supply Chain, Fleet, Information technology, logistics, administration) and to ensure that these functions have strategies, systems and skills to support the operations of the Syria Response in a timely, technologically-sound, professional and cost-effective manner. Ensure policies, protocols and processes involving the above services are effectively developed in alignment with WVI Management and Board policies and are implemented, maintained, reviewed and updated.
Serve as a strategic partner to senior leadership teamt by integrating of support functions in the organization’s overall mission and WV Syria Response operational strategy.
Lead the development, implementation and or review of strategies and systems for each department/unit to ensure they are aligned to set standards and policies, responsive to internal and external customers and cost effective.
Work with functional lead to develop, implement and review the operating plans and budgets and support other Divisions and projects/programs to prepare their own budgets relating to SCM, IT, Fleet Management, and Administrative Services.
Provide line management to the functional leads of Supply Chain Management, Fleet Management, Information Technology, and Administrative Services.
Mentor, coach and develop the capacity of Functional Leaders under the program support unit into competent, accountable and high performance teams.
Promote WV Christian identity and values and lead by example.
Lead or participate in spiritual sessions and reflections.
Be committed to actively work and live in accordance with WV’s Mission, Values and Christian beliefs.
Review and evaluate the effectiveness of Support functions on annual basis.
Monitor support services to ensure optimum client service and satisfaction, including liaising with all functions outside support unit, for required support.
Coordinate with functional leads implementation of necessary changes.
Take appropriate action to address internal and external audit results and recommendations as they relate to the Support Functions.
In cooperation with all other functional directors make sure necessary policies and procedures are in place and monitoring system is in place.
Monitor and supervise all aspects of program support to ensure compliance with strategy, organization rules, regulations, policies, and standards of accountability, ethics and integrity and achievement of results.
Constantly monitor and analyses the operating environment to identify potential risks and take action/refer critical issues for intervention to ensure delivery of results.
Closely liaise with the Operation Managers in order to troubleshoot any issues that might cause interruption in the support services management.
KNOWLEDGE, SKILLS & ABILITIES:
Master’s Degree in Business administration, Supply Chain/ Logistics Management, Project Management or Finance and/ or any professional / postgraduate qualification in the relevant field.
Substantial knowledge of country legislative framework at all levels.
Ability to form and maintain solid relationships with wide range of different stakeholders, partners, co-workers.
Evidence of high level written and spoken English language abilities.
Computer literate in Microsoft Office applications, Lotus Notes or similar database, email and internet programs. Experience using computers for a variety of tasks.
Minimum of 3 years of experience s in middle or senior management in World Vision or comparable organization.
Experience in Leadership role within the core strategic team.
Demonstrated ability in financial management skills.
Preferred Skills, Knowledge and Experience:
Good interpersonal, organizational and time management skills. Able to manage multiple tasks and meet deadlines.
Ability to maintain performance expectations in a continues changing environments.
Excellent written and verbal communication and relational skills, especially in a cross-cultural environment, and ability to analyze and solve problems, persuade, network and negotiate.
Ability to solve complex problems and to exercise independent judgment.
The position requires ability and willingness to travel domestically and internationally up to 30% of the time.
LOCALISATION DU POSTE
La position est basée au Bureau Central à Port-au-Prince mais avec des déplacements fréquents vers nos zones d’intervention
CONTENU DE L’APPLICATION
CV à jour
Lettre de motivation
Copie de diplômes et de certificat
Tout autre document pertinent pouvant supporter la candidature.
Seuls les candidats sélectionnés pour entrevue recevront un feedback.
Pozicioni: OFICER ADMINISTRATE
Vendodhja: Elbasan, World Vision Albania
Afati i aplikimeve: 4 Mars 2020
Qëllimi i pozicionit:
Të ofrojë një gamë të gjërë shërbimesh mbështetëse në zyrën e World Vision Albania dhe të ndihmojë Drejtuesin e skuadrës në veprimtari që lidhen me mbarëvatjen e zyrës dhe mirmbajtjen e paisjeve. Të përkrahë dhe të ndihmojë Drejtuesin e Skuadrës dhe stafin e programit në organizimin dhe koordinimin e eventeve të rëndësishme.
Tëshoqërojëme makinëstafin e zyrës, nëmënyre tësigurtë, nëkohën e duhur sipas nevojave.
Tëmbështesëskuadrën nëorganizimin e aktiviteteve tërëndësishme, ne procese buxhetimi, etj.
Tëndihmojënë koordinimin e transportimit të postës nga zyra e Programit nëZyrën Kombëtare.
Tëplotësojëkërkesa prokurimi/ të bëjëstudim tregu tëbizneseve lokale për materiale dhe shërbime tëndryshme sipas nevojave administrative tëzyrës.
Të ndihmojë Drejtuesin e Skuadrës për tëpërgatitur kërkesa blerje sipas proçedurave tëprokurimit. Tëndihmojë anëtarët e skuadrës nëpërcaktimin e specifikave teknike tëartikujve tërinj.
Tëmbledhë gjithë kërkesat e prokurimit nga gjithë stafi, ti konsolidoje dhe ti ndajësipas kategorisë së Prokurimit dhe pastaj ti dërgojëtek skuadra e prokurimit për tëproçesuar.
Drejtimi i makines & të mirat materiale (GIK)
Te shoqëroje me makinë stafin e zyrës (në rolin e shoferit) në mënyrë të sigurtë, në kohën e duhur sipas nevojave dhe mundësisë dhe sipas planifikimit të aktiviteteve.
Të koordinojë, vëzhgojë dhe analizojë të gjitha shërbimet/riparimet/mirëmbajtjen e makinave të zyrës.
Funksionimi i zyrës, mirëmbajtja dhe inventari
Mbikqyr koordinimet: per vendin dhe rezervimet e hoteleve, udhëtimet, eventet në zyrë, etj.
Siguron mirëmbajtjen e zyrave, përfshirë riparimet teknike sipas nevojës. Koordinon kërkesat për riparim të pajisjeve të zyrës.
Siguron inventarizimin e saktë te pasurive në zyrë.
Njohuritë dhe aftësitë
Diplome ”Bachelor” nëfusha si Financë, Administrim dhe Menaxhim Biznesi.
Njohuri tëmira tëfolur dhe tëshkruar tëgjuhës angleze
Aftësi shumëtëmira tëpërdorimit tëprogrameve tëndryshme tëkompjuterit si MS-word, MS-excel etj.
Aftësi shumëtëmira nëplanifikim dhe organizim.
Njohuri nëfushën e prokurimit, studimit tëtregut dhe tëfaturave.
Njohuri nëorganizim eventesh.
Patentëe kategorise B dhe ekperiencënëdrejtimin e makinës.
Ne vlerësojmë çdo aplikim qëju dërgoni, por dëshirojmë t`ju njoftojmë qëdo të kontaktohen vetëm kandidatët e përzgjedhur për fazën tjetër të rekrutimit.
PURPOSE OF POSITION:
Performs duties to provide general facility maintenance support with a variety of related tasks to maintain the office building and grounds. This position requires the ability to assist with facilities related projects and other support services to provide a safe work environment for staff.
Perform maintenance duties including but not limited to:
Kitchen/bathroom stocking, light replacement, conference room temp adjustments and furniture/room changes.
Performs all receiving and delivery of shipments to staff as they arrive.
Provide customer service including but not limited to: respond to inquire and complaints in a professional manner, ensure timely and quality service when working with staff.
Back-up support duties are not limited to: Mail-room, shipping/receiving services, printers, janitorial tasks, A/V equipment and sound system.
Carries out additional responsibilities and projects assigned by supervisor.
Attends and participates in daily devotional meetings and weekly chapel.
KNOWLEDGE, SKILLS & ABILITIES:
Requires High School diploma or technical school education or 3+ years of related facilities experience.
Must be able to effectively communicate (oral and written) with employees, contractors, and vendors.
Ability to multitask and service on demand in a friendly and professional manner.
Experience with facility maintenance preferred or basic understanding of how things work (facility-related).
Demonstrate responsiveness and creativity in finding solutions for service delivery and overall client satisfaction.
Must be highly motivated, work with little supervision, and have excellent customer service.
Preferred Skills, Knowledge and Experience:
Basic computer knowledge and has the ability to learn quickly is preferred.
Proficient in computer skills, Word and Excel. Experience with inventory control and work order software a plus.
Be able to walk, bend, stoop, balance, crawl, and reach for extended periods of time.
Must be able to lift up to 75lbs.
Must be comfortable and able to work on a ladder of 20’.