Programmes Finance Manager

PURPOSE OF POSITION

The Programs Finance Manager is responsible for providing effective and efficient strategic support to the Finance & Support Services Director in supervising, managing and directing Regional Operations financial management, accountability, planning, and reporting in alignment with our strategic objectives.

The Programs Finance Manager ensures World Vision financial manual and procedures as well the country specific standards and regulations are compiled with, in ensuring efficient use of resources in the national office field operation.

This position supervises Regional Accountants.

MAJOR RESPONSIBILITIES

Financial Management control and reporting

  • Conduct field visits to review Regional Operations financial records of accounts and control systems / procedures. Train field staff and recommend system improvements if found inadequate.

  • Ensure timely submission of relevant, complete and accurate projects/grants monthly and quarterly finance reports in accordance with WV policies and support offices requirements.

  • Generate and Review financial reports with approved partnership reporting templates for compliance and donor requirements as well FFR review minutes.

  • Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet programs needs

  • Ensure that cash transactions are well planned, controlled and reported

  • Collaborate effectively with Supply Chain, Administration, Project Managers and Share Services for on-time procurement of good and services for Project implementation as well as on-time payment to vendors.

  • Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities.

  • Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources.

  • Implement financial policies in accordance with World Vision Field Financial Manual, donor Rules and Regulations and local financial regulations.

  • Ensure Field Financial Reports errors are corrected within 30 days.

  • Ensure all projects accounts, ledgers, and reporting systems are in compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements

Budget Preparation & Management including PBAS and Stewardship

  • Assist field finance staff/Project Managers in preparing and presenting the annual project budget.

  • Ensure accurate annual project budget are complied with partnership budgeting standards and submitted within the timelines.

  • Lead in the monitoring of project annual budget and expenditure to meet the approved annual spend rate and efficiency ratio benchmarks

  • Monitor monthly project cash spending against approved budget and alert the Finance Director on any irregularities.

  • Reconcile all project budgets against PBAS commitment monthly

  • Review alignment of budgets between the National Office, projects, MyPBAS and Support Offices.

  • Monitor the movement of budgets and advise projects accordingly.

  • Analyze spending trends and provide feedback and analysis to SLT, ROMs and field colleagues on areas with significant over- or under spending.

Reconciliations, Audit & Engagement

  • Review monthly bank reconciliation statements of all field bank accounts and follow up on all outstanding items over 30 days.

  • Ensure all balance sheet items are cleared and Account Allocation performed on time.

  • Facilitate internal and external audits and Provide Responses to project financial audit issues for review by FD.

  • Review action plans and ensure implementation of finance audit recommendations within timelines.

  • Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy

  • Ensure block party screening is conducted for all WVG projects vendors & implementing Partners.

Leadership and Staff management

  • Supervise field finance staff reporting technically to this role and ensure finance objectives are accomplished appropriately and on a timely basis.

  • Ensure Regional Accountants have annual development plans and performance objectives in place and that capacity building is promoted.

Capacity building, General Reviews and Approval

  • Provide training for field finance staff in financial management and budgeting.

  • Train programs and non-finance staffs in understanding and interpretation of financial statements and partnership finance policies and procedures to ensure understanding and compliance.

  • Train finance & non finance staff in fraud awareness and anti-corruption.

  • Review and approve all transactions within your approval level.

  • Ensure all pending Provision Purchase Requisitions are reviewed by financial reviewers on time and follow up on invoices for open POs.

  • Provide targeted training and capacity building for WVG implementing partners.

Minimum education, training and experience requirements to qualify for the position:

  • 1stDegree/ACCA/CIMA or Master’s degree in accounting, finance, or international business management

  • Excellent command of Excel and SunSystem

  • Fluency in English, both written and spoken

  • Must be able to work with multiple deadlines and high demands

  • Ability to handle sensitive and confidential information with absolute discretion

  • 5+ years of solid experience in financial management and monitoring systems, preferably of large development programs.

  • Excellent financial and analytical skills;

  • Excellent communication skills for effective reporting on programme financial performance;

Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;

  • Work in an international/domestic relief and development organization is preferred

  • Knowledge in Gateway to Grants certification is an added advantage

  • Experience in managing Multiyear Projects.

Work Environment:

  • 15% domestic and international travels requires

Finance Officer

PURPOSE OF POSITION:

The Finance Officer V-G role serves as an assistant to the Head of Finance in performing the major financial accounting, payroll and regulatory compliance of the GCKL office. They ensure that KL GC offsite has financial tools, information and reports to achieve desired results, and apply and ensure compliance with corporate finance policies and procedures.

Individuals within the Finance Management job family are responsible for the day to day management of business support functions for the KL office. This includes contract management, financial accounting, financial management, cash management, payroll, employee support and other administrative support required for the KL office to achieve its goals.

Individuals in this job family work with all levels of staff and management to ensure the KL office has the tools, information, and reports needed to achieve desired results. They provide coordination and partner with corporate groups (e.g., Procurement, Human Resources, and Finance) for the representation and fulfillment of the local office requirements. They ensure compliance with corporate policies and procedures.

Individuals in this job family must have the ability to get work accomplished through staff across the KL office, business partners and functional areas. They must possess communication and organization skills.

MAJOR RESPONSIBILITIES:

Financial Accounting:

  • To review and approve daily JEs, CDs and DVs to ensure accuracy and consistency.

  • To ensure cash book updated and payment vouchers reviewed.

  • Act as local administrator for Cashwyze funding system. Forecasting and requesting funding three months in advance.

  • To prepare bank recon and balance sheet recon.

  • To review and approve dental and medical claims have been updated and in line with company policy.

  • To review and approve monthly prepayment and accruals are in accordance with accounting policies.

  • To prepare year end closing reports.

  • To maintain fixed asset listing for KL office and it is updated on a monthly basis.

  • To periodically review the internal controls of the office.

  • To update the KL finance policies and procedures periodically.

Offsite Reporting:

  • Assist the finance staff in other GC offices in their postings and reporting.

  • Assist in intercompany reconciliation of balance sheet accounts.

Audit & Tax:

  • Preparation of audit and tax schedules.

  • To ensure audit and tax supporting documents are in order before submission to relevant parties.

  • To assist tax agent and auditors on any request.

HR and Payroll:

  • Monthly salary and statutory deductions computation and payments done on time.

  • Monthly and yearly statutory forms to be submitted to relevant authorities and employees.

  • To coordinate the opening of bank account for new hire and preparation of the documents needed.

  • To coordinate with tax agent on documents required for expat tax computation.

Ad Hoc Related Tasks:

  • Assist in other related task as required by Manager.

  • Remain current and increase in knowledge in the finance related areas utilizing self-study and continuous education efforts.

Supervisory Role:

  • Supervise and guide the assistant in performing his/her various tasks.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Accounting, Business Administration, Finance with equivalent work experience.

  • Typically requires 5 years of experience in Accounting and Finance.

  • Independent in self learning and leading a team.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Experience in using Sunsystem or any related accounting software system, AP system, HR/Payroll related systems.

  • Payroll and regulatory compliance.

  • Non profit work environment.

  • Preferably with experience in preparation of financial reporting package.

Record-to-Report (R2R) Global Manager Tower 3

*Preferred position location: Manila, Philippines; Accra, Ghana or San Jose, Costa Rica. Other locations to be determined by home country of successfull candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*For World Vision internal applicants only.

PURPOSE OF POSITION:

The R2R Global Manager Tower 3 is responsible for performing highly specialized accounting work to maintain the customers’ and offices’ general ledgers. This includes management of the Tower 3 business unit of general accounting, financial planning & controlling, cash management, period-end closing, reporting and analysis functions. He/She will ensure the integrity of financial reports are accurate and submitted timely for the countries under the Shared Services’ portfolio. The Global Manager will lead and provide strategic direction on automating transactions, promoting an internal control to minimize errors during process performance, problem resolution, and delivering performance that meets or exceeds defined service levels.

MAJOR RESPONSIBILITIES:

Financial Management, Reporting and Analyses:

  • Manage the day-to-day operations and leadership of Record to Report Tower 3 general accounting, financial closing, reporting and analysis (including, but not limited to, perform Pbas reconciliations, exchange rate calculations and revaluation process, cost allocation, local income and direct funding, fixed assets recording –addition, depreciation and disposal, and preparation of financial reports and posting the same to FFR database) ensuring accuracy, completeness, timeliness and consistency with WV policies.

  • Resolves complex accounting issues and/or provide advice to finance leaders on handling financial issues related to general ledger (i.e. handling tax on WV perspective vs local tax regulations, foreign exchange movements across one or more currency due to translational differences as rates change, financial consolidation for Regional Offices (ROs), recording and reevaluation of assets based on Donors’ requirements (expense) vs local statutory requirements (capitalized), revenue recognition with long-term contracts with multiple deliverables, work-related expenses crackdowns, getting customers on-board with new technology, etc.)

  • Financial Controlling, Cash Management, Statutory Reporting and Compliance: Manage the day-to-day operations and leadership of Shared Services Local Accounting.

  • Partner with Global Treasury in leading the planning and budgeting process of Shared Services Costa Rica office, calculation and approvals of monthly funding requests and reconciliations, managing expenditures and ensuring receipts are in compliance with local regulatory requirements.

  • Manage the collation and recording of fixed assets which includes addition, depreciation and disposal; financial reports, audit, taxation and other statutory requirements) ensuring accuracy, completeness, timeliness and consistency with WV policies as well as local statutory requirements.

Leadership & People Management:

  • Manage the team during ongoing growth with a goal of 24 staff that will oversees the operation of 60 WV offices, across different time zones - development and training: regular performance feedback and coaching, virtual management, spiritual formation, training and professional development (both technical and soft skills):

  • Recommend development needs of the team by providing training opportunities and tools needed to achieve developmental goals and create talent management and retention strategies enabling the team for the future.

  • Conduct performance management sessions on a regular basis with direct reports providing timely feedback, coaching and truth telling with love.

  • Lead the effective scheduling of global work rotation to ensure business continuity and alignment with the (FTS) Follow the Sun strategy.

  • Act as the primary support (back-up) in the absence of the R2R Global Director managing a total of 43 staff member globally including Global managers Tower 1 and 2.

Finance Transition and Stabilization:

  • Co-champion with the Global R2R Director on influencing the migration, and implement the roll-in strategy and incorporation of countries to the Shared Services (SS) globally; adding more value to the services provided.

Finance Transformation & Project Management:

  • Lead and provide strategic direction on automating the accounting processes by identifying RPA (Robotics Process Automation) solution and partnering with key users for implementation, control and maintenance.

  • Drive and implements continuous improvement processes, automation and the development of better tools to strengthen General Accounting operations including global initiatives, achieving cost efficiency and increased capacity.

  • Promote continuous improvement environment within the team.

Internal & External Risk Management:

  • Maintain and execute adequate internal controls of General Accounting processes; support internal and external audit requests. 100% of auditor’s recommendations implemented in line with donor requirements and audit standards met.

  • Represent the Shared Services on Finance Manual Policy Review/Changes as an actively contributing member of the Finance Manual Working Group (FMWG).

Customer Perception and Relationship:

  • Build and maintain good working relationships with customers, ensure all inquiries are responded to within acceptable timeline.

  • Represent the Shared Services on Partnership and/or Regional Finance Forum, providing updates on value-added services and influencing the customers to move processes to the Shared Services by highlighting what and how the SS can do for them.

  • Partner National Offices (NOs) and RO finance stakeholders in resolving complex issues and implement Voice of the Customer actions to ensure the customer are being provided with timely and appropriately financial information that support leaderships’ decisions, especially for cost associated to projects influencing resource allocations decisions, driving greater alignment to programming priorities.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree with a major in finance, business or accounting.

  • Certified Accountant or equivalent years of relevant experience.

  • Fluent in spoken and written business English.

  • Strong knowledge and understanding of Generally Accepted Accounting Principles (GAAP).

  • A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors.

  • A good knowledge of Internal controls principles.

  • Broad based experience in accounting and financial systems.

  • Proficient in using Finance ERP solutions.

  • Good written and oral communication skills.

  • Excellent customer service skills.

  • Ability to promote a good team environment.

  • Ability to coach, motivate and develop team members.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • At least 8 to 10 years’ experience in managing a General Ledger or accounting preferred within a Shared Service Centre environment, supporting countries globally.

  • People management experience for at least 5 years.

  • Experience in interfacing with the business from a Shared Service Centre, preferable.

  • Certified Accountant designation or any recognized professional accounting body.

  • Six Sigma certification preferred (green belt).

  • Master Degree preferred.

Preferred Skills, Knowledge and Experience:

  • Results oriented.

  • Strategic thinking.

  • Problem solving and decision making.

  • Cope with the stress.

  • Building relationship.

  • Team work spirit.

  • Managerial courage.

  • Collaboration

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

WVV NO Finance Officer

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.

The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements

KEY RESPONSIBILITIES:

I. FIELD OFFICE ACCOUNTING FUNCTION

  • Regular accounting and adjusting journal entries are prepared

  • Calculate and process monthly payroll and tax payment for all staffs

  • All staff’s salaries and benefits are allocated to correct cost center

  • Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

  • The correction and consistency with WV standard of the used accounts and analysis codes is ensured.

  • The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.

  • Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.

  • All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.

  • Settlement Advices are prepared and submitted on a timely basis

II. TREASURY MANAGEMENT

  • Compile project’s funding needs and other regular operating expense to request sufficient cash from Global Treasury on a monthly basis

  • Control level of cash for the office as well as each AP within approved target low

  • Timely confirm fund receipt and regular adjusting balance of restricted funds are prepared

  • Ensure efficient cash and bank operations at AP as well as National Office

III. PROJECT ACCOUNTING AND SUPPORT

  • Training and/or accounting support is provided to the AP staff , including site visits to projects and APs.

IV. OTHER RESPONSIBILITIES

  • Update, advise and ensure tax and statutory compliance for the organization

  • Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically

  • Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

  • Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

  • Perform any other tasks that may be assigned by the supervisor from time to time

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Good knowledge of accounting theory, financial statements and government tax requirements

  • Good interpersonal and communications skills;

  • Good English skills (both spoken and written);

  • Good computer skills

Experience

  • Experience in community development or with similar INGO.

  • Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

AHAN Grant Accountant

AHAN Grant Accountant (6 months Contract)

PURPOSE OF THE POSITION

World Vision (WV) has recently been awarded an 11.1 million EUR grant from the European Union (EU) to lead a consortium of partners to implement their Accelerating Health Agriculture and Nutrition (AHAN) project under pillar three of the EU’s Partnership for Improved Nutrition in Lao People’s Democratic Republic (PDR). Consortium partners include World Vision Australia (lead) with 4 implementing partners: World Vision Laos, Agronomes et Vétérinaires Sans Frontière (AVSF), Green Community Development Association (GCDA) and the Burnet Institute.

Commencing on the 1st of October 2017, this 48 month project has the overall objective of creating supportive conditions for enhanced household (HH) nutrition through the following specific objectives:

1) Improved access to and availability of sufficient and/or diverse foods year round; 2) Improved dietary and care practices among Women of Reproductive Age and children under 5; 3) Reduced incidence of selected Water, Sanitation and Hygiene (WASH) related diseases/illnesses linked to undernutrition; 4) Improved gender equitable relations at the HH level, particularly in decision-making and distribution of workload; and 5) Strengthened multi-sector coordination and support for nutrition. The project will be implemented across three provinces and 12 districts of Lao PDR.

The Grant Accountant will coordinate and provide financial management support to all projects and Account Payable transactions at the National Office to ensure it is done at acceptable level of risks and comply to both WV Partnership standard and local statutory requirement.

This position will work with all stakeholders in National Office to provide service in Account Payable transaction and to achieve the FY18-FY21 strategy outcome. This position will report to AHAN project, Finance and Admin Team Lead

MAJOR RESPONSIBILITIES

  • Prepare cash advance and Review document for Settlement of AHAN staff to ensure the settlement and Deposit Voucher are taken up accurately and timely with supporting document.

  • Prepare three month cash flow forecasts of AHAN and submit to NO Finance team.

  • Ensure timely processing of cash disbursement vouchers and payments to suppliers.

  • Perform detailed check and Bank reconciliation against the bank statement.

  • Ensure the Bank Reconciliation is done timely and accuracy

  • Ensure that sufficient funds are available in the bank account to enable smooth implementation of planned project activities

  • Ensure the records and supporting document for the payment is properly correct and accordingly to WV and donor policies

  • Organize and maintain financial documents in an orderly, coherent and updated office filing system and deliver all financial documents to WV National office in quarterly basis

  • Perform day-to-day financial operation and ensure adequate finance supports are provided to the field operation.

  • Review the record of fixed and non-fixed assets for AHAN project to ensure that all asset record into the consolidate asset list and work closely with Admin about asset control.

  • Perform accounting procedures, classifying and summarizing financial transactions of the projects and the generation of required financial reports

  • Assist Finance & Admin Lead and Finance Team in monthly account closing and ensure all required financial reports are posted in FFR database within the given timeline

  • Provide a good coordination and support to Project Accountant in term of finance support is in need

  • Ensure all finance documents is delivered to Nation Office in quarter basis and properly handover and maintained in the storage room.

  • Perform other duties as requested by finance officer of by the Project Accountant in National office

KNOWLEDGE, SKILLS AND ABILITIES

  1. Bachelor degree in Accounting or Finance

  2. A minimum of 3 years work experience in Finance

  3. Experience in INGO project budgeting and financial management

  4. Experience in operating Sunsystems and Q&A

  5. Advance skills with Spreadsheet Analysis, and Sun System Accounting Package, Q&A Reporting

  6. Strong knowledge on GAAP and World Vision Financial Manual (FM)

  7. Strong budgetary and financial management and analytical skills

  8. Clear understanding of written and spoken English.

  9. Computer literate in Accounting Software, Microsoft Office, Lotus Notes or similar database, email and Internet programs

  10. Ability to work in a stressful situation and in a cross-cultural condition.

  11. Familiarity with general accounting principles.

  12. Adequate knowledge on World Vision Financial Manual (FM)

Interested candidates are invited to submit a COVER LETTERand CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 19 January 2020, however applicants areencouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Full Job Description is available by contacting through email below

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

Assistant Finance Analyst

PURPOSE OF POSITION:

This position will support global centre reporting and analysis of national office financial data by developing specialized and complex templates that will be used by both national offices and FRSC, reviewing and analyzing finance information from field offices, and preparing and assessing specialized reports such as bank reconciliation and advances. Being the expert in the finance template, this position is expected to guide and advise offices on effectively using the templates, and in resolving issues that may arise.

This position will develop key measures in assessing and evaluating finance data reports and review and analysis of critical partnership reports of National/Regional/Offsite offices such as Bank Reconciliation and Staff Advances. This position will be responsible in the development, implementation, and maintenance of specialized accounting templates and provide assistance to aid and resolve associated issues.

This position will manage and administer the financial information from various finance tools.

MAJOR RESPONSIBILITIES:

  • Conduct desk review/in depth review of national/regional/offsite office financial reports. Identify and monitor critical issues with significant inaccuracies and potential accounting shortfalls.

  • Develop templates for various complex and comprehensive reports and identify how to improve, standardize and automate the existing templates as part of continuing business process improvement and efficiency.

  • Serve as business owner/consultant and ensure users get maximum benefits from the templates developed.

  • Manage, administer and maintain the compliance and consolidation of National/Regional/Offsite offices to be used by the partnership and other FRSC team members. This includes revision and correction, reconciliation and validation of financial information. This also includes researching, delving, and establishing of needed procedures to enhance current data gathering and analyses.

  • Manage financial information in WV Central NO Reporting sub-site, Sharepoint and Financial Reporting Service Center database in Lotus Notes.

  • Aid in the preparation and review of year end closing process and documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting.

  • Has an extensive knowledge and experience in all areas of finance and accounting.

  • Excellent multi-tasking and organization aptitudes.

  • Competent on financial reporting and analysis (Preferably someone who has good experience on data analysis).

  • Has sufficient knowledge and experience with Microsoft Word, Excel, Access, and Powerpoint, and has the ability to quickly learn and use other software packages like OLAP, PMQA, PowerPivot, PowerBI etc.

  • Minimum 2 years of experience preferably in an international NGO environment or the like.

  • Has at least 6 months experience in developing templates using Microsoft Excel, Access or the like.

  • Can thrive in a multi-cultural, geographically dispersed work environment.

  • Able to work with several functional managers or stakeholders.

Preferred Skills, Knowledge and Experience:

  • Preferably with experience in PowerBI and Sunsystems.

  • Experience and knowledge on Advanced Excel.

Finances Coordinator

World Vision Mali recrute la position suivante (1) :

TITLE:Finances Coordinator

Locality:Centre de Service de Kati

Contract type:Local

Report to: Finances Manager / Zonal Operations Manager

Supervise: Accountants

World Vision does not charge a fee at any stage of the recruitment process.

World Vision does not concern itself with information on bank accounts.

*Women are strongly encouraged to apply for.

The purpose of the position:To ensure the correct application of accounting principles and procedures at base level in accordance with WV financial Manual.

Major responsabilities :

  1. Monitor and verify all accounting recordsand documentsinvolvingthe organizationto ensure compliance with WV accounting principles.

  2. Ensure that payments are made in time.

  3. Ensure the effective management of cash at the base level.

  4. Ensure the dispatch of Interfaces (accounting journals) within the time prescribed in the National Office.

  5. Ensure the paymentof salaries to staff.

  6. Ensurecomplianceof national legislationin termsofsocial security contributionsandtaxes.

  7. Producefinancial reportson time(Core Financial Report, log frameReport, asset listing, bankreconciliation).

  8. Ensureproper implementationof audit recommendationsrelatingto financial management.

  9. Strengthenthe capacity ofstaffsupervised.

  10. Performanyother dutiesassigned to himby thesupervisor.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Accounting (Bac + 4 years) and/ or ACCA/CIMA/CA part qualification

  • Experience: 04 years in accountant position.

  • Preferred: More than 1 year in Chief Accountant position.

  • Technical Skills & Abilities:

  • Computer skills.

  • Working knowledge of program /project accountancy and finance skills.

  • Working knowledge of audit issues skills.

  • Ability to maintain effective working relationships with all staff and other key partners

  • Demonstrates a strong discipline at work.

  • Working knowledge budget building and budget management skills

  • Good planning and organizational skills

Working Environment / Conditions:

  • Work environment: Office-based with travel to the field

  • Travel: 1 % Domestic/international travel is required.

On call: 5 % Attitudes and behaviors:

World Vision se réserve le droit de disqualifier un candidat qui a des antécédents relatifs à la violence faite aux enfants ou aux comportements opposés à la protection de l'enfance, et ce même après l'embauche.

How to apply: http://careers.wvi.org/job-opportunities-in-mali

*Deadline for submission of applications: January 19ht, 2020

*Only short listed candidates will be contacted.

Programme Accountant - Soroti, Uganda

Position: Program Accountant

Report to: Program Manager

Location: Soroti, Uganda

Purpose of the position:

To provide overall technical support to the programme/cluster in accordance with World Vision accounting policies and procedures and the Acceptable International Financial Accounting standards and liaise with the Regional Finance officer on all financial matters relating to the programme/cluster.

And to contribute to improved and sustainable well-being of children by:

  • Supporting the effective decision-making and financial sustainability of the program through being a business partner internally and externally.

  • Ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners.

  • Strengthening program/ cluster and community financial management capacity.

Major Responsibilities:

  • Monitor budget and cash-flow management by ensuring expenditures are within the budget limits, identify and provide variances explanations for management decision making by 13th each month.

  • Complete and consolidate the programme/AP Budgets and uploads into Horizon by August and Share point in December.

  • Raise, receive and review voucher interface files and provisions request from the programme/cluster for the completeness/accuracy of data, account codes and provide feedback on daily

  • Generate and review Sun systems generated and other financial reports for the programme/ cluster and share/discuss the reports with the cluster teams on 12th each month and have final reports filed at the cluster by 15th each month.

  • Review and manage the mobile money transactions for the programme/ cluster and ensure timely and accurate mobile reconciliations by 10th each following month.

  • Receive and compile funding requests that have to be sent to the Regional Finance Officers by 5th each month.

  • Participate on the Procurement Evaluation Committee as Secretary and provide technical advice to the members.

  • Provide technical financial support and hands on to programme/ cluster Assistant Accountants and Program staff and partners within the cluster.

  • Asset management (have asset registers to monitor and manage programme/ cluster assets) in accordance with WV Finance Manual on quarterly basis

  • Have all programme/ cluster staff Labor distribution reports Completed and signed by 3th each month.

  • Carry out routine field visits to ascertain value for money and items reaching correct beneficiaries.

  • Take lead in the cluster internal and external audit and ensure that audit recommendations are implemented on a timely basis, that is within the 90 days.

Qualifications: Education/Knowledge/Technical Skills and Experience

  1. A university degree, with a major in Accounting/Finance/Auditing and or a partial professional qualification in A.C.C.A, CPA, CA, CIA or CMA or equivalent.

  2. A minimum of three years’ post qualification experience.

  3. Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.

  4. Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.

  5. Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.

  6. A high level of integrity is required.

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is 19th January, 2020.

WVV AP Bookkeeper - Van Chan, Yen Bai

WORK CONTEXT / BACKGROUND:

WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well Being Outcomes.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the ADP Manager in maintaining the books of accounts and other financial records of ADP & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

ROLE DIMENSIONS

  1. I. Financial policy compliance

  • - Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • - Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • - All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • - The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • - The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • - Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • - The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • - The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • - The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • - WV accounting policies and procedures are communicated to all staff and relevant partners.

  1. II. Budget management & financial reports

  • - The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • - The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • - The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • - The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

  1. III.Filing

  • - Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • - All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

- Bachelor degree, preferably in finance/ accounting

Knowledge & Skills

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

- Good time management and organizational skills;

- Good interpersonal and communications skills;

- Fair English, especially report writing skills;

- Good computer skills in Word, Excel, PowerPoint and email;

- Ability and passion to learn about accounting

Experience

- Experience in bookkeeping and accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.142)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV AP Bookkeeper - Tua Chua, Dien Bien

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY18) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 450 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include reduction of malnutrition rate of children under 5 through integrated approach; children protection from all forms of abuse, exploitation, violence and injury; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central (Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

WVV’s APs usually focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal Officers technically. One of the strengths of this structure is to allow better integration of the program toward Child Well Being Outcomes.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the ADP Manager in maintaining the books of accounts and other financial records of ADP & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

ROLE DIMENSIONS

  1. Financial policy compliance

    - - Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

    - Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

    - All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

    - The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

    - The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

    - Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

    - The financial transactions are monitored regularly to maintain project financial account in place and in order.

    - The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

    - The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

    - WV accounting policies and procedures are communicated to all staff and relevant partners.

  2. Budget management & financial reports

    - The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

    - The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

    - The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

    - The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

  3. Filing

- Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

- All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

- Bachelor degree, preferably in finance/ accounting

Knowledge & Skills

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

- Good time management and organizational skills;

- Good interpersonal and communications skills;

- Fair English, especially report writing skills;

- Good computer skills in Word, Excel, PowerPoint and email;

- Ability and passion to learn about accounting

Experience

- Experience in bookkeeping and accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.114)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Assistant Accountant

Position: Assistant Accountant

Location: Chipapa Area Programme – Chilanga (1) and Chikomeni Area Programme- Lundazi (1)

Purpose of the Position

To Contribute to improved and sustained well-being of children by; (a) Assist the Program Accountant in Supporting the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations); (b)Assist the Program Accountant in ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners; (c) Strengthening community financial management capacity; (d) Participate in financial planning and (e) assist in minimizing risk exposure to the organization and the partner’s operations.

Major Responsibilities

Planning and Budgeting

  • Assist Programme Accountant to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the NO and other relevant stakeholders.

  • Support Programme Accountant & programme/ project team to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.

Accounting

  • Prepare and process bank deposits/withdrawals and petty cash payments

  • Preparevouchers, process invoices for payment.

  • Post transactions to general ledger/voucher interface.

  • Track staff advance, other balance sheet accounts, reconcile and clear on a monthly basis.

  • Review employee expense reports and code appropriately

  • File accounting related documents for easy retrieval.

  • (if financial partnering involved)Verify the fund transfer to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partnersfor consolidation in WV.

  • Ensure timeliness, completeness and accuracy in all accounting documents.

  • Supervise the ware house record keeping and asset maintenance

  • Update fixed asset registration, tagging, reconciliation and reporting

Reporting and Compliance

  • Assist programme/project team in preparing budget vs. actual variance explanations report.

  • Contribute to the development of financial monitoring system, analyzing and sharing financial reports/ information.

  • Identify key donor requirements and communicate to programme/project team.

  • Support compliance with key Finance requirements (monthly FFR report, completed LDRs by all ADP staff, monthly reconciliations (fixed assets and balance sheet accounts), etc).

  • (If financial partnering involved) Perform monitoring on partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.

Risk Management and Internal Controls

  • Support adherence to proper internal control system by programme/project team.

  • Promote and practice transparency and integrity for good stewardship of resources.

  • Communicate to appropriate people potential risk observed in the program implementation.

  • Assist Programme Accountant to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

  • (If financial partnering involved) Assist partners to identify areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.

Staff Capacity Building

  • Assist Program Accountant in conducting orientation on finance policies and procedures to newly hired staff

Partner Capacity Building

  • Assist the Program Accountant in financial training and mentorship with Partners

Other Competencies/Attributes:

  • Good understanding of local partnering

  • Basic understanding of VFI/MFI/MED

  • Experience and proficiency on financial software and reporting systems

  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure

  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect fordiversity.

  • Proficiency in Microsoft Office programs including Excel and Word

  • Good written, oral communication and facilitation skills

  • Able to work on a cross-cultural environment with a multi-national staff.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Diploma in Accounts; ZICA membership required, ACCA/CIMA level 2 or equivalent a plus

  • Solid Knowledge of accounting principles, financial systems, budget/cash – flow monitoring and internal accounting controls

  • At least 1 year experience in finance, accounting/bookkeeping activities, auditing, business administration or related field.

  • Computer literate in Ms Word, Excel, PowerPoint

  • Capacity to function well in a team and contribute effectively to team efforts.

  • Knowledge of and work experience with government grant regulations and financial reporting requirements preferred

Working Environment / Conditions:

  • Work environment: Office-based 60% : field 40%

  • Travel: international as required.

NOTE:

“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks".

Women are strongly encouraged to apply, ONLY shortlisted candidates will be contacted!

Finance Specialist – WV Germany

PURPOSE OF POSITION:

This position is primarily responsible for supporting WV-Germany’s Accounting, International Finance Management and IPG teams in terms of financial management, financial reporting and analysis, as well as data entry.

Using various reporting and analytical tools as well as databases, this position will be responsible for financial analyses, financial reporting, and data processing (notably in relation to World Food Programme) required by WV Germany and its stakeholders.

MAJOR RESPONSIBILITIES:

Financial management of World Vision Germany’s World Food Programme projects, notably:

  • The checking and processing of gifts in kind and distribution cost reimbursements.

  • The planning and transfer of match funding.

  • The pro-active follow-up with the relevant persons in case of missing information or inconsistencies.

Handling of SA data base for financial tasks such as booking of SAs, follow up of unidentified SA charges etc. as well as optimisation of SA processes and training of new SA data base users.

Training World Vision Germany staff on relevant FRSC Power BI Reports as well as optimising reports to fit their needs.

Master data management in Navision based on information received from the IFM Team.

Provide regular monthly/quarterly/annual reports as well as ad-hoc analysis required by the finance and programme teams at World Vision Germany.

Management of transfer confirmations:

  • Collection and execution of monthly confirmations for the National Offices relating to the monthly transfers from World Vision Germany to the field.

Tracking and pro-active follow-up with National offices if confirmations are not received on time as well as escalation to team leader IFM.

Creating and distributing reports out of COUPA Germany for P2P and travel expense.

Entries into the World Vision International project management system (PBAS) in relation to the products “Gift Notification” (quarterly) and “Bounce Back” (annual). Follow-up to ensure that the commitments are approved by the team leaders. Planning of Bounce Back transfers in Navision.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor or University degree in Accounting.

  • Proficient user of Microsoft Excel and Microsoft Power BI.

  • Very good written and verbal communication in English4.

  • 3 to 5 years of work experience, preferably in an international NGO or similar environment.

  • Ability to thrive in a multi-cultural, geographically dispersed work environment.

  • Excellent ability to prioritise and to allocate time and resources effectively.

  • Results-orientated work approach and ability to escalate effectively, if required.

  • Ability to work independently and willingness to take ownership/make decisions within area of responsibility.

Preferred Skills, Knowledge and Experience:

  • Basic knowledge of Microsoft Navision and COUPA (Provision).

  • Certified Public Accountant.

  • Financial Systems/Financial Reporting competency and experience with business intelligence software (e.g. Sunsystem and Navision report writer or any equivalent accounting softwares (e.g. SAP) and reporting tools.

  • Skilled in preparing complex financial management reports on a timely basis5.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time (trips for training purposes and potentially during year-end).

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