Senior Analyst, Global Treasury

*Position location: US Homebased where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Monitor cash management and financial risk management processes to ensure key outcomes are achieved, and identify and resolve potential deficiencies.

Coordinate with Partnership finance directors and other finance departments to identify cash management and financial risk management needs and concerns. Distill key demands and requirements to identify changes to Partnership treasury management strategy.

Implement and ensure success of key cash management and financial risk management strategic initiatives.

Identify and resolve critical issues that affect Partnerships ongoing liquidity and risk, including AML (Anti-Money Laundering) and KYC (Know Your Customer) concerns, credit quality issues, working capital requirements, etc.

KEY RESPONSIBILITIES:

  • Develop and refine World Visions diverse cash flow forecasts in collaboration with Partnership finance directors. Recommend to Global Treasury leadership improvements in Partnerships cash management and financial risk management strategy to achieve liquidity objectives efficiently. Use critical thinking skills to improve quality of forecasts and adoption across Partnership.

  • Collaborate with Global Field Finance, Global Finance Solutions and other Partnership finance personnel to identify and resolve issues related to banks, including service or compliance issues, and cash management processes, such as forecasting, reconciliation, investments, loans, sweeps, payments, FX settlements, etc. Use critical thinking skills to determine potential remedies and recommend practical improvements to Field and Support Office leadership and Global Treasury leadership given persistent resource constraints and other Partnership challenges. Develop broad understanding of, and provide strategic support to, treasury operations, cash management and financial risk management functions.

  • Develop and implement treasury reports through leveraging Treasury Management System in coordination with Global Finance Solutions. Present to senior management as required, and review results to identify potential improvements. Oversee change management processes related to cash management reporting outcomes.

  • Implement and continually refine key cash management processes, including reconciliation, forecasting, FX settlement, debt & investments and in-house bank, especially in light of strategic changes, including bank selection, account structures and services, Treasury Management System, etc.

  • Support Global Treasury program initiatives in cross-sector engagement, collaboration, and education at the intersection of global treasury and global development.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in finance or related field.

  • Proficiency with Microsoft Excel, Word and PowerPoint.

  • Experience with Microsoft Power BI to build dashboards and reports is preferable.

  • Strong interpersonal skills (both written and verbal), including the ability to listen, articulate concerns, and adapt to others personal and organizational styles as necessary.

  • Interest in developing professional relationships (both internal and external), for the purpose of advancing the global treasury function.

  • 1-3 years’ experience in treasury operations (cash forecasting, settlements, reconciliation and reporting) or in transaction banking of a large financial institution.

  • Experience with process mapping techniques for process improvements in treasury operations and integration of Treasury Management System is preferable.

  • Demonstrated ability to work with peers in a collaborative environment and support senior management.

Preferred Skills, Knowledge and Experience:

  • CTP, CCM, or similar certification.

  • Fluency in languages other than English.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 8% of the time.

  • Work from home with flexible work hours defined with manager. Teamwork, highly collaborative and self-starter are essential. Appropriate ergonomic workspace with reliable internet service required.

Analista Financiero

Basado en Caracas

Propósito

Elaborar y analizar la información contable con el fin de facilitar la toma de decisiones a partir de los reportes generados conforme a la normatividad legal vigente del país y el Manual Financiero de la organización.

Principales responsabilidades

  • Analizar las cuentas contables y financieras de la organización con el fin de entregar información para la elaboración de informes Financieros.

  • Elaboración y presentación de las obligaciones impositivas de la organización proporcionando la información requerida por los entes de control.

  • Implementar las recomendaciones realizadas por la auditoría interna y externa, evaluando los hallazgos encontrados para la prevención y mejoramiento de los procesos en Finanzas

  • Realizar las conciliaciones bancarias con el fin de tener consistencia entre los ingresos y los gastos del mes.

  • Conciliación de la cuenta General, con el fin de garantizar que los cobros realizados por la oficina de soporte se concilian y se registran de manera mensual.

  • Realizar y Contabilizar la distribución de Costos Administrativos, asegurando la correcta aplicación de la política institucional

  • Proporcionar información contable a los equipos de la organización, a fin de resolver inquietudes.

Requisitos

Formación académica

Profesional y/o estudiante de últimos semestres de Contaduría o carreras afines, con por lo menos 2 años de experiencia en cargos relacionados.

Conocimientos y habilidades

Conocimientos de los principios de contabilidad y análisis financiero.

Capacidad para resolver problemas complejos.

Debe ser competente en programas informáticos de Microsoft Office con un Excel avanzado.

Conocimiento en normas internacionales de Información Financiera.

Conocimiento de la normatividad gubernamental vigente y de los requerimientos de los informes financieros.

Preferiblemente nivel intermedio de inglés hablado y escrito.

Finance Manager-Grant and Partnership

JOB ANNOUNCEMENT

Finance Manager-Grant and Partnership

World Vision International is an international Christian Humanitarian Organization working with the poor and oppressed to promote human transformation and seek justice. We are global community with a purpose to bring about positive change in the lives of the worlds most vulnerable children. People are inspired to work for us because they want to contribute to making a difference. We are part of an international team, using our talent, determination and influence to invest in a better tomorrow.

Are you ready to be a change maker?

Our Cambodia Office is seeking for one (01) candidate to fill in the position below:

Position: Finance Manager-Grant and Partnership

Location: Phnom Penh, Cambodia

Salary range: Negotiable

Local position - no relocation assistance available

PURPOSE OF POSITION

To oversee and provide financial management for all grant and Private Non Sponsorship (PNS) funded projects, with a focus on ensuring effective and efficient internal financial control, which includes compliance, risk management, quality budget proposal, accounting, and PBAS management in both partners and World Vision International- Cambodia (WVI-C) projects.

MAJOR RESPONSIBILITIES

  • Ensure that all Grants and PNS Finance operating are compliance with all donors and WVI-C regulations and requirements

  • Control Financial Risk to avoid significant finance audit ratings, both WVI-C grant & Private Non Sponsorship (PNS) fund projects and partners

  • Coordinate and ensure all working partners are met partnership Finance qualification and requirements

  • Lead in budget proposal for competitive quality and align with donor regulation and requirements

  • Lead and ensure funding and budget process to ensure the National Office budget planning are met all guidelines

  • Provide leadership and capacity building for the effective Finance Management performance

KNOWLEDGE, SKILLS AND ABILITIES

  • University Degree in Accounting or Finance Engineering, or Business Administration, or equivalent professional qualification (advanced ACCA)

  • At least three years senior level accounting experience. One to two years of experience in grant accounting is required with a preference for USAID and other government grant experience. World Vision experience is preferred

  • Knowledge of Sun Systems, Vision, DOS allocation methodology and other computer related financial/accounting system and budgeting is necessary

  • S/he must have a good command of the English Language, both written and spoken

  • Experience in managing staff

Preferred Skills, Knowledge and Experience:

  • Knowledge of Sun Systems, Vision, DOS allocation methodology and other computer related financial/accounting system and budgeting is necessary

  • S/he must have a good command of the English Language, both written and spoken

  • Support WV Vision. Mission and Core Values

Work Environment

Must be willing and able to travel to province up to 20% to monitor and strengthen financial system within organization and sub-grant.

GO GREEN! SAVE THE TREES!

All applications should be sent in soft copy (word document or PDF)

World Vision Cambodia is committed to the principles of workplace diversity. Qualified women and disabled people are encouraged to apply. Only short listed candidates will be notified. Applications and CVs will not be returned.

WVI is committed to the protection of children. We do not employ staff whose background is not aligned to our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks where possible.

Compliance Officer - Global Fund HIV / AIDS and TB Program

Titre du poste :

Compliance Officer Global Funds HIV/AIDS and TB Program (4 positions pour Port-au-Prince)

Objectif du poste

Maintenir les systèmes de surveillance de la conformité des rapports dans Sunsystem en ligne avec les politiques et procédures de gestion financière de WVI.

Ce poste fournira également des informations financières aux parties prenantes du siège social, du bureau extérieur et des partenaires de mise en œuvre du projet pour la prise de décision afin d'améliorer l'efficacité et de réduire les risques.

Activités Principales

Processus de décaissement

  • Examiner toutes les demandes de paiement relatives aux achats, aux départements et aux avances pour s'assurer qu'elles sont conformes aux procédures financières et aux normes de WVI.

  • Vérifiez toutes les demandes de paiement pour la disponibilité des fonds par rapport au rapport mensuel Budget vs Réel mensuel et si les projets sont fermés ou actifs. Surveiller les dépenses réelles des départements par rapport aux postes budgétaires approuvés et alerter la direction de toute irrégularité.

  • Publiez des bons apports complets et précis dans Sunsystems.

  • velopper des outils et des processus appropriés et efficaces pour mesurer et documenter les délais de paiement et réduire les délais en utilisant une méthodologie d'amélioration des processus métier.

Contrôles internes

  • Aider à l'allocation des ressources stratégiques de niveau NO entre les programmes techniques et les Projets dans le cadre de la stratégie NO

  • Surveiller et mettre en œuvre les vérifications et contrôles établis dans les achats du bureau national et conformément à la politique d'approvisionnement et aux directives budgétaires de WVI.

  • Coaching et formation des parties prenantes dans l'analyse et la revue de budget

  • Examiner, réviser et afficher les demandes de budget ministériel dans Sunsystem et fournir des rapports sur une base mensuelle et trimestrielle conformément au budget global de WVI Haïti.

  • Supporter les Départements pour assurer la disponibilité des ressources pour mettre en œuvre les activités prévues

  • Personne-ressource clé pour l'examen du budget du ministère

  • Utilisateur clé des rapports Sun6 pour NO

Gérer les modifications et les mises à jour dans Sunsystem

  • Mettre à jour le plan comptable avec tous les nouveaux sous comptes, les codes d'analyse à la fois les codes T et A, selon les besoins de temps à autre.

  • Codifier les projets spéciaux suivant les codes bailleurs pour faciliter le rapportage

  • Effectuer des annulations de comptes dans la base de données en même temps que des allocations de compte pour corriger les données capturées à utiliser dans d'autres procédures et pour s'assurer que les données suivent les directives de saisie de données prescrites

  • Réévaluer le grand livre pour égaliser les différences de change dans les rapports financiers.

  • Surveiller les modifications des données par les comptables régionaux pendant la préparation du rapport.

  • Assurer la liaison avec l'équipe FRSC CAL Shared pour s'assurer que la répartition des coûts est effectuée sur une base mensuelle.

  • Analyser, identifier et mettre en œuvre les domaines d'amélioration des processus sunsystem.

Rapport financier

  • Générer tous les rapports pour l’examen et la révision des responsables du budget sur une base mensuelle.

  • Préparer un rapport de vieillissement pour tous les comptes d'actifs sur WVI, Haïti (comptes de Bilan) conformément à WVI FM.

  • Préparer les journaux de saisie à temps pour la comptabilité soit à jour tous les jours.

  • S'assurer qu’un rapport financier généré chaque semaine pour l'équipe des opérations et conformément aux normes de rapports financiers de Sunsystem.

  • Générer et charger le rapport mensuel d'extraction du grand livre FRSC sur la base de données FFR.

  • Développer des outils appropriés et efficaces pour améliorer les rapports en vue d'améliorer l'efficacité, la qualité et réduire les risques.

Réconciliation

  • Assurer le rapprochement en temps opportun des comptes bancaires restreints, y compris : Compte 121- Financement direct du Bureau d'appui en espèces restreint, Compte 121-Subventions en espèces restreintes, Compte 121- Fonds local en espèces restreint et Compte 132 - Fonds affectés , Placement de retraite / indemnité de départ dans GL avec relevés bancaires et s'assurer que tous les éléments de rapprochement sont résolus en temps opportun, y compris les comptes bancaires suivants.

  • Renforcement des capacités dans Sunsystem.

  • S'assurer que les nouveaux utilisateurs sont formés à la base de données de Haïti Sunsystem en fournissant une formation sur le tas sur Sunsystem / Info Query & Analysis.

  • Opérations de base de Sun - Saisie du grand livre, importation du grand livre et liste des tenues de journal, allocation de compte, etc.

  • Importation et extraction de données dans Infor Q&A.

  • Génération de rapports à l'aide d'Infor Q&A.

  • Analyse à l'aide de tableaux croisés dynamiques

  • rification de l'exhaustivité des revues de journaux

Audit

  • Faciliter le personnel d'audit interne et externe à effectuer un audit financier annuel dans les rapports financiers et Sunsytems.

  • Mettre en œuvre les recommandations d'audit dans les 90 jours suivant l'audit.

Connaissances, compétences et capacités

Education :

Etre détenteur dune Licence en Comptabilité, Finance ou Economie.

Etre détenteur dun Diplôme de Comptable Professionnel Agréé d’Haïti (CPAH).

Avoir une bonne connaissance des logiciels de comptabilité de préférence Sun System ; niveau avancé en Microsoft Excel.

Expérience supplémentaire:

  • 3-5 ans d’expérience de comptabilité/finance dans une ONG Internationale de préférence dans un poste similaire

  • Avoir une maitrise du Français et de l’Anglais (écrit et parlé).

  • Avoir de lexpérience dans la gestion financière des subventions gouvernementales.

Environnement de travail

Voyages complets et / ou déclarations environnement de travail le cas échéant.

  • La position exige la capacité et la volonté deffectuer des voyages domestiques et internationaux jusqu'à 15 % du temps.

Accountant V

*Please submit your CV in English.

PURPOSE OF THE POSITION:

This position will be responsible for providing day-to-day supervision of a team of hosted and shared service staff of the WVI Accounting Reporting and Compliance (ARC) that are based in Manila. The position will work with the ARC Manager for onboarding and training of staff, and to give feedback on staff output, deliverables and performance.

This position will be training, consulting and guiding the design and preparation of global Balance Sheet and Income Statement (SOs + WVI Audit Report) which combines the Global Financial Report prepared by GFS and the WVI External audit report. This position will also play a significant part in training, guiding the completion of the WVI External audit report. In addition, this position will assist in reviewing other reporting and compliance tasks such as international tax forms, planning for future audits and improving global finance processes. The position will also be required to coordinate with other Lead Accountants, Manager, and Assistant Controller.

KEY RESPONSIBILITIES:

Actively participate in the consolidation and audit response for the WVI external audit.

Review and approve some of the day to day journal entries in GFS before final posting in Federal Way.

Review and advise the Senior Accountant on the Global Balance Sheet and Income Statement for all World Vision Offices and Subsidiaries.

Train and guide another Senior Accountant on preparing Cashflow Statement and some audit schedules.

Supervise the ARC team based in Manila in coordination and with guidance from the Manager – International Reporting and Compliance.

  • Play a role in hand-offs of tasks from the Manager – International Reporting & Compliance to the staff, as needed.

  • Coordinate and ensure hiring/recruitment and proper onboarding of new staff.

  • Coordinate and ensure learning and development of staff.

  • Monitor staff performance and give feedback to the Manager.

Train staff on technical skills and identify resources they need to get the work done.

Oversee the administrative and local requirements of staff reporting to this position, and report issues or concerns to the GFS Business Operations Manager.

Work with the managers for overall staff management and local oversight.

Research, Coordinate, and Prepare responses to global tax filings.

Participate in audit planning and preparation activities including portions of the Year End Memo, and rolling forward our consolidation, while improving the process for future years.

Coordination with GFS on items of mutual interest/effort with GC Accounting.

Assist the GFS Manager and the rest of the leadership team in various assignments, tasks and projects that support the GFS Hosted team.

Carry out additional responsibilities and projects as assigned, including team, leadership and planning functions.

Attend and participate in leadership meetings.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree or equivalent experience in accounting.

  • Has an extensive knowledge and experience in all areas of finance and accounting, and strong analytical skills.

  • Strong US GAAP or IFRS knowledge and experience.

  • Able to effectively communicate with all levels in the organization (verbally and in writing).

  • Minimum 5-8 years of experience preferably in public accounting and audit.

  • Demonstrated leadership and people management experience, time management, problem solving, interpersonal relations, decision-making.

  • Demonstrated audit experience.

  • Extensive experience working in a multi-cultural, geographically dispersed work environment.

  • Extensive experience in preparing and analysing accounting and financial reports for internal and external clients.

  • Certified Public Accountant.

Preferred Skills, Knowledge and Experience:

  • Excellent multi-tasking and organization aptitudes.

  • Strong technical/IT training experience.

  • Experience in public accounting working on financial statement audits.

  • Experience preparing consolidated financial statements.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time.

Business Analyst II

*Position locations: Philippines, Malaysia or India where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Incumbents working as a Business Analyst II are responsible for serving as a liaison between the business community and the IT organization to translate business needs into IT requirements. They are project team members involved in all phases of the design, development and implementation of technology solutions throughout the business case and development life cycle processes supporting several business functions and several moderately complex business processes.

Based on breadth and depth of understanding of business needs and processes, they collaborate with other IT professionals to determine if solutions currently exist (internally or externally) or whether new solutions are feasible. They take a broad perspective to determine how such solutions will impact existing work processes and systems, and how to manage the integration. They also research and make recommendations for buy vs. build decisions.

Business Analysis professionals are innovative, identifying and proposing technology based business solutions. Through adaptable communication skills and the ability to translate between technical and business language, they work collaboratively, negotiating requirements across multiple groups.

Business Analysts must have a solid understanding of the client’s existing business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and related technologies.

They must have a working knowledge of the business area that they support and should be equally aligned with the IT department. Strong analytical, interpersonal, negotiation and communication skills are also required.

KEY RESPONSIBILITIES:

Planning:

  • Conducts data gathering and analysis to understand business strategy and direction.

  • Participates in short-term planning sessions with a client to implement process improvement within an assigned client area.

  • Develops business cases.

Liaison:

  • Serves as the link between the business, third party vendors and the IT technical team.

Business Requirements:

  • Assesses client needs utilizing a structured requirements process (gathering, analyzing, documenting, and managing changes) to assist in identifying business priorities and advice on options.

  • Develops, writes, and communicates business requirements and functional specifications for the implementation of business solutions.

  • Analyzes customer’s operations to understand their strengths and weaknesses to determine opportunities for improvements.

Business Process:

  • Analyzes and recommends improvements to business processes and models.

  • Documents current business processes and models.

Feasibility:

  • Provides factual content to feasibility study for standard development projects and enhancements.

Testing:

  • Develops user test cases and validates test results during user acceptance testing.

Service Level Agreements:

  • Is familiar with the current Service Level Agreements (SLA) for a particular work area and as needed participates in the vendor selection process for clients in accordance with IT standards and specifications as required.

Problem Solving:

  • Identifies and resolves issues.

  • Uses new and varied analytical techniques.

Customer Satisfaction:

  • Analyzes metrics to ensure customer satisfaction.

Communications/Consulting:

  • Promotes an understanding of IT roles, processes and activities to the business units.

  • Supports and participates in the formal reporting of project status.

  • Negotiates agreements and commitments by facilitating communication between business unit(s) and IT from initial requirements to final implementation phase of projects.

  • Actively participates in the creation, review and analysis of user stories/epics in projects utilizing agile development methodology.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Business, or other related field. Or equivalent work experience.

  • Requires working knowledge of business operations and systems requirements processes.

  • Any kind of Business Analyst certification.

  • Typically requires 3-5 years of relevant technical or business work experience.

  • Willingness and ability to travel domestically and internationally, as necessary.

  • Effective in written and verbal communication in English.

  • Preferred Skills, Knowledge and Experience:

  • Critical thinking and problem solving.

  • Basic SQL Query.

  • Experience in requirement gathering, analysis, and writing user stories.

  • Experience in Quality Assurance.

  • Experience in Customer Support.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time.

Accounts Payable Assistant

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Accounts Payable Assistant is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC in the South Asia Pacific Region.

KEY RESPONSIBILITIES:

  • Responsible for processing all purchases (supplier invoices) and refunds (credit notes).

  • Analyzing purchases by expense type.

  • Obtaining invoice authorization.

  • Match invoices with purchase orders, where applicable, purchase order requisitions, where applicable, and evidence of receipt of goods or services.

  • Reconcile supplier accounts and resolve differences.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

  • Monitor accruals for management accounts.

  • Assist with purchasing, cash management and budgeting.

  • Receiving and review supporting documentation from Global Centre, validate policies and procedures and recommend improvements.

  • Disbursing petty cash by recording entry; verifying documentation.

  • Maintaining historical records by microfilming and filing documents.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • At least 6 months work experience.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.

Accountant Payables - Tumikia Mtoto Project

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Accountant Payables – Tumikia Mtoto Project

Reporting to : Finance and Administration Manager

Work Location : Nairobi/Kiambu

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project ensuring prudent cash management, timely payments and cash disbursements in line with the donor and WVI policies.

Major Responsibilities

Processing of financial payments 35%

  • Ensure timely processing of payments to service providers

  • Timely facilitation of staff with advance requests for smooth operations

  • Review M-pesa requests from the various requesters for completeness of documentation.

  • Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors

  • File the final payment reports from Safaricom portal

Financial management and staff support 30%

  • Manage and address service providers queries with regards to payments

  • Process petty cash requests as needed

  • Analyze and submit exempted taxes (VAT) for refund based on USAID guidelines.

  • Build capacity of staff and service providers on payment system requirements and changes.

  • Prepare timely invoices for submission to the donor

  • Timely and accurate booking of received income.

Reconciliation of Balance Sheet Accounts 20%

  • Undertake reconciliation of receivable and payables accounts for the program:

  • Constantly monitor balance sheet account balances

  • Follow up for timely accounting and facilitate booking of staff advances.

  • Match transaction amounts in the balance sheet accounts

  • Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 10%

  • Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.

  • Support grant project audits according to the donor requirements.

  • Support timely implementation of findings and recommendations from audits and various accountability mechanisms

  • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.

  • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum 4 years of relevant accounting experience

  • Demonstrated ability to work under minimal supervision

  • Experience in electronic payments and mobile money transactions

  • Knowledgeable on USAID grant financial management

  • Advanced excel and analytical skills

  • Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university

  • Professional qualifications in CPA (K) or ACCA finalist

  • Practical experience of using SUN system accounting Software is preferred

  • Knowledge and experience in ERP.

  • Experience working for an INGO is preferred

Grant Finance Officer - Tumikia Mtoto Project

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Grants Finance Officer- Tumikia Mtoto Project

Reporting to : Finance and Administration Manager

Work Location : Nairobi/Kiambu

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting 30%

  • Support the Finance and Administration Manager in the preparation of donor reports.

  • Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.

  • Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses

  • Reconcile LDRs with payroll for the project staff under the grant.

  • Support revision of budgets in line with project needs and donor regulations.

  • Upload approved budgets in Horizon.

  • Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation.

  • Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget

  • Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.

  • Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Contract/Sub award Procurement and Management 30%

  • Provide support in conducting due diligence for new sub-awardees to ascertain strength of partner’s systems.

  • Ensuring Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.

  • Continuously monitor and identify capacity gaps of sub awardees to inform capacity building initiatives and train them on identified gaps.

  • Take lead in sub-granting process, ensuring grant agreement are well executed.

  • Ensure timely funding requests from Sub recipients for timely disbursement to implement project activities

  • Review and where necessary provide appropriate expense codes to partners for (%) accurate posting of expenses.

  • Monitor sub-awardee financial performance and adherence to donor regulations

  • Follow up with sub awardees for timely reporting based on the sub award agreements.

  • Review of sub-awardee financial reports to ensure accuracy and compliance and ensure proper booking in sun-systems.

  • Maintain proper records and files on each sub-awards both electronic and hard copies.

  • Reconcile sub awardees receivables accounts on monthly basis

  • Undertake field visits as necessary to ensure Financial reports can be linked to the programmatic reports.

Reconciliation of Balance Sheet Accounts 20%

  • Undertake reconciliation of receivable and payables accounts for the program:

  • Constantly monitor balance sheet account balances

  • Follow up for timely accounting and facilitate booking of staff advances.

  • Match transaction amounts in the balance sheet accounts

  • Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 20%

  • Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.

  • Support grant project audits according to the donor requirements.

  • Support implementation of findings and recommendations from audits and various accountability mechanisms

  • Ensure the sub - awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings

  • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

  • Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management 10 %

  • Maintain an updated inventory schedule for all assets purchased under the grant

  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines

  • Perform inventory counts quarterly in line with USAID and World Vision guidelines

  • Ensure asset disposal is as per the laid down policies and donor guidelines.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time

  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum 4 years’ experience in financial management dealing with grants management and sub-grantee management

  • Knowledgeable on USAID grant financial management

  • Advanced excel and analytical skills

  • Demonstrated ability to work under minimal supervision

  • Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.

  • Professional qualifications in CPA (K) or ACCA finalist

  • Practical experience of using SUN system accounting Software is preferred

Accounts Finance Manager

Accounts Finance Manager

The Role:

To work closely with the Finance & Support Services Director and management team to maintain oversight on financial planning and decision making, to produce quality management reports; and play an active role in internal and external audits.

The position holder will provide day-to-day supervision of the Accounting department with a view to ensuring financial stewardship, accountability, reliability and accuracy of financial reporting and information. Ensure that accurate financial reports are done in a timely manner and presented to relevant parties per World Vision calendar.

In addition, he/she will oversee Financial Risk Management, National office Budget Management, Cash Management, Payroll Management, and implementation of financial policies to ensure effective resource acquisition, utilization and safeguarding of Regional Office assets.

Key Responsibilities:

  • General office accounting and Financial Risk Management.

  • Effective running of World Vision Financial Reporting Systems and processes.

  • Cash & Treasury Management.

  • External and Internal Audits Management.

  • Payroll Management including statutory deductions remittance compliance.

  • Successful Office cost Management and control.

  • Records Management.

  • Procurement support.

  • Finance staff supervision, mentoring & capacity building.

Essential:

  • Holder of a bachelor’s degree in business related field (Commerce, Accounting, Finance, Arts) or other relevant field.

  • Accounting professional qualification- Chartered/Certified Accountant (CIMA, CPA, ACCA) or other comparable/equivalent qualification

  • Proficiency in Computer applications (Excel, Sun systems, Word etc.)

  • Grants Management Knowledge is an added advantage.

  • A minimum of eight years’ experience in a busy international, multicultural Non-Government Organization

  • In-depth understanding of financial reports especially Balance Sheets & Income Statements.

  • Experience in Management Accounts preparations.

  • Good Analytical skills.

  • People management skills.

  • Fragile context experience is an added advantage.

Working Environment:

The position is office-based in Nairobi with frequent travel required.

World Vision adheres to strict child and adult safeguarding principles. All selected candidates will therefore undergo rigorous reference and background checks, which will include criminal background checks. They will be expected to adhere to these standards and principles. Academic certificates will be verified with the issuing institution.

Finance & Admin Manager

VACANCY ANNOUNCEMENT

Job title: Finance & Admin manager

Location: Finance & Administration department, National Office

Full/Part time: Full-Time

Fixed term/Temporary: Fixed term

Deadline for application: April 26, 2021

PURPOSE OF POSITION

This role is crucial encompassing accounting, GAAP (Generally accepted accounting principles), financial reporting, budgeting, internal control, and manual finance compliance, grant management excellence and its compliance. The successful candidate will be responsible for driving commercial thinking, results in sound professional financial reporting, budgeting, proactive cash flow management, grant compliance, internal control and internal and external audit implementation and rational decision making.

The Grant management part is an essential part and works closely with GAM (Grant Acquisition management) and NRD (National Resource department) unit from the beginning stage until its full implementation and ensures those Grants are fully aligned to the Grant regulations accordingly.

Provide leadership to the finance and admin team of the NO (National office) that the office has the excellent finance and administration performance.

Moreover, leading and being a champion in policy determination, procedure, and process development as continues improvement is important. Work in close collaboration with other departments and all NO and field managers on all aspects of commercial financial management.

MAJOR RESPONSIBILITIES

  • Co-lead the Finance agenda within the organization by challenging and supporting key management stakeholders in the NO

  • Practice servant leadership and be a role model for peers

  • Anticipate plans and translate current and future needs into a specific action plan for the Finance and Admin department

  • Advise the Finance Director to ensure focus is on highest priorities of the business need

  • Recommend to Finance Director to enhance the integrity of internal control

  • Coach direct reports to achieve their performance objectives and meet their commitments in a timely manner.

  • Fully understand and contribute to the organization’s strategic objectives and can readily articulate them in a meaningful way.

  • Provide spiritual nurture and staff care to the team

  • Manage change process within the NO as required.

  • Manage any ad-hoc projects as assigned by the Finance Director in agreement with NO business units

  • Promote accountability and good stewardship amongst NO and Field stakeholders to manage assets and financial resources.

  • Support the Finance Director and other leaders in implementing commercial risk management practices

  • Support for GC (Global Center) Audit, prepare ICQ (Internal control questionnaire), assist during Audit, management response, and implement recommendations

  • Review and ensure Annual insurance, real estate, fleet management survey is accurate and updated regularly.

  • Prepare monthly Financial report presentations and present to the SLT (Senior Leadership team) regular basis

  • Review and update budget guidelines for distribution to department heads and managers.

  • Coordinate the Annual Budget preparation and ensure compliance to CAL procedure for Support Cost budget

  • Review and analyse all monthly financial reports, bank reconciliation statements, monthly financial recaps, fund requests and ensure that they are completed accurately and submitted on time.

  • Analyse the reasons for variances, high cash balance and take necessary measures to control the occurrence of such situations and inform the parties involved for their necessary action.

  • Identify and recommend alternatives to minimize Support Cost.

  • Coordinate the annual closing of financial books and ensure that CF process is completed and that d outstanding issues are settled.

  • Ensure PBAS is updated regularly

  • Evaluate/monitor the need and process resource acquisition, write-off, transfer, disposal, security, risk coverage for NO as per World Vision policy.

  • Coordinate the annual and semi-annual review of NO staff segregation of duty.

  • Conduct second level review for all financial transactions and recommend for approval ensuring adequate support documents according to WV (World Vision) Policy.

  • Consolidate feedback and complete translation of FM updated policies and technical guidelines for non-finance staff and finance staff.

  • Ensure that all tax and social security deductions are done according to Mongolia law and ensure that monthly, quarterly and annual returns are filed within the deadline.

  • Ensure VAT (Value-added tax) exemption procedures are followed.

  • Review all local staff payroll calculations and ensure accuracy of statutory and loan deductions.

  • Ensure that all accounts payable & receivable are current - 230 accts are cleared within the same month & others within 60 days.

  • Review accuracy of funding request within the approved budget.

  • Ensure monthly funding request is accurate and mitigate the risks of over/under cash at the balance

  • Coordinate and Support for the proposal stage and budget development with GAM team ensuring Grant guidelines are followed

  • Attend GCMM monthly WebEx meeting

  • Support and review grant projects ledgers and do internal control monitoring to sub grant/partners of grant

  • Review second level review for all grant project financial reports

  • Applicable and appropriate fixed asset and inventory management system and policy in place

  • Building facilities are well-managed

  • Travel and accommodation information is readily accessible by all staff and visitors

  • Air-ticketing, passport and visa services are well managed

  • Responsible for vehicle procurement, management, and maintenance

  • Provide support in making disaster recovery plans for the sun system in the National Office.

  • Assist the SCM department in consolidating field Annual Purchasing Plan.

  • Manage and maintain Provision-Account payable functionality with support with the Shared Service center

  • Keep Horizon data up to date with matching to the PBAS and Sun system

  • Keep all approved budgets secured.

  • Prepare PBAS reconciliation and ensure APs revise their budgets to conform to PBAS.

  • Build financial and commercial skills in managers and leaders across WVIM through coaching and day to day interaction.

  • Identify knowledge and skills gaps within Finance and admin department to design training and development sessions as required.

  • Input into the development of orientation programs for managers and leaders

  • Conduct training needs assessment when necessary.

  • Share best practices and lessons learned in financial techniques and tools to enhance the efficiency and effectiveness of the organization.

  • Encourage mutual learning between APs (Area Program) and between other regions (a wider geographical area).

  • Contribute to best practices documentation and contribute to the WV's community of practice and center of excellence.

KNOWLEDGE/ QUALIFICATIONS FOR THE ROLE

Education

  • University Degree in accounting and related fields

  • CPA/ACCA is preferred

Experience

  • At least 3 years’ experience in finance, commercial institutions or an INGO in of financial management/accounting and IT.

  • At least 2 years of Grant project management experience

  • At least 3 years of experience in managing staff

Knowledge and Skills

  • Excellent and practical communication skills – written and verbal

  • Strong organizational and self-management skills

  • Competent in the use of Microsoft Office computer programs including Word, Excel, and PowerPoint

  • Good and able to travel and able to work under pressure if needed due to tight deadline

  • Fluent in English

Work Environment

  • The position requires the ability and willingness to travel domestically and internationally up to 30% of the time.

Please send the below documents to [email protected]

  • CV

  • Cover Letter

  • Application From

  • Copy of Diploma(s)

  • Copy of ID card

Address: 4 th floor, Somang Plaza Building, 13 khoroolol, 15th khoroo, Bayanzurkh District.

Phone: 70155323 – 124, 125 and 128

Note: Only short-listed candidates will be contacted for further process.