Finance & Support Services Manager- Goma, DRC

PURPOSE OF POSITION:

This position description is for the lead Finance role in a Zonal Office. While this position description represents the core of this role, each office will be required to contextualise to a certain extent, adjust the title and % time.

spent if this position oversees more than just the finance department, and determine the appropriate grade level for this position, per National Office structure and Hay grading scale. For Fragile Context offices, you will need to consider the higher risk elements inherent in the location and local context.

Provide overall leadership, oversight, and management support for all aspects of financial management in the Zonal Office. This position is seen as a strategic partner; member of the Senior Management Team, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis, and advice; as well as developing financial strategy that best serves the strategic and programme objectives.

Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilisation and safe guarding of assets according to WV approved policies and procedures.

Provide leadership to the Supply Chain team ensuring that the procurement of organisational resources is executed effectively, efficiently, and economically. Ensure the national office is optimally staffed to timely procure & deliver project supplies per grants donor guidelines and WV policies.

Provide overall leadership to the ICT staff and ensure that the office has reliable, sufficient connectivity and the organisation’s information systems and resources are adequately protected.

Provide overall leadership to the Administration function ensuring that the office is effectively supported and staff have a clean, secure, and hospitable place to work.

MAJOR RESPONSIBILITIES:

Leadership, Capacity Development, and Strategic Partnering:

  • Provide strong and positive leadership to the zonal finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of zonal and response finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the Senior Management team meetings.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners as appropriate.

  • Develop strong networks internally (SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship:

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team.

Financial Planning and Budgeting:

  • Coordinate the zonal planning and budgeting process and provide technical support, to ensure guidelines are met.

  • Review alignment of budgets between projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  • Control of zonal and response budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Manager and Response Manager(s).

Fiscal Accounting, Compliance, Monitoring, and Reporting:

  • Manages systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the donors and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of Grant financial reports and timely feedback to Grant managers for decision making.

  • Ensure Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls:

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings.

  • Coordinate management responses to finance audits performed for projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for GC and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

Supply Chain Management:

  • Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.

Improve IT Infrastructure and Provide Quality Service:

  • Ensure improved office/programs connectivity.

  • Facilitate and ensure preparation of and adherence to computer usage policies.

IT Security and Integrity:

  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination.

Ensure that WV provides quality hospitality services to staff and visitors.

Transportation/Logistics.

Responsible for vehicle procurement.

Manage financial risk and fiscal integrity.

Manage complex funding arrangements across multiple funding streams.

Establish financial operations.

Ensure a safe workplace.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field.

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems.

  • Demonstrates systems thinking.

  • Champions and Manages Innovation.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.

  • Must be computer literate in Microsoft Office programs.

  • Minimum 5 years of experience in finance position with medium business/medium NGO/government agency.

  • Minimum 2 years of experience in finance management position.

  • Experience with planning and forecasting.

  • HEAT training is mandatory.

  • Able to work in a cross-cultural environment with a multi-national staff.

  • Ability to travel within country, regional and internationally.

  • Proficiency in written and spoken French & English.

  • Good oral / written and interpersonal skills.

Preferred Skills, Knowledge and Experience:

  • ACCA, CIMA, CPA or equivalent preferred.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

  • Experience with humanitarian aid in-country is a plus.

  • Experience working in a challenging environment (either in a fragile context or a relief environment is preferred).

Work Environment/Travel:

  • The position requires the ability and willingness to travel domestically and internationally up to 25% of the time.

Assistant Regional Finance Director

Location: WARO- Dakar

Title: Assistant Regional Finance Director World Vision West Africa Region

PURPOSE OF POSITION:

To provide support to the Regional Finance Director and Director, Global Grants & Programme Finance in ensuring standards of excellence through effective and efficient financial management, accountability and integrity within WorldVision West Africa Region.

KEY RESPONSIBILITIES:

Strategic Financial Planning and Management

  • Support in financial planning, budgeting and reporting

  • Assist the Regional Finance Director to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.

  • Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.

  • Liaise with Support Office Finance regarding their trips to the region in collaboration with the NO Finance/Grant Teams

  • Develop and maintain good professional networks with the NO Grant and Finance Managers, Support Office IPGs, NO Finance Directors and Regional GAM Directors.

  • Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.

Promotion of financial accountability and reporting

  • Provide support to ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WVs ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems

  • Support in the review and evaluation of the regions financial performance and efficiency through the quarterly financial scorecards and periodic review of national office financial systems.

  • Support National/Regional Offices comply with year-end closing processes.

Grants Budget & Acquisition

  • Work with Support Offices in large scale (budget over $5m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.

  • Work with NOs and Support Offices to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification

  • Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow grants or balance their funding portfolio

Capacity Building

  • Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.

  • Support financial capacity building in National Offices by providing training for finance and non-finance staffs.

  • Support National offices to Work with the relevant Shared Service providers to implement agreed shared services.

  • Co-planning and Facilitate capacity building initiatives with Regional GAM Director at National/Regional Office especially as it relates to grants financial management and grants compliance.

  • Participate in and/or co facilitates large scale grants start up workshop in collaboration with the NOs and respective SOs.

  • Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region

  • Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening NO grant capacity.

Risk Management

  1. Audit Recommendations :

  • Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

  • Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs

  1. Risk assessment For Grants approval

  • Review Go No Go document for grants approval received from national offices in light of risk mitigation.

  1. Award Terms interpretation

  • Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements

  1. Internal Control Systems:

  • Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

  1. LDRs/Cost Allocation implementation monitoring

  • Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

  • Work with FRSC and P&C staff to address any issues pertaining to LDRs database implementation

  1. Large Scale grants close-out

  • Assist NOs in the preparation of large scale grants (>US$5 Million) closeouts plan

  • Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements

Others

  • Perform special projects/assignments for the Regional Finance Director and Director, Global Grants & Programme Finance as necessary.

  • Act on behalf of the Regional Finance Director during his/her absence

  • Attend and participate in devotional meetings (per office practice).

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Bachelor's degree in Administration or Accounting. Professional qualification such as CPA/CIMA/ACCA or Master's degree in Business Administration, Finance, Management or other applicable field to financial compliance.

  • Proven experience in working with grant related projects in implementing government grant regulations and capacity building.

  • Deep understanding of NGO finance environment and models of programme/project delivery; experience in managing complex funding arrangements.

  • Ability to engage and work collaboratively with diverse group of stakeholders

  • Track record of successfully training, developing/mentoring and supervising finance and grant staff

Preferred:

  • Strong inter-personal skills and proven team player.

  • Excellent written and oral communication skills. Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment. Able to work in a cross-cultural environment with a multi-national staff.

  • Proven ability to manage competing priorities

Work environment:

Office-based with frequent travel to the field. Travel: 25% International travel is required.

Finance Manager - Grants, WV Sierra Leone

PURPOSE OF POSITION:

The Grants Finance Manager is responsible for the financial management of All Grants and Non-Sponsorship funded Projects-funded grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, All Grants and Non-Sponsorship funded Projects regulations, and the grant agreement. The FM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

MAJOR RESPONSIBILITIES:

Grant Financial Management and Reporting:

  • Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding.

  • Lead/participate the financial part of the grant budget development during Design and Start-up workshops in close cooperation with the Grant Acquision Management (GAM) Lead and Support Office (SO).

  • Lead the development of the annual program team operating budget, monitor actual performance and develop project projections.

  • Closely collaborate with National Office (NO) Admin and procurement and Project Director/CoP on cash flow planning and local tax obligations.

  • Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.

  • Work with NO Ops, P&C (HR) and GAM Lead for design and maintenance of organizational staff capacity allocation system to provide overview of under/overfunded staffing needs.

  • Review and/or generate financial reports with use of donor templates for compliance with grant and donor requirements.

  • Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.

  • Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities.

  • Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources.

  • Support grant managers in identification and formulation of budget change requests (addenda/waiver/cost or no-cost extensions).

  • Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements.

Compliance with Government Regulations and WVI Policies:

  • Prepare close-out documentation at end of funding cycles in compliance with government regulations.

  • Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation.

  • Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required.

  • Implement financial policies in accordance with World Vision Field Financial Manual, Donor Rules and Regulations and local financial regulations.

  • Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.

  • Assure that all grant policies and regulations are adhered to in the charging of cost.

  • Assure that cash transactions are well planned, controlled and reported.

Liaison and Networking:

  • Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy.

Leadership and People Management:

  • Lead the team reporting to him/her in order to get high performance.

  • Insure performance management and staff development.

Sub-recipient Monitoring and Capacity Building:

  • Manage and ensure Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles and in accordance with the donor regulations.

  • Ensure timely submission of reports by sub-recipients to enable review and consolidation of report for timely submission to donor.

  • Under-take regular field visits to ensure proper grant financial management and that Financial reports are consistent with the programmatic requirements and reports.

  • Provide targeted training and capacity building for WV and sub-recipient finance staff on grant financial management and reporting.

Other Responsibilities:

  • Perform other duties as assigned by line manager.

KNOWLEDGE, SKILLS & ABILITIES:

  • CPA/ACCA/CIMA or Master’s degree in accounting, finance, or international business management.

  • Excellent command of Excel and SunSystem.

  • Fluency in English both written and spoken.

  • Must be able to work with multiple deadlines and high demands.

  • Ability to handle sensitive and confidential information with absolute discretion.

  • 7+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise.

  • Excellent financial and analytical skills.

  • Excellent communication and drafting skills for effective reporting on programme financial performance.

  • Ability to manage a financial/monitoring team and demonstrate leadership.

  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.

  • Ability to operate in a cross-cultural environment requiring flexibility.

  • Familiarity with the aid system, and understanding of donor and governmental requirements.

  • Prior knowledge of the region an asset.

  • Fluency in English required.

  • Demonstrated expertise and experience in working in a consortium environment.

  • At least five years of accounting and/or grants management experience.

  • Three years grant experience.

  • At least 2 year experience managing staff.

  • CPA or other professional accreditation.

Preferred Skills, Knowledge and Experience:

  • Work in an international/domestic relief and development organization is preferred.

  • Gateway to Grants certification preferred.

  • Experience in managing inter-agency consortiums is preferred.

Program Finance & Administration Officer - Magole, Dodoma.

Purpose of the position:

To provide Financial Management and Administrative support to the Program as per WV policies and procedures.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Prepare internal and external disbursement according to World vision operating policies and GAAP and submit them to the cluster office for payment. Also ensure that all such payment requests are within budget, adequately supported and in accordance to WV Tanzania approval limits. Review Partners funding request for correctness and submit to Senior Cluster accountant for processing.

Handle petty cash float of the program, ensure all payments are properly approved with the relevant backups, ensure there is timely reimbursements done; all cash collections are recorded and timely deposited in the bank.

Participate in Projects Budget Preparation and Management, monitor spending against budgets for all projects with the Program to ensure no under or overspending takes place.

Administration managements; Store management for the program and fleet management activities. Reconcile store records, raise purchase requisitions and submit to cluster for processing, follow up purchased items at NO on behalf of the ADP for timely delivery and reconcile with GRN at ADP.

Maintain an updated and complete Fixed Asset Register at program level, Perform assets inventory at least twice a year, all assets are tagged and coordinate disposal of obsolete assets as per WV Policy. Also oversee any WV assets that could be transferred to Partners within the ADP to further WV business, post all the financial transactions to the systems.

Participate in Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment by cluster office; facilitate Sponsor visits and GN processing to RC Families and Community.

Responsible for building capacity of staff and partners within the ADP in Financial Management and WV Financial Policies and procedures.

Manage all Travel and business advances issued to staff within the Program by ensuring that they accounted for on time, no advances are issued before retiring previous one and that advance are used for WV business only.

Management of local partners; Review of partners budget, detailed implementation plans and cash flows, sub-grantee monitoring, physical verification of expenditure and submission of partners retirement or expenses to the cluster for posting.

Support Internal and External Audits at ADP level including partners audits.

Ensure monthly financial reports with complete attachments are filed at the project, share monthly variance reports and expenditure analysis with project management.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Accounting or Finance.

  • Experience: 2 years in Project Accounting or Financial Management.

  • Preferred: Degree in Accounting with CPA Module E.

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field/cluster

  • Travel: 20% Domestic travel is required.

  • On call: 10%

Program Finance & Administration Officer - Manonga, Nzega

Purpose of the position:

To provide Financial Management and Administrative support to the Program as per WV policies and procedures.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Prepare internal and external disbursement according to World vision operating policies and GAAP and submit them to the cluster office for payment. Also ensure that all such payment requests are within budget, adequately supported and in accordance to WV Tanzania approval limits. Review Partners funding request for correctness and submit to Senior Cluster accountant for processing.

Handle petty cash float of the program, ensure all payments are properly approved with the relevant backups, ensure there is timely reimbursements done; all cash collections are recorded and timely deposited in the bank.

Participate in Projects Budget Preparation and Management, monitor spending against budgets for all projects with the Program to ensure no under or overspending takes place.

Administration managements; Store management for the program and fleet management activities. Reconcile store records, raise purchase requisitions and submit to cluster for processing, follow up purchased items at NO on behalf of the ADP for timely delivery and reconcile with GRN at ADP.

Maintain an updated and complete Fixed Asset Register at program level, Perform assets inventory at least twice a year, all assets are tagged and coordinate disposal of obsolete assets as per WV Policy. Also oversee any WV assets that could be transferred to Partners within the ADP to further WV business, post all the financial transactions to the systems.

Participate in Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment by cluster office; facilitate Sponsor visits and GN processing to RC Families and Community.

Responsible for building capacity of staff and partners within the ADP in Financial Management and WV Financial Policies and procedures.

Manage all Travel and business advances issued to staff within the Program by ensuring that they accounted for on time, no advances are issued before retiring previous one and that advance are used for WV business only.

Management of local partners; Review of partners budget, detailed implementation plans and cash flows, sub-grantee monitoring, physical verification of expenditure and submission of partners retirement or expenses to the cluster for posting.

Support Internal and External Audits at ADP level including partners audits.

Ensure monthly financial reports with complete attachments are filed at the project, share monthly variance reports and expenditure analysis with project management.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Accounting or Finance.

  • Experience: 2 years in Project Accounting or Financial Management.

  • Preferred: Degree in Accounting with CPA Module E.

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field/cluster

  • Travel: 20% Domestic travel is required.

  • On call: 10%

Program Finance & Administration Officer -MUHE, KIGOMA

Purpose of the position:

To provide Financial Management and Administrative support to the Program as per WV policies and procedures.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

Prepare internal and external disbursement according to World vision operating policies and GAAP and submit them to the cluster office for payment. Also ensure that all such payment requests are within budget, adequately supported and in accordance to WV Tanzania approval limits. Review Partners funding request for correctness and submit to Senior Cluster accountant for processing.

Handle petty cash float of the program, ensure all payments are properly approved with the relevant backups, ensure there is timely reimbursements done; all cash collections are recorded and timely deposited in the bank.

Participate in Projects Budget Preparation and Management, monitor spending against budgets for all projects with the Program to ensure no under or overspending takes place.

Administration managements; Store management for the program and fleet management activities. Reconcile store records, raise purchase requisitions and submit to cluster for processing, follow up purchased items at NO on behalf of the ADP for timely delivery and reconcile with GRN at ADP.

Maintain an updated and complete Fixed Asset Register at program level, Perform assets inventory at least twice a year, all assets are tagged and coordinate disposal of obsolete assets as per WV Policy. Also oversee any WV assets that could be transferred to Partners within the ADP to further WV business, post all the financial transactions to the systems.

Participate in Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment by cluster office; facilitate Sponsor visits and GN processing to RC Families and Community.

Responsible for building capacity of staff and partners within the ADP in Financial Management and WV Financial Policies and procedures.

Manage all Travel and business advances issued to staff within the Program by ensuring that they accounted for on time, no advances are issued before retiring previous one and that advance are used for WV business only.

Management of local partners; Review of partners budget, detailed implementation plans and cash flows, sub-grantee monitoring, physical verification of expenditure and submission of partners retirement or expenses to the cluster for posting.

Support Internal and External Audits at ADP level including partners audits.

Ensure monthly financial reports with complete attachments are filed at the project, share monthly variance reports and expenditure analysis with project management.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Accounting or Finance.

  • Experience: 2 years in Project Accounting or Financial Management.

  • Preferred: Degree in Accounting with CPA Module E.

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field/cluster

  • Travel: 20% Domestic travel is required.

  • On call: 10%

Accountant II

PURPOSE OF POSITION:

Perform a wide variety of regular and recurring moderately complex to complex accounting functions including establishing accounting records, maintaining the general accounting system, and recommending modifications based on new regulations or policies.

Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.

MAJOR RESPONSIBILITIES:

  • Assess coding on all vouchers daily and recommend adjustments to originators.

  • Prepare regular journal entries to the general ledger; post deposits and disbursements to the cash journal.

  • Provide input for financial statements and prepare, run, review, and analyze accounting reports.

  • Reconcile moderately complex subsidiary ledger accounts and checking accounts.

  • Analyze, document, and review accounts.

  • Communicate with customers on reconciling issues and articulate solutions.

  • Train customers in Accounting Standard Operating Procedures, as appropriate. Prepare aging schedules and more complex audit schedules requiring some research and analysis.

  • Prepare regular internal accounting reports for Finance department management.

  • Evaluate the adequacy and effectiveness of processes and make recommendations to leadership regarding internal controls, regulatory compliance, and workplace efficiencies.

  • Develop appropriate understanding of the international World Vision partnership and use this context to inform communications, actions, decisions, recommendations and solutions.

  • Remain current and increase knowledge in related areas utilizing self-study and/or continuing professional education efforts.

  • Keep informed of organizational announcements, activities and changes via regular reading of the WVUS Intranet and other corporate communication tools.

  • Perform other duties as assigned.

  • Keep Christ central in our individual and corporate lives. Attend and participate in the leadership of devotions, weekly Chapel services, and regular prayer.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's degree in Accounting or the equivalent.

  • Has sufficient knowledge and experience in finance and accounting.

  • Demonstrates effective computer skills, including use of Microsoft Office Suite, Lotus Notes, intranet and Internet, and various software applications and databases used in work efforts.

  • A minimum of two years private/corporate accounting work experience; or if work experience is in public accounting, a minimum of one year.

Preferred Skills, Knowledge and Experience:

  • Demonstrates and maintains a current working knowledge of Generally Accepted Accounting Principles (GAAP), as determined by the Financial Accounting Standards Board (FASB), knowledge of nonprofit accounting, gift-in-kind accounting, auditing standards, financial reporting and cash management.

  • Effectively and efficiently assesses business controls and risk using appropriate tools and techniques. Demonstrates an understanding of the business implications of decisions and consistently strives to mitigate risk and improve organizational performance.

  • Experience in audit.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 5% of the time.

Accountant III

PURPOSE OF POSITION:

Responsible for the more complex activities associated with maintaining ledger accounts and for developing financial statements and reports. Performs a wide variety of complex accounting functions including establishing accounting records, maintaining general accounting system, audit research and schedules, complete annual report or project as needed and recommending modifications based on new regulations or policies.

Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.

MAJOR RESPONSIBILITIES:

  • Establish and maintain accounting records with appropriate supporting material.

  • Prepare and correct entries for general ledger reporting.

  • Prepare monthly, quarterly and yearly accruals.

  • Ascertain whether company assets are properly accounted for and safeguarded from loss.

  • Reconcile more complex or difficult accounts that require in-depth analysis and research, including bank statements and inter-company general ledger accounts.

  • Periodically review internal controls.

  • Prepare and provide appropriate accounting information and reports.

  • Produce and analyze financial statements, reviewing for completeness and alignment with contracts, guidelines and/or policies and make adjustments.

  • Prepare information that feeds into information for tax forms and reports.

  • Prepare audit schedules and help in audit research.

  • Coordinate problem resolution and provide technical guidance/training to other finance staff and customers as necessary.

  • Research and recommend new systems and procedures to handle new areas where no procedures exist, and handle special accounting programs.

  • Remain current and increase knowledge in related areas utilizing self-study and/or continuing education efforts.

  • Perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's degree in Accounting or related field.

  • Has sufficient knowledge and experience in finance and accounting especially complex bank reconciliation, general ledger, financial statements and government reports.

  • Demonstrates expertise in computer skills, including use of Microsoft Office Suite, Lotus Notes, intranet and Internet, and various software applications and databases used in work efforts, especially Microsoft Excel.

  • A minimum of 5 years of private/corporate accounting or 2-3 years of work experience where 1 year is in public accounting.

  • Demonstrates above average English communication skills (written and oral).

Preferred Skills, Knowledge and Experience:

  • Demonstrates and maintains a current working knowledge of Generally Accepted Accounting Principles (GAAP), as determined by the Financial Accounting Standards Board (FASB), knowledge of nonprofit accounting, gift-in-kind accounting, auditing standards, financial reporting and cash management.

  • Certified Public Accountant preferred.

  • At least 1 year of work experience in a non-profit or development organization is preferred.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 5% of the time.

Finance Analyst, SO Business Support & Analysis

PURPOSE OF POSITION:

The Finance Analyst for SO Business Support and Analysis works across a variety of stakeholders (finance and non-finance) and with different levels in the organization to provide accounting and financial advisory, research, consulting and support that inform decision making and policy development/enhancement, and support financial management of the Support Office he/she is assigned to.

To meet this end, this position prepares and design specialized, complex or large data financial reports. Using these information, this position analyses the data, reviews the finances of a team/department/office, recommends for financial control, checks for compliance to policy and standards, recommends ways to solve problems or issues, and recommends areas for improvement.

The position uses the report and analysis to identify potential risks, prepare financial plans (in some cases), and provide management support in decision making and planning.

MAJOR RESPONSIBILITIES:

  • Prepare and develop financial reports and analysis, and collaborate with stakeholders to arrive at the desired outcome:

  • Consolidate, review and identify the financial information (from various data sources, if needed) needed to prepare financial reports and perform analysis required by the Support Office or stakeholder.

  • Develop tools, templates and recommend processes necessary to derive the financial information needed.

  • Determine and recommend reports and processes necessary to meet the Support Office’s needs.

  • Monitor and review the financial performance of field offices and identify risk areas. Address risk appropriately, and coordinate with management to mitigate and prevent future risk as needed.

  • Check for compliance to accounting, reporting or finance policy and procedures. Address non-compliance appropriately and timely, and assist management in resolving issues. Escalate issues to senior management as needed.

  • Maintain integrity and timeliness of data in various systems (e.g. myPBAS, Horizon, SO system), and ensure that the data is consistent and accurate. Systems include but is not limited to myPBAS, internal system and ledger, etc.

  • Assist and oftentimes initiate and lead the year-end carry-forward process in accordance with the agreed policy, and ensure accuracy of information and compliance to policy.

Lead, participate or contribute to ad-hoc projects work as required. Some of these include the following:

  • Financial analysis and reporting required for International Aid Transparency Initiative (IATI) and other external organizations.

  • Charge analysis and apportionment to Global Centre.

  • Grants and donor reporting and analysis.

  • Funding transfers, for direct-funding Support Offices.

  • Train stakeholders or users on financial analysis reports, skills policies or processes.

  • Monitor and track implementation of internal and external audit recommendations of national offices funded by the assigned Support Office and provide report of key trends to be followed up with national office management.

  • Continuously improve, develop or provide intelligent advice and recommendations in the development of reporting and analytical tools, templates, systems and processes to increase efficiency, accuracy and productivity of reporting and

  • analysis (e.g. automation).

  • Clearly and adequately present to stakeholders. Participate and contribute in discussions, conferences or working groups as needed.

  • Attend and participate in meetings, team events, conference that may be assigned.

  • Attend and participate in chapel services, daily and group devotions.

  • Promote World Vision’s values through example and hold self and others accountable for the same across the team.

  • Perform all other duties that may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting or Finance

  • Has extensive and advanced knowledge and experience in all areas of finance and accounting, preferably in an international development, non-profit or multinational organization.

  • Has advanced knowledge and is highly skilled in MS Office Suite (especially MS Excel), Lotus Notes, and finance systems.

  • Has average to above average knowledge, skills and experience in PowerBI.

  • Has the ability to understand multiple data sources and how they relate to each other.

  • Able to work with several functional managers or stakeholders and is able to effectively communicate with all levels in the organization (verbally and in writing).

  • Demonstrated ability to think independently and critically, self-learn and self-manage, and perform detailed and complex analysis. Has the confidence and competence to identify problems and recommend solutions and best practices.

  • Has very strong analytical, problem-solving, multi-tasking and organizational skills.

  • Minimum 4-6 years of experience preferably in an international NGO environment, multilateral organization or an international audit/accounting environment.

  • Minimum 6 months experience working on grants.

  • Minimum 6 months experience working or supporting people off-shore.

  • Has experience in working with people from different levels and functions in the organization.

  • Has substantial and successful experience working in a multi-cultural, geographically dispersed work environment and is able to work with several functional managers or stakeholders.

  • Fluent in general and business English language - written and verbal.

Preferred Skills, Knowledge and Experience:

  • Certified Public Accountant (preferred but not required).

  • Proficient in MS Access, MS Powerpoint and advanced experience/skills in PowerBI, PowerPivot and Power Query.

  • Skilled in preparing complex management reports on a timely basis.

  • Ability to write and read in Spanish and/or French.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 5% of the time.

WVV AP Bookkeeper - Van Chan, Yen Bai

WORK CONTEXT / BACKGROUND:

WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well Being Outcomes.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the ADP Manager in maintaining the books of accounts and other financial records of ADP & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

ROLE DIMENSIONS

  1. I. Financial policy compliance

  • - Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • - Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • - All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • - The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • - The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • - Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • - The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • - The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • - The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • - WV accounting policies and procedures are communicated to all staff and relevant partners.

  1. II. Budget management & financial reports

  • - The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • - The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • - The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • - The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

  1. III.Filing

  • - Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • - All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

- Bachelor degree, preferably in finance/ accounting

Knowledge & Skills

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

- Good time management and organizational skills;

- Good interpersonal and communications skills;

- Fair English, especially report writing skills;

- Good computer skills in Word, Excel, PowerPoint and email;

- Ability and passion to learn about accounting

Experience

- Experience in bookkeeping and accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department - World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.142)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

OFDA Finance Coordinator - Ebola Response, DRC

PURPOSE OF POSITION:

  • To manage the Financial and administrative function of the OFDA grant in accordance with Donor’s regulation and World Vision policy and procedures.

  • Supporting the effective decision-making and financial sustainability of the program through being a business partner with the Program Team and other business unit.

  • Ensuring stewardship, accountability and transparency at all levels through the active monitoring, capacity building and supervision.

  • Leads and supervises his/her finance and/or accounting staff for optimum performance.

MAJOR RESPONSIBILITIES:

Planning and Budgeting:

  • Assist Chief of Party (CoP) to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the National Office (NO) and other relevant stakeholders.

  • Support programme/project team to ensure programme/project budget are clear and aligned with project goals and outcomes, by giving due consideration to World Vision International (WVI) Finance Policies and donor regulations.

  • Assist CoP for budget-related- communication with relevant stakeholders.

  • Determine cash requirements of the programme/project and assist CoP for funding request to NO.

  • Participate financial capacity assessment of the potential partners and partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.

Accounting:

  • Prepare and process bank deposits/withdrawals and petty cash payments.

  • Prepare vouchers and process invoices for payment.

  • Upload daily and monthly transaction on sun6.

  • File accounting related documents for easy retrieval.

  • Ensure timeliness, completeness and accuracy in all accounting documents.

Reporting and Compliance:

  • Produce financial reports including logframe financial report in response to FFM, local government and donor regulations.

  • Assist programme/project team in preparing budget versus actual variance explanations report.

  • Assist for financial monitoring by contributing to the development of financial monitoring system, analyzing and sharing financial reports/ information.

  • Identify key donor requirements and communicate to programme/project team.

Risk Management and Internal Controls:

  • Assist to set up proper internal control system in programme/project team.

  • Promote and practice transparency and integrity for good stewardship of resources.

  • Communicate to appropriate people potential risk observed in the program implementation.

  • Assist Team Leader to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

Staff Capacity Building:

  • Conduct orientation on finance policies and procedures to newly hired staff.

  • Assess staff financial training needs and deploy a capacity building plan.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree or equivalent qualification in Finance or Accountancy.

  • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.

  • At least 5 years work experience in Finance and specifically on USG grant financial management in Humanitarian organization.

Preferred Skills, Knowledge and Experience:

  • Good understanding of Multiple grant Financial management with knowledge of donor’s regulation.

  • Experience and proficiency on financial software and reporting systems preferably sun system.

  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure.

  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.

  • Proficiency in Microsoft Office programs including Excel and Word.

  • Good written, oral communication and facilitation skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

  • Knowledge of and experience with other government grant regulations and financial reporting requirements preferred.

Accountant

JOB OPPORTUNITY

ACCOUNTANT

World Vision International (Rwanda) is a child focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Accountant. The position will be based at the Cluster Office in Gicumbi and reporting to the Cluster Manager.

Purpose of the position:

Ensure overall financial management at Cluster level such as cash management, forecasting, recording, documentation, budgeting, reporting, payments, working with auditors and partners with wise stewardship in accordance with World Vision Field Finance Manual (FFM) as well as donors requirements.

The major responsibilities include:

% Time

Major Activities

End Results Expected

30%

Prepare annual projects budgets and cash flow review in line with Global Center, Regional and National Office budgeting guidelines by ensuring World Vision (WV) cost allocation policy and efficiency ratio is adhered to.

Monitor projects budgets utilization at cluster level and provide information on levels of spending and any financial irregularity to the relevant Managers.

Timely upload with accuracy of projects budgets in Horizon system and timely fund commitment.

25%

Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and compliance with WV, Support Offices and donor specific reporting and procedural standards & requirements by ensuring project related payments are done on time and transactions are properly recorded and posted in sun system.

Financial Report Accuracy and timely payment of the suppliers

10%

Monitor Cluster bank accounts and prepare bank reconciliation on monthly basis, process cash transfer to ensure sufficient funds on the account for payments and prepare monthly funding requests in line with the budget guidelines.

Ensure the accuracy of monthly bank reconciliation and cluster funds request

10%

Maintain an efficient management of Cluster Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WVs asset policy and procedures and maintain an update assets register; and ensure proper fleet management.

Monthly physical inventory and cluster assets reconciliation

5%

Participate in procurement meetings and ensure cost effectiveness through competitive bidding process, quality product and compliance with WV FFM, procurement and donor specific procurement requirements, policies and guidelines.

Ensure competitive bidding process with quality product in accordance with both WV international procurement policy and WV FFM.

5%

Ensure that Cluster balance sheet accounts are monthly and quarterly reviewed, analyzed and reconciled by ensuring accurate balances.

Staff cluster Advances are cleared on monthly basis without any outstanding.

5%

Work with Auditors and provide relevant information as far as financial audit is concerned and ensure timely implementation of audit recommendations.

Timely implementation of Audit recommendations

5%

Participate in proposal writing with the view to provide financial advice and develop project lifetime budget in line with WV and Donor budgeting templates and guidelines.

Financial advice provided, proposals including the project budget life time submitted to potential donors within the deadlines and in accordance to WV and donor requirement.

5%

Participate in partner capacity assessment and ensure accurate and timely submission of partner financial accountability.

Advance for Partners accounts reconciliation.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

Minimum education and experience required:

  • Bachelors degree in Accounting or Finance

  • Minimum of 3 years experience in accounting profession with a busy organization or project

  • Proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.

  • Proven knowledge of various donor regulations and requirements

  • Experience in working with auditors both internal and external

  • Effective oral and written communication skills

Preferred experience, technical Skills & Abilities:

  • Good command of Microsoft Excel, Vision Executive and Sun system software

  • Knowledge of ProVision or E-Procurement System software

  • Knowledge of Global Expenses Management System.

  • Knowledge of Horizon system

  • Gateway to Grants (G2G) certification

  • Skills and ability to organize and conduct trainings

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on [email protected](no applications will be accepted through this email)

The closing date for submission of applications is 22nd September 2019; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

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