WVV HEA and DRR Specialist

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 (FY17) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is implementing 39 Area Development Programmes (ADPs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Central & Highlands (Quang Tri, Quang Nam – Danang, DakNong) and South (Quang Ngai, Binh Thuan, Ho Chi Minh). From FY18, WVV adopts and implements the new operating model, therefore, the name of ADP has been changed to AP (Area Programme). WVV’s APs usually focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

In alignment with the three ministry strategic objectives, World Vision Vietnam implements three Technical Programs (TPs): Child Protection, Nutrition and Livelihoods. Technical Programmes are national or sub-regional level programmes implemented by World Vision in multiple geographic locations within a country. They employ evidence-based practices and models previously identified, defined and prioritised through a strategic process and documented in a Technical Approach (TA). TPs are designed to ensure National Offices (NOs) achieve World Vision’s mission, which includes the highest impact for the well-being of children, in accordance with relevant TA and NO strategic objectives.

The HEA and DRR Specialistdirectly reports to HEA and DRR Manager within the Programme Quality and Resource Development Department (PQRD). The PQRD department consists of a Program Effectiveness Unit, Grant Acquisition and Management (GAM) Unit, A Technical Services Unit (in lie with the three Ministry Strategic Objectives) and HEA/DRR Unit.

PURPOSE OF POSITION:

To support WV Vietnam in preparing for and responding to natural disasters, and to all complex humanitarian emergencies in Vietnam and networking with other organizations involved in DRR and emergencies.

To assist HEA and DRR Manager in providing immediate relief and support to communities throughout Vietnam in response to both natural and man-made disasters, and assisting communities to mitigate against such disasters.

ROLE DIMENSION / DESCRIPTION

  1. Emergency Responses(When emergency response is required)

  • Monitor the potential disaster situations through regular communication with the Government and Local Counterparts;

  • Conduct Relief/Joint Assessments following disaster situations, and report the findings in a timely manner;

  • Determine an appropriate response to a disaster by working with WVV management

  1. Technical Guidance( Time spent: 30%)

  • Provide technical guidance on annual planning so that DRR "best practices, lessons learned etc." is integrated into technically sound business plans and services are coordinated.

  • Standardize Technical Guidelines/Training Materials for the implementation of the DRR Project models.

  • Standardize DME tools for baseline, monitoring and evaluation of DRR activities in working with Program Effectiveness team.

  • Promote and support the integration of CBDRR in all ADPs/APs

  • Support building capacity embedded to other related departments/units/staff under the light of WVI’s DM Standards, Emergency Management System (EMS) and other related humanitarian standards

  1. Technical Quality Assurance( Time spent: 50%)

  • Participate in annual M&E activities as scheduled by PEU.

  • Conduct monitoring support visits to APs implementing DRR projects/activities and provide in the field technical consultation as requested, to ensure quality of activities implemented.

  • Promote action learning across World Vision Vietnam through regular meetings and training of others to take leadership of structured reflection in the zones, ADPs and grant funded projects

  • Identify and document best practices and good DRR models for purpose of advocacy and replication

  1. Cross Cutting Themes( Time spent: 10%)

  • Standardize Gender/Disability/Faith and Development mainstreaming framework/tools/methods/training materials which align with partnership imperatives, best practice approaches, and NO strategic priorities.

  • Conduct technical capacity building activities for AP staff, including indoor training, on the job training, coaching and ongoing technical support to ensure that guidelines/tools on Disability/Gender/Faith and Developmentmainstreaming are clearly understood, followed and best practices are replicated by AP staff.

  • Develop tools/mechanism to ensure that standard indicators (goal, outcomes, and outputs) are disaggregated by Gender and Disability/Faith and Development.

  1. Resource Acquisition( Time spent: 10%)

  • Support HEA and DRR Manager in developing Grant/PNS Concept Notes and Proposals for HEA/DRR.

  • Provide technical support for design, implementation and evaluation of DRR Grant or PNS projects.

KNOWLEDGE, SKILLS, ABILITIES:

  1. Education:

  • Bachelor degree in the relevant field

  • Relevant Master degree is an advance

  1. Knowledge & Skills:

  • Strong relevant technical expertise

  • Good knowledge of Humanitarian Industry (Principles, Standards [International Humanitarian Law, Sphere, Core Humanitarian Standard…], Architecture…)

  • High level of diplomacy, communication, negotiation and persuasion and advocacy skills.

  • Proven ability to provide coaching and deliver other capacity building activities.

  • Ability to provide supportive supervision to assure the interventions’ quality.

  • Ability to document and share best practice for replication.

  • Good data analysis and reporting skills.

  • Good proposal writing skills.

  • Strong ability to speak, write and read in both English and Vietnamese.

  • Reasonable understanding about GoV’s DRM systems is an additional asset

  1. Experience:

  • Three years’ relevant experience in DRR technical area. Experience in programme quality support and staff training/coaching is preferred.

  • Experience in working with INGOs

  • Experience in advocacy.

  • Experience in Resource acquisition

  1. Work environment:

  • Minimum supervision;

  • Relate with people across a wide social range (i.e. project participants, Government partners and WV staff).

Programme Technical Director

*Position location to be determined by home country of successful candidate within a jurisdiction (country or US State) where WVI is registered to operate.

PURPOSE OF POSITION:

The Program Director’s primary role (50%) is deployment to humanitarian emergencies to lead the Programming team which consists of Programme Officer(s), MEAL (DME, Accountability & Learning) and Information Management. In responses, the Programme Manager serves on the Senior Leadership Team and leads the design of the response strategy and operations plan with the Response Director as well as the functions reporting to his/her position.

Outside of responses, this position will lead the following in collaboration with the other Programme Director:

  • Key programme strategic initiatives that link global strategy with field practice.

  • Build capability in the organization to deploy and undertake programming function in responses.

  • Serve as a senior member of the Strategy, Effectiveness and Digital Capabilities Team and be a primary point of integration across other functions on the team in responses.

KEY RESPONSIBILITIES:

Deploy and lead the programming function in humanitarian emergencies to achieve the following:

  • Establish, resource and staff the programmes unit which consists of programming, MEAL (DME, Accountability, Learning), and Information Management functions.

  • Facilitate programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality.

  • Donor liaison and advocacy is undertaken to resource operations plan.

  • Support Finance in the allocation and tracking of response funding to ensure response priorities are funded.

  • Develop and submit project proposals to donors to resource operations plan (in collaboration with relevant team members).

  • Support Finance to establish grant management system to ensure fulfillment of donor requirements.

  • Plan, implement, analyse and share findings from assessments and program monitoring.

  • Ensure critical MEAL functions including assessments, monitoring, learning, evaluations and humanitarian accountability as well as information management are undertaken.

  • Ensure all data from assessments, baseline, monitoring, feedback mechanisms is communicated to communities as appropriate and continuous improvement processes are in place for programme adaptation.

  • Manage WV’s relationship with ACAPs to leverage their resources for our programmes and to contribute WV support and expertise.

  • Build and maintain a roster of deployable programming staff and resources to support them.

  • Lead key programme strategy initiatives.

KNOWLEDGE, SKILLS & ABILITIES:

Required:

  • A minimum of 5 years in leadership role in the humanitarian assistance and/or development sector, with a significant portion of this in INGOs.

  • 8 years’ experience in humanitarian assistance work including significant field presence.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Master’s degree preferred.

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Strong background in programme quality – MEAL – and information management.

  • Strong experience in working with bi-lateral and multi-lateral donors, grant management and proposal development.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in war zones / fragile contexts.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Experience in managing humanitarian operations/ programmes’ teams that facilitate innovation and calculated risk taking.

  • Work experience as Snr. Program Officer or Programme Manager at least for 1-3 years in a country other than the home country.

  • Understand Humanitarian Industry and have proven experience within a relief/ Disaster Management setting.

  • Effective in written and verbal communication in English.

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

  • Effective in written and verbal communication in English, French, additional skills in Spanish, Arabic or other languages preferred.

Preferred:

  • Previous experience working in complex emergency/rehabilitation settings.

  • Experience coordination with INGO’s and other key stakeholders-High degree of negotiation and persuasion skills.

  • Ability to work with a reasonable level of comfort in high tension and high security risk situations.

  • Ability to maintain performance expectations in diverse cultural contexts psychologically stressful environs and physical hardships.

  • Ability to facilitate the creation of cross-functional project teams and the development of national strategies.

  • Excellent time-management and prioritization.

  • Demonstrates openness and transparency.

  • Experience in leading “ad-hoc” teams accommodating multiple and frequent staff transitions in emergency response without undermining effectiveness and output of Programme Team.

Work Environment:

  • The position requires ability and willingness to travel and deploy domestically and internationally up to 50% of the time, often at short-notice.

Humanitarian & Emergency Affairs Sub Regional Advisor

*Preferred position locations: (Peru, Colombia or Ecuador)

Humanitarian & Emergency Affairs Sub Regional Advisor (South America)

PURPOSE OF POSITION:

Advise the strategic, innovative and operational for the World Vision’s disaster management and emergency response to contribute to National office strategies. Contribute to the relevance of WV emergency response engagement including appropriate vision, mobilization, structures, standards, staffing, resources available and policies for emergency preparedness, response and mitigation. Advise and facilitate support for the planning and development of the Capacity Building Strategy and initiatives throughout the region in accordance with established HEA policies and procedures to mitigate, prepare and respond to disasters increasing the capacity of the National Offices, in accordance with the Regional Director.

All the support, monitoring and coordination to solutions will be determinate in a set of countries in LACRO and in coordination with other HEA sub regional advisor.

MAJOR RESPONSIBILITIES

Leadership:

Support the World Visions positioning`s as a competent, innovative and effective humanitarian agency by advising that the LACRO responds professionally to all Categories of emergencies, under takes effective disaster advisor.

Advice Regional on matters related to HEA emergency response.

Matrix relationship to National HEA and Global Response, when applicable.

Advise Regional Director and National Offices on all aspects relating to HEA especially in determining appropriate assessment and response level to lead for all stakeholders that could be involved.

Coordinate NO in capacity building initiatives and forums, facilitate the establishment and functioning of emergency mobilization-based preparedness and response strategies.

Strategy:

Overseeing contribution in the Global Strategy (Our Promise 2030) in Humanitarian response.

Advise the National Offices in developing effective HEA priorities and plans, according direction of the Regional Director.

Advise the development HEA strategies, priorities and plans contributing to appropriate and timely disaster mitigations.

Technical Support:

Monitoring to the development of global policies, guidelines and standards relating to HEA and provide assessment in contextualizing and mainstreaming these within the region.

Advising capacity building, organizational reflection and support during and after HEA emergency response implementation.

Monitoring National Offices to have a functioning National Emergency Preparedness and Response Fund (NEPRF) in place as per the NEPRF policy guidelines.

Operational Support

Advise and assessment meetings and network.

Advise with Regional Director and the National Offices in HEA, providing appropriate emergency response assessments through capacity building and planning processes.

Advise with Regional Director in new initiatives to be implemented in sub region LACR.

Monitoring projects on a regular basis, considering policy implications and offering appropriate support

Capacity Building & Knowledge management:

Advise assessment needs in capacity building HEA projects/ initiatives in alignment with the sub regional and regional capacity building framework and strategies

Support the Regional Disaster Management Team (RDMT) to develop capacity development plans for the members along with capacity development plans for the HEA Point Persons in Sub Region LACR.

Advise the Regional Director to be closely to Security and P&C in developing the Staff Care focus of HEA management and staff capacity building in Critical Incident Stress Advisor.

At a strategic and policy level, according to Regional Director, could represent WV with Government agencies, UN, INGO and Church bodies, in collaboration with National Offices, when applicable.

Assessment HEA as a contributing to Child Well-Being (CWB) monitoring reports and breaking silos between development and relief.

KNOWLEDGE, SKILLS AND ABILITIES

Education

Minimum

Graduate degree qualification and/or Professional qualification in Management.

MBA or equivalent in Humanitarian affairs, Social Sciences or similar

Knowledge and skills

Minimum

A mature and committed Christian.

Practice servant leadership and be a role model for the staff team, peers and others.

Ability to work with a reasonably level of comfort in high tension and high security risk situations.

A thorough understanding of all areas of HEA minimum standards including Child Rights.

Strong strategic, analytical, organizational, creative, facilitation and leadership skills.

High level of awareness of global, regional socio-economic and political issues in Latin America & Caribbean.

Strong skills in strategy development, prioritization and implementation.

Fluency in Spanish and English.

Strong ability and commitment in critical networking, relationship building, and partnerships, especially those outside of WV itself.

High degree of negotiation and persuasion skills.

Fitness for duty: able to work and travel extensively internationally up to 50% of the time.

Preferred

Strong empirical knowledge of Humanitarian Sector including Humanitarian charter, laws and standards

Fluency in French and Portuguese.

Experience

Minimum

At least 5 years of experience in Program Management in complex, international organization preferably NGO context

A proven record of developing people in a cross-cultural setting and initiating and implementing organizational change at leadership level.

Significant senior level leadership experience in an international environment, preferably in LACR.

Experience managing a virtual team with senior technical expertise.

Experience in budget management.

Preferred

At least 5 years of experience in the humanitarian sector including humanitarian charters, laws and standards.