People & Culture (HR) Director, WV Vietnam

*Please submit your CV in English.

PURPOSE OF THE POSITION:

  • To provide overall leadership to all People & Culture (P&C) and Organizational Development functions and support the strategic direction of World Vision Vietnam.

  • To make the organization ready to undertake continuous improvement in quality and effectiveness of its people management strategies;

  • To ensure that all WVI People and Culture standards are complied.

KEY RESPONSIBILITIES:

Strategic and Leadership Support:

  • Strategic, viable inputs and technical advice to National Director (ND) and Senior Leadership Team (SLT) during organizational planning and assessment, leadership development initiatives are provided to support the execution of the Field Office Strategy and business plans in the alignment with Our Promise phase II.

  • Appropriate actions are taken to ensure that WVI Partnership P&C standards and other related P&C Partnership initiatives are followed in the field.

  • P&C metrics monitored and reported for efficiency on talent acquisition, development, retention, performance management, employee engagement and organizational leadership – reflecting high standards of organisational performance.

  • Leadership development needs addressed.

  • Evidence of mindset and behaviours among staff transformed to realise Our Promise. Culture of agility and innovation is strengthened.

  • Relevant and viable polices and guidelines are recommended to formulate organizational policies that lead to better organizational and departmental performance. In consultation with the ND ensure the ongoing evolution of HR policies, procedures and systems appropriate to the working needs of the organization, consistent to WVI Partnership P&C standards, and the local legal context. Risks pertaining to P&C area are minimized.

  • PnC &OD short term and long-term directions that are aligned with the organization’s strategic direction, and support the NO business plans are developed and well implemented.

Developing a strategic and professional People & Culture Team:

  • The People & Culture team has the required capacity, capability, systems, processes, policies and guidelines to drive transformation of mindsets and behaviours to deliver the national strategy and contributing to realization of Our Promise.

  • Professionalism and accountability in delivering services to staff and leaders are ensured.

  • Having a lean and effective PnC team which is able to support both Area Programs and Grants as well as is able to support NO Strategic direction.

  • Overall leadership and technical support as well as regular coaching and mentoring is provided to the PnC team members to support their professional growth and development. Second liners for PnC leadership position are identified and developed.

  • Our People system is fully operational with 100% accuracy and effectively utilized. Simplified and effective P&C processes.

  • Government Relations with the local labor agencies (DIPSERCO, SCEDFA, FOSCO) and other local partner agencies on HRM related issues are maintained and strengthened, and the legal compliance is ensured.

Developing a capable and committed workforce:

  • Workforce plan is in place and updated.

  • Evidence of effective staff acquisition and retention.

  • Well-designed recruitment policy, systems and processes to attract HIPOs with the required mind-set and behaviours.

  • National staff capacity fully developed.

  • Appropriate job rotation and relocation is well arranged and coordinated in consultation with line managers and concerned departments, which enables staff professional growth and career development.

  • The traineeship program is planned and implemented so that there is always a bench strength in the organization to cater the growth as well as have capable and committed workforce for very remote locations including Dien Bien, Tuyen Quang, Tram Tau, Son Tay, South Tra My.

Employee Engagement and Staff Well Being:

  • Appropriate Staff Care policies are in place to ensure well-being of staff.

  • Lead annual Our Voice survey. Follow up actions to improve OV results are developed and implemented in consultation with SLT and relevant managers.

  • In consultation with the ND, ensure that the Compensation & Benefits are competitive (on par with other INGOs which are similar to WVV) to attract good professional staff as well as retain committed staff.

  • Periodical salary surveys are undertaken.

  • All the jobs are objectively and fairly evaluated and graded by Hay.

  • Ensure performance based pay for all national staff.

Promoting Accountability and Performance Culture:

  • Ensure performance culture continues to be strengthened, including reinforcement of the implementation of Partnering four Performance (P4P) approach. This includes recognition of good performers, and dealing with non performers and other HR related issues in a timely manner.

  • On-going performance and career conversations take place at all levels.

  • Ensure that the performance development is implemented in line with talent management system.

  • Staff fully aware of Ethics point.

  • IIM cases are uploaded and managed properly.

  • Facilitate staff grievances and disciplinary action process in collaboration with line managers. Liaise with the Partnership Office Legal department and local Legal Counsel on matters pertaining to any employee-employer relationship that will have legal ramifications to WVI.

Promoting Leadership Quality and Sustainability:

  • Succession plan, career development plan and talent review is developed and implemented, focusing on highly potential and committed staff.

  • Potential successors/secondliners for key and critical positions and for future leadership identified and systematically nurtured.

  • Orientation strategy in place that helps new staff to understand and subscribe to WV core values and ethos.

  • Training/coaching programs and processes are designed and facilitated.

  • Develop middle managers and future leaders for the organization, leveraging the use of WVI resources including SLDP, GLO. Management Essentials.

  • Standards, policies and guidelines for staff and leadership development are set in consultation with SLT.

  • Effective mechanism is designed and implemented to maximize ROI of L&D efforts.

Spiritual Leadership:

  • Ensures that Christ-centered commitment is a foundational mandate of PnC&OD processes.

  • Provides time and space for staff to participate in organizationally initiated spiritual formation activities when appropriate.

  • Creates opportunities for spiritual reflection of PnC staff to increase their sense of meaningful job and passion for the ministry.

  • Leads the PnC department in modeling biblical ethics and principles in actions and lifestyle.

  • Leads the organizational reflection upon request or when deemed necessary.

  • All staff are able to live out WV core values.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Human Resource Management & Organizational Development or Business Administration.

  • Proven record with HR functions, having initiated and implemented purpose-driven and organization-focused change.

  • Demonstrated competency in developing systems, policies and guidelines to support people management and organizational effectiveness.

  • Proven leadership and management skills in restricted context.

  • Has good knowledge and understanding of local labor laws on Compensation, Labor Relations/Standards, and Issuances.

  • Has broad and deep working knowledge on recruitment, retention and separation of staff.

  • Ability to champion the cause and concerns of the employees without compromising the values and resources of the organization.

  • Ability and skills to build the capacity of individual staff, leaders and the organization to meet and exceed the competencies/capabilities required to achieve organizational goals and objectives.

  • Ability to travel across the country and abroad.

  • At least 5 years of broad and deep experience in leading and managing Human Resource team and relevant experience in organizational development, leadership development and change management in World Vision context.

  • Effective in written and verbal communication in English.

  • Subject to permission to work in Vietnam.

Preferred Skills, Knowledge and Experience:

  • Masters degree in HRM is preferred.

  • Experience working in the development sector.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30 % of the time.

  • Multitasking.

  • Extremely high pressure.

  • Diverse working environment and culture.

  • Restricted context.

P&C (HR) Business Partner (VisionFund Global Centre)

*Position location to be determined by home country of successful candidate in a jurisdiction (US state or country) where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The P&C (HR) Business Partner (BP) plays a crucial role in the execution of the HR Strategy and Operations. Partnering with Client Business Leaders in support of strategic business objectives, the BP advises and coaches managers and employees in all elements of employee life cycle and talent management, including identifying current and future people implications. The BP works collaboratively with HR Centers of Expertise, specialists and Shared Services to develop and deliver integrated HR solutions, including workforce planning, performance management, succession planning, employee relations and leadership development This position will support VF senior leaders in aligning organizational strategies, goals and priorities with VisionFunds Our Livelihood Promise, mission and values. S(he) will encourage the use of innovative People Management/OD resources, tools and practices to reinforce and positively change beliefs, attitudes, operating models and structure of organizations so that VisionFund International staff can better adapt to new technologies, markets, challenges while fulfilling their vision and mission.

KEY RESPONSIBILITIES:

Strategic Partner: Support/Enable Senior Leadership Team:(circa 5 Department Heads)

  • Collaborate with business leaders to design organizational structures, job roles, and talent management processes to drive organizational strategy.

  • Function as HR lead for clients going through organizational restructures.

  • Evaluate the impact of proposed changes on employees, and manage change to minimize disruption to the business.

  • Advise leaders on the need for, development and ongoing changes of the department's people plan.

  • Actively partner with business leaders and work with them to collaboratively identify practice improvement.

  • Partner with leaders to develop and implement agile and need based employee engagement plans.

  • Analyse a broad range of HR data to identify valid insights, and convert these insights into recommendations the business can use to make decisions.

Change Agent and Consultant: Support/enable Line Managers (circa 22-line managers)

Act as an initial point of contact and intermediary for managers in assigned business units.

Provide and guidance and support to line management in with a broad range of human resource policies, programs, and practices.

Implement HR-related activities within business units, such as:

  • Job Analysis and Grading

  • Talent Acquisition

  • Onboarding & Orientation

  • Performance Reviews

  • Employee Development initiatives

  • Promotions

  • Rewards and recognition programs

  • Contract management (renewals/changes & PAFs)

  • Staff Care

  • Terminations and Exits

Provides guidance, counselling, advice and training to managers on employee relations issues.

Actively investigates and recommends solutions to employee relations issues in a quick and efficient manner.

Employee Champion: Support/enable Employees (84 staff)

  • Act as a single point of contact and intermediary for employees in assigned business units.

  • Provide guidance, coaching and training to employees on HR related topics.

  • Provide P&C HelpDesk services to employees and respond to queries related to administration of salary and benefits.

  • Respond to individual staff care needs.

  • Actively investigates and recommends solutions to employee relations issues in a quick and efficient manner.

  • Payroll reconciliations.

Functional Expert and Supportive Enabler: Collaborate and support People & Culture Team:

  • Provide P&C technical advice and support in the management of GC staff based in the region and MFIs.

  • Partner with the Regional BPs in change management initiatives such as structural and policy reviews affecting GC employees.

  • Coordinate with PC&G department function experts and others to deliver on business requests and solve business problems.

  • Apply rigorous project management techniques to planning and implementing cross-functional P&C initiatives that support current and future business strategies.

  • Communicates regularly with the human resources staff to exchange information and provide ongoing support and problem resolution.

Collaborative Partner: Support and align with WVI P&C:

  • Act as point of contact for WVI (GC, Regions, Host locations) P&C in relation to implementation of changes, new initiatives, problem solving and Total Rewards and reporting for VF GC clients.

  • Represent VF GC P&C in special projects and P&C workstream.

  • Provide reports and information as required.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Five to eight years’ previous experience in an HR Business Partner, Generalist or related high level specialist role. Experience with Ulrich’s Business Partner model preferred.

  • Strong consultation skills and experience influencing and interacting with executives.

  • Thorough knowledge of human resource management practices and employment related legislation.

  • Demonstrated HR experience in a multi-business unit environment.

  • Outstanding people and culture relationship skills. Proficient in coaching, mediating, influencing, facilitation, presentation, communication, analysis, and problem solving.

  • Excellent written and oral communication skills. Able to communicate complex ideas and business concepts in accessible terms. Able to exercise excellent professional judgment

  • Bachelor degree from a college or university and four or more years of related human resources experience, or an equivalent combination of education and experience.

  • Fluency in English.

Preferred Skills, Knowledge and Experience:

  • Professional certificate in HR/OD/ Management

  • Accreditation in employee investigations, employee relations and grievances

  • Strong business acumen in multi-national environment.

Work Environment/Travel:

  • Willingness to travel up to 10% of the time.

  • Ability to use computer, attend meetings, travel abroad.