WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has a total income of around US$ 19,000,000 (FY20) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 420 staff, of which more than 99% are Vietnamese nationals.
In FY20, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
Although Vietnam is a low risk country according to the Partnership risk assessment criteria, it is mandatory for WVV as a National Office to appoint the position of Security and ERM Officer to ensure security of WVV Office, safety of all staff at both national and AP level; safety of WVV assets and properties; as well as to act as a National Office’s focal person of risk management in coordination with the Risk Management Committee.
PURPOSE OF POSITION:
1. To ensure that appropriate, adequate and effective measures for staff security, asset protection and safe programming are planned and implemented within the country context and where World Vision Vietnam operates (particularly in complex humanitarian environment) in accordance with the WV Security Policy & Standards.
2. Lead in the optimization of organizational security and the mitigation of operational risks for ministry effectiveness by establishing security systems and mechanisms for institutionalizing an organizational culture and practice of safety and security.
3. To develop & facilitate the Enterprise Risk Management (ERM) process in WVV and provide oversight to the ERM Committee towards managing strategic risks at an acceptable level.
I. CORPORATE SECURITY
STRATEGY AND PLANNING
Ensure Core Security Requirements (CSR) are implemented and regularly advise senior management of any gaps or ongoing issues with respect to CSR compliance.
Regularly review and update security plans and documents of WV Vietnam
Conduct Context Risk Ratings & Security Risk Assessments (SRA) as required/directed.
Act as a point of contact for all safety and security related incidents, providing immediate support and coordination during and post incident.
Provide technical advice and support to the National Director/Senior Management on critical incident/situation or crisis management & business continuity issues and their likely impact on WVV operations
Provide support and/or carry out incident case management; security investigations and after action reviews/lessons learned exercises as required
Where relevant, support civil-military-police relations and profile management and ensure the use of HISS-CAM to inform decision-making for balancing humanitarian principles and operational practicalities
Represent WV Vietnam at national/local level security related meetings and ensure information is disseminated to relevant staff.
Build ongoing networks for sharing security information and coordination with authorities, partners and others.
CAPACITY BUILDING AND TECHNICAL TRAINING
Coordinate with the Regional Security Director in the assessment, development and implementation of the national office capacity building plan for security management based on local security risk assessments.
Seek to develop a security culture by undertaking awareness initiatives in alignment with World Vision security policies and standards and monitor staff compliance.
REPORTING AND DOCUMENTATION
Provide monthly security reports to the Regional Security Director and National Director.
Ensure that Core Security Requirements documentation is fully completed at the Shepherd System and updated regularly
Ensure that all security incidents are reported in accordance with WV Security Policy Integrated Incident Management system.
II. ENTERPRISE RISK MANAGEMENT
Cordinate and facilitate Enterprise Risk Management (ERM) process including preparation and updating of Risk Register at the Risk connect SystemProvide oversight to the ERM Committee business activities and the capacity building of its members & others as required
Act as source of expertise and guidance on ERM.
Closely collaborate with Internal Auditor to have key risk treatments.
Coordinate with Regional Risk Prime to ensure the compliance of the National Office as necessary.
Knowledge & Skills
Good command in English and Vietnamese
Good spoken and written English skills.
Good interpersonal and communication skills.
Have good facilitation and training skills.
Have practical knowledge of tools, mechanisms and procedures for personal and organizational security, practical use of communications equipment
Have good knowledge and skills on ERM.
Willingness to do multi-task, able to work effectively under pressure taking of independence of action when required.
At least 3 years’ professional experience on Security or Risk Management.
Working experience in international agencies.
Our contact details are: People and Culture Department (HR Department)
Tel: 024. 39439920 (ext.123)
Email: [email protected]
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.
You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted
Job Title : Security Officer
Reporting to : Project Manager
Grade Level : 12
Purpose of Position
To support the Project Manager in ensuring that effective Security Management measures are appropriately planned and addressed within the context. The incumbent is required to facilitate optimization of the organizational security and mitigation of operational risks for ministry effectiveness by establishing appropriate security systems in to deliver programs safely, securely and effectively.
Security Planning 20%
Develop Security Action Plan aligned to the National Office Security Strategy.
Ensure Security Risk Assessments, Core Security Requirement standards, processes and procedures are completed in accordance with current World Vision Office of Corporate Security guidelines.
Work with the National Security Manager to carry out Security Risk Assessments as required/directed.
Ensure Sub Office Risk Ratings are established and updated as required
Provide input and support to the Programme management in crisis situations and critical incidents
Conduct security investigations when required.
Ensure proper implementation and regular reviews and updates to the Security Standard Operating Procedures for all program sites in Kakuma, Turkana West Pokot and Baringo counties
Oversee the security situation within Turkana, Kakuma, West Pokot and Baringo counties
Networking and External Liaison/Engagement-20%
Represent WVK at local NGO security network meetings and ensure information from these groups is disseminated to relevant staff.
Build ongoing networks for sharing security information and coordination.
Capacity Building and Technical Training-15%
Coordinate the assessment, development and implementation of the Program capacity building plan for security management based on local security risk assessments.
Seek to develop a culture of security awareness and monitor staff compliance
Reporting and Documentation-15%
Provide regular security reports to the Project manager and the Security Manager.
Ensure that all security incidents are reported in accordance with WV Security Policy.
Collect, analyse and disseminate intelligence appropriately.
Any other duty that may be assigned by the supervisor
Knowledge, Skills and Abilities
University degree preferably in Criminology and Security Studies, Military Science, security management and police science, Security and Disaster Management, Forensic and Criminal Investigations, Peace and Conflict Management.
Computer literate (Word, Excel, PowerPoint)
At least two (2) years’ experience in public, private or NGO sector.
Demonstrated experience in designing and delivering training.
Demonstrated ability to work effectively under pressure (particularly in a crisis situation)
Ability to communicate well in English & Swahili (verbal and written) – particularly in a crisis situation
Professional - behave in professional manner at all times and demonstrate ability to represent the organization well at interagency meetings
Demonstrated personal values, attitudes and behaviors that are consistent with World Vision Core Values
HEAT training course
Radio and/or Satellite phone communications experience, operations and management
Valid Passport and Driver’s License (choose appropriate) Local or International
First Aid qualified