Position: Field coordinator
PURPOSE OF POSITION
To manage & support field Operations, cash, livelihood, logistics & procurement for the Project. Making arrangements for office supplies, including warehouse management at the implementation site. This role will play a critical part in managing and shaping the operation at the field. The job holder will work alongside the donor on the day-to-day planning, coordination & reporting on Project deliverables to identified beneficiaries towards achieving WVI objectives. The candidate will also actively participate on the donor meetings.
MAJOR RESPONSIBILITIES
Ensure timely hiring of the Cash for work Staff for the smooth implementation of the project and ensure all the requirements (work permits) are being done on time for the staff.
Ensure that procurements are done on timely basis for the successful operation & implementation of the Project.
Outline the rotation methods, accounting for database of the cash for work Beneficiaries.
Oversee operation of the project and implement staff training programs to facilitate Successful Project delivery.
Coordinate Purchase requisition planning and coordinate with procurement department through the process to ensure efficiency and accuracy.
Responsible for receipt, safe keeping, handling and management of the project resources at the implementation site.
Participate in needs assessments and contribute to the development of the response plans.
Communicate the needs identified by the project team to support the project operation.
Liaise with Municipalities, unions and any other stakeholders to inform them about the project operations and activities, processes, locations and plans.
Serve as the main focal person in the field for the WVI Jordan. Maintain respectful and constructive relations, and ensure regular meetings and ongoing coordination
Ensure timely Payments of the project workers on Monthly basis.
Keeping Track record of the work sheets, Attendance and other related documents necessary for the payment Process.
Maintain open and professional relations with other Projects, promoting a dedicated team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews.
Capacity Building of WV Staff.
Participate actively in the Working Groups and meetings with the donor and bring up all the successes and challenges faced in the operation of the project.
Represent World Vision in meetings on request of the project manager with JVA and other relevant stakeholders.
Coordinate with Communication in publishing manual, guideline and success stories about the construction component of the project and the impact of World Vision intervention.
To assist project manager in situation and program updates
Exhibit spiritual maturity, integrity and a dynamic personal sense of life calling
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of child protection / child rights
Excellent written & oral command in Arabic & English
Computer literate mainly with MSOffice software package
Good communication skills and ability to build collaborative relationships
Ability to foster a good team spirit
2 years of full-time technical & professional experience in a similar role.
2 years’ experience supervising cash / livelihood components.
Solid humanitarian field management knowledge and skills.
Previous experience with INGOs
Previous experience with governmental agencies (Ministry of Labor), regulation polices & procedure related to the project activities
Applying & identifying proper cash technique
Position: Field logistic officer
PURPOSE OF POSITION
The Project Officer will be providing Admin, cash support to the Team in the project. Position will coordinate continuously with P&C Department for the contract preparation related to the project, organizing meeting and assisting in Cash arrangement.
MAJOR RESPONSIBILITIES
Collaborates with the Project Managers & field coordinator to timely submission of the Purchase Requests (PRs) from World vision online purchasing system (provision) and follow up the progress.
Maintain and keep a general record of all completed Procurement dossiers.
Checks the quality and the right quantities of the materials delivered to the project warehouse from the suppliers.
Tracking and reporting on all Deliveries from the suppliers.
Collect GRNs from the receivers in the project site and submit them to the Procurement Department for the timely payment to the suppliers.
Maintain a Database for the cash activities to keep track of the payments
Follow up with the Senior cash officer & the project team regarding the Cash advances for the Project activities.
Develop the standard operation procedures (SOPs) of the project warehouse in addition to manage and maintain the warehouse.
Conduct a regular physical random warehouse checks of commodities and inventory;
Insure that goods receiving and issuing activities are carried out with proper approved documentation that are correctly filled in the warehouse.
Insure proper storage of the project equipment’s, tools & materials.
Develop & share inventory report with the project manager, project team and field coordinator.
Manage, Arrange & organize the security guards working shifts.
adequate information from the right sources.
Actively contributes to the field security contingency planning and implementation.
Insure that Fleet Standard Operative Procedure (SOPs) is applied.
Supervises the drivers’ conduct and train them when needed with support from the Fleet department.
Insure that the fuel consumptions are monitored and reported for vehicles and generators.
Develop a maintenance plan for both vehicles and generator in coordination with the fleet department.
Prepare monthly fleet plan in a close coordination with the project manager & fleet department.
Reports any issue related to the fleet performance to the fleet department.
Manage and track equipment / assets inventory including mobiles, laptops, organize regular monthly equipment / assets counts.
Produces and respects a maintenance plan of the field office
Insure that the facilities are well maintained and functional.
Perform other duties/special projects assigned by the Field Coordinator
KNOWLEDGE, SKILLS AND ABILITIES
Diploma or Bachelor degree or equivalent in related field;
Excellent detail-orientation skills;
Good communications skills;
Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;
Ability to maintain positive relationships with colleagues,
Excellent organizational and planning skills;
Good in English, spoken and written;
Native in local language;
Minimum 3 years of experience in logistics and field management with medium business/medium NGO/government agency;
Demonstrated experience and knowledge of Logistics practices.
Preferably extensive focused experience of up to 2 years in the industry
FOR LAO NATIONAL ONLY
PURPOSE OF POSITION:
To establish strategic sourcing for Supply Chain functions within World Vision Laos. To standardize and streamline the procurement system through supply chain management process and to release program/project staff to give more time towards transformation development of community, improve cost benefit through effective Supply Chain and ensure timely delivery of goods and services to support ministry needs.
To provide overall admin and logistic support to zonal and ADP offices ensuring seamless continuality of the ministry in all the ADPs/Projects in the province.
This position will work with all stakeholders in ADP, Province and National Office (SCM team) and to achieve WV Laos. This position will report to Provincial TP Manager with matrix reporting to NO SCM Officer.
MAJOR RESPONSIBILITIES:
1. Procurement & Distribution
Prepare Annual Procurement Plan in alignment with ADP / Project Budget with full & complete details for every financial year
Coordinate the procurement process of goods and services of ADP and Provincial office
Liaise with National Office Supply Chain Officer for Monthly Reporting and Coordination meeting.
Ensure the goods and services are delivered to user on time according to the procurement planning and ensuring lead time
Collect quotations for purchase of goods/services for ADPs/Province and invite a meeting of purchase committee for selection of vendor through strategic sourcing.
Coordinate Goods and Services bidding process both for spot buys purchase and through Strategic sourcing
Ensure the effectiveness of purchase, lead time and accuracy of orders of ADPs/Projects and Province
Maintain and update procurement database and make it accessible to Finance Department and Auditor (PR, Quotations, PO, Bidding, PO, and Contract)
Liaise with Provincial Finance team for supporting document and payment to vendor/supplier on time
Supervise the proper handling of logistics and transportation of goods and services to field office
Ensure all suppliers/vendors are screened through BPS/EPLS
2. Supply Chain Reporting & communication
Prepare monthly savings report on all procurement done for the month for all ADPs/Projects under the province
Manage procurement logbook and saving tracking report.
Maintain and update strategic sourcing contract, supplier database, and price catalogue at the zone office.
Report the savings to NO SCM on/before the due date every month
3. Administrative/Logistic Support
Record and maintenance of all assets, ensuring its safety by renewing vehicle insurance and AMCs periodically before its expiry.
Maintenance of office building rent and utilities (electricity, water, janitorial functions etc.,) and renew office rental agreement before its expiry.
Maintenance of vehicles and log books on a daily basis and monitor the mileage of each vehicle every month.
Maintenance and record of all assets and Insurance Portal for Global Insurance/fleet/real estate purpose.
Provide logistic support to organize meetings and retreats for ADPs/Projects/Province.
Mitigating possible risks by ensuring safety and security to leased out building and assets owned by the organization.
4. Carry out any additional responsibilities as assigned by Provincial TP Manager or NO SCM Officer
EDUCATION: Diploma or Bachelor degree in Administration
KNOWLEDGE AND SKILLS:
Diploma or Bachelor degree in Administration
Minimum of 2 year work experience in purchasing or procurement
Minimum of 2 year work experiences in Administration and/or general services.
Certification on Supply Chain Management or Procurement would be an added advantage
Project Management skills
Responsive, Flexibility and adaptability.
Personal qualities of integrity, credibility, and dedication to World Vision ministry
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
An attitude of cooperation and understanding.
Understand WV vision, mission and WV partnership operations with creative and innovative thinking
Work Environment: This position requires at least 35% travel to ADP and program/project office
Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 27 September 2019, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.
Women are strongly encouraged to apply.
Mail: People and Culture Department
P.O. Box 312 Vientiane 01005
Email: [email protected]
Website: www.wvi.org/laos
VACANCY ADVERTISEMENT
For Somalia Residents Only
World Vision is an International Relief and Development organization whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somalia Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somalia Residents to fill the following vacancy to be based in Baidoa Office.
SUPPLY CHAIN OFFICER II
Purpose of the Position:
The position holder will facilitate a timely and transparent procurement processes. With guidance from the Supply Chain Manager and FSS Manager, the incumbent will consolidate procurement planning, track procurement processes and provide regular updates to management for decision-making purposes. With support from Supply Chain Manager, the position holder will monitor market conditions to ensure the program obtains the best quality goods and services at the best prices. The Supply Chain Officer will coordinate the field level Tender Committee; advising members on criteria and ensuring decisions are captured in a timely and complete manner. He/she will also provide technical guidance to World Vision staff members, implementing partners and supplier and vendors to ensure accountable and efficient procurement processes.
Major Responsibilities:
Facilitate timely procurement
Coordinate procurement planning
Monitor and advise of on-going procurement
Coordinate Tender Committee meetings
Monitor market conditions to ensure organization gets good quality goods at the best prices
Maintain good record keeping for accountability purposes
Promote awareness of World Vision policy and process
Identify process improvement opportunities
Ensure staff members and external partner have a good understanding of our processes and systems to facilitate efficient implementation
Other Competencies/Attributes:
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
Must adhere to set security standards
Ensure a gender perspective in the scope of work
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Educational level required: Degree in Supply Chain Management and Logistics
Experience of 3 to 5 years in a similar role;
Working Environment / Conditions:
Work environment: Office-based
Kindly note: All academic certificates will be verified with the issuing academic institution Females are encouraged to apply.
BUT DU POSTE:
Gérer le fonctionnement quotidien du parc de véhicules WV CAR, des conducteurs et des opérateurs. Assurer l'utilisation la plus efficace et la plus économique des véhicules, motocyclettes, équipements mobiles et véhicules utilitaires lourds WV CAR, y compris la maintenance des informations relatives à l'utilisation et à la maintenance de ces actifs.
Le titulaire s'efforcera d'établir des processus et des procédures d'exploitation standard pour améliorer l'efficacité, minimiser les risques, réduire les coûts de transport globaux tout en veillant à ce que l'exploitation de la flotte soit conforme aux normes et exigences de WVI.
RESPONSABILITES MAJEURES:
Responsibilités Majeures | Weight (%) | |
| 20% | |
| 25% | |
| 35% | |
| 20% | |
TOTAL | 100% | |
CONNAISSANCES, COMPETENCES ET APTITUDES
Peuvent être acquis par une combinaison d’éducation formelle ou d’auto-éducation, d’expérience antérieure ou de formation en cours d’emploi :
Avoir un diplôme universitaire en logistique, en gestion de chaîne d’approvisionnement, en maintenance/mécanique automobile
Avoir au moins 3 années d’expérience professionnelle requise dans la logistique, le transport et la gestion de la sécurité
Avoir de solide connaissance du système de gestion de flotte et une forte expérience dans la gestion de parcs automobile.
Avoir la maîtriser des procédures administratives de gestion des véhicules.
Avoir une bonne capacité d’organisation, de planification, de gestion et attitude proactive
Avoir des solides compétences en analyse et en résolution de problèmes ;
Avoir des solides compétences d’interaction personnelle ;
Avoir la Capacité à travailler en équipe et à expliquer les procédures de l’organisation
Avoir la maîtrise de MS Office (Word, Excel) et connaissance du système de suivi des transports.
Permis de conduire A B C
*Position location to be determined by home country of successful candidate within the Southern Afria Region where WVI is registered to operate.
PURPOSE OF POSITION:
The Supply Chain Management (SCM) Advisor works under the leadership of the Regional Supply Chain Director (RSCMD)and collaboratively with SCM teams, specialists and Shared Services to ensure best practices for supply chain, relief, development, and advocacy.
The SCM Advisor is responsible for contributing to and facilitating supply chain management assessment and implementation programs for each of the National Offices within the Region. This involves ,comprehensive data analysis, in-depth reports preparations, development of supply chain planning, procurement (sourcing and buying), vendor management, cost containment, transport, warehousing, inventory management, materials handling and packaging, reverse logistics, metrics and KPIs, risk management information & systems, and vehicle fleet management
MAJOR RESPONSIBILITIES:
Act as a thought partner for the Region, by partnering with NO leaders and Supply Chain Staff to improve supply chain expertise and ensure adequate integration of supply chain management in programme planning, design, and implementation.
Build capacity for Supply Chain Staff, Procurement Committees and other stakeholders for NOs through identification of training gaps, provision of training, recommending training or facilitating training whether in-house or outsourced.
Coach business leaders and managers on SCM practice.
Define and implement supply chain management process flows and roles & responsibilities for each supply chain process step. Set overall direction for National Office SCM process team; advise on team functions and performance. Drive
development of procurement plans for National Offices.
Provide direction to NO’s to ensure they:
have proper and effective operational procedures and maintenance in place for strategic sourcing, contract management, supplier- relationship management, and
have a continuous improvement process for Procurement, which will result in the elimination of variation and waste.
Manage significant standardization and categorization of WV supplies and commodity-specific projects towards achieving strategic buying within each of the country programs and looking for ways to collaborate at Regional and Global levels.
Implement key performance metrics processes including savings and Procurement tracking and analysis, which should be consolidated from NO reports.
Identify priority areas to be improved upon to drive National Office supply chain management into world-class performance and communication and external SCM reports and engagements.
Partner with National Office Directors and Senior Management Teams to ensure ProVision readiness, roll out and full adoption, and to accept other developed SCM projects and drive their implementation, as well as manage change.
Manage the key strategic supply chain processes of supplier prequalification and framework contracts development for World Vision to get best value for money from its suppliers, which includes leading the Strategic Sourcing Management for the Regional Categories with external suppliers to achieve the best use of the resources.
Guide and lead WV SC in Supplier Relationship Management and Supplier Performance Appraisal.
Establish and develop close collaboration with operations / programs teams in NO / AP and Finance sections, in order to ensure supply chain involvement in programme design, planning, product selection and forecasting, as well as
Monitoring and Evaluation which can be used to improve future processes and supplies.
Lead supply chain programme integration and collaboration.
Provide technical advice and assistance to countries for product and service delivery innovation.
Co-manage emergency preparedness plans, by providing formal evaluations designed to obtain fundamental understanding of a country/region’s transportation and procurement infrastructure.
Manage the SCM risk statuses for each country on an ongoing basis, and use this information as a basis for decision making in all phases of procurement and logistics planning.
KNOWLEDGE, SKILLS & ABILITIES:
University degree in business, science, engineering, technology or supply chain management or equivalent experience and professional qualification in supply chain management.
Minimum eight (8) years professional work experience with progressively more responsibility relevant to supply chain issues.
Minimum two (2) years working in cross-cultural environments and demonstrated ability to adapt to international project work.
Vocational or professional society membership (Chartered Institute of Logistics and Transport or Council of Supply Chain Management Professionals) and certification desired.
Fluency in written and verbal communication in English is a MUST.
Preferred Skills, Knowledge and Experience:
Demonstrated SCM technical skills required:
Current knowledge of the latest developments and technology in the supply chain management field, preferably in various global industries.
Experience with sourcing, material planning & forecasting, procurement, vendor management, contract negotiations and administration.
Experience overseeing daily internal/external warehouse and transport operations, inventory management and logistics support. Familiarity with basics of fleet management, customs clearance and third party logistics preferred.
Comprehension of supply chain performance measures in finance, operations and customer performance. Balanced scorecard experience preferred.
Ability to complete project-level SCM strategic activities in a timely and professional manner with sufficient attention to detail in deliverables, and regular and thorough reporting and project communications.
Experience in business and program analysis and possessing good analytical and negotiating skills.
Proven ability to conceptualize, plan and execute SCM ideas as well as transfer knowledge and skills.
System implementation desirable.
Proven ability in data analysis.
Ability to clearly and concisely express ideas and concepts in written and oral form.
Multi-language fluency in French and Portuguese is a plus.
Work Environment/Travel:
The position requires ability and willingness to travel domestically and internationally up to 70% of the time.
The person supporting this function in fragile contexts must be able to take intelligent risks (risk taker), must be agile and adaptable, come up with creative solutions to challenging circumstances and be able to make quick decisions and take action.
Will need to be able to ensure continuity of operations while not overspending.
The person in this role should expect the environment will be challenging due to (non) availability of banking & suppliers, poor commercial environment, peaks of insecurity, (lack of) access to operational areas, perhaps potential close down of operations due to government actions / other issues, staff care / evacuation issues, etc.
These changes can be sudden and highly impactful (and stressful).
PROCUREMENT OFFICER – CONSTRUCTION
Port-au-Prince (1)
BUT DE LA POSITION
S’assurer que les besoins d'approvisionnement requis sont satisfaits à moindre coût pour Vision Mondiale. Effectuer efficacement une analyse de marchés pour appuyer les décisions en approvisionnement. Effectuer des activités stratégiques d'approvisionnement en ligne avec les processus de passation de marchés et le plan de mise en œuvre, et exécuter le traitement d'ordre transactionnel. |
RESPONSABILITÉS PRINCIPALES
Listez les phrases décrivant les résultats finaux de cette position et les méthodes de réalisation, ainsi que la manière dont ces résultats/cette performance est vérifiée et mesurée. Commencez avec les responsabilités les plus importantes.
Activités principales |
Participer aux activités de planification inter-fonctionnelles en ce qui a trait aux différents projets de construction Soutenir le développement d'un plan de passation des marchés consolidé et un plan de mise en œuvre |
Faire la liaison avec les sections concernant les budgets des réquisitions au niveau du bureau central et des bureaux régionaux ; Réviser tous les PRs de construction (Wash, et autres) afin de s’assurer que les spécifications des besoins y soient clairement définies ; Les faire Valider devant le comité d’achat avant de les enregistrer dans la base de données de la World Vision ; Etablir les demandes de cotation d’approvisionnement local en fonction du plan d’approvisionnent ; Lancer les appels d’offre selon les besoins annuels ; Gérer l’ensemble des processus d’élaboration des négociations d’offre Analyser les soumissions pour révision par le Procurement Manager. Préparer les documents de soumission au Comité d’achat Préparer les réunions d’achat en invitant au préalable les membres du comité d’achat avec l’ordre du jour ; Rédiger une tabulation des appels d’offre et suivi du processus Préparer des contrats à long terme (LTA) pour certains PRs de construction et réhabilitation Assurer le suivi de la réception des PO Assurer le suivi des décaissements à chaque niveau des exécutions de la firme de construction Faire le suivi des rapports des firmes auprès de l’équipe technique interne Effectuer tous les paiements de l’Unité du Procurement (PRQs for POs) |
Soumettre un rapport hebdomadaire sur l’évolution des Requêtes au Gestionnaire des Approvisionnements. |
Gérer l'identification de fournisseurs potentiels Mener des négociations fondées sur des faits avec les fournisseurs Fournir des informations sur la performance des fournisseurs Visite d’évaluation des firmes des constructions (nouvelles et anciennes) ; Identifier et communiquer des solutions nouvelles ou alternatives d'approvisionnement pour soutenir ou stimuler le développement de du processus de Passation de Marchés. |
CONNAISSANCES, COMPÉTENCES ET APTITUDES
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EXPERIENCES REQUISES |
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LOCALISATION DU POSTE
Bureau Central, Port-au-Prince
CONTENU DE L’APPLICATION
CV à jour
Lettre de motivation
Copie de diplômes et de certificat
Tout autre document pertinent pouvant supporter la candidature.
Seuls les candidats sélectionnés pour entrevue recevront un feedback.
PROCUREMENT OFFICER – FIELD SHARE
La Gonâve & Nord (1)
Section I – DESCRIPTION DE TACHES/ TEXTE DE LA PUBLICATION
BUT DE LA POSITION
S’assurer que les besoins d'approvisionnement requis au niveau de la région de La Gonâve et la région du Nord sont satisfaits à moindre coût pour Vision Mondiale. Effectuer efficacement une analyse de marchés pour appuyer les décisions en approvisionnement. Effectuer des activités stratégiques d'approvisionnement en ligne avec les processus de passation de marchés et le plan de mise en œuvre, et exécuter le traitement d'ordre transactionnel. |
RESPONSABILITÉS PRINCIPALES
Activités principales |
Participer aux activités de planification inter-fonctionnelles des différentes régions : Nord et Nord ’Est, La Gonâve et (Plateau Central en l’absence de l’officier attaché à cette région, comme support) Soutenir le développement d'un plan de passation des marchés consolidé et un plan de mise en œuvre |
Faire la liaison avec les sections concernant les budgets des réquisitions au niveau régional Réviser tous les PRs régionaux afin de s’assurer que les spécifications des besoins y soient clairement définies Rencontrer au niveau régional les potentiels fournisseurs (Nord, Nord’est, La Gonâve…) Les faire Valider devant le comité d’achat avant de les enregistrer dans la base de données de la World Vision Etablir les demandes de cotation d’approvisionnement local en fonction du plan d’approvisionnent Distribuer les appels d’offre aux fournisseurs de chaque région selon les besoins annuels Rédiger une tabulation des appels d’offre et cotation reçues Analyser les soumissions pour révision par le Procurement Manager. Préparer les documents de soumission au Comité d’achat Préparer des contrats à long terme (LTA) pour le Nord, Nord ‘Est et la Gonâve… Assurer le suivi de la réception des PO par les fournisseurs S’assurer du suivi des commandes auprès des fournisseurs S’occuper de la pré-inspection des marchandises chez les fournisseurs Effectuer tous les paiements de l’Unité du Procurement (PRQs for POs) Préparer les documents de soumission au CRC Préparer tous les POs locaux, internationaux et Direct Orders et les fait réviser par le Procurement Manager. Assurer le suivi de la réception des PO par les fournisseurs S’assurer du suivi des commandes auprès des fournisseurs S’occuper de la pré-inspection des marchandises chez les fournisseurs Effectuer tous les paiements de l’Unité du Procurement (PRQs for POs) |
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CONNAISSANCES, COMPÉTENCES ET APTITUDES
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EXPERIENCES REQUISES |
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LOCALISATION DU POSTE
La Gonâve ou Nord
CONDITIONS PARTICULIERES
Etre originaire de ou résider à La Gonâve ou dans le Nord
Etre basé dans la région de résidence et pouvoir se déplacer régulièrement vers l’autre région desservie
CONTENU DE L’APPLICATION
CV à jour
Lettre de motivation
Copie de diplômes et de certificat
Tout autre document pertinent pouvant supporter la candidature.
Seuls les candidats sélectionnés pour entrevue recevront un feedback.