Gerente de Proyecto

Basado en Caracas- Venezuela

Propósito

Proporcionar una gestión general del proyecto hacia el logro de los objetivos y el cumplimiento de las regulaciones FFP / OFDA, facilitando la coordinación y ayuda con la gestión de recursos financieros, administrativos y humanos.

Principales Funciones

1. Coordinar las acciones que se han diseñado para el proyecto, de tal forma que logre asegurar el cumplimiento de las metas planteadas.

Administración en la ejecución del proyecto

Elaboración e implementación del Plan operativo del proyecto.

Cumplimiento de los lineamientos del proyecto.

2. Garantizar la administración y adecuada utilización del presupuesto de la organización asignado al proyecto.

Asegura la ejecución presupuestal en el proyecto de acuerdo a las políticas y normas de la organización y donante

Elaboración de informes financieros propuestos en el proyecto.

3. Asegurar la ejecución de los procesos de Monitoreo y Evaluación en el proyecto, dando cumplimiento a los lineamientos establecidos por la confraternidad.

Presentación de los informes requerida según lineamientos establecidos por el donante; con calidad y oportunidad.

Procesos de monitoreo priorizadas según lineamientos e indicadores establecidos en el proyecto.

Contribución a la implementación de las evaluaciones del proyecto en cada una de las fases o procesos que se ha requerido.

4. Establecer relaciones y alianzas clave con diferentes actores sociales locales o nacionales, para el logro del impacto establecido en el proyecto.

Establecimiento de relaciones sinérgicas con socios claves internos y externos que contribuyan al impacto establecido en el proyecto.

Participar de la mesa interinstitucional conformada en el marco del proyecto y de clúster nacionales.

Conocimientos, Destrezas y Habilidades

Educación mínima:

Pregrado en Ciencias Sociales, y o Humanas, Posgrado Ciencias Sociales o administrativas según su formación de pregrado, de tal forma que exista equilibrio en la formación social y administrativa.

Conocimiento y habilidades mínimas:

Habilidad para consolidación y análisis de información.

Habilidad para realizar seguimiento y monitoreo presupuestal.

Habilidad para realizar seguimiento y monitoreo a las acciones de implementación.

Conocimiento de los Estándares Internacionales Humanitarios.

Habilidad para incidir en el equipo de trabajo, para lograr la comprensión de los desafíos organizacionales y del contexto.

Habilidad para realizar lecturas de contexto.

Conocimiento en el manejo de Office.

Nivel intermedio del idioma Inglés.

Experiencia

2 años de experiencia en posiciones de coordinación o liderazgo:

Experiencia en la elaboración e implementación de proyectos/programas en el contexto venezolano

Experiencia de trabajo con donantes externos.

Project Manager - WASH (Bekaa)

PURPOSE OF POSITION

The purpose of the position is to provide overall management and supervision on the WASH project implementation and operation. The WASH Project Manager will coordinate, manage resources and implement WASH activities, (Follow up on the assessments, distribution of WASH items and the delivery of WASH services to Refugees residing in informal settlements in Lebanon)

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

40%

Handle Project activities Implementation and management

Oversee the WASH project implementation

Develop and continually update the project related documents: Detailed Implementation Plans (DIPs), procurement plan, cash flow, etc.

Monitor and follow up on the budget expenditure and make sure it is aligned with the project budget

Successfully operationalize and ensure the timely implementation of the planned WASH operations interventions.

Draft and continually adjust the operational approaches.

Ensure that all WASH-related data (e.g. baseline assessments, activity monitoring) is well managed and provides an accurate representation of the reality on the ground.

Submit regular reports related to the project’s WASH interventions (Weekly, monthly, quarterly reports)

A successful implementation of the WASH project in line with the plan

Available, clear and updated resources (DIP, Procurement plan, etc.) that reflect the project’s status and facilitate the implementation of activities

A well-functioning operations unit, actively ensuring the timing implementation of project interventions to the target beneficiaries.

Ensure all the WASH operation team members are working together and collaborating to reach the WASH operation unit and WASH portfolio objectives and that the approach is standardized throughout all the WASH operations team members.

20%

Handle Staff Management

Dynamically supervise a team of WASH Operations Assistants and Officers,

Delegate appropriate task to team members and follow up on their activities.

Assess the performance of the WASH operations unit staff

Conduct regular meetings with field staff (e.g. WASH Operations Assistants, WASH operations Officers, etc.) to discuss progress of implementation and accordingly generate action plans.

Work closely with WASH Operation Officers and Assistants to plan, implement and manage WASH intervention in the targeted area.

Develop and execute a capacity-building plan for World Vision WASH operations staff.

15%

Ensure Internal coordination

Liable for a continuous coordination with other heads of units (Engineering and Hygiene promotion units and the Data management unit) in order to ensure the proper implementation of the WASH projects and the timely support and submission of deliverables as requested by the project Manager.

Ensure daily coordination of activities with World Vision’s internal departments and sectors (e.g. Security, Fleet, M&E, Accountability, etc.).

Coordinate and take part with the GAM team and Portfolio Manager for the design of WASH proposals and concept notes

Synergy and coordination between the different WASH portfolio units and other WVL departments ensuring a proper and timely implementation of the different WASH projects

Provision of field input for the acquisition of new WASH projects

20%

External coordination and engagement

Ensure continuous coordination with stakeholders and communities (e.g. NGOs, universities, UN agencies, government, partners, and donors).

Establish good and trustworthy relationships with different stakeholders (partners, donors, etc.)

Attend coordination meetings, sector meetings, Partners meeting, etc.

Ensure external connections that can facilitate the activities implementation and ensure the absence of activity duplications with other agencies

5%

Perform other duties as required

Attend and participate in capacity building trainings locally and internationally.

Attend and participate in WVL’s spiritual nurture and other organizational events.

Responsible of own security and actively contribute to a positive security culture.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

Perform other duties as assigned by the Line Manager

100%

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor Degree or Post Graduate Diploma in the following: Engineering, Public health, preferable specialized in water and environment and any other relevant field

  • 3 to 5 years of experience in WASH project management (design, planning, implementation, budgeting, reporting, and evaluation and monitoring)Strong English and Arabic communication skills (oral and written)

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation

  • A high level of diplomacy and networking skills is required.

  • Strong capacity building and facilitation skills

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina

  • Ability to manage work life and work without supervision

  • Ability to work in and contribute to team building environment

  • Ability to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resources

  • Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office)

  • Understanding of internet and email

  • Experience in managing staff, partners and facilitating capacity building.

  • 2 years’ experience in NGOs in the work of implementing or managing programs in any field related to water, sanitation, health or shelter: involving assessments, design, planning, implementation, budgeting, reporting, and evaluation and monitoring with experience in working in the informal tented settlement.

Project Officer - AIM Health Plus Project

Back ground

World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Project Officer AIM Health Plus Project

Report to: Project Manager

Location: Busia District

Purpose of the position:

To facilitate the development and execution of Maternal Neonatal and Child health Nutrition (MNCHN) activities at both facility and community in Busia district in line with organizational and MOH strategy and objectives. Including Newborn Care, Goal Oriented ANC, Post Natal Care, EmNOC Signal Functions, Nutrition and community based MNCH.

Key Outputs/Responsibilities.

Project management

  • Lead and coordinate planning and implementation of all capacity building activities in the implementation sites including offsite, onsite trainings, mentorship, performance and quality improvement activities at the District, community and health facility level using the most appropriate innovative and cost effective technologies.

  • Provide necessary technical guidance to key partners during the implementation of the project.

  • Manage, and supervise all core interventions at the lower level with in the DIP

  • To critically enrich the project team with the social dynamics of communities in regard to MNCH, working with VHTs, small groups like the Mother Care Groups and community engagements.

  • Support to Community Health Information Management System strengthening by ensuring the operationalization of the community health Mobile phone platform for reporting on ttC for and the entire CHMIS MoH System.

Monitoring, Reporting and Evaluation

  • Works with the Project Manager in the preparation of quality project reports are submitted on time to support offices and donors.

  • Work with health staff and program development team in the roll out of baseline surveys and evaluation of the project, on the required basis

  • Oversee the rollout of the MNCHN data collection process at the community and health facility level and maintain the respective data bases updated.

Reporting and Accountability

  • Maintains records of activity implementation as approved by the PM in a developed ToR

  • Produces monthly report that shows what has been active and done in the project area

  • Manages allocated finances and organization resources (such as phones, cameras, bus cards) as per agreed practices

  • Prepares for and participates in evaluation projects when required

  • Participates in meetings and contribute to organization development

Partnership Development

  • Liaise with development agencies and partners on collaborative work related to MNCH and other initiatives to position World Vision as a strategic partner of choice n mhealth landscape

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Must have a University Degree in Nursing, Nutrition and Dietetics, Clinical Medicine/Dip in Midwifery/Nursing with a degree in Public health or a health related degree.

  • Working experience of 1 year working in the area of Maternal Newborn and Child Health, Nutrition and health care at any level of implementation

  • Experience in working communities with good knowledge of public health system and structures

  • Experience implementing Quality improvement initiatives.

  • Understanding the social determinants of health and community dynamics.

  • Knowledge of community based MNCH integrated services

  • Knowledge of MNCH methodologies and other related approaches

  • Strong interpersonal communication and counseling skills.

  • Good understanding of the current Health Systems in Uganda

  • In-depth knowledge working with the district local government, community health structures (Village Health Teams (VHTs) and Health Unit management committees (HUMCs)

  • Good interpersonal and communication skills

  • Strong level of Integrity, transparency and accountably

Quality Assurance Manager, South Sudan

PURPOSE OF POSITION:

The Quality Assurance Manager will be responsible for the overall monitoring and evaluation for the DFATD funded Fortifying Equality and Economic Diversification (FEED) project, which focuses on improving food security in South Sudan.

The Quality Assurance Manager will provide leadership in designing and operationalizing project assessments, monitoring frameworks, evaluations and accountability mechanisms. Given that the project is active in seven states, there is a significant opportunity to contribute to the national evidence base of food security and livelihoods. As a member of the lead implementing agency, the Quality Assurance Manager will work with project managers from two sub-agreement partner agencies and oversee coordination of reporting and to ensure inclusion of monitoring, evaluation and accountability throughout the project. S/he will be responsible for effectively coordinating consortium working groups for

disseminating best practices and incorporating lessons learned throughout the project life. The Quality Assurance Manager reports to the FEED Chief of Party, with a dotted reporting line to World Vision South Sudan Programme Quality and Strategy Manager and will manage a team of Monitoring and Evaluation Officers.

MAJOR RESPONSIBILITIES:

Monitoring, Evaluation and Accountability:

  • Validate project goals, strategic objectives, targets, indicators in the Performance Measurement Framework, ensuring the framework contributes to the project’s effectiveness.

  • Develop guidelines and tools to ensure that all consortium members have shared standards for monitoring project progress.

  • Lead the design and execution of the baseline assessment, gender assessment, environmental analysis, mid-term evaluation and final evaluation.

  • Develop project accountability framework and associated tools.

  • Ensure that the monitoring outputs (dashboards, monthly reports, etc…) are generated accurately, reflect progress against targets and are disseminated to project managers and the Chief of Party for effective decision making.

  • Oversee implementation of the monitoring system through regular field monitoring visits and tracking of Key Performance Indicators.

  • Assist all consortium members in linking the PMF with their internal monitoring systems.

  • Advise the Chief of Party on the progress of the project implementation.

  • Ensure that consortium monitoring and evaluation budget is effectively managed.

  • Periodically update the monitoring and evaluation plan.

Evidence and Learning:

  • Coordinate consortium special interest working groups to effectively consolidate, analyse and disseminate lessons learned from project activities related to food production, market access, participation & governance and gender & advocacy.

  • Promote the integration of best practices by consortium members and other relevant stakeholders.

  • Participate in Steering Committee meetings and provided updates on performance.

  • Contribute to the evidence base for the end of project report for external audiences.

People Management:

  • Develop systems that foster a working environment that prioritizes innovation, excellence and efficiency in monitoring and evaluation practices.

  • Recruit and train local monitoring and evaluation officers.

  • Supervise M&E Officers, provide ongoing capacity building and conduct periodic performance evaluations.

  • Lead the development of a comprehensive monitoring and evaluation capacity building strategy for relevant consortium stakeholders, including monitoring and evaluation teams and community stakeholders.

KNOWLEDGE, SKILLS & ABILITIES:

  • A Master’s Degree or higher in related field

  • At least 5 years leadership experience in program design and development, program monitoring and evaluation, information management, capacity building, and compliance.

  • At least 5 years field experience in a relief or development environment.

  • Previous experience with monitoring and evaluation in large grants preferably consortia.

  • Capacity building experience in project design, monitoring, reporting, and evaluation.

  • Computer knowledge including Microsoft Office Word, Excel, Google sheets, Power Point.

  • Knowledge and skills on research packages (e.g. SPSS, EPI Info, NVIVO, etc…)

  • M&E technologies- ODK, Kobo, SMAP, GIS.

  • Experience with DFATD, GAC funded projects.

  • Experience working in Fragile contexts, preferably South Sudan.

  • Experience with food security and livelihoods projects integrated with gender and protection.

  • Experience working with UN agencies.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Monitoring, evaluation, accountability.

  • Core Humanitarian Standards.

  • Data analytics.

  • Fragile contexts.

Program Officer, Syria Response Office

Position: Program Officer, Syria Response Office

PURPOSE OF POSITION

Program Officer to support the Grant Acquisition and Management team. Under the lead of the GAM Manager the PO will support in the planning funding, implementation, evaluation and reporting of respective program operations. This PO position will focus heavily on proposal coordination and design, as well as ensuring regular project reporting and donor compliance. It will also include donor/SO/partner engagement and information management.

MAJOR RESPONSIBILITIES

Grants Acquisition

  • Coordinate project design, implementation, and evaluation with all relevant staff, using the defined processes.

  • Develop concept papers and prepare proposals to major donors, in coordination with technical specialists, finance and procurement staff and SOs.

  • Monitor funding status for each sector of the program to identify possible funding gaps and ensure smooth transitions from one grant to the next.

  • Obtain funding for program’s unfunded sections by identifying grants.

Grants Management

  • Prepare monthly, annual and end-of-project narrative reports, newsletters, situational reports and other reports as necessary.

  • Link with the operations and finance departments to ensure the compiling/collating of major donor management reports.

  • Monitor program's progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.

  • Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SPHERE standards and relevant WV internal standards and policies.

  • Provide program update to key WV support offices and the regional office.

  • Support Grant Managers and DME to

  • implement technical and managerial evaluations as required.

Partnership & External Relations

  • Develop and maintain strong relationships and information sharing with Support Office representatives.

  • Partner selection for new project opportunities and capacity building in GAM for partners

  • Support the programs team to identify potential partners to work with and through in projects.

  • Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.

  • Assist the Response Manager and Programme Manager with representation of WV and networking with NGOs and local donor delegations.

Information Management

  • Update and maintain HORIZON database

  • Ensure project filing according to Audit requirements

Strategy Development & Other

  • Assist in annual operating plan preparation including: design, needs assessment, proposal writing, marketing, evaluation and reporting.

Other Responsibilities

HEA

  • Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented

Security Measures

  • Be familiar with WV security plan

  • Follow security policies, rules, procedures and instructions

  • Follow WVI policies for prog/proj security management

  • Represent WV in an appropriate and professional manner

  • Contribute to a healthy team spirit and team work

  • Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

  • Perform other relevant tasks assigned by the direct supervisor;

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor’s degree in Social Sciences, International Development, International Relations or related field.

  • Master’s degree in Social Sciences, International Development, International Relations or related field. (Preferred)

  • Experience in large scale humanitarian emergencies

  • Understanding of project design and proposal writing.

  • Basic understanding of the workings of major donors, such as USAID, UN, CIDA, Aus Aid etc.

  • Good understanding of World Vision and Sphere relief standards, as well as the Red Cross and NGO Code of Conduct.

  • Strong capacity building and facilitation skills

  • Ability to complete tasks in a timely manner.

  • Ability to pursue thoroughness and appropriate attention to detail.

  • Ability to express self clearly in all forms of writing.

  • Ability to identify gaps, trends, priorities and key issues.

  • Ability to describe key aspects and issues of relief, development and advocacy.

  • Ability to maintain strong links with major NGO’s, donors and government agencies.

  • Ability to explain WV’s work in relation to issues of poverty, power, justice and peace.

  • Ability to respect and relate appropriately to people of other faiths.

  • Ability to build and maintain strong relationships

  • Ability to interpret and present information with influence and impact.

  • Self-starter who can work independently under pressure

  • Completed a recognised personal security course in the past 3 years

  • Knowledge of WV’s field operations, either in the relief or development context.

  • Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina

  • Ability to manage work life and work without supervision

  • Ability to work in and contribute to team building environment

  • Ability to maintain performance expectations in psychologically stressful environments and hardship conditions with limited resources

If you are Jordanian and meet our requirements, please submit your resume with a covering letter via below website, only applications submitted via our website are accepted

Grant Project Coordinator for PNS and Grant Unit

PURPOSE OF POSITION

The purpose of the position is to fully handle the project implementation of the grant project in the Ulaanbaatar & community level 7 Technical Vocational Educational Training schools/TVETs and works with WASH & EDUCATIONAL consultants and project other staff and field. And Project coordinator maintains strong relationship & partnering throughout the lifecycle of the project, ensuring the donor visibility and reporting requirements are met. The Project aims to limiting the spread of COVID-19 and prevent from its negative impact on TVET schools through re-opening assistance and strengthening of preventive WASH practices.

MAJOR RESPONSIBILITIES

Project Implementation

  • Coordinate the implementation, and monitoring of the project at the project target areas with 7 Technical Vocational Educational Training schools/TVETs

  • Work with technical WASH and EDUCATIONAL consultants on school re-opening and WASH guidelines, modules and capacity build beneficiary

  • Develop digital contents in Mergejil.mn website with re-opening, WASH guidelines and checklist to assess the risk level and to prevent from COVID-19

  • Facilitate the project approach of CPDRA with key stakeholders and project beneficiaries

  • Spent project budgets efficiently in consultation with key partners for management and donor approval and ensure funds are spent in alignment with budgets on time

  • Ensure program expenditures, to ensure that they are within the project budget and under World Vision’s financial policies and donor’s requirements

  • Ensure program accountability and sustainability drivers throughout program implementation

  • Prepare the project documentation and reporting to ensure all required reports are submitted on time, accurate, and complete. This is including the provision of information for the monthly report, quarterly report, monitoring checklist, along with updated indicator tracking table and project documentation

  • Ensure timely completion of project Visibility Plan following Donor requirements, prepare all necessary data and information in required formats

Project planning, Monitoring and Reporting

  • Monitor performance of contractors and subcontractors

  • Lead effective monitoring at project target areas and collates & supply monitoring data to Grant Manager and World Vision technical programs

  • High contribution to project reporting is developed to a high-quality standard and is engaging for donor audiences

  • Ensures monitoring information is used to improve project performance and made available for technical program reports

  • Contribute to Donor visibility plan is developed and implemented in line with donor requirements

  • Supports, as required, to develop the grant project proposal & design

Networking and Coordination

  • Identifies new partners within and outside the community and identifies how these partners can work together towards shared priorities for the project effectiveness

  • Builds and maintains effective working relationships with key stakeholders including 7 Technical Vocational Educational Training schools authorities & students, Provincial Emergency Agency /PEMA to enhance program team effectiveness.

  • Engages in advocacy and Communication staff

  • Ensures program priorities and approaches are aligned with community, partners & donor’s requirement and standards

  • Coordinate donors & partners in the project fields

General

  • Contribute to the common goal and aspirations of the WVI Mongolia, be active member of the team

  • Attends devotions and weekly chapel services and support spiritual development of his/her team.

  • Ensures staff and partners understand WV safeguarding & anti-corruption policies

  • Ensures project supports awareness raising for prevention and reporting of child protection incidents occurs across the project area

  • Perform any other tasks assigned by Project Lead & Grant managers

KNOWLEDGE, SKILLS, AND ABILITIES

Minimum education, training, and experience requirements to qualify for the position

Education

  • A Bachelor degree or Masters degree in the field of Public relations and Social Sciences

Experience

  • 3-5 years of research and project management experience within World Vision or comparable development organization

  • Experience to complete projects according to outlined scope, budget, and timeline

Knowledge and Skills

  • Excellent at facilitation and organizing skills

  • Ability to communicate effectively, including reporting skills

  • Excellent analytical skills

  • Strong interpersonal skills and extremely resourceful

  • Initiative, ability to manage own time

  • Excellent command of English both written and spoken.

  • Excellent written and verbal skills, with strong technical skills in writing, interviewing

Preferred Skills, Knowledge, and Experience

  • High passion and dedication to human beings, especially vulnerable people

  • Strong organizational and management skills, with a proven track record

  • Integrity, honesty, and accountability to both the team and the community

  • Able to make quick decisions as needed

  • Adaptable for any new thing and initiatives

  • Understanding of and commitment to World Vision Core Values

  • Proven experience in crisis/risk communication

  • Proven experience in writing project proposals

  • Relevant experience of grant project implementation or public health & educational field

Work Environment

The position requires ability and willingness to travel domestically up to 30% of the time to rural areas

Information Management Officer

PURPOSE OF POSITION

The purpose of this position is to ensure that meaningful program information from internal and external sources are collected and centralized in a timely manner within WV Lebanon to support decision making, evidence generation and stronger positioning of WV Lebanon. Position holder will also provide support in terms of data quality check, reconciliations and other miscellaneous tasks.

MAJOR RESPONSIBILITIES

% Time

Major Activities

40%

Ensure a database is created and data is analyzed as required

  • Design/develop, test, maintain, support and improve the database and database management systems for all portfolio projects 

  • Develop appropriate templates for data collection, beneficiary records, phone call activities’ tracking sheet

  • Participate in developing and designing a database that maintains and organizes WVL's Cash and Livelihood activities data and provides support in reporting, project tracking and data analysis; 

  • Manage data systems according to internal protocols and strategy development

  • Collect data in a logical and coherent system that can be readily archived

  • Analyze and report regularly to the CARC on the progress and quality of the data; 

  • Coordinate with IMO National level to ensure standardization of beneficiary data management processes and tools.

  • Produce and file statistical and graphical reports.

  • Deal with beneficiaries’ information in strict confidentiality

35%

Support in data quality checks, reconciliations and preparation of reports

  • Perform data quality checks on beneficiary lists in order to ensure the lists are complete, accurate and reliable. Liaise with Project Managers and CARC to highlight any missing information

  • Establish a mechanism that enables to link the beneficiary database to the DMT reports.

  • Support in the compilation of food and livelihood project information (including warehouse reports, distribution records, and cash for work beneficiary count) and ensure data are properly entered into the Database in order to facilitate the reconciliation on later stage.

20%

Ensure Networking and Capacity Building

  • Build the capacity of WVL Akkar livelihood team in terms of database use (including basic analysis) through on-going support and training; 

  • Provide technical guidance and troubleshooting support to field staff when needed

  • Attend related trainings and capacity Building Workshops

  • Attend and participate actively in working group meetings and share relevant information with the management.

5%

Perform other duties as required

  • Attend and participate in capacity building trainings locally and internationally.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in Software Engineer, Data Analysis or any relevant field of study or 3 years of equivalent experience.

  • Previous experience in managing organizational data of different projects

  • Experience working with online databases and GIS application (Optional).

  • Ability to consolidate information into visual presentations (factsheets, charts, graphs, tables)

  • Previous experience in mapping workflows, information and processes.

  • Fluent with Microsoft application such as Excel and Access

  • Good written and spoken English. Knowledge of Arabic language is an added advantage.

Team Leader - WFP (Akkar)

PURPOSE OF POSITION

The purpose of the position is to supervise the WFP project team in the implementation of commodities and cash based programs. Ensure that activities are implemented as per the standards and project requirement in order to provide best possible beneficiary services.

MAJOR RESPONSIBILITIES

% Time

Major Activities

30%

Handle validation of existing beneficiaries

Visit and assess pre-selected households to fill vulnerability assessments

Support during the roll out of the new validation process, especially in densely populated areas.

Answer beneficiaries questions on the new validation process (and other questions that may arise), and guiding people through the process.

Conduct spot check visits to all the validation stations

Ensure to report all findings/issues encountered on the site, to Project Manager

40%

Ensure Preparation and Distribution of Cards and Vouchers

Prepare beneficiaries lists in compliance with donor’s needs. Ensure that the appropriate WV commodity accounting standards;

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of Food parcels as per donor’s requirements and plans. Ensure execution and leadership of the following activities:

  • Proper organization and stocking of the distribution center;

  • Ensure that distribution center is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

  • Responsible to ensure that all necessary distribution equipment are available at the distribution center, including forms, ropers, banners, plastic sheets, measuring devices etc.

  • Supervise the distribution of the Food parcels to the beneficiaries and ensure an orderly and fair distribution using the approved ration sizes.

  • Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists receipts as proof that food parcels ration have been received.

  • Conduct reconciliation of food parcels, receipts and server and the end of the distribution.

  • Conduct daily physical check to all distribution equipment and report any missing item.

  • Prepare daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level.

  • Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

Report on daily distribution achievements and challenges to the Project Manager;

supervise the loading and unloading of commodities, including preparation of waybills, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project coordinator, WFP and the project staff on the ground. Ensure that all challenges are directed to the team leader and addressed immediately in consultation with the relevant parties;

Track Casual Worker attendance and timeliness. Ensure their wellbeing and safety during the distributions;

5%

Follow up on Monitoring, Accountability and Protection Mainstreaming

Conduct phone call investigations with beneficiaries and report any complaints to the Project manager in line with M&E, accountability and protection report findings;

Support actions to address beneficiary feedback;

Actively participate in lessons learned session for the project;

Action protection mainstreaming standards suggested by the Project manager

10%

Reporting, Recording and Proposal Development

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Track task progress in line with the established tracking system;

Handle stock in line with WV’s policies;

Receive food parcels from donor as per the list shared.

Update stock register according to cards/PINs in and out.

Conduct daily physical count for food parcels

Conduct Physical count of remaining stock at the end of the month.

Conduct data gathering for project amendments and proposals;

5%

Handle Financial Control

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

Attend WFP coordination meetings as necessary

5%

Follow up with Casual Workers on daily tasks

Ensure all casual workers have a daily task list

Support Casual workers by mentoring, and provision of in house or external training.

5%

Perform other duties as required

Attend and participate in capacity building trainings locally and internationally.

Attend and participate in WVL’s spiritual nurture and other organizational events.

Responsible of own security and actively contribute to a positive security culture.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree or any equivalent degree

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 1-2 years' experience in NGOs

  • Experience managing team

  • A valid driver’s license (1 year old);

  • Good level of English and Arabic (oral and written);

  • The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.