WVV HEA and DRR Specialist

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 (FY17) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is implementing 39 Area Development Programmes (ADPs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Central & Highlands (Quang Tri, Quang Nam – Danang, DakNong) and South (Quang Ngai, Binh Thuan, Ho Chi Minh). From FY18, WVV adopts and implements the new operating model, therefore, the name of ADP has been changed to AP (Area Programme). WVV’s APs usually focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

In alignment with the three ministry strategic objectives, World Vision Vietnam implements three Technical Programs (TPs): Child Protection, Nutrition and Livelihoods. Technical Programmes are national or sub-regional level programmes implemented by World Vision in multiple geographic locations within a country. They employ evidence-based practices and models previously identified, defined and prioritised through a strategic process and documented in a Technical Approach (TA). TPs are designed to ensure National Offices (NOs) achieve World Vision’s mission, which includes the highest impact for the well-being of children, in accordance with relevant TA and NO strategic objectives.

The HEA and DRR Specialistdirectly reports to HEA and DRR Manager within the Programme Quality and Resource Development Department (PQRD). The PQRD department consists of a Program Effectiveness Unit, Grant Acquisition and Management (GAM) Unit, A Technical Services Unit (in lie with the three Ministry Strategic Objectives) and HEA/DRR Unit.

PURPOSE OF POSITION:

To support WV Vietnam in preparing for and responding to natural disasters, and to all complex humanitarian emergencies in Vietnam and networking with other organizations involved in DRR and emergencies.

To assist HEA and DRR Manager in providing immediate relief and support to communities throughout Vietnam in response to both natural and man-made disasters, and assisting communities to mitigate against such disasters.

ROLE DIMENSION / DESCRIPTION

  1. Emergency Responses(When emergency response is required)

  • Monitor the potential disaster situations through regular communication with the Government and Local Counterparts;

  • Conduct Relief/Joint Assessments following disaster situations, and report the findings in a timely manner;

  • Determine an appropriate response to a disaster by working with WVV management

  1. Technical Guidance( Time spent: 30%)

  • Provide technical guidance on annual planning so that DRR "best practices, lessons learned etc." is integrated into technically sound business plans and services are coordinated.

  • Standardize Technical Guidelines/Training Materials for the implementation of the DRR Project models.

  • Standardize DME tools for baseline, monitoring and evaluation of DRR activities in working with Program Effectiveness team.

  • Promote and support the integration of CBDRR in all ADPs/APs

  • Support building capacity embedded to other related departments/units/staff under the light of WVI’s DM Standards, Emergency Management System (EMS) and other related humanitarian standards

  1. Technical Quality Assurance( Time spent: 50%)

  • Participate in annual M&E activities as scheduled by PEU.

  • Conduct monitoring support visits to APs implementing DRR projects/activities and provide in the field technical consultation as requested, to ensure quality of activities implemented.

  • Promote action learning across World Vision Vietnam through regular meetings and training of others to take leadership of structured reflection in the zones, ADPs and grant funded projects

  • Identify and document best practices and good DRR models for purpose of advocacy and replication

  1. Cross Cutting Themes( Time spent: 10%)

  • Standardize Gender/Disability/Faith and Development mainstreaming framework/tools/methods/training materials which align with partnership imperatives, best practice approaches, and NO strategic priorities.

  • Conduct technical capacity building activities for AP staff, including indoor training, on the job training, coaching and ongoing technical support to ensure that guidelines/tools on Disability/Gender/Faith and Developmentmainstreaming are clearly understood, followed and best practices are replicated by AP staff.

  • Develop tools/mechanism to ensure that standard indicators (goal, outcomes, and outputs) are disaggregated by Gender and Disability/Faith and Development.

  1. Resource Acquisition( Time spent: 10%)

  • Support HEA and DRR Manager in developing Grant/PNS Concept Notes and Proposals for HEA/DRR.

  • Provide technical support for design, implementation and evaluation of DRR Grant or PNS projects.

KNOWLEDGE, SKILLS, ABILITIES:

  1. Education:

  • Bachelor degree in the relevant field

  • Relevant Master degree is an advance

  1. Knowledge & Skills:

  • Strong relevant technical expertise

  • Good knowledge of Humanitarian Industry (Principles, Standards [International Humanitarian Law, Sphere, Core Humanitarian Standard…], Architecture…)

  • High level of diplomacy, communication, negotiation and persuasion and advocacy skills.

  • Proven ability to provide coaching and deliver other capacity building activities.

  • Ability to provide supportive supervision to assure the interventions’ quality.

  • Ability to document and share best practice for replication.

  • Good data analysis and reporting skills.

  • Good proposal writing skills.

  • Strong ability to speak, write and read in both English and Vietnamese.

  • Reasonable understanding about GoV’s DRM systems is an additional asset

  1. Experience:

  • Three years’ relevant experience in DRR technical area. Experience in programme quality support and staff training/coaching is preferred.

  • Experience in working with INGOs

  • Experience in advocacy.

  • Experience in Resource acquisition

  1. Work environment:

  • Minimum supervision;

  • Relate with people across a wide social range (i.e. project participants, Government partners and WV staff).

WVV Program Effectiveness Specialist

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

To support World Vision Vietnam (WVV) in implementing effective assessment, design, monitoring and evaluation events and strengthen WVV’s Monitoring and Evaluation (M&E) system across all programs, including Technical Programs, Area Programs (APs); and Special Funded Projects (SPs); strengthen DPA application in APs/APs in order to promote community ownership. The position involves significant reflection and learning as a process of quality improvement of M&E systems across WVV’s entire programs and in the approaches used to measure WVV’s effectiveness.

The PE Specialist assists the Manager of Programme Effectiveness Unit and subsequently Program Quality and Resource Development Director in building up the capacity of Zonal Program Effectiveness Officers, and relevant staff in effective M&E skills including the implementation of CWBOs.

The PE Specialist supports the Manager of assigned Technical Program in contextualizing DME tools, measuring indicators and monitoring the progress toward achieving TP goals and outcomes.

The PE Specialist supports the APs and projects in their assigned zone and all other APs whenever requested to meet minimum standards of DME for community development, and to promote higher quality sustainable programming.

To coordinate WVV departments, APs, projects to achieve the Horizon 3.0 Implementation Plan and assist APs and Projects in using Horizon 3.0 in managing effectively the AP/project information.

KEY RESPONSIBILITIES:

I. DME technical support: The quality of program and project Assessment, Design and Evaluation is consistently improved through active involvement in key DME event in the annual calendar.

  • Lead baseline and evaluation events with assistance provided in formulating methodology, collecting and analysing data; recommendations given to the final evaluation and assessment reports;

  • WV’s Development Programme Approach are contextualized and introduced progressively into WVV assessment, design, monitoring and evaluation;

  • Key Performance indicators are consolidated through Horizon and Powerbi

  • Program Effectiveness Manager and PQRD Director are assisted to establish a feedback loop with the community for the application of LEAP to inform decision-making;

  • Assigned technical programs and projects are assisted in developing standard tools and monitoring the progress toward their goal and outcomes;

  • TPs/APs are supported with relevant tools and processes for shared monitoring system;

  • APs/TPs/APs are supported with tools and processes for measuring and report on outcome on regular basis.

  • Review and provide comments for LEAP documents.

II. iCWBOs/CWB targets: WVI’s Indicators for Child Well-being Outcomes (CWBOs) and CWB targets are implemented for maximum relevance and utility in the Vietnam and AP context in consultation with PEU Manager.

  • Indicators are standardized for each TP;

  • On-going support is provided to implement baselines in APs/TPs to improve the quality of program DME

  • Quality assurance for iCWBO/CWBT measurements is control in order to make sure that the data is valid and reliable for informing decisions

  • AP staff and community capacity is built to understand and use the iCWBO/CWBT data in each AP environment.

  • Simple materials are collected and developed to support the effective implementation of the iCWBOs and MIS, Horizon;

III. DME Capacity Building: AP teams are supported to build DME capacity for project staff, local partners.

  • Staff training workshops are organized to introduce DME, DPA, CWBOs/CWB targets, Key Performance Indicators (KPI), and Horizon;

  • Close liaison is built and maintained with other relevant institutions such as local NGOs and WV National, Support and Regional Offices to best meet the objectives of Capacity Building for MnE and improve WVV’s M&E system;

IV. Coordination: Coordination with other PEU team members and departments

  • Coordinate with CE specialist in order to promote the community ownership in all LEAP cycle

  • Coordinate with PE Specialist for MVC/CCT in effectively identifying and assisting MVC and vulnerable groups

  • Coordinate with PE specialists in facilitating DME events and learning events

  • Assist assigned TP teams in finalizing Technical Program Design Document and TP adaptation through AP planning process.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • Bachelor degree in Community Development, Business Administration, Information Management, Public Health and/or related fields.

  • Master degree is preferred

Knowledge & Skills

  • Have sound knowledge in developmental approach, M & E and management of information systems.

  • Understanding of NGOs and research field.

  • Have good skills in training and capacity building.

  • Have excellent interpersonal skills

  • Have excellent communications skills in verbal and written English and Vietnamese

Experience

  • Experience of working with NGOs.

  • At least 5-year experience on M&E and Information Management System

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV Project Finance Officer - HTPWG Project

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,500,000 (FY19) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include: reduction of malnutrition rate of children under 5 through integrated approach; children protection from all forms of abuse, exploitation, violence and injury; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central: Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The project “Human Trafficking Prevention for Women and Girls in Dien Bien Province” (HTPWG project) is to empower local women and children, especially girls with capacity to protect themselves and their peers from all forms of violence and trafficking in persons in 2 APs of Muong Cha and Tuan Giao in Dien Bien province.

From March 2020 to February 2023 (3 years), the project plans to achieve 4 main outcomes:

(1) Women (19-30 years old) are empowered to protect themselves and peers from the risks of Violence against women and children/ human trafficking (VAWC/human trafficking) through participating activities and mingling with peers at Community Centre;

(2) Girls are empowered to protect themselves and peers from the risks of VAWC/human trafficking through participating activities;

(3) Women/girls are empowered through strengthening their economic status;

(4) Communities are empowered to provide safe environment for women and girls from VAWC/human trafficking.

WORKING LOCATION: HANOI

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Coordinator & Project Supervisor in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system and Grant donor’s requirements to ensure the project accountability.

KEY RESPONSIBILITIES:

I. FINANCIAL POLICY COMPLIANCE

  • Project cost norm is prepared to ensure meeting WVV financial policy and Grant requirements

  • Assistance is provided to the Project Manager in developing regulation of Project financial management

  • Relevant expenses of Project budget is kept track including the expenses at NO

  • Administrative financial services are provided to the project to ensure high level of compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Grant requirements.

  • The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites. Orient and on-going train project staffs and partner on relevant WV accounting policies and procedures as well as donor requirements.

  • Assisting in internal and external audits

II. BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project supervisor is assisted in planning and developing project budget in line with the approved project design and its log frame.

  • The financial reports cover memo are timely prepared with variance explanations (quarterly), Advances & Payables Aging Analysis, the asset register is updated, the bank reconciliation performed monthly. All these reports are posted onto FFR Database on a quarterly basis.

  • The SunSystem generated financial reports are checked and verified for any non-project related expenses, discrepancies and irregularities from the Program finance manual.

  • The Supervisoris updated on the project spending status and pattern to avoid risks of ineffectiveness and material overspending or under-spending of the Project budget.

  • Prepare quarterly financial reports/ cash-flow in consultation with financial department

  • Work with financial department and project manager to address all financial questions raised by the donor.

III. FILING

  • A systematic filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Coordination skills, including organisation and mobilisation of communities and networking/coordination among different local partners;

  • Demonstrated training and facilitation skills;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • 25% field visits are expected

Experience

  • Experience in community development or with NGO.

  • Experience in capacity building for local stakeholders/partners.

  • Experience in accounting and finance.

Business Development Division Manager

PURPOSE OF POSITION

The role will report to the Assistant National Director for Field Operations and Resource Development and with a functional role to the Regional Resource Development (RDU) Director through a matrix reporting relationship.

The incumbent will provide leadership in developing strategy for resource diversification of World Vision Foundation of Thailand (WVFT) with a focus on bilateral/multilateral donors, enhance capacity and position of WVFT for acquiring & managing bi & multi-lateral grants and meeting donor and WV accountability standards.

This position's core responsibilities include coordination of the development of the National Office's business plan for grant acquisition and management (GAM), coordinate the implementation of GAM processes, proposal formulation, donor liaison, tracking of GAM performance metrics and building the capacity of local staff in the area of resource acquisition, grant management (with the focus on programming) and providing support to projects/programs that ensures quality, and adherence to WV and donor requirements. The focus of this position will be on resource acquisition.

MAJOR RESPONSIBILITIES

Develop National Office GAM Business Plan:

  • WVFT has a GAM Business Plan, which includes a donor landscape mapping, a prepositioning and donor engagement plan, and an analysis of the NO capacity advantages

  • WVFT has an efficient grant proposal tracking system.

  • NO has identified key partners and is member of key grant networks

  • Prepare monthly management reports for NO and senior management

Donor positioning and intelligence gatherin:

  • Strengthen existing bilateral/multilateral donor relations and develop new donor relationships through systematized relationship building approach (prospecting cultivating, inviting donors to visit WV projects, providing project data to donors for their dissemination and use, etc.)

Develop quality proposals:

  • Review and research possible proposals and recommend whether WVFT should pursue these opportunities within the parameters of the growth targets and strategy.

  • Lead grant applications and review donor proposal requirements.

  • Ensure proposals have a sound design that links seamlessly to a robust monitoring and evaluation plan that emphasizes adaptive management and systematized organizational learning

  • Meet with donors to clarify proposal requirements.

  • Pay field visits to collect data from Programme Managers for inclusion in proposals.

  • Assist in the review of draft proposals prepared by the proposal coordinator and WVFT technical staff, and provide technical inputs when appropriate and needed

  • Ensure proposals submitted by WVFT meet the requirements of donors.

Leadership and Building the Capacity of Local Staff:

  • Assist with building the capacity of WVFT cross functional GAM team in grant acquisition, management and compliance.

  • Develop a strong local second liner to be able to take up increasing grant management responsibility.

  • Build staff capacity on institutional grant project/program management.

WVV Procurement Officer

We are looking for Vietnamese competent candidates to fill the following vacancy/ Tổ chức TNTGVN đang tìm kiếm các ứng viên cho vị trí :

WVV Procurement Officer - 01 position/01 vị trí

Work base/Nơi làm việc: Ha Noi

Deadline for application/Hạn nộp hồ sơ: 18 March 2020

For detailed Job advertisement, Job description please find on WV Vietnam's career page/ Vui lòng xem thông tin chi tiết trên trang mạng của tổ chức TNTGVN:

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position coordinates and monitors the implementation of Supply Chain Management (SCM) key focus areas and Regional/Global initiatives in Strategic Sourcing and Supplier Management; analyzing and interpreting trends and observations for management action; and engagement with relevant National Office staff and other stakeholders.

The responsibility also includes managing the procurement process: developing and executing contractual agreements with suppliers through positive relations with supplier network, effective negotiations and management of contracts.

KEY RESPONSIBILITIES:

I. Business Requirements

- Adherence to business requirements in fulfilling procurement needs

II. Planning

  • Advise and seek approval of internal customers of modifications from original requests.

  • Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

  • Identify alternative supply sources for materials / services not under contract

  • Work with Logistics to ensure safe delivery and receipt of ordered materials

  • Resolve conflicts with deliveries and suppliers

  • Develop Item catalogues for the assigned categories enabling accurate procurement planning.

  • Train and facilitate the procurement planning process in the assigned projects / locations

  • Review the completeness and accuracy of the Plans and consolidate the Zonal /Cluster / AP Plans

  • Ensure grant requirements are understood and met in the planning process

III. Strategic Sourcing & Solicitation

  • Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

  • Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

  • Lead negotiations for the assigned Categories.

  • Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

  • Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

  • Analyze and ensure that Partners' / Sub-Grantees' market assessment process, supplier pre-qualification process, RFQ/P and evaluation process, meets WV / Donor requirements, and capture any gaps identified in the capacity development plans / exemption approvals.

IV. Supplier contract and Relationship Management

  • Ensure approved standard agreement formats are used and any changes to the terms & conditions needs to be verified with legal and RSCM through HoD

  • Use contractual terms and conditions that are required during order request and processing for the purchase of goods, work and services.

  • Accurately complete the master data management form (or contract/supplier register)

  • Draft supplier contracts for those categories where the vetted global standard contract format is not applicable, and reviews supplier recommended changes.

  • Monitor and complete contract closeout, renewal or retender, as appropriate for the assigned commodities.

  • Ensure that the suppliers understand contractual conditions and performance indicators.

  • Identify & resolve or escalate contract-related issues both internally and externally.

  • Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

  • Support to manage the supplier base, pre-qualification criteria and selection process. Identify and pre-qualify supply alternatives. Evaluate vendor responses and make finalists recommendations.

  • Arrange Pre-Bid meeting with suppliers.

V. Procurement Execution

  • Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

  • Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

  • Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

  • Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

VI. Data Management, Analysis and Reporting

  • Collect and analyze organization-wide data to support decision-making

  • Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

  • Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

  • Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

  • Track and analyze procurement performance and savings against established target levels 

VII. Process, Procedure and Policy

  • Socialize and implement the approved policies (including exemptions approved), processes and guidelines.

  • Advice management regarding any challenge / risks / impractical guidelines.

  • Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

  • Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans

VIII. Professional & Personal Development

  • Demonstrating an understanding of and commitment to World Visions Core Values in the approach to work and relationships;

  • Work and Life balance

  • Current career plan that is consistent with World Visions strategic goal

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

University graduate

Knowledge & Skills

  • Very good computer skills for analyse data, information consolidation and track measures (excel)

  • Understanding of the market trends and supplier network

  • Understanding of non-profit organizations

Experience

  • 1-2 years’ experience in procurement, including sourcing and purchasing in a similarly large agency in Vietnam context

  • Experience working with individuals and groups

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

EMERGENCY RESPONSE ROSTER

*We have consolidated World Vision's Emergency Response Roster. If you have previously applied your information has been retained and is in our database; do not reapply.

*Answer all questions on the application to be considered for the Emergency Response Roster; country location to be determined based on response.

*If you do not meet minimum eligibility requirements, we invite you to support and help through prayer and donations.

World Vision’s Emergency Response Roster is comprised of highly experienced and vetted humanitarian aid professionals available for short term, medium term, and long term emergency response assignments with World Vision. This roster allows World Vision to more rapidly identify and hire for key positions in its humanitarian response offices.

If selected, eligible applicants will first be fully vetted and then approved for the Emergency Response Roster. As vacancies arise in our humanitarian offices, roster members will be considered for employment opportunities.

If you have the required experience and would like to work with us helping protect lives, restore dignity, and renew hope, we’d love to hear from you.

Minimum Eligibility Requirements for all Emergency Response Roster Positions:

  • 5+ years of cross cultural humanitarian emergency experience outside of your home country.

  • Minimum 2 years experience serving successfully in fragile or unstable environments.

  • Experience directly managing staff during humanitarian emergency responses.

  • Ability to work long hours in stressful environments with a variety of skilled professionals.

  • Demonstrated management of budgets in emergency response settings.

  • Willing to serve unaccompanied; most likely in a team house setting.

  • English proficiency; written and verbal.

  • Grant Acquisition Management experience in your personalized expertise.

  • Strong track record in developing good working relationships with governmental institutions and multilateral agencies.

Below are the World Vision Emergency Response Roster positions that are currently open and accepting applications. If a position matching your background and interests is not listed, we encourage you to check back often as a more appropriate roster position may be listed and accepting applications at that time.

When submitting your application to World Vision’s Emergency Response Roster, please indicate in your cover letter / application which roster position you would like to be considered for.

Director positions currently accepting applications (must have 5-7+ years’ in response leadership role):

  • Response Director

  • Operations Director

  • Programmes Strategy & Development Director

Manager/Specialist positions currently accepting applications (must have 5+ years’ related experience):

  • Communication and External Engagement Manager

  • Human Resources Manager

  • Support Services Manager

  • Finance Manager

  • Information Management Manager

  • Monitoring, Evaluation, Humanitarian Accountability & Learning (MEAL) Manager

  • Grant Acquisition and Management Manager

  • Cash Programming Manager/Specialist

  • Water, Sanitation and Hygiene (WASH) Manager/Specialist

  • Health Manager/Specialist

  • Mental Health and Psychosocial Support Manager/Specialist

  • Nutrition Manager/Specialist

  • Education in Emergencies Manager/Specialist

  • Livelihoods Manager/Specialist

  • Protection Manager/Specialist

  • Child Protection ManManager/Specialist

Monitoring & Evaluation Coordinator

FOR LAO NATIONAL ONLY

PURPOSE OF POSITION:

The National M&E Coordinator (Monitoring, Evaluation and Reporting) will work within the Strategy and Evidenceunit to support WV Lao PDR’s strategic goal to bring change in the lives of children in Laos, particularly to increase the number of children and mothers that are healthy and well nourished. This role will ensure programme quality, consistency and relevance through the provision of technical support to Zones regarding Monitoring, Evaluations and Child Well-being Indicator Reporting.

This role has a strong focus on strengthening WVL’s quality of programming and ensuring that all interventions are in line with WV partnership and humanitarian industry global standards. Specific responsibilities include the following:

Major Responsibilities of Job:

1. Strengthen Evidence Based Programs:

  1. Accountable for Monitoring and Evaluation in entire organization and work closely with the National M&E Manager and Strategy and Evidence Managerto strengthen evidence based programming by supporting APs and Grant projects through establishment of a national monitoring system which consolidate all strategic data from all projects and ensure the use of evidence-based M&E tools.

  2. Accountable for Baseline and Evaluation for Technical Programme and grant project and its report and ensure that MVC data are collected in all target areas. Maintain and update a consistent database.

  3. Support in Reporting and M&E for different stakeholder (SOs, Gov’t and Grants) and assist coordination of Annual Business Plan semi-annual review and reporting.

  4. Review all AP log frames and LEAP to ensure that there is program logic in the log frames.

  5. Development and continual improvement of simple M&E processes, guidelines and tools to strengthen M&E practice led with input and collaboration by Strategy and Evidence Manager, technical specialists and Association Director.

  6. Data consolidation and analysis of all available data led resulting in the generation of evidence of change at the national level.

  7. Communicate and share data and information with SPQD Director and PE Director/communications team so that data can be used to show best practice to others.

  8. Ensure National program information requested by WVL NO is provided in a timely manner

2. Provision of Technical Support to the APs, projects and Government Counterparts:

  1. Provide and/ or facilitate capacity building of technical and operations staff.

  2. To facilitate learning and reflection to improve M&E implementation in WVI-L.

  3. Conduct monitoring support visits and Data Audit visit to APs implementing sector projects and provide in the field technical consultation as requested, to ensure quality of sector activities implemented.

  4. Arrange for the translation of monitoring, evaluation and reporting resources into the Lao language.

  5. Assist donor visits and participate in donor visits when necessary.

  6. In times of emergency, provide technical support to disaster responses as directed by line management.

  7. Contribute to advocacy campaigns as directed by line management.

  1. Collaboration and Coordination

  1. Liaise with National government departments to ensure understanding of WVL’s M&E tools and evidenced based programming.

  2. Together with the National M&E Manager and Strategy and Evidence Managerto, engage actively with external partners working in the DME sector. This includes INGOs, NPOs, UN and other profit/public organisations. With supervision, seek opportunities for collaboration on best practice programming models.

4. Program Monitoring:

  1. In collaboration with the National M&E Manager andStrategy and Evidence Manager, develop simple and practical monitoring system and tools that can be used by all APs to track the progress of project implementation, and to capture learning.

  2. Work with TPM, TPC and grant project managers to ensure that the developed monitoring tool/system is used to ensure accountability and achievement of expected results and for learning.

  3. Support on how to develop AP M&E plans (and ITTs) as part of programme/project design. Make sure that baseline and target values for the indicators are set, appropriate monitoring methodology is developed and followed by the programme/ project team with M&E support.

  4. Ensure that the technical specialists are involved in the design of monitoring tools/systems and evaluations.

  1. Program Evaluation

  1. Facilitate and provide technical support to TP and AP for the process of programme/ project evaluations. This includes coordination, planning and resourcing program evaluations.

  2. In collaboration with M&E Manager, provide training in participatory programme evaluation to TP, AP and Government DME staff/teams.

  3. Assist the TP and AP staffs in producing project evaluation documents that are LEAP compliant.

  1. Program Reporting (Child Well Being Outcome Reporting):

  1. In collaboration with the National M&E Manager, and team, undertake a process of mapping standard indicator and output related indicators across all APs.

  2. Ensure the quality data and inclusive evidence consolidated from every projects provided in the CWB report and regular program reporting to SOs and Government by timely manner.

KNOWLEDGE, SKILLS AND EXPERIENCES:

  • Master degree in integrated development management from a recognized university or an institute.

  • In absence of the degree, it is required to have at least 3 years experience in community development, particularly in participatory project management.

  • Minimum of three years in demonstrated competency in providing management level support

  • Knowledge of development work, including program logic, theory of change, and community empowerment

  • Strong understanding of evidence based programming and a commitment to excellence

  • Ability to train others, ability to provide technical guidance and support to others, including zone, AP staff. Good presentation skills. Strong team work and support

  • Demonstrated experience of setting up and extracting data from electronic data collection systems such as Kobo and ODK.

  • Demonstrated experience in Microsoft Access or other database.

  • Demonstrated experience in statistical analysis.

  • Demonstrated experience in Baseline, Mid-term and Endline assessments and development and use of both quantitative and qualitative tools.

  • Excellent oral and written communication skills in English and Lao

  • Willingness to travel to the provinces and districts on a frequent basis.

  • Good analytical skills and Statistical data analysis software (SPSS, STATA, EpiInfo….)

  • Good understanding of Lao Government policy, laws and institutions and the ability to work together with the various stakeholders.

  • Supporting development activities in NGO context

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 12 January 2020, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

WVV NO Finance Officer

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.

The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements

KEY RESPONSIBILITIES:

I. FIELD OFFICE ACCOUNTING FUNCTION

  • Regular accounting and adjusting journal entries are prepared

  • Calculate and process monthly payroll and tax payment for all staffs

  • All staff’s salaries and benefits are allocated to correct cost center

  • Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

  • The correction and consistency with WV standard of the used accounts and analysis codes is ensured.

  • The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.

  • Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.

  • All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.

  • Settlement Advices are prepared and submitted on a timely basis

II. TREASURY MANAGEMENT

  • Compile project’s funding needs and other regular operating expense to request sufficient cash from Global Treasury on a monthly basis

  • Control level of cash for the office as well as each AP within approved target low

  • Timely confirm fund receipt and regular adjusting balance of restricted funds are prepared

  • Ensure efficient cash and bank operations at AP as well as National Office

III. PROJECT ACCOUNTING AND SUPPORT

  • Training and/or accounting support is provided to the AP staff , including site visits to projects and APs.

IV. OTHER RESPONSIBILITIES

  • Update, advise and ensure tax and statutory compliance for the organization

  • Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically

  • Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

  • Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

  • Perform any other tasks that may be assigned by the supervisor from time to time

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Good knowledge of accounting theory, financial statements and government tax requirements

  • Good interpersonal and communications skills;

  • Good English skills (both spoken and written);

  • Good computer skills

Experience

  • Experience in community development or with similar INGO.

  • Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Chief of Party, Mozambique

*Position is contingent to funding and donor approval.

PURPOSE OF POSITION:

The Food For Education Project, otherwise known as Educating Children Together 3 (ECT3) is a USDA-funded project with the aim of improving the literacy of school-age children in grades 1-7 and increasing the use of health and dietary practices, through interventions aimed at improving the quality of literacy instruction, student attentiveness, and student and teacher attendance. The project is a follow-on from an existing Food For Education Project, seeking to build on the successes of the current project. The project operates in Muecate and Nacaroa districts, in Nampula Province, north-eastern Mozambique.

The literacy components of the project will be implemented in partnership with Ministry of Education of Mozambique. The health and nutrition components of the project include health and nutrition education for school students, deworming and vaccination, and provision of a daily nutritious school meal.

The purpose of the Chief of Party position is to provide leadership to the overall implementation of the ECT3 project, ensuring that targets are achieved and organisational and donor standards are maintained. This includes effective team leadership; overseeing the project cycle through planning and budgeting, implementation, monitoring and reporting; and representing the project to local government, WVUS and USDA. This also includes oversight of any local sub-recipients to ensure that their components are effectively integrated into the overall project.

MAJOR RESPONSIBILITIES:

Team Leadership and Development

Develop a highly performing project team that is able to deliver on the requirements of the project:

  • Lead the recruitment of project staff; ensure that all necessary paperwork is accurately completed.

  • Ensure that all staff have clear Job Descriptions, Annual Performance Agreements, and that performance evaluations are conducted every 6 months.

  • Hold regular staff meetings to review monthly work plans, verify that all staff have clear objectives, and ensure that issues impacting project implementation can be quickly raised and addressed.

  • Identify capacity gaps among project staff; develop and implement capacity building approaches to address these gaps to ensure effective team competency, particularly focusing on donor and organisational standards.

  • Facilitate a working environment of mutual trust, respect, and care among all staff. Encourage effective teamwork, with staff members supporting each other.

Programme Planning and DME

Lead the planning process for annual and monthly planning, to ensure that there are clear targets in line with project objectives, and that the necessary groundwork can be completed:

  • Facilitate the completion of baseline measurement of the project.

  • Prepare annual plans and budgets based on project progress, making revisions as needed to ensure project targets are achieved.

  • Lead the project team in developing monthly activity plans, allocating clear responsibilities and objectives.

  • Ensure that key issues such as gender and accountability are effectively built into project planning.

  • Facilitate the completion of the mid-term and end of project evaluations.

Programme Implementation and Management

Oversee the implementation of the project by the project team, including the sub-recipients to ensure that project objectives are achieved in a timely manner:

  • Provide direction to staff to ensure that all are clear on requirements to achieve project targets.

  • Regularly visit project locations to ensure that planned activities are being completed on time and to the necessary quality, in compliance with donor and organisational standards.

  • Provide feedback and coaching to staff to highlight areas for improvement and to constantly bring a focus on improved quality.

  • Monitor progress against project targets on a monthly basis; identify risks to effective project implementation and develop effective risk management and risk mitigation plans.

  • Monitor local context, including issues of security and disasters; modify and update implementation plans to accommodate these issues.

  • Identify and pursue opportunities for synergy and integration with other World Vision Mozambique programmes and/or with other service providers to maximise impact for beneficiary households and communities.

Financial and Asset Management

Ensure that donor and WV resources are effectively used for project purposes:

  • Ensure that annual budgets are prepared and submitted on time.

  • Monitor funding commitments and spending against budget, ensuring that good stewardship of financial resources is being practiced and that spending is on target with project plans.

  • Ensure programme expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean A-133 audits.

  • Oversee property and equipment acquisition, disposition, and management in compliance with WV internal and donor requirements.

  • Review monthly financial reports and prepare monthly variance explanations to ensure variances from targets are understood.

  • Ensure that WV financial policies are followed at all times, and that management action is taken when staff do not follow policies.

  • Prepare management responses to audits and take follow up action to ensure audit issues are closed within the necessary deadlines.

Reporting

Ensure monitoring and reporting system is in place and being used to report on project progress:

  • Ensure that monitoring and documentation forms and workflow processes are adapted for use in project and that these are understood by all project staff.

  • Prepare and submit Monthly Management Report to National Office.

  • Prepare Semi-Annual and Annual Programme Reports in compliance with donor requirements and WV standards.

  • Prepare and submit reports to local government as requested or as needed by government offices.

  • Ensure that there is a good flow of information between District, Province and National Office such that issues are identified and reported on before they become difficult to manage.

  • Monitor local context and report on how changes in context may affect programme activities. This includes changes in the security environment.

  • Provide coaching and feedback to staff to improve the quality of reports that are prepared.

External Relations

Represent the project to external stakeholders in order to build constructive working relationships:

  • Liaise with WVUS, DMT or SARO staff as needed to ensure they are aware of project progress, issues and that necessary support can be provided.

  • Represent the project to local government, USDA or other external stakeholders as needed; respond to queries and requests for information and present a professional image of the organisation.

  • Host visits from WVUS, USDA, SARO and local government as needed; ensure they have a good understanding of WV’s work in the project, the challenges and the successes.

General:

  • Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

  • While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary.

  • Attend and lead weekly devotions.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in relevant subject e.g. Management, Development, Education, Health.

  • Thorough knowledge of the project cycle.

  • Knowledge of US government grant regulations preferred.

  • Minimum of 7 years in project management in an international context, including at least 3 years in food aid programmes.

  • Experience with USDA commodities grants is preferred.

  • Excellent written and oral communication skills in English; Portuguese is an advantage.

  • Strong planning, budgeting and organisational skills.

  • Strong knowledge of financial management and accounting principles.

  • Strong analytical and problem solving skills, with a detail orientation.

  • Ability to build and develop a project.

  • Ability to relate well with a diverse group of stakeholders including local government, staff, community members and donors.

  • Strong computer skills, particularly in Microsoft Word and Excel, or other similar software.

Work Environment/Travel:

  • Based in the Provincial Office in Nampula Province, north-eastern Mozambique, with travel to the communities up to 50% of the time.

WVV AP Coordinator in Nhu Xuan AP, Thanh Hoa

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include: children protection from all forms of abuse, exploitation, violence and injury reduction of malnutrition rate of children under 5 through integrated approach; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central (Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

With the new AP structure, this position is to provide support to Development Facilitators (DFs), Sponsorship Facilitator and AP Manager in compiling the AP reports, accompanying visitors, maintaining a routine DME system of the AP. This position is also to work with technical departments to coordinate training courses or events which are held at the district level and help with other administrative tasks of the AP.

ROLE DIMENSION / DESCRIPTION

  1. COORDINATION:

  • Effective partnership with relevant sectoral district officers is ensured. Good assistance is provided to AP Manager in building effective partnership and networks with various development partners at the district level

  • Good collaboration with DFs and other staff is maintained to ensure good integration of other AP projects at the district level or activities which are carried out acrossed all communes take place in one event.

  • Effective assistance is provided to AP Manager in coordinating and receiving visit from Donors, sponsors, WV staff from other APs /National Office and interested parties.

  • Good assistance is provided to AP Manager in raising awareness of WVV’s Christian, child-focused and community-based philosophy and approach to development among local district partners.

  • Good cooperation with NCs/sectoral clusters is maintained in order to ensure the sufficient technical inputs for project implementation at the district level.

  • Good collaboration with local partners is maintained to ensure good training courses and other programme events which are held at the district level.

  1. ADMINISTRATION

  • Accompany visitors to the project sites, acting as a guide and translator as necessary.

  • Negotiate and purchase items (where necessary), organize timely delivery and appropriate distribution of the purchased items

  • Maintain a filing system of all documents pertaining to the AP, including the filling of program document such as: project design, report, minutes agreed between AP and partners, survey, evaluation and MIS data.

  • Prepare and coordinate PMB meeting events.

  1. PROGRAM DESIGN, MONITORING & EVALUATION (DME)

  • Support the AP manager in making logistic arrangements for baseline surveys

  • Support the AP manager to complete the PDD and log-frame

  • Assist AP team in designing and establishing program and project M&E plan and Monitoring System (monitoring tools) in alignment with LEAP/CWBO;

  • Assist AP manager to organize trainings/workshops for staff and Program stakeholders to introduce the DIME system and management information system

  • Assist DFs, VDBs, HFs, and local partners to collect and analyze monitoring data using the logframe and WVV’s standardized monitoring tools

  • Assist the AP manager in preparing and ensuring AP monthly, semi-annual, and annual reports are used by the AP team for decision making and for meeting the partnership reporting standards (LEAP)

  • Assist AP manager in managing/updating Monitoring Information System for all projects of the AP.

  • Assist the AP manager and DFs to establish a feedback loop with the community for the application of monitoring results for decision-making;

  • Document monitoring information and share with other staff/other APs when appropriate.

  • Visit community and project site frequently for monitoring purpose.

  • Coordinate learning and reflection at AP.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education:

  • Bachelor degree in education, or public health, or community development, or social work or business administration.

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes.

  • Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, child protection, environment, disability), and integration of advocacy and disaster management in development programming.

  • Knowledge in capacity building for local stakeholders/partners.

  • Skills in facilitation of development processes, including organisation, mobilisation and influence of partners (especially at district level) and networking among different development partners.

  • Demonstrated capacity in project management, with conceptual understanding and required competency in DME functions.

  • Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese.

  • Good English skill.

  • Solid computer skills in Word, Excel, PowerPoint and email.

  • Ability to think critically and reflect.

Experience

  • At least 2 years work experience in community development.

  • Experience in program implementation, community mobilization and participatory approach would be an advantage.

  • Experience in capacity building for local stakeholders/partners.

  • Experience of working with ethnic minorities.

Core Competencies:

Be Safe and Resilient:

I take care of my personal well-being and support others to do the same.

Build Relationships:

I treat others with empathy and respect so that trust grows and we can speak the truth with love.

Learn and Develop:

I create opportunities for myself and others to grow, strengthen competence and improve performance.

Partner and Collaborate:

I engage and influence networks of people beyond my role to make a bigger difference than we could alone.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms. Le Hoang Anh Ngoc

World Vision International - Vietnam

Address: No. 444 Hoang Hoa Tham street, Tay Ho District, Hanoi.

Tel: 024. 39439920 (Ext:121)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV Senior People & Culture Officer

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,500,000 (FY19) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

The strategic focuses of WVV include: children protection from all forms of abuse, exploitation, violence and injury; reduction of malnutrition rate of children under 5 through integrated approach; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central (Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

  • To undertake all P&C functions including Recruitment, Employment/ Employee Relations, Performance Management, Learning and Development, Staff Care and Employee Engagement and P&C Information Management with minimum supervision and support from P&C Director

  • To support PnC Director in improving the organizational well-being as well as staff well being; identifying and implementing innovative ways to attract competent and committed candidates, develop bench strength at the both National Office and AP level.

  • To support PnC Director in building capacity and competencies of PnC Officers.

KEY RESPONSIBILITIES:

I. Recruitment

  • Facilitate the multi-year and annual workforce planning in alignment with strategic directions and business plans, and implement the multi-year plans.

  • Facilitate the recruitment processes (including reviewing JDs/TOR; advertising vacancies on different channels including social media and professional networks; screening; shortlisting; interviewing using competency based behavioral and situational interviewing techniques, preparing written test and organizing fieldtrip with job shadowing assignments; checking references; proposing job offer and preparing employment contracts) in an effective, timely, fair and transparent manner to select qualified candidate for the job.

II. Employment and Employee Relations

  • Coordinate onboarding/orientation process for new hires and ensure all the new hires have good understanding of and subscribe to WVV’s ethos, core values; understand WV’s approaches, policies, procedures, strategies and operations to perform their job.

  • Facilitate separation process in compliance with WV’s Policies, procedures and labor law.

  • Facilitate staffing changes (promotion, new appointment, relocation, additional responsibility, secondment, etc.) in consultation with relevant line manager and technical staff.

  • Update all staff changes in the assigned zone/s to relevant partners including Social Insurance Department, Personal Health and Accident Insurance Provider and Labor Management Agency in an accurate and timely manner.

  • Administer Personal Income Tax, insurance claims and other benefits (absences, health check-up, etc.) for staff in the assigned zone/s in compliance with relevant laws, regulations and HR policies

  • Handle staff grievances and disciplinary action processes in consultation with the P&C Director and line managers following Vietnam Labor Law, HR policy of WVV and WV principles on Employee Relations. This includes support in handling grievance and disciplinary action processes of other zones.

  • Regularly track the legal changes including Labor Law and related laws (Insurance, PIT etc.) to propose appropriate revision for the HR policy for National Staff/ Micro Finance Branches and expatriate staff.

III. Partnering for Performance (Performance Management)

  • Provide ongoing support and coaching to line managers and individual staff in the implementation of the Partnering for Performance (WV’s performance management approach and process). This is to ensure that the staff’s performance and development goals are SMART, contributing to team objectives and WVV’s Strategic Implementation Plans.

  • Equip line managers with relevant skills to inspire high performance, support career development and address poor performance in a timely and professional manner.

  • Facilitate recognition of staff for their additional efforts/contribution and outstanding performance in a timely and appropriate manner.

IV. Staff Care and Employee Engagement

  • In collaboration with line managers, create and maintain a conducive working environment where staff enjoy wellbeing as well as are highly motivated to make valuable contribution to the organization.

  • Administer the staff engagement survey (Our Voice Survey) to get feedback from staff on the organizational and staff wellbeing.

  • Support the PnC Director in developing WVV’s Our Voice follow up action plan in consultation with Senior Leadership Team and implement and/or coordinate follow-up actions to improve the results.

  • Support in strengthening WV’s Christian identity and values and improving employee engagement.

  • Coordinate spiritual nurture activities for Hanoi office as appropriate to the context of Vietnam.

  • Support line managers in change communication, identification of Innovators and Early adaptors for change, and in motivating and implementing the change.

IV. PnC Information Management

  • Ensure all employee information and recruitment processes are recorded on Our People in a timely and accurate manner.

  • Generate queries, analyses and use data on Our People to inform PnC related recommendations/ decisions.

  • Ensure all employee information properly in hard and soft copies, including personal documents, contracts and appendices, policies sign-off, performance and training records, etc are filed properly.

  • Prepare P&C reports, payroll and other updates in a timely and accurate manner.

IV. Learning & Development/Succession Planning

  • Assess and identify competency gaps against competency framework for key roles.

  • Provide coaching/ support and tools to line managers to conduct talent review, identify second liners for key roles, develop/ update their talent profiles, conduct career conversations and facilitate their career development

  • Support the PnC Director in developing and delivering learning and development activities that help close employees competency and skill gaps as identified in IDP and talent profiles.

  • Use all available resources (in house trainers, WVI regional office’s programs, WVI online learning, consultancy, etc.) using blended learning approach including Webinar, simulation, coaching, mentoring, etc. to support the development of leaders and potential successors.

  • Track learning application and evaluate the effectiveness and impact of learning and development activities/ activities to justify the ROI.

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • A bachelor degree in a relevant field.

Knowledge & Skills

  • Good knowledge and understanding of HR functions such as recruitment, employment, employee relations, performance management, employee engagement, learning and development, succession planning, talent management and development.

  • Thorough understanding of Vietnamese labour law and practices

  • Good understanding about humanitarian industry, WVV’s operation and its programs.

  • Ability and skills to support the development of staff and leaders to meet and exceed the competencies required to achieve organizational goals and objectives.

  • Good interpersonal skills.

  • Good written and spoken communications skills in English and Vietnamese.

  • Well-organized work style including sound process management skills.

  • Demonstrated judgment and discernment skills, maturity and the ability to maintain strict confidentiality of staff and organizational records.

  • Ability to coach, mentor and manage staff’s performance

  • Willing to support the philosophy, purpose and values of WV in its work with the poor in Vietnam.

Experience

  • A minimum of 5-year relevant working experience.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and respons

Technical Specialist for Neglected Tropical Diseases (NTD) Pro

Job Announcement

World Vision Mali recruit for the following position (1):

TITLE: Technical Specialist for Neglected Tropical Diseases (NTD) Project

Locality : Centre de Service de Bamako

Contract type: Local

Report to: Operations Manager

Supervise: None

World Vision does not charge a fee at any stage of the recruitment process.

World Vision does not concern itself with information on bank accounts.

*Women are strongly encouraged to apply for.

The purpose of the position:

The purpose of this position will broadly provide technical and management leadership to design and implement of country specific technical NTD cross sector coordination strategies. S/he will establish and maintain relationship with high-level government and key stakeholders to influence and building consensus toward collaboration across sectors. The Technical Specialist will shape the Cross-sector coordination country priorities, communicate a clear rationale for choices of the NTDP and provide recommendations to the NTDP and ACT | West program for changes in emphasis or direction. The Technical Specialist will provide project briefings and updates to ACT | West program leadership and represent WV in meetings with key stakeholder partners in the country.

Major Responsabilities:

  • Support the NTDP/MOHs to maximize efficiencies and program effectiveness through leveraging and complementing related health sectors interventions including malaria, basic education, water, sanitation, hygiene, and maternal and child health to reach greater numbers with NTD interventions.

  • Develops and implements a strategy that facilitate several USAID funded interventions to work across sectors to help countries establish long-term, cost-effective NTD control programs (e. g., soil transmitted helminthiasis, schistosomiasis);

  • Develops and maintains collaborative and beneficial relationships with key stakeholders across sectors, relevant government agencies, bilateral and other NGOs and consistently maintained and viewed as a knowledgeable resource in their technical area.

  • Maintains a constructive dialogue and technical exchange with ACT | West counterparts and technical staff of implementing partners and Coordinate the participation of overlapping NTD programs and complementary development-sector programs in the country-level work plans;

  • Assist the NTDP/MOHs and implementing partners on identifying complementary interventions funded by USAID and/or other donors in the areas of Nutrition, WASH, and Education and assist the MOHs on the implementation of actions that facilitate the collaboration between programs;

  • Collaborate with ACT | West consortium partner lead (FHI360 or HKI) in the conceptualization and implementation of policies that enable the mainstreaming of NTDs programs into the national health system

  • Support the program to leverage cross-sector technical leadership and non-traditional public health platforms and Responsible for planning and scheduling country cross sector coordination work flow and timetables, within area and function guidelines

  • Influence design and scope of initiatives and programs and Develop strategies and tools for the design and implementation of specific technical components. And Ensure the quality of implemented technical activities and systems at all levels

  • Lead annual planning to ensure that plans are made to meet the targets set out in the project design and Understanding and developing budgets and finance, including expenditures, research and development appropriations, return-on-investment and profit-loss projections

  • Establish and maintain effective project reporting, evaluation, and communication systems. Submit timely, accurate and professional reports that meet donor requirements

  • Monitor local context and report on how changes in context may affect program activities. This includes changes in the security environment

  • Provide Short Term Technical Support to other ACT | West program countries in the region and/or Represent WV and ACT | West professional meetings and conferences as needed.

Qualifications: Education/Knowledge and Experience

  • Masters or PhD Degree or its International Equivalent Public Health, Behavioral, Life/Social Sciences International Development or Related Field.

  • 8-11 Years of experience in the implementation of public health or other infectious diseases programs.

  • At least 5 years of experience in the implementation of WASH, Malaria, Nutrition and/or Education projects. Experience with WASH and School Health Programs is highly desirable.

  • Oversee and leads projects, set realistic priorities, and plan for the successful implementation of activities.

  • Experience in managing or working on USAID funded projects is strongly preferred.

  • Written and published materials related to technical area e.g., journal articles, job aids, training curricula, and other tools would be an advantage.

  • Fluent in English and/or French.

Skills/Abilities

  • Proactive approach, good organization and time management skills, and ability to prioritize and manage workload

  • Strong budgeting and financial management skills

  • Leadership and teamwork capabilities that includes coaching and motivating staff to high level of performance, & engaging in effective cross cultural & cross functional working to achieve shared goals in the absence of direct line management authority

  • Experienced networker with strong negotiation skills and an ability to maintain a good up to date knowledge of the grant opportunities and trends in WV ´s priority sectors.

Working Environment / Conditions:

  • Work environment: Good analytical skills, good communication culture and agrees to work and take phone calls after hours of service,

  • Travel: 10 % International trip is required.

World Vision se réserve le droit de disqualifier un candidat qui a des antécédents relatifs à la violence faite aux enfants ou aux comportements opposés à la protection de l'enfance, et ce même après l'embauche.How to apply: http://careers.wvi.org/job-opportunities-in-mali

*Deadline for submission of applications: April 08th 2020

*Only short listed candidates will be contacted.

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