PURPOSE OF POSITION:
Provide administrative processing support to Global Governance, interacting with supervisor and team members to ensure the timely completion of tasks in support of departmental work developing national board and advisory council effectiveness within the Partnership.
Administrative Support Tasks provided to the Global Governance (GG) Department:
Administrate budgeted expenses through South Asia & Pacific Office (SAPO) and process related requests including review of General Ledgers to ensure accurate billing.
Update expense tracking sheets for team travel and related expenditures & assistance with spreadsheet checks during annual budgeting.
Administer departmental purchases.
Upload documents and calendar entries to Governance Team Room.
Facilitate connectivity for virtual RGA meetings along with note taking.
Ad-hoc projects and administrative-related work for the department as assigned.
Admin Support for Board Development Resources / Toolkit Templates:
Administrative support and coordination of governance documentation/resources translations in Spanish & French.
Partnership policies – send files to translation contractor to ensure timely delivery of Partnership Policies.
Draft biennial assessment calendars for Regional Gov Advisors (RGAs).
Maintain annual schedule of assessments, issue access links in the corresponding language. Track results, consolidate reporting and provide to RGAs.
GG Database and Helpdesk:
Proactive quarterly engagement with national board and advisory council coordinators in all regions to make updates and upload docs.
Administrate database postings when requested/notified.
Helpdesk monitoring and response ensuring access granted to requests for new accounts to be created for board/AC members, and basic access advice and tips for usage provided.
Maintain database of Partnership contact lists - board and advisory council chairs, national director & board support staff mailing lists.
Attend and participate in weekly chapel and devotions.
Practice the Core Values, Covenant of Partnership and Partnership Principles.
KNOWLEDGE, SKILLS & ABILITIES:
2 years college work completed/AA degree in business or another academic field.
Effective and professional fluency in written and verbal English and Spanish communications.
Knowledge and understanding of governance processes.
Fully conversant with MS Applications, Word, Excel & PowerPoint, Access/databases, Survey Monkey.
Good organizational and time management skills in environment with multi-tasking and handling a significant level of data evidenced by work experience.
Effective in written and verbal communications in English and Spanish.
Preferred Skills, Knowledge and Experience:
Knowledge of board governance subject matter, practices and terminology in profit and/or not-for-profit sector.
Database entry skills.
Knowledge-based of resource libraries.
High level of organizational skills and ability to work independently.
Previous work experience in an administrative role.
Good written and verbal communications skills.