PURPOSE OF POSITION:
The Emergency Response Multi-Project will provide leadership and management to the implementation of four emergency response grants World Vision Afghanistan (WVA) has recently been awarded for drought response in Herat and Badghis Provinces; EUR 2.2 million European Civil Protection and Humanitarian Aid Operations (ECHO) grant and three Afghanistan Humanitarian Fund (AHF) grants worth USD2.2 million. These projects utilize cash programming, food security and livelihoods, WASH, health and nutrition interventions, to alleviate suffering caused by worsening drought conditions and mitigate the ongoing impact of the drought on affected communities.
The Emergency Response Multi-Project Manager will utilize strong project management skills and experience managing multi-million dollar, multi-sector grants to provide leadership and guidance to ECHO and AHF project staff, and will work closely with the wider Operations and Programmes teams to ensure the timely execution of activities according to project plans, while ensuring impact, quality and alignment with donor requirements. The role will also ensure that WVA is accountable to all partners and that all work is of the highest standard, cost effective, and adheres to standards and policies of World Vision International and its donors.
Project Planning and Implementation:
Provide leadership and management oversight to project staff and overall project implementation.
Develop and implement project supervisor work plans and M&E plans as appropriate.
Oversee implementation of project activities and ensure that project targets and grant objectives are met.
Coordinate closely with sector leads and procurement to ensure timely sourcing and delivery of budgeted goods/line items.
Ensure project activities are in compliance with the Government of Afghanistan’s rules and regulations.
Ensure that grant and financial rules and regulations are strictly adhered to.
Ensure that proper community development practices and “Do No Harm” practices are incorporated and upheld throughout the planning and implementation of the project.
Be aware of and implement policy decisions made by World Vision Afghanistan leadership, and ensure that information is accurately disseminated to all project staff in a timely manner.
Monitoring, Evaluation and Reporting:
In coordination with WV Afghanistan’s Programmes Department and M&E unit, develop and implement the project’s performance measurement system that includes collection of periodic data for tracking project progress and performance.
Ensure that monitoring and information management tools are up to date and contain all relevant information.
Ensure that technical specialists are monitoring and disseminating project data collected by field staff in a timely manner.
Introduce, implement, and monitor all internal World Vision policies and initiatives that need to be integrated into the project.
Document project activities, and prepare and submit monthly project updates and future plans to the supervisor.
As per donor requirements, create and compile project reports to be submitted to the donor by WVNL, as well as reports for WV Afghanistan leadership and regional office.
Plan and facilitate annual project review meetings to assess progress, adjust plans, and draw/disseminate lessons learned.
In collaboration with WVNL, coordinate the implementation of program mid-term and final evaluations.
Facilitate documentation of achievements, lessons learned and best practices.
Organize and conduct reflective learning events (meetings, workshops) internally and externally with project initiative stakeholders including government.
Manage approximately 5 staff; provide oversight management for an additional 50 staff (approx.).
Coordinate and oversee the hiring process for ECHO and AHF Project staff.
Supervise, lead, train, coach and support project staff, including:
Coordination and implementation of new employee project orientations and trainings.
Coordination of internal and external training opportunities for project staff.
Active capacity-building, both formal and informal, of project staff throughout the duration of the project.
Effective communication with project staff to ensure staff understand their roles and responsibilities, and are able to successfully perform their duties.
Complete all performance management activities, including:
Monitor staff performance and raise any issues with Human Resources if necessary.
In coordination with HR, maintain accurate employee data files and oversee completion of routine issues such as contract renewals, leave, salary adjustments.
Initiate and perform, with support from others, staff performance appraisals.
Manage project’s funds and ensure efficient utilization of funds for maximum impact.
Ensure proper coding and budget availability of all project expenses.
Oversee the submission of monthly cash requests for project operations.
Ensure contractors and creditors are paid in a timely manner.
Review financial projections, monitor monthly burn rates and make adjustments in implementation or budget re-alignments when needed.
As requested provide detailed variance explanations for any under/overspend.
With support from WV Afghanistan’s Finance Department, assume primary responsibility for budget reviews and monthly financial reports, highlighting concerns as they arise and providing feedback to partner budget submissions as required.
Collaborate with finance personnel and other relevant staff to produce quality, accurate and timely financial reports per donor requirements.
Create enabling environment for smooth internal and external audit(s) and monitor and facilitate responsiveness to audit findings and recommendations.
In collaboration with finance staff, prepare annual budgets and regular cash flows.
Ensure adherence to ECHO and AHF requirements, policies and procedures.
Ensure adherence to WV’s financial and administration policies and procedures.
Create understanding among his/her staff on the financial and procurement procedures, regulations and the respective donor requirements, and monitor compliance.
Network, Liaison and Representation:
Establish and maintain communication mechanisms with government, donor, partners, communities and other stakeholders, and more specifically:
Make formal presentations to the counterparts about project’s progress, challenges, lessons learned and needed adjustments.
Build capacity of other staff members as representatives of the project and WV Afghanistan.
Maintain excellent working relations with partners and other contractors.
When required, coordinate and host donor and WVNL and WV Australia field trips.
Coordinate closely with other NGOs in the area to ensure complementary programming.
Security Risk Management:
Ensure security risk management is applied to project implementation.
Alter project activities as necessary to accommodate changing security situations, and ensure the donor is informed/modifications are requested.
Monitor the security environment on a daily basis in coordination with the Senior Zonal Managers and National Security Manager; report as necessary and adjust national staff travel plans as required.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor’s degree in a field related to humanitarian leadership, political science, international development etc.
Experience managing multiple, multi sector projects essential.
Experience with ECHO or UN grant programming desirable.
Master’s degree preferred.
5 + years proven experience with International NGOs in emergency relief, rehabilitation and transition programming including fragile contexts.
Proven track record to deliver designated tasks on time and on budget.
Proven track record of leading teams in fragile contexts.
Proven track record of managing multi-million dollar budgets.
Proven experience in programme management and implementation of multi-sectoral emergency response projects.
Sound decision-making skills and risk management.
Excellent written and verbal communication and relational skills, especially in a cross-cultural environment, and ability to analyze and solve problems, persuade, network and negotiate.
Excellent proven track record of donor relations with multiple donors.
Strong planning and organizational skills and ability to prioritize.
Outstanding team leadership personality and skills.
Fluency in written and spoken English language is mandatory.
Excellent analytical skills.
Excellent organizational and time-management skills.
Clear understanding of the workings of major donor perspectives, requirements and standards; specifically ECHO.
Must be able to represent World Vision to major programme donors in a highly professional manner, in person and in writing.
Preferred Skills, Knowledge and Experience:
Post-graduate university degree (Master’s/Ph.D.) in international development or relevant field.
Supervision within cross cultural contexts.
Minimum five (5) years of development and/or relief field experience –– or the equivalent in the headquarters/support office of a major NGO if experience is with ECHO grants.
Experience in integrated program delivery and monitoring and evaluation.
Experience in a fragile context.
Experience in an Islamic context.
50% travel required within the country (field and Kabul visits).