Finance Manager

17085-16N10101
Yerevan
07-Dec-20
International Role - No - Only National applicants will be considered.
2+ Years

Finance Manager

LOCATION

Yerevan, Armenia

DURATION

Open-ended

PURPOSE OF THE POSITION

Provide overall leadership, oversight and management support for all aspects of financial management in the Hub Office. This position is part of the Senior Management/Leadership Team of the National Offices (NOs) constituting the cluster, with focus on ensuring accountability, compliance and stewardship, coordinating financial planning and developing financial strategy that best serves the NOs strategic and programmatic objectives. Responsible for the finance staff capacity strengthening, development and implementation of good internal controls, compliance at all levels, and utilization and safeguarding of assets according to WV approved policies and procedures.

Provide overall leadership to the Accounting team based at country levels.

MAJOR RESPONSIBILITIES

Leadership and Capacity Development

  • Provide strong and positive leadership to finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services,

  • Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.) and succession planning,

  • Model Christ-centered servant leadership and support spiritual development of the team,

  • Upon request participate in the NO Senior Management team meetings,

  • In coordination with Support Function Manager participate in strategic regional meetings,

  • Support Operations, Board and other non-finance staff in understanding and interpretation of financial statements,

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate,

  • Develop strong networks internally (other NOs, SOs and GC entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship,

  • Promote shared resource networks within the region, and the partnership,

  • Adhere to WVI key policy documents mission, core values, and covenant of partnership.

Stewardship

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels,

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services,

  • Exploring the most economic ways of addressing the programs needs without compromising the ministry quality.

Financial Planning and Budgeting

  • Advise Program Director on strategic resource acquisition and allocation in line with recommendations approved by the Regional Leader,

  • Lead the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met,

  • Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices,

  • Ensure control of NO budget, cash flow and project funding, by providing timely information to budget managers, in collaboration with Program Director,

Fiscal accounting, compliance, monitoring and reporting, staff supervision

  • Ensure standard financial systems are established and maintained in order to provide appropriate levels of security and controls over the organization's resources and operations. Ensure compliance with the policies and standards in the WV Field Financial Manual,

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users,

  • Together with Support Functions Manager define and implement efficient and effective internal control systems,

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including but not limited to: grant compliance, year-end closing, carryforward, accounting and reporting,

  • Coordinate timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database,

  • Provide regular financial analysis to Senior Leadership Team (SLT) to support decision making,

  • Ensure field and partners monitoring as required,

  • Provide technical support and supervision to Finance team towards ensuring reliable and accurate reporting and analysis,

  • Ensure preparation of FFR (Field Financial Reports), external reports and internal management reports in compliance with respective requirements,

  • Ensure accurate and timely review of financial data for completeness and correctness,

  • Assist Regional Finance Manager with the year-end closing procedures required by WVI,

  • Ensure maintenance of WVI and regional systems (Sun6, PMQ&A, GEMS, SA, internal tools, Horizon, MyPBAS, etc), upgrading/updating and developing additional applications of the existing financial systems towards increased efficiency,

  • Assist Regional Supply Chain Director with preparation of required reports,

  • Assist Finance team in audit preparation to provide required information,

  • Ensure performance management of Accounting supervisor is run effectively.

Grants

  • Ensure that all grants/ projects reports are discussed with the project team and passed to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices and internal WVS management,

  • Co-ordinate and review grants/ project budget development (proposal, grant and match),

  • Explore ways to reduce overhead costs on grants to ensure WVs competitiveness without comprising ministry quality,

  • Ensure that various donor regulations are complied with in all grant transactions and processes,

  • Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements,

  • Play an active role in training and mentoring grant finance staff on matters related to grant management.

Financial Risk Management and Controls

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels,

  • Coordinate management responses to finance and grants audits performed to the NO and projects, ensure they are sent on time to the Audit Department, and that finance related audit recommendations are implemented timely at all levels,

  • Coordinate adequate preparation for GC and external audits,

  • Perform site project financial checks. Take appropriate action to address audit findings and recommendations,

  • Manage Financial Risk,

  • Implement anti-corruption and fraud strategies.

Maintaining Accounting and Other Financial Systems

  • Prepare and review coding on journal vouchers for valid accounts, cost centers, donor combinations,

  • Enter financial data (actual and budget) into SunSytems as required,

  • Prepare SAs for World Vision offices within the deadline. Maintain SA database. Prepare SA vouchers and monitor SA balances monthly, reconcile with GL balance,

  • In collaboration with country-based Accounting Teams conduct regular reconciliations of respective balance sheet and P&L accounts,

  • Conduct regular PBAS reconciliations,

  • Prepare journal vouchers generated by GEMS,

  • Assist the Reporting Team Lead with implementation of WVI systems, regionally and locally adopted tools and templates.

REQUIRED QUALIFICATIONS

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:

  • Bachelors degree in Accounting, Finance or Business Administration, or related field,

  • MBA in Finance, MSC in Finance/Accounting/Auditing preferred,

  • ACCA, CIMA or CPA preferred,

  • Minimum 5 yearsexperience in finance position with medium business/medium NGO/government agency,

  • Minimum 5 yearsexperience in finance management position,

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred,

  • Experience with humanitarian aid in-country is a plus,

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls,

  • Ability to solve complex problems and to exercise independent judgment,

  • Ability to lead and manage a team,

  • Good working knowledge of computerized accounting systems, computer literacy in Microsoft Office programs,

  • Knowledge of government grant regulations and financial reporting requirements is preferred,

  • Proficiency in written and spoken English,

  • Good verbal/ written and interpersonal skills,

  • Ability to work in cross-cultural environment with a multi-national staff,

  • Full commitment to World Visions core values and mission statement,

  • Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies,

  • Full Adherence to security protocols,

  • Ability and willingness to travel domestically and internationally up to 35% of the time.