World Vision International

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Pacific Timor Leste Leader

Job Description

*Preferred Location: Brisbane, Australia.

PURPOSE OF POSITION:

The Pacific Timor Leste (PTL) Leader is responsible for providing leadership and direction in alignment with World Vision International (WVI) and PTL strategic goals for PTL, established jointly between WVI, World Vision Australia (WVA) and World Vision New Zealand (WVNZ).

The PTL Leader will be responsible for strategic development and monitoring to ensure that direct reports and Country Directors can undertake the operational management of their area of responsibility, and the in country donor relationships which are key to the majority of funding for these offices.

The PTL Leader is accountable to ensure connection is being made between the operational, and donor relations in country with the support in WVA and WVNZ without the Pacific Timor Leste Office (PTLO) creating approval bottle-necks.

The PTL Leader will negotiate and collaborate with the leadership in WVA and WVNZ ensuring that blended strategies and planning represent the shared goals of all members of the PTLO, and are based on the financial realities that bound these.

Strategically lead, develop and direct the implementation of all aspects of the PTL operating model in line with Twin Citizenship principles to ensure both quality of Ministry and the donor experience.

Accountable for all of aspects of WV’s work in the region, including Transformational Development, Advocacy, HEA and Donor Engagement.

Represent WV to all donors, project partners, other WV Partnership offices and divisions, local government, church representatives and non-governmental organizations serving according to given Power of Attorney.

Ensure that the Grant Excellence performance of PTL reflects its dependence on grant funding, and drive the cost efficiency to ensure that PTL is not only effective but efficient when compared to competition in the region.

KEY RESPONSIBILITIES:

Strategy Formulation and Development:

  • In partnership with key stakeholders, ensure the strategic directions for PTL including the vision, strategies, objectives and performance measures.

  • Ensure that PTL strategies are aligned with Regional and Partnership strategies and jointly owned by WVA, WVNZ.

  • Ensuring that the Partnership child well-being targets and strategic priorities are clearly evident in the strategic targets of PTL.

  • Ensure the development of an annual plan, aligned with the Strategic Plan, the annual budget, the risk management system and other relevant processes, to deliver organizational priorities each year.

  • Oversee continuing development of PTL’s strategic and annual planning processes to ensure alignment of strategies and plans with organizational objectives.

  • Ensure regular monitoring and reporting on the implementation of PTL’s strategic and annual plans and related performance measures, providing reliable information about performance to the South Asia Pacific Office (SAPO) Regional Leader, PTL strategy and planning group and other stakeholders as required.

  • Take a leadership role in identifying new strategic initiatives of potential value to PTL and oversee related research and analysis.

  • Provide support for in-country planning and oversee processes to ensure alignment of organizational planning.

Stakeholder Management and Representation:

  • Establish a collaborative and strong working relationship with the PTL Strategy and Planning Group.

  • Lead the involvement of the indigenous voice in governance and decision making at a project and organizational design level.

  • Cultivate collegial relationships with PTL stakeholders to inspire one organisation and one operation; communicate to elicit input and ensure shared values and promote concrete and active collaborations to progress strategic objectives.

  • Represent the PTL Office at the highest level, engage and build strategic alliances with governments, major donors, non-governmental agencies, churches and media.

  • Deeply understand and support the goals and working processes of WVA and WVNZ to ensure that all organizations can work well towards a shared vision for impact in the pacific and Timor Leste.

  • Strengthen awareness of World Vision’s program both within and outside of the WV Partnership.

Leadership and Management of the PTL Office:

  • Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of the PTL office strategies and work.

  • Review and approve the PTL office succession plan; ensure that proper capacity is in place and succession plan is updated and executed.

  • Lead and manage the organizational systems of PTL to support Grant Excellence without being drawn into the operational day-to-day activities unnecessarily.

  • Inspire all staff (up-line managers, peers across the neighbourhood and the PTL Senior Leadership Team) to work as one organization and to the spirit of the vision.

  • Lead and manage the PTL office team in a way that facilitates a high performance culture in terms of grants Excellence and overall impact on Child Well Being, open trustworthy relationships and integrity.

  • Promote a culture of learning and development, employee engagement and good stewardship of human capital in the office.

  • Champion the PTL office leadership team in the proper implementation of Performance Evaluations on annual basis for the whole organization.

  • Support initiatives for staff care and well-being, both for international and local employees.

  • Ensure excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders.

  • Visit projects frequently to encourage, build relationships, and support WV programs.

Financial Management and Financial and Operational Audit Compliance:

  • Ensure efficient and effective organizational practices that result in successful financial and operational audit scores.

  • Ensure action planning and execution to resolve audit findings in an agreed and timely manner; undertake appropriate reporting of audit results and actions.

  • Communicate the financial status of the organization to the PTL Board.

Advocacy:

  • In partnership with WVA and WVNZ develop joint domestic advocacy strategies that focus on the needs and advocacy agenda of the 4 countries.

  • Develop and implement appropriate advocacy strategies to raise awareness of- and advocate for change in- key issues within the specific context.

  • Lead and facilitate strategies for the promotion of justice that look for the change of unfair structures that oppress those in need.

  • Ensure WV is positioned as a leading NGO in promoting the well-being and rights of children within the Pacific to deserve public and stakeholders’ confidence and trust.

Evolution of the PTL National Office:

  • Lead the ongoing development of the PTL National Office that is accountable for the work across the four countries and is jointly supported by WVI, WVA and WVNZ.

  • Ensure the PTL model develops in ways that consider the current realities of dependence on grant funding, and an increasing drive for cost efficiency.

  • Negotiate and collaborate with the WVI, WVA and WVNZ network for greater coherence to ensure the PTL model is fully operationalised and PTL Project vision realized.

  • Support effective change management activities to ensure the risks associated with managing both the people and operations side of change are identified and managed effectively.

  • Oversee the implementation of systems and processes that enable collaboration across country and organisational boundaries.

Spiritual Leadership:

  • Ensure that the office has a high quality Christian Commitment strategy and operations plan that is appropriate for country context.

  • Model a high standard of personal Christian leadership, ministry and integrity though lifestyle and work relationships, and provide spiritual guidance to staff on the Vision, Mission and WV Core Values, including countries with restricted religious context.

  • Ensure that office leadership is capable to work in interfaith contexts and is familiar with World Vision’s commitments.

  • Participate and lead regular devotional meetings.

Safety and Security, Disaster Mitigation and Preparedness:

  • Ensure capacity to respond to natural and man-made emergencies exists.

  • Ensure the maintenance and regular review of security and safety plans and protocols (security manual, evacuation plan, Disaster Preparedness Plan, and risk assessments at national and ADP levels) and ensure understanding and compliance by all staff and visitors.

  • Oversee relief efforts, as and when they arise and work in partnership with response teams.

Compliance and Country Legal Environment:

  • Ensure the office complies to local legal requirements and standards.

  • Ensure and oversee proper mechanisms for Child Protection and other WVI Standards and Principles implementation.

KNOWLEDGE,SKILLS & ABILITIES:

  • Minimum education: Masters in related field.

  • Senior Development Practitioner with sufficient experience in management and field experience.

  • Grant management and resource development experience.

  • Hands on management of at least a medium size office in the development field.

  • Experience in managing budget of at least USD 25 million.

Work Environment:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.