PURPOSE OF POSITION:
To ensure grant budgets are appropriate, that grant financial reports are accurate and timely and that Response complies with donor requirements; assist with overall program budgeting and ensure operational plan is funded.
Grants Finances well planned and managed:
Facilitate grants budgets and Cash flows preparations/reviews and provide relevant feedback to projects/grants managers on time.
Develop and implement grants tracking/monitoring system/tools which will support project managers/coordinators in ensuring that projects are spending in line with approved budgets and timeline. Alert management to irregularities,
recommend re-negotiation as required.
Provide technical support in the development of projects proposals with a view of advising on key strategic financial implications as per Field Finance Manual (FFM), Donors requirements and response cost structure.
Monitor response projects funds through Project Budget & Actuals Database (PBAS) and communicate changes to projects, operations and finance director as appropriate.
Create and update projects planned budgets & requests in myPBAS in line with approved budgets and follow up the approval of the same with respective Support Offices (SOs).
Office in Compliance with WVI Policies, Donors’ Regulations and reduced Grants Risk Exposure:
Implement appropriate financial systems and controls to avoid significant audit risk rating for response grants.
Ensure grants adequate preparation for both external and WV Global Center audits.
Develop tools and institute procedures which will facilitate response management in monitoring and in the following up of audit recommendations implementation by projects management.
Participate in the response purchase committee to ensure grants & financial compliance.
Maintain the response grants risk profile, complete with risk library and risk register in line with Enterprise Risk Management framework. Report and advise leadership on risk reduction and mitigation strategies.
Staff Capacity built for effective Grants Implementation:
Facilitate program/response non-finance staff in understanding and interpretation of financial statements and policies.
Appraise performance of grant finance officers/accountants and other supervisees to identify performance gaps and devise ways of upgrading their competencies in line with P&C manual.
Financial Accountability, accurate and timely reporting of all Grants ensured:
Ensure timely preparation and submission of all monthly, quarterly and annual projects/grants financial reports to response leadership, WV Financial Reporting database and donors/Support Officess.
In collaboration with grants officers/accountants, review all grants related financial transactions to ensure that they are within the approved scope of project activities and donor requirements and that they are in compliance with the
financial procedures and FFM requirements.
Ensure that all LDRs for all response staff are properly and timely prepared and approved.
Strong Leadership and Oversight to Grants Finance Team provided:
Strategic leadership for the team members for effective & efficient grants management.
Participate in finance and grants management team meetings and represent grants finance unit.
Supervise the work of grants finance officers/accountants.
Adhere to WV key policy documents – mission, core values, and covenant of partnership.
Develop good network with partner agencies.
KNOWLEDGE, SKILLS & ABILITIES:
Must have at least a Bachelor or Master’s degree in relevant field.
At least 3 years of practical experience in humanitarian related work in a management role.
Excellent English written and verbal communication skills.
Demonstrated leadership, people management, coaching, mentoring, and team building skills.
Strong problem identification, analytical and solving skills.
Strong competency in proposal & report writing, monitoring and budgeting skills.
Experience working with communities and local governments, INGOs, donors (Particlularly USAID, UN, DFID, EU, GAC, DFAT) and other key internal and external stakeholders.
Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment.
Demonstrates cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina. Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
Ability to live and work in difficult remote areas and travel extensively.
Ability to maintain performance despite intense workload and work pace.
Committed to World Vision Core Values and Mission Statement.
Knowledge of and adherence to the Red Cross and NGO Code of Conduct.
Preferred Skills, Knowledge and Experience:
Working knowledge of programs/projects cycle management.
Ability to maintain effective working relationships with all staff and other key partners.
Good planning and organizational skills.
Financial and program management skills.
Human Resource skills.
Work environment: Field Office based
Travel: 20 % Domestic/international travel may be required.
On call: 10%
Willingness to travel and work extensively - sometimes at short notice, in difficult places and under long hours - according to a results-based approach