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Project Manager_MoFA_WVB

Job Description

Key Position Information

Job Title

Project Manager- Community WASH Improvement Project

Position Reports To

Regional Field Director -CER

Position Location

Dhaka

Position Purpose

To provide overall leadership, planning, implementation and management to the “Community-based WASH Improvement Project in Gowainghat, Sylhet, Bangladesh”(hereinafter referred to as the Project) in order to achieve the Project goal.

No. Direct Report:

2Staff

Positions Supervised:

WASH Coordinator, M&E Officer

Financial Authority

As per LOA

Date created /updated:

Feb 28, 2016

Budget

As per LOA

Decision Making Authority

Within WV Bangladesh policy and procedure.

Important Functional Relationships

External

Internal

Committees/Groups

Upazila level Administrations, district, upazila & Union level health institutes/structure, local level GO-NGOs, Civil Society Organizations, local garments owner/management, Churches, Faith Based Organizations, UN Agencies, Issue related service providers, training organizations and local level CBOs, local leaders, educational institutions.

National & overseas partners.

Regional Field Director Advocacy Director, National & Regional Health & WASH Specialist, , Senior ADP Manager, National Grants Acquisition & Management Team, Monitoring & Evaluation Unit of the Program Effectiveness Dept.

Issue based Networking Committee, WASH committee, IMCI Committee, Community clinic Mgt. committee, Community support group, mothers group, Adolescent group, and other relevant committees,

Key Objectives of the Position

  • To lead the program team in achieving the program goals and objectives by setting work and performance targets, appropriate planning, implementation and monitoring process based on the project strategy.

  • To enhance relationship with donor, meet program goal & outcomes, financial obligations and donor regulations

  • To enhance professional, spiritual, conceptual and technical competencies of project team and ensure on-going coaching for performance.

  • To ensure timely and quality implementation of the program in line with WV policies and donor standards.

  • To ensure a high standard of stewardship in financial and technical resources allocation, utilization & management in compliance with WV Financial Policies and procedures and donor guidelines.

  • To ensure enabling flow and exchange of information within the team and organization at different levels for the effective management, implementation, and accountability requirements of the program to the beneficiaries, donors and other stakeholders.

  • To establish effective working relationships, adequate referral and networking with relevant GOs, NGOs, INGOs, UN agencies, faith based organizations, civil society groups & relevant service providers for the achievement of the project goal.

  • To provide leadership and create an enabling environment for innovation and creative thinking, nurture participatory decision-making and transparency, and developing effective and productive relationships among staff.

  • To initiate annual detailed implementation planning, project review and lessons learned together with partners;

  • Prepares monthly, quarterly and annual reports for the management and donor and ensure that project activities are documented ;

The position is accountable for the following:

Expected End Results

Weight (%)

Indicators

Project management and leadership

30%

  • Provide direction and guidance to the Project team in implementing the said Project.

  • Work in close coordination with the Central-Eastern Regional Field Director, Project Coordinator, Project Officers and the Programming/Support function departments to ensure adequate project quality and effective resource management in alignment to the Grant Guideline and WV internal policies.

  • Based on the understanding of the donors Grant Guideline, formulate and update Grant Guidelines in English for the Project Team and other related functions.

  • If necessary, in coordination with WV Bangladesh (hereinafter referred to as WVB) Operations and Finance Department, review and recommend activity changes and budget revisions to WV Japan (hereinafter referred to as WVJ) as per WVB Field Financial Guidelines and the Grant Guideline, and prepare application in Japanese for the change of project plan to the donor

Financial Management/Policy adherence

20%

  • Manage the budget, in collaboration with the field and Dhaka/Country Office finance department, according to the Grant Guideline.

  • Review receipts, vouchers and journal listings to ensure proper use of the fund.

  • Approve project expenses according to the LoA (Limit of Authority)

  • For the expenses over the LoA, review and confirm before the purchase is approved.

  • Review and provide feedback on the project financial report to WVB finance.

  • Review the financial report to ensure compliance to the Grant Guideline.

Capacity Building & Performance Management

15%

  • Transfer the technical and management capacities to the local staff of the Projectincluding ADP staff, in particular the direct report (Project Coordinator), through day-to-day operation.

  • Regular communication with WASH Coordinator and give feedback for their performances.

  • Regular coaching to WASH Coordinator

  • Conducted staff performance development management for WASH Coordinator.

  • Ensured annual lesson learned workshop

Reporting and Documentation

10%

  • Prepare reports required by the Grant Guideline, and submit the reports in Japanese to the donor.

  • Prepare and submit Monthly Management Report to the Central-Eastern Regional Field Director.

  • Support the Central-Eastern Regional Field Director to prepare reports required by WVB policy.

  • Encourage and facilitate documentation of best practices and lessons learned in order to develop capacity of WVB staff.

Business Relationships and Networking

10%

  • Liaise with the donor by providing timely updates of the project progress including financial status,to enhance donor relationships.

  • If applicable, in coordination with Communication Officer of WVB and in accordance with the WVB communication protocol, provide information (through WVB) to the WV Partnership and/or WVJ with the aim of highlighting the needs in this country (i.e. information that might be used in activities such as advocacy/ fund-raising / donor education).

DME Support in project implementation

5%

  • Support the M&E Officer to design and implement DME plan for the project,with the emphasis on the baseline and the yearly evaluation.

  • Support M&E officer to follow the DME plan in the field.

  • Participate in regular/ad-hoc monitoring of the project.

Resource Mobilization during the project lifetime.

5%

  • Prepare the proposal for the 2nd year of the Project in Japanese in coordination with WVB and WVJ.

  • Liaise with other international development agencies and private companies to collect information regarding future funding.

  • Work in close collaboration with WVB and WVJ in developing new proposals for funding when applicable.

Professional and personal development

5%

  • Increasing demonstration and understanding of commitment to World Visions core values in the approach to work and relationships.

  • Performance review completed and development plan achieved

  • Updated and related training received

Person Specification

Education

Bachelors degree preferably in Nutrition and Health, Social Sciences, Social Work or relevant field.

Essential

Post graduate degree specially in Public Health/Nutrition & Health

Preferred

Clear Understanding on the issues project has to work on.

Preferred

Knowledge & Skills

Knowledge on current development and emergence issues

Essential

Good conceptual and practical skill to write project concept paper and design documents of the project.

Essential

Good knowledge and skills in forecasting and budgeting

Essential

Baseline survey, Evaluation and Monitoring process and tools.

Essential

Good facilitation skill of Training, Seminar and Advocacy programs.

Essential

Proven management and leadership ability

Essential

Good communication and networking skill

Essential

Good command in English & Bengali, both written and verbal

Essential

Decision making and conflict resolution skills

Desirable

Competent in using MS Word, MS Excel and PowerPoint presentation

Desirable

Basic computer literacy using of Microsoft Office Microsoft Word, Excel & MS Power Point

Desirable

Experience

Minimum 5 years of experience in the field of WASH preferably in the managerial position and also experience in managing donor funded project

Essentials

At least 2 years of experience in Leadership position

Preferred

World Vision experience

Preferred

World Vision Values

Demonstrated commitment to World Vision values and philosophy, and capacity to engage with the broader community in living these values.

Work Environment

60% office based work

40% field based work / field visit

Core Capabilities

Achieving Capabilities:

Achieving quality results and service

Practicing accountability and integrity

Communicating information effectively

Self-Managing Capabilities:

Learning for growth and development

Maintaining work/life balance and effectiveness

Thinking Capabilities

Thinking clearly, deeply and broadly

Understanding the Humanitarian Industry

Understanding World Visions mission and operations

Practicing innovation and creativity

Relational Capabilities:

Building collaborative relationships

Practicing gender and cultural diversity

Influencing individuals and groups

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.