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Chief of Party - WV Burundi

10406-18N09079
Bujumbura
09-Jul-18

*Position is contingent upon funding and donor approval.

PURPOSE OF POSITION:

The Chief of Party (COP) will have overall responsibility for the management of all project activities and staff. S/he will lead the planning and implementation of the project, overseeing all aspects (programmatic, financial, administrative, procurement, personnel, risk management) and will ensure that all project interventions are of a high quality and lead to measurable impact. This includes, but is not limited to, overseeing the annual work-plans preparation, identifying external technical support needs, ensuring that appropriate management practices are being used in project implementation and the Monitoring and Evaluation systems are being used to provide timely management information. S/he is also responsible for ensuring the security, feasibility, and sustainability of the program under his/her supervision.

The COP will manage the Consortium with CARE Burundi and partners and facilitate their cooperation in developing and completing shared vision and goals; recommending policies that maximize the project’s impact, providing information about the project within the organization and ensuring activities to contribute to deliverables being carried out within all partner organizations.

The COP ensures that all programming/operations processes comply with WV Mission, Vision, Core Values and donor’s standards. S/He will strengthen accountability, programmatic integration, and ensure that all the grant objectives achieve maximum impact in for Child Well-being. The position will report to the National Director and will be based in Bujumbura, World Vision Burundi Head Office with frequent field visits to support frontline staff.

The COP bears ultimate responsibility for ensuring that grantees and sub-grantees meet EU and program requirements.

KEY RESPONSIBILITIES:

Direct and oversee the project implementation: Promotes excellence in planning, executions and reporting of the EU funded Food security and Nutrition Project:

  • Promotes excellence in planning, executions and reporting of all WVB Grant programs/projects. Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance.

  • Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and SO staff.

  • Consistently look for more effective and efficient implementation methods and opportunities to increase impact.

Leads donor engagement, relationship building and communication during projects implementation:

  • Manage proactive and responsive relationship with EU delegate, in close collaboration with World Vision and CARE Burundi staffs.

  • Liaise with CARE Burundi, local government officials, local communities, donor representatives and other stakeholders as appropriate.

  • Participate, lead NGO – donor forum to represent WV, the project, and seek cooperation for joint advocacy opportunities.

  • Serve as primary liaison to donors, local and national governmental authorities, local NGOs, community organizations, Facilitate learning of best practices on program’s technical areas and other donor organizations.

Quality Assurance:

  • Establish and maintain effective project reporting, evaluation, and communication systems. Submit timely accurate and professional reports that meet EU and WV requirements.

  • Participate and conduct on-going lessons learned with key staff and partners/sub-grantees.

  • Establish clear and frequent communication regarding program progress and oversight management with the donor.

Human Resources:

  • Supervise staffs with skills across a diverse set of technical areas.

  • Ensure proper technical capacity of staff to manage complex donor-funded projects.

  • Lead grant staff and short-term consultants.

  • Provide spiritual leadership to the grants team. Attend and participate in weekly chapel services and daily devotional meetings.

Risk Management and Grant Close out:

  • Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits.

  • Escalate grant management issues early and openly; resolve grant management issues quickly and fully.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum 5 years of progressively responsible experience in providing management advisory services and or managing staff and operational systems, with a minimum of three years at the international level.

  • At least 3 years of experience managing EU- or other donor-funded programs.

  • Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to maintain productive relationships with the various government entities in (country of the grant).

  • Proven ability in the management of large integrated grant-funded projects in developing countries.

  • Familiarity with bilateral and multilateral donors programs, their history and their development; mastery of donors regulations governing such programs.

  • Ability to integrate teams of professionals around common goals.

  • Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country.

  • Strong presentation and report writing skills.

  • Experience of leading large and diverse teams.

  • Experience in leading and managing large grants in a complex environment.

  • Experience as senior expert advisor required.

  • Experience managing sub grants and contracts under grants for complex projects.

  • Fluency in English and French.

Preferred Skills, Knowledge and Experience:

  • Experience in managing inter-agency consortiums is preferred.

  • Sound knowledge in monitoring and evaluation.

  • Project management skills.

  • Familiare with EU grants regulations.

Work Environment/Travel:

  • Work environment: Office-based with frequent travel to the field.

  • Be prepared to travel to implementation sites and regional, global meetings as required.

  • Travel: 30% Domestic/international travel is required.

  • On call: 10%