World Vision International

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Grant Acquisition and Management Officer

Job Description


Assist the IP&S director develop and implement World Vision Burundi's (WVB’s) strategy for resource diversification and growth and to enhance the capacity of WVB to acquire and efficiently execute bilateral and multilateral grants. This will be achieved by:

  • Building relationships with key donors represented/with interest in Burundi.

  • Assist in the review and update of grant acquisition and management in alignment to National Office (NO) strategy.

  • Generating innovative solicited/unsolicited grant proposals.

  • Providing support to starting-up and ongoing grants that enables them to exceed donor expectations e.g. implementation quality, impact and sustainability.

  • Provide leadership in the technical support food unit ensuring that there is compliance to organizational and donor standards in the management of food commodities from the point of entry, receipts, dispatch, storage, distribution, documentation as well as reporting and accountability.

  • Strengthening the capacity of field staff in grant acquisition and management.


Assist in the review and updating of grant acquisition and management business plan in alignment to NO strategy:

  • Update donor mapping for WVB.

  • Develop/update a strategy for resource diversification in line with WVB’s national office strategy.

  • Review and strengthen GIK integration guidelines.

  • Work with the senior leadership team to agree on key priorities for future grant programs/projects.

  • Develop guidelines on how to integrate sponsorship and grants projects.

Build strong relationships with donors and support offices:

  • Assist IP&S Director mobilize support offices to increase their interest and investment in Burundi.

  • Closely collaborate with all key donors with presence/interest in Burundi (including bilateral, multilateral, embassies, etc).

  • Be abreast with funding priorities and call for proposal procedures of all major donors.

  • Build networks with appropriate INGOs and NGOs in a manner that increases WV’s influence and partnerships.

  • Represent NO in various donor and coordination forums at national level convened by UN agencies, bilateral and multilateral donors etc.

  • Ensures the NO meets all donor contractual obligations and achieves high quality planning and implementation levels.

Develop Quality Proposals:

  • Review and research possible proposals and recommend whether WVB should pursue these opportunities.

  • Review donor proposals requirements.

  • Meet with donors to clarify proposal requirements.

  • Coordinate the process of developing all grant proposals/including guidelines for PNS grants and coordinating proposal development processes for large grants.

  • Foster integration of new grant opportunities with sponsorship/GIK funded projects (where possible).

  • Ensure all proposals submitted to donors exceed established WVI and donor standards (success will be measured by the % of proposals funded and $-value of new revenue raised).

  • Assists in convening go/no-go decision meetings and ensures that risk assessments are produced for all potential funding.

Foster efficient execution and accountability for all grants:

  • Develop and implement guidelines for grant start-ups (with different thresholds).

  • Map-out and ensure SLT and all key WVB staff understand donor requirements and standards for all important grants acquired.

  • Work with integrated programs and DM&E and technical managers to set-up robust M&E systems for all key grants.

  • Progressively monitor compliance issues related to grants (including tracking quality of implementation, reporting, learning processes).

  • Conduct regular reviews and evaluations of all grants to generate evidence that supports learning, innovation, accountability and advocacy.

  • Build staff capacity in grant program/project management.

Provide leadership in the technical support food unit ensuring that there is compliance to organizational and donor standards in the management of food commodities from the point of entry, receipts, dispatch, storage, distribution, documentation as well as reporting and accountability:

  • Successful implementation of food assistance programs.

  • Guide the general operations issues related to cash voucher opportunities programming such as assessments, design, implementation requirements, communications, donors engagement.

  • Capacity building initiatives and overall coordination of relevant training for food projects staff.

  • Oversee the merging of ADPs and food assistance projects to enhance integration and unified coordination.


  • First degree sociology, development studies or social sciences ( Masters Preferred).

  • Strong competency in proposal writing.

  • Strong command of English and French (written and oral).

  • Confident, good communication skills, attention to detail.

  • 8 years of experience in community development including 4 years NGO management.

  • Experience managing sub grants and contracts under grants for complex projects.

  • Demonstrated experience in leadership, strategic management, results based management, staff capacity building, networking, fundraising, design, monitoring and evaluation of grants.

  • Strong experience in project management.


  • Excellent written and verbal communication skills in English, including report-writing and formal communication skills. French would be an added advantage.

  • Mature, committed Christian who is able to lead and inspire others.

  • Ability to engage with governmental, NGO and other senior leaders on issues of justice, child rights and development and maintain effective partnerships.

  • Excellent relationship building and people management skills.

  • Excellent supervision skills, including training, mentoring and supporting staff.

  • Excellent computer skills, including proficiency in MS Office and Lotus Notes (or another main email system such as Microsoft Outlook).

  • Strong negotiation skills.

  • Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds.

  • Emotional and spiritual maturity and ability to lead a team of professionals.

  • Good understanding of World Vision and Sphere relief standards.

  • Knowledge of and adherence to the Red Cross and NGO Code of Conduct.

  • Ability to exhibit servant leadership and an exemplary lifestyle as interpreted in specific local cultural context.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Work Environment/Travel:

  • Domestic Travel: 10% Regular internal travel to project areas is required.

  • International Travel: 15% international travel will be required.

  • On call: 10% In emergency and disaster situations, the position will be required to be on-call.