Program Officer, WV Burundi

12957-14N09137
Bujumbura
29-Mar-19
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

Provide quality assurance to a portfolio of grant and PNS projects, working closely with the project. This position will work closely with internal and external stakeholders to ensure programme quality and donor compliance throughout project start up, implementation and closeout/ transition. The position will deliver high quality reporting and communications to Support Offices and other key stakeholders.

KEY RESPONSIBILITIES:

Programme Management Support:

  • Work with resource development team, technical staff and other relevant staff to ensure smooth startup of projects, through timely and quality recruitment, staff orientation and capacity building, etc.

  • Coordinate with technical staff, project Managers/ Coordinators and other relevant staff to develop work breakdown structures, for all activities in the projects’ ‘Detailed Implementation Plan’.

  • Follow up on day-to-day project implementation based on the implementation, procurement and spending plans, providing timely trouble-shooting to projects.

In this:

  • Undertake regular projects health check, working collaboratively with project staff, Finance staff, Supply Chain teams, etc. and provide timely feedback to the supervisor and project staff.

  • Keep an undated issues log for each of the assigned projects and share it regularly with the manager and relevant project staff.

  • Follow up with the relevant staff and stakeholders to ensure issues raised from the health check/ issues log are timely addressed with quality, and in compliance to donor requirements.

  • Monitor the use of project resources/ inputs to ensure alignment with World Vision, donor and other relevant standards.

  • Timely communicate changes/modifications needed for projects, and work with project staff on necessary amendments.

  • Work with relevant staff for smooth and quality project close out, including staff transitions, assets disposal, etc. in accordance to donor requirements or World Vision policies.

Quality Assurance, Reporting and Information Management:

  • Engage with the projects Monitoring and Evaluation (M&E) staff to ensure timely monitoring of grant and PNS projects according to the project monitoring plan, ensuring the information is updated in the relevant monitoring/ tracking systems.

  • Provide support in projects reporting through quality review and input, ensuring compliance to donor requirements, to deliver high quality timely reports.

  • Follow up with relevant project staff to ensure all reports recommendations are implemented with quality in a timely manner.

  • Provide coordination support to DME staff for planned studies (baseline, midterm and endline surveys), review the terms of reference to ensure integration of international and WV standards, Accountability, Child Protection, and GESI

  • requirements; and review reports to ensure quality.

  • Work closely with project managers/ coordinators and Communications staff to document and share key project successes and lessons learned.

  • Keep an accurate and up-to-date repository/ database and backup of all projects documents for effective information and knowledge management.

  • Ensure WVI systems (Horizon, PBAS, etc.) are up to date with project information.

  • Develop and submit monthly management reports to the supervisor.

  • Participate in the development of Annual reports, Child Wellbeing report, etc. to show project contribution to Child Wellbeing.

Resource Development:

  • Assist Resource Development team in resource mobilization.

External Engagement, Partnership Building and Donor Liaison:

  • Work with communications, Projects and other relevant staff to develop strategic and high quality materials for donor and stakeholder engagement.

  • Effectively communicate development/humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices, under the guidance of the supervisor.

  • Ensure that World Vision is represented at coordination and working group meetings.

  • Provide regular updates/ analysis on the progress of field operations and grants to key internal and external stakeholders.

  • Organize and facilitate SO, partner and donor visits (e.g. confirming dates, creating the itinerary, checking availability of sectorial managers, field staff, Finance, DME, ensuring donor and WV branding and visibility, and attending debrief meetings.

  • Engage with relevant staff to ensure actions emerging from external engagements are implemented.

Risk Management:

  • Work with project managers/ coordinators to ensure ongoing context monitoring and impact on programme quality; and communicate to the supervisor and relevant staff in a timely manner for timely decision and action.

  • Liaise with project staff to ensure each project keeps an updated Enterprise Wide Risk Assessment Project (MWRAP), in which risks related to project implementation and impact are identified.

  • Ensure appropriate action plans are put in place to mitigate risks.

  • Ensure each project reports the MWRAP including the mitigation actions on a quarterly basis.

  • Work with project staff to plan and prepare for projects audits.

Other:

  • Coordinate and participate in local and international capacity building events as needed.

  • Attend and participate in spiritual nurture events and other organizational events.

  • Attend to other organizational duties as required by and agreed with supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in development, social sciences or related field.

  • Three years in Community Development with an international NGO (or similar organization).

  • Planning and budgeting.

  • Project management.

Preferred Skills, Knowledge and Experience:

  • Strong organizational skills.

  • Strong report writing and communications skills.

  • Fluency in English. French is an added advantage.

  • Proficient Project management Skills.

  • Strong interpersonal skills.

  • Resource/ Grants Acquisition.

  • External Engagement.

  • Project design .

  • Project management.

Work Environment/Travel:

  • Work environment: National office based with frequent travel to projects.

  • Travel: 30% Domestic travel is required, 5% international travel as may be required.

  • On call: 10% in emergency and disaster situations, the position will be required to be on-call.