Cluster Accountant

20580-13N10089
Rutana
Gitaba
06-Dec-21
International Role - No - Only National applicants will be considered.
1-2 Years

  1. PURPOSE OF POSITION

    Responsible for the Financial Management of all the APs \ PNS within the Cluster as per WVI Financial Policies, donor regulations and procedures to achieve WVI Burundi Strategic objectives. Reporting administratively to the Cluster Program Manager and functionally to the FO Finance Manager this position will be responsible for Cluster Financial Planning and Budgets Management, Fixed Assets Management, Risk Management, Management of disbursements and Ecocash Management of Eco cash and Capacity Building of staff and Partners in Financial Management.

  2. MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

10

Financial Planning/Budgeting:

  • Participate in budget training and prepare Area program budgets in LEAP format

  • Prepare monthly budget expenditure reports to inform management decisions

  • Upload semi-annual and annual budgets in horizon

  • Review all purchase requests and payment requisitions against approved budgets

  • Consolidate procurement plans for Area Programs within the cluster in a timely manner.

  • Update APs and Project Budgets in the Ledger to align with Changes in MyPBAS and ensure Horizon Budgets are also updated accordingly.

  • Participate in semi-annual budget review meetings and take appropriate actions in budget

  • Timely Completion of Accurate AP Budgets and Submission on Horizon for approval by SOs.

  • Zero Overspending occurs and underspending is within acceptable limits.

15

Financial accountability/reporting:

  • Prepare accurate and timely monthly, semi-annual and annual financial reports for relevant stakeholders.

  • Review and analyse sun system transactions for the Area Programs, identify errors and make corrections for any mis-postings.

  • Lead Monthly and Quarterly review of Projects Financial Reports at Cluster Level, identify variance and work with Cluster Program Manager to ensure that Variances are adequately explained.

  • Ensure Core Project Financial Reports and Variance Explanations are done semi-annually and Annually as per the Partnership Calendar.

  • Ensure staff Advances are followed up and accounted for on timely basis as per WVI Burundi Policy.

  • Monthly Reconciliation of Cluster Fuel Account (170).

  • Support Financial Year End Closing process.

  • Timely and accurate Financial Reports available for Management decision Making.

  • All staff Advances within the Cluster are Current.

15

Risk Management

  • Support and facilitate internal and external audits to ensure timely submission of management responses.

  • Review all transactions in line with established WV internal controls and ensure that all JEs are approved by the Cluster Program Managers.

  • Follow up on all audit recommendations on cluster audits to ensure 100% implementation.

  • Promote and practice transparency and integrity for stewardship of resources

  • Be Integrity Hero and Champion at Cluster Level by ensuring that all actual or suspected cases of Corruption including Fraud is reported timely. Conduct anti-corruption awareness to all Cluster staff.

  • Review Partners Financial transactions and reimbursements to Mitigate risk.

  • Cluster Program attains acceptable ( Green ) Audit rating.

  • Cluster has updated MWRAP Template.

10

Capacity Building of staff and partners:

  • Participate in financial capacity assessment of partners

  • Build capacity of the project accounting staff as well as non-financial staff in financial management

  • Build the capacity of partners on financial requirements and donors requirement

  • Assist partners in forecasting a cash flow plan for project activities.

  • Assist partners to provide accurate and timely financial reports.

  • Assist programme staff to review partners monthly or quarterly plans

  • Capacity Building plan in place for all Partners and staff.

15

Disbursements and Cash Flow Management.

  • Ensure timely payments of suppliers, Partners and staff.

  • Timely submission of invoices to Shared Services for Payment, follow up on delays, correction of integration errors and escalate where necessary.

  • Review codes for all transactions for accuracy and ensure appropriate posting in the general ledger

  • Ensure proper filing system for all financial transactions in place

  • Ensure monthly cash funding request for the cluster is submitted on time.

  • Ensure all transactions are adequately supported by backup documents before payment is made.

  • Ensure the Cluster has adequate Cash at all times for activity implementation and no cash shortages occur and the Cluster operates within Acceptable Cash Target Low.

  • Perform Monthly Eco-Cash Reconciliation between Eco-cash statement and WVI Burundi Ledger. Any reconciling items should be followed up and cleared.

  • Ensure Eco cash is Managed according to Revised ECOCASH Financial and Operational guidelines.

  • Ensure that all Suppliers invoices are paid on time in line with Regional OTP benchmarks.

10

Fixed Assets Management.

  • Maintain updated Cluster Fixed Assets Register and submit to the Head Office Finance Manager on Quarterly basis by 15th of the month following the end of the Quarter.

  • Ensure the Fixed Assets Register has all the necessary information regarding all the assets.

  • Perform Fixed Assets Inventory or Count at least Once per Year, ensure that all Assets are tagged and prepare asset disposal list as necessary and submit to HO.

  • Review of Fuel and Vehicle Reports to ensure they are done in line with the Fleet Management guidelines.

  • Cluster has an updated Fixed Assets Register.

  1. KNOWLEDGE, SKILLS AND ABILITIES

  1. Bachelor Degree in Finance and accounting or Business and administration

  2. 3 years’ experience as an accountant/Finance assistant.

  3. Experience in NGOs accounting

  4. Experience in working with mobile money transfer service providers

  1. Preferred Skills, Knowledge and Experience:

  1. Very good computer skills in Excel & Sun-systems software.

  2. Demonstrated ability in supervision

  3. Experience in managing donor funds

  4. Working knowledge of Grants operations, finance services and practices

  5. Good planning and organizational skills

  1. Work Environment:

  1. Work environment: ADP-based with frequent travel to project sites and to Head Office

  2. Travel: 25% Domestic travel is required.

  3. On call: 20%

  1. How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, Certified Degrees and certification in accounting) is December 06, 2021.No late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.

  • The position will be located at Rutana province and successful candidate will accept to be located at Rutana province.