World Vision International

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Finance Manager_Tubeho Neza Project

Job Description

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

PURPOSE OF POSITION

  • Promote stewardship and accountability through provision relevant financial and management analytical information to aid the implementation in transparency and accurate way.

  • Support the grants finance manager to produce accurate financial reports to be shared with the support office before to be sent to the donor (EU).

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

10%

Financial accountability and Reporting

Promote good management and proper supervision to ensure effective cash management, coding and filing in order to enhance access to data.

.Proper management of cash

.Good management of staff and effective team work

20%

Share grants financial reports with Grants finance Manager for review before to be submitted to support offices for reporting purpose. Ensure monthly budget amendments are done for compliance with burn rate regulation as set by World Vision.

. Budget alignment with expenditure.

. Proper documentation

10%

Establish strong cash advance management systems for sub grantees and ensure timely submission of accurate and complete accountability and reports before subsequent release is made.

Clear monitoring and follow-up of the sub-grantees on financial management.

Promote financial accountability through preparation of timely financial reports for grants in line with established grant regulations and policies

Reports well prepared on timely basis.

10%

Build the capacity of finance and non-finance staff including sub grantees in financial management systems and analytical skills

All staff are made aware on donor policies and requirements.

5%

Advise management on cost reduction and optimization of resources

Accountability and innovation to ensure business success especially on procurement matters.

5%

Promote good networks and relationships with other National Office departments, sub-grantee staff, partners, other NGOs and Banking entities among others.

Promote the team work and conducive work environment. Clear and promptly feedback on queries.

10%

Manage financial risk through enforcement effective internal controls and follow up on implementation of audit recommendations for grant projects. Facilitate the audit work and ensure recommendations are implemented within the period of 90 days.

Ensure all transactions are made in respect with internal and donor policies and requirements. Facilitate effectively audit work.

10%

Support procurement department for proper understanding of grant procurement policies while sourcing materials and services required during the projects implementation

Follow-up on procurement process. Support the supply chain manager to provide clear guidance on procurement.

10%

Prepare, maintain and submit assets reconciliation reports, assets registers and ensure periodic assets physical inventory. Receiving and immediately dispatch assets of separating staff to the warehouse (preparing the necessary documentation and obtain approval).

Participate in identifying assets for disposal and work closely with the Fixed Asset Committee.

All assets procured are recorded in the assets register.

Ensure the assets are reconciling with the accounting records.

10%

Hold the FFR review meeting on monthly basis and make sure that the action proposed are implemented within the following month.

FFR review meeting held on monthly basis.

Journals for adjustment are prepared in the same month.

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • ACCA, CIMA, CPA or equivalent.

  • Solid knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment.

  • Knowledge of risk management.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Proficiency in written and spoken English, French added advantage.

  • Good oral/written and interpersonal skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

License, registration, or certification required to perform this position:

Technical Skills & Abilities:

  • Financial Management processes

  • Negotiation techniques

  • Problem solving

  • Decision making skills

  • Computer literacy

  • Communication skills

  • Must be a team player, and honest with a high level of integrity

Preferred Skills, Knowledge and Experience:

  • Professional society membership and certification for ACCA or CPA

  • Experience of 3 years in budgeting and financial management.

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.