Section I – JOB DESCRIPTION/ PUBLICATION TEXT
PURPOSE OF POSITION
End Results Expected
Financial accountability and Reporting
Promote good management and proper supervision to ensure effective cash management, coding and filing in order to enhance access to data.
.Proper management of cash
.Good management of staff and effective team work
Share grants financial reports with Grants finance Manager for review before to be submitted to support offices for reporting purpose. Ensure monthly budget amendments are done for compliance with burn rate regulation as set by World Vision.
. Budget alignment with expenditure.
. Proper documentation
Establish strong cash advance management systems for sub grantees and ensure timely submission of accurate and complete accountability and reports before subsequent release is made.
Clear monitoring and follow-up of the sub-grantees on financial management.
Promote financial accountability through preparation of timely financial reports for grants in line with established grant regulations and policies
Reports well prepared on timely basis.
Build the capacity of finance and non-finance staff including sub grantees in financial management systems and analytical skills
All staff are made aware on donor policies and requirements.
Advise management on cost reduction and optimization of resources
Accountability and innovation to ensure business success especially on procurement matters.
Promote good networks and relationships with other National Office departments, sub-grantee staff, partners, other NGOs and Banking entities among others.
Promote the team work and conducive work environment. Clear and promptly feedback on queries.
Manage financial risk through enforcement effective internal controls and follow up on implementation of audit recommendations for grant projects. Facilitate the audit work and ensure recommendations are implemented within the period of 90 days.
Ensure all transactions are made in respect with internal and donor policies and requirements. Facilitate effectively audit work.
Support procurement department for proper understanding of grant procurement policies while sourcing materials and services required during the projects implementation
Follow-up on procurement process. Support the supply chain manager to provide clear guidance on procurement.
Prepare, maintain and submit assets reconciliation reports, assets registers and ensure periodic assets physical inventory. Receiving and immediately dispatch assets of separating staff to the warehouse (preparing the necessary documentation and obtain approval).
Participate in identifying assets for disposal and work closely with the Fixed Asset Committee.
All assets procured are recorded in the assets register.
Ensure the assets are reconciling with the accounting records.
Hold the FFR review meeting on monthly basis and make sure that the action proposed are implemented within the following month.
FFR review meeting held on monthly basis.
Journals for adjustment are prepared in the same month.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
License, registration, or certification required to perform this position:
Technical Skills & Abilities:
Preferred Skills, Knowledge and Experience:
How to apply
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is June 10, 2018 no late applications will be accepted.
World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.