World Vision International

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Food Assistance and Information Reporting Officer

Job Description

Purpose of the position

Administer and manage the Last Mile Mobile Solutions (LMMS)and Commodity Tracking System (CTS) databases in WV and provide technical support ensuring accurate tracking procedures as well as accounting for cash and food transactions in compliance with laid down procedures and donor regulations

Major Responsibilities

Major Activities

End Results Expected

Responsible for data integrity within the LMMS and CTS systems.

Monthly reports are submitted and uploaded in Food Grants Database on time

Perform in country LMMS installation within World Vision and provide end use technical support to ensure a smooth operation of the system.

Perform database consolidations and generate monthly and quarterly cash/commodity reports for WV as per donor regulation.

Accurate monthly reports and back up are produced from the system

Ensure that cash/commodity reports are accurate and reliable.

Review invoices and submit to WFP

Perform invoice payments reconciliations with WV Finance

Prepare the Commodity Status Report and send to the senior Commodity Accountability Reporting Officer for review before sending for approval to WFP and submission to Support Office

Conduct regular trainings to WV staff and maintain training documents and materials.

Other staffs as field monitors are trained on the elementary details of the tool utilization

Maintain a clear accounting and documentation process.

Documents are well filled and filed

Work with the Grant Supervisor to supervise and provide training for all other project staff

KNOWLEDGE, SKILLS AND ABILITIES

  • A Bachelor’s degree from a University in ICT.

  • Minimum 3 years’ experience with and international NGO in the same field of operations

Technical Skills & Abilities:

  • In-depth working knowledge of LMMS software.

  • Good working knowledge of the WVI Commodity Manual.

  • Strong knowledge and experience in using computer applications including word processing, spreadsheets and databases

  • Knowledge of Commodity Accounting System and procedures

  • Ability to achieve pre-defined results and outcomes using ethical, best practice methods.

  • Ability to demonstrate personal integrity and trustworthiness.

  • Ability to identify gaps, trends, priorities and key issues.

  • Ability to solve problems efficiently and effectively

  • Ability to respect and relate to people of other faiths.

  • Ability to prioritize many demands without losing focus.

  • Strong analytical skills.

  • Ability to find fulfillment in work through creativity, risk taking, initiative and innovation and team motivation

  • Must be a team player, and honest with a high level of integrity

  • Must be a committed Christian, able to stand above denominational diversities

Preferred Skills, Knowledge and Experience

A qualification in business or accounting is an added advantage

3-5 years HEA management experience in an INGO

Work Environment:

  • Travel: 10% Domestic/international travel is required.

  • On call: 10%

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is May 31, 2017 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.