World Vision International

This job is no longer available.

You can view related vacancies or set-up an email alert notification when similar jobs are added to the website using the buttons below.

Food Assistance Information and Reporting Officer

Job Description

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

PURPOSE OF POSITION

To maintain accurate commodity accounting records of all food commodities movement including receipts, loans, inter warehouse transfers, dispatches, distributions and losses and ensure effective commodity data management

MAJOR RESPONSIBILITIES

Major Activities

End Results Expected

Coordinate the running of the Commodity Tracking System (CTS) & LMMS:

The LMMS-CTS system is functional and generate reports to share with WFP and FPMG

  • Make sure the Commodity Tracking System is functional for accounting and maintaining Food Assistance standards

  • Facilitate the use of LMMS technology for beneficiaries registration and commodity distribution

  • All commodity records processed in CTS and report approved by Grant Coordinator

  • 100% of beneficiaries registered and distributed using LMMS technology

Timely Commodity quality Reporting

The project Key Performance indicator is green

Review all Commodity Reports and ensure that the Commodity Reports are accurate and reliable for completion of the monthly global Commodity Status Reports; including the main CSR, LSR and RSR.

  • Monthly Distribution Centre Visit, reports CSR, LSR and RSRs approved and appropriately filed

Collect all the receipts and dispatch summary, truck inspection reports, loss reports, physical inventory, warehouse inspection report, distribution summaries and distribution center visit reports.

  • Proper records well collected and filed

Maintain a clear accounting and documentation process for each shipment.

Monthly records approved and well filed

Maintain a clear and complete paper trail for all the commodity transactions from WFP and or from port to World Vision main warehouses, to secondary warehouses to distribution centers and finally to end users / beneficiaries.

The monthly Commodity Dispatch plans and commodity distributions reports reconcile.

Maintain a clear accounting and documentation process for each shipment.

Documented Monthy shipment commodity accounting data

Plan for spot checks in all warehouses to review the physical inventory, stacking, ledger books and stack cards, commodity book balances match the actual stock in the warehouses and explanations provided for any variances.

Monthly physical inventory done

Capacity Building in LMMS and CTS

  • LMSS-CTS report monthly uploaded in FGDB

Work with Food Assistance Manager to provide training for all other commodity staff especially and warehouse supervisors, Warehouse assistant and Food Monitor at field level on use of LMMS and CTS

100 % of distribution conducted using LMMS and accounting processed using CTS

Responsible for maintaining consolidated reports from all the districts, processing required approval and filing them

CTS- LMSS distribution reports submitted to Grant Coordinator for review

Review invoices and other Cooperating Partner reports from all WFP funded district sites and submit to WFP

Invoice tracking sheet regularly updated and operating cost reimbursement timely processed

Prepare the Commodity Statement Summary (CSS)

Monthly CSS approved by WFP and submitted to respective SOs

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

Bachelor Degree from a University in computer Science, ICT skills

Requires experience in port operations, clearing and forwarding, dispatch and logistics planning, warehousing, storekeeping, bookkeeping and computer knowledge especially spreadsheets and Commodity Tracking Systems or Statistics packages

License, registration, or certification required to perform this position:

Technical Skills & Abilities:

  1. Some knowledge of warehousing, transport, shipping and practical freight forwarding is an added advantage.

  2. Knowledge of major donor regulations pertaining to Commodities accountability and reporting.

  3. Must have strong analytical skills.

  4. Must be a self-starter, who can accomplish the tasks with little or no supervision. He/she must be diligent in paperwork, have integrity and be able to cooperate with warehousemen, truck drivers and transporters.

  5. Ability to prioritize many demands without losing focus.

  6. Agrees with World Vision’s mission, vision and core values,

Must be a committed Christian, able to stand above denominational diversities

Preferred Skills, Knowledge and Experience:

  1. Knowledge in IT system administration, trouble shooting,

  2. Aware of CTS-LMMS system administration

List additional work experience preferred for this position.

Past experience preferably with an INGO or a UN agency in handling of food commodities and Commodity tracking / accounting

How to apply

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is July 29, 2018 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.